Request for Proposal (RFP) For 2013 Tri Axle Cab and Chassis

Transcription

1 Request for Proposal (RFP) For 2013 Tri Axle Cab and Chassis Posting Date: January 24, 2013 Response Deadline: February 19, :00 p.m. Central Standard Time (CST) To: Don Duddek Marinette County Highway Department 501 Pine Street Peshtigo WI 54157

2 The Marinette County Highway Department is requesting sealed proposals for one new 2013 Tri-Axle Cab and Chassis. The proposal must be submitted on Attachment A, Tri-Axle & Chassis Proposal Tabulation and Specification Sheet. Multiple proposals may be submitted. All proposals shall be firm for at least 60 calendar days from the proposal due date. All communications concerning this RFP shall be submitted to Don Duddek via to All proposals must be submitted with one (1) additional copy. Proposals shall be sealed and clearly labeled 2013 Tri-Axle Cab & Chassis Proposal. Proposals must be mailed or hand delivered to the address listed below. Don Duddek Marinette County Highway Department 2013 Tri-Axle Cab & Chassis Proposal 501 Pine Street Peshtigo, WI Original proposals must be submitted by no later than 3:00 p.m. central time on February 19, Proposals received after the due date/time will not be accepted. Marinette County reserves the right to reject any or all proposals. The following factors will be used to score each proposal. Vendor history in the vocational truck market Vendor history with Marinette County Additional benefits and services such as warranty/maintenance record Proposed fee Time of delivery FOB Peshtigo Page 2 of 14

3 Attachment A Tri-Axle & Chassis Proposal Tabulation and Specification Sheet MAKE: MODEL: YEAR: CAB & CHASSIS PROPOSAL: Tri-Axle unit $ DELIVERY DATE F.O.B. TO BODY DEALER The earliest delivery date is a deciding factor as to successful proposer. Note: Proposer is responsible for delivery of cab & chassis to Body Dealer, and is also responsible for the final delivery of completed units F.O.B. Peshtigo. Company Name: Phone: Address: Fax: The contact name must be the person or persons authorized to represent the vendor regarding all matters related to the proposal. The proposal should contain the following statement and must be signed by the individual authorized to represent the vendor. We have read the County s Request for Proposals (RFP) for (1) 2013 Tri-Axle Cab & Chassis and fully understand its intent. We understand that our ability to meet the specifications for the unit as requested shall be judged solely by Marinette County. In addition, we certify that: Our proposal is not made in the interest or on behalf of any person not named therein; We have not directly or indirectly induced or solicited any person to submit a false or misleading proposal or to refrain from proposing; We have not in any manner sought by collusion to secure an advantage over any other vendor; We have thoroughly examined the RFP requirements, and our proposed fees cover all the services that we have indicated we can provide; and We acknowledge and accept all the terms and conditions included in the RFP. Proposer Name: (Please Print) Signature/Title: Date: Page 3 of 14

4 1. ENGINES Cummins ISX V RPM w/front PTO set up Note: Standard warranties to be the same as found on pages of proposal package MAKE MODEL: RATED RPM & TORQUE CREDIT/ADDITION $ 2. OEM AIR SUSPENSION SYSTEM (all axle specifications to be the same as on page 9): Capacity at ground: 46,000 lb. minimum Capacity Make Model Describe air Suspension System: 3. MANUFACTURER'S WARRANTIES: Coverage: Major components including but not limited to, the following: Engine, Transmission, Front and rear axle assemblies, Main frame. Description: Information describing optional extended warranties shall be provided. Minimum additional required: On site, full 100% parts and labor for: 5-year (300,000 mile) on the engine, injectors, turbo, after-treatment & water pump 5- year (500,000 mile) on the transmission COMPLIES: YES NO Additional Warranties Months Miles Provider Cost Engine: Transmission: Turbo: Injectors: Frame: Front Axle: Rear Axle: ABS Brake: Chassis Electronics: Chassis Wiring: Note: Definition of on-site means that proposer has the option to complete repairs at Marinette County Facility in Peshtigo or at their own repair facility. The proposer will supply transportation services to their facility and back to Peshtigo if not repairing the unit at our site. Marinette County will supply fuel in the unit if it is capable of being driven by proposer s personnel. If a hauling trailer is required it is at the proposer s expense. DESCRIBE ANY EXCEPTIONS: Page 4 of 14

5 CAB & CHASSIS SPECIFICATIONS: The following aluminum, galvanized or steel cab and chassis series are acceptable for proposal: Specify: Aluminum Galvanized Other (specify) International Paystar 5000 series Kenworth T-800 Peterbilt Model 357 Western Star 4900 Freightliner FLD SD series All other requests for manufacturer & model types must be made to the Marinette County Highway Department prior to submitting proposals for verification of cab series. All components shall have a minimum of 20" ground clearance and shall be located so as not to interfere with the placement of an under body scraper. MINIMUM CAB SPECIFICATIONS: COMPLIES YES NO 1. Fully insulated cab. 2. Fully insulated headliner. 3. Fully insulated floor. 4. One piece molded rubber floor mat 5. Air ride cab suspension (CABMATE or Other specify ) 6. Stainless steel heated mirrors with heavy-duty hardware (Remote on both sides) + heated convex mirrors 7. Tinted glass, safety type 8. Tinted windshield, safety type. 9. Headliner, center mounted defroster circulation fan. 10. Power windows-driver & Passenger side control (O.E.M.only) 11. Dual air horns (Grover round 15 1/2" X 4" or approved equal) 12. Stainless steel dual outside grab handles. 13. AM/FM radio w/cd 14. Power port w/additional accessory port 15. Dual arm rests 16. Dome light activated by door switches 17. Dual interior sun visors. 18. Outside sun visor painted to match truck 19. Tilt / telescopic steering Padded steering wheel 21. Oversize rear cab window 22. Exterior air temperature gauge (in-cab) 23. Daylight window in passenger door 24. Proper clearance for tire chains front and rear tires, not cables GENERAL 66,000 Lb. G.V.W.R. Tandem-Axle MAKE: MODEL: Page 5 of 14

6 HUB RATED CAPACITY G.V.W.R. - 66,000 Lb. minimum G.A.W.R. - Front 20,000 Lb. minimum G.A.W.R. - Rear 46,000 Lb. minimum G.A.W.R. - Front G.A.W.R. - Rear TRAILER PROVISIONS Chassis must be set up with air brake piping assembly & fittings to rear of truck for trailer provisions with incab controls. AXLE DIMENSIONS Approximately " Cab to Axle Wheelbase: 220" - 226" Please explain deviations Cab - to center of trunnion: In. Wheelbase: In. Turning Radius - Left: Ft. Right: Ft. BA dimension inches Cab - to center of trunnion: In. Wheelbase: In. Turning Radius - Left: Ft. Right: Ft. BA dimension inches Confirm with body mfg. for right measurements of cab to axel. FRAME Type required: Single full length heavy duty frame (120,000 PSI) State Section Modulus: full = per rail Resistance to Bending Moment: for entire length of frame Frame size: Reinforced: One piece extended 24" in front of grill. After frame length required = 60". Provide shop drawings for any frame extension reinforcement. Y N N/A FRONT AXLE & FRONT SUSPENSION Steering: Sheppard integral power steering w/dual steer gears. Model M100/M80 Front axle: Single I beam, Standard track configuration with zerk fitting on the rod ends, king-pins, drag link, and ball joints. Set-back axle configuration. Capacity at ground: 20,000 Lbs. Front Suspension: Semi elliptic springs - leaf type Total capacity at ground: 20,000 Lb. Minimum Capacity lbs. Maximum available degree of wheel cut: Degrees BRAKES Type: S-Cam brakes required front & rear. Heavy duty, full air with sufficient reserve tanks, as per FMVSS. Dust shields front/rear, inverted brake cans for asphalt dump clearance. Effective lining area: As required for G.V.W.R. & G.A.W.R. ratings. Shoe size front Chamber size inches Shoe size rear Chamber size inches Page 6 of 14

7 Compressor to reservoir lines: Must be flexible type with flexible or rigid connections. Antilock brake system: 4 Channel with air traction control & in cab switch (Prefer Bendix) Specify Brand Brake lines: Color coded nylon braided lines AIR COMPRESSOR Shall be a Cummins 18.7 C.F.M. or approved equal CAPACITY C.F.M. COMPONENT: MAKE MODEL AUTOMATIC SLACK ADJUSTER Meritor A.S.A. front & rear or approved equal. MAKE MODEL AIR DRYER Bendix AD-IS EP w/heater (or approved replacement) to be located on outboard left side of frame behind the battery box. 20" ground clearance is necessary for under body scraper. EMERGENCY BRAKE Type: Air operated with cab control emergency air supply valve and remote air reservoir EXHAUST SYSTEM Supply an exhaust system with configuration so as not to interfere with mounting of the dump box, combination oil-fuel tank and under body scraper. System shall have a minimum of 20" ground clearance. All flex tubing must be stainless steel & 90 top of vertical stack. ELECTRICAL SYSTEM Type: 12 volt, negative ground with eight (8) O.E.M. spare circuits/switches/wiring for cab-mounted strobes, rear box strobes, forward cab guard strobes, and additional cab-mounted plow lights. The following identification O.E.M. labels should be marked on the spare switches: Plow Lights, Roof Lights, Main Strobe, Scraper Lights, Wing Strobes & Top Strobes ALTERNATOR Heavy duty, low speed cut-in w/ transistorized voltage regulator Delco Model # 24SI or Approved equal rated at 160 Ampere minimum. BATTERY BOX O.E.M. sealed aluminum battery box with non-slip step on driver s side for batteries + additional O.E.M. step assembly on passenger side. Battery cables (00) or larger 3 - Heavy duty, threaded stud type, long life, maintenance free. S.A.E. cold cranking ampere (2775 minimum total zero degrees) 20" ground clearance is necessary for under body scraper. Optional sealed aluminum battery box (empty)/step on passenger side Add $ Page 7 of 14

8 ELECTRICAL CIRCUIT PROTECTION Automatic reset circuit breakers shall be used in place of fuses whenever possible. Rating - as required for adequate electrical protection. ELECTRONIC SUPPRESSION Truck electrical systems shall be suppressed and not affect agency radio equipment. COMPLIES: Yes No Comment ENGINE Cummins ISX RPM w/front PTO set up or, MAKE MODEL: RATED RPM ENGINE ACCESSORIES Oil Pan: Nickle-plated to prevent premature corrosion Compression Brake: Jacobs with in-cab three position control Coolant filter: Replaceable "spin-on" type. Air filter: Dry type w/ in cab filter minder Oil filter: Full flow "spin-on" type, mounted on the engine block. Fuel filter: Fuel Pro 380 w/ electric heater Electrical connectors: Weather pack silicone sealed chassis connectors required. Winter summer control: In cab control to provide air flow from outside the truck under the hood as selected by the operator. The control shall be labeled for winter or summer uses with the outside air cleaner to be located on driver s side of unit. Cooling fan: Must be 2 speed fan clutch for frequent start/stops. COOLING SYSTEM Construction: Bolt on tank construction preferred with composite construction requiring approval of the MCH. Radiator protection screen behind grille and silicone heater/coolant hoses required. Capacity: As needed for continuous low gear operations with loads of rated capacity with water/oil heat exchanger isolated from radiator for cooling of transmission. Variable speed required. CONSTRUCTION: Bolt on tanks Composite CAPACITY: square inches TRANSMISSION Allison World HD RDS Speed Wide Ratio Automatic (Torque capability to meet or exceed engine torque) MAKE: MODEL: Shift and indicator mounting: Prefer dash mounted location with push button control. Floor mounting must be approved by Marinette County. Column mountings will not be acceptable. Describe mounting location: Page 8 of 14

9 COMPLIES YES NO Selector: Control w/lighted position indicator. Indicator must clearly designate all ranges. Transmission oil filter: Shall be an internal element style. Transmission instruction plate: Dash board or left door in clear view of the driver. Transmission equipped w/port for connecting ground speed control sensing equipment. Automatic transmission oil cooler located so as not to interfere w/body installation Filler Tube with dip stick to be accessible from the engine compartment ECM to be relocated into the cab behind the passenger seat or other approved location PTO port available for transmission-mounted hydraulic pump REAR AXLE & REAR SUSPENSION EATON DS461P single speed with power divider lock & lube oil pump w/ 18" ring gear Capacity at ground: 46,000 lb. minimum CAPACITY: Axle gear ratio: To be determined following award, must meet a road speed of 65 mph, and must be approved by Marinette County. Rear suspension: Hendrickson HMS w/shock absorbers. Differential lock: Driver controlled in both front & rear axles of tandem assembly with in-cab indicator light. Gear lubricant: Synthetic gear lube required MAKE MODEL CAPACITY: FUEL TANKS & FRONT BUMPER The fuel tank is to be sufficient for transportation only. The front bumper shall be a frame mounted bolt-on type sufficient for use during non-winter related operations and is capable of meeting FMVSS. Separate DEF tank mounted on left side to be included (state size/location). SEATS & SEAT BELTS Driver's seat: NATIONAL, high back, air suspension, cloth fabric. MAKE MODEL Passenger seat: NATIONAL, high back, non-suspension. COMPLIES Page 9 of 14

10 Note: Seat belts with shoulder harness and retractors shall be provided for the driver and passenger locations. All metal to metal fasteners shall meet Federal Motor Vehicle Safety Standards. Dual arm rests required on both driver & passenger seats. FRONT WHEELS & FRONT TIRES Hub piloted wheels: Single, disc style. (8,000# & 120 psi heavy duty rim) Rim size: 12:00-10 hole hub (Inset Rim) Wheel seals: National Federal-Mogul Teflon oil bath seals Front tires: Size: Tubeless radial, over the road tire. Michelin XZY or Bridgestone M844F TL 425 / 65 R 22.5 Load range: L (20 ply) or approved equal by Marinette Co. TIRE: BRAND: TREAD: SIZE: COMPLIES: YES NO REAR WHEELS & REAR TIRES Hub piloted wheels: Dual, disc style (8,000# & 120 psi heavy duty rim) Rim size: 8:25-10 hole hub. Dual spacing for use of tire chains. Complies: Yes No Comment Rear Tires: Tubeless, radial non-directional, drive tire. Continental HDL Size: 11 R22.5 or approved equal by Marinette Co. Load range: G (16 ply) or equal. TIRE: BRAND: TREAD: SIZE: FRONT FENDERS & HOOD ASSEMBLY Construction: Fiberglass MATERIAL: Type: Manufacturer's standard assembly. Forward tilting with stationary grille. Tilting hood shall be provided for routine maintenance without removal of the hood assembly or the snowplow push frame. Must have proper clearance for tire chains not cables. DESCRIBE HOOD ACCESS: FENDER FLARES Fender flares of size recommended by the Manufacturer for chassis and completed truck. INNER FENDER MOTOR SPLASH GUARDS Splash guards of size and type by Manufacturer for chassis and completed truck. To be hood mounted with sufficient bolt-on bracing for the heavy duty application and proper clearance for tire chains. COMPONENT: MAKE: MODEL: Page 10 of 14

11 REAR VIEW MIRRORS Type: Dual, electrically heated (control from in Cab), outside rear vision. Glass mounted in stainless steel frame, rubber or plastic not acceptable. Mounted with heavy duty hardware. Remote control on both sides + heated convex mirrors. Size: Approximately 16" X 7" w / 8" heated convex mirror (both sides) bottom mount. Complies: Yes No Comment INSTRUMENT AND WARNING SYSTEM The following instrument and warning systems shall be furnished. 1. Speedometer 2. Odometer 3. Tachometer 4. Fuel gauge 5. Hour meter: Prefer oil pressure activated or may be electric model activated by engine rpm. Type: 6. Engine coolant temperature gauge with high recommended temperature warning light & buzzer. 7. Air pressure gauge with warning low-pressure warning light and buzzer. 8. Engine oil pressure gauge with low-pressure warning light and buzzer. 9. Transmission temperature gauge. 10. Manifold pressure gauge. 11. Engine air filter restriction gauge-in-dash mounted filter minder. 12. Voltmeter 13. Interior / exterior air temperature gauge COMPLIES: Yes No If No, Describe HEATER & DEFROSTER & AIR CONDITIONER Heavy duty, hot water, fresh air, type with all controls for effective heating and/or defrosting under cold weather conditions with removable intake filter for winter use. Supply O.E.M. air conditioning unit. COMPLIES: Yes No BTU s WINDSHIELD WIPERS Type: Dual, heavy duty, electric two-speed windshield wiper with intermittent speed control and electric washer. Blades: Rubber covered components similar to TRICO AR-11-1 blades. COMPLIES: YES NO CONTROL LOCATION STANDARD LIGHTS Headlights with high/low beams: Type: Sealed beam, 2 or 4 elements. Halogen Location: Standard production location. Lens color: Clear Control: Combination light control switch with turn signal mounted dimmer switch. COMPLIES: YES NO FRONT TURN SIGNAL AND PARKING LIGHTS Location: Front fender Lens color: Front amber Page 11 of 14

12 Parking light control: Combination light control switch. Turn signal control: Turn signal control switch and 4-way hazard warning switch. CAB CLEARANCE LIGHTS Location: Outer front edge of cab top. Lens color: Amber Control: Combination light control switch REFLECTORS As required by Wisconsin state law. 4 - WAY HAZARD SWITCH Type: As required to operate all turn signal lights simultaneously in a flashing mode, with heavy duty flasher. PAINT Color: Bright Orange, comply w/ Dupont Imron 498H or Sikkens Navo 323 Areas: Cab shall be painted orange. The dealer shall provide all necessary information regarding lot # & paint codes to the body dealer for matching. Frame and running gear shall be painted manufacturer's black. PAINT SPEC. # STANDARD MANUFACTURER'S WARRANTY: Coverage: All defective parts and workmanship from date of delivery & acceptance from the body dealer. Warranty service: All defects shall be promptly corrected on-site at no cost to the Marinette County Highway Department. CHASSIS WARRANTY DURATION Note: Definition of on-site means that proposer has the option to complete repairs at Marinette County Facility in Peshtigo or at their own repair facility. The proposer will supply transportation services to their facility and back to Peshtigo if not repairing the unit at our site. Marinette County will supply fuel in the unit if it is capable of being driven by proposer s personnel. If a hauling trailer is required it is at the proposer s expense. Types required: Coverage: Description: All no charge extended warranties available for the truck/components. Major components including but not limited to, the following: Engine, Transmission, Front and rear axle assemblies, Main frame. Information describing no charge extended warranties shall be provided in the questionnaire listed below. Page 12 of 14

13 WARRANTY QUESTIONNAIRE, NO-CHARGE EXTENDED WARRANTIES: List Month and/or Miles of any extended no-charge warranty on the listed components: Months Miles Provider Engine: Turbo: Injectors: Transmission: Frame: Front Axle: Rear Axle: ABS Brake: Chassis Electronics: Chassis Wiring: After treatment: LITERATURE: Proposer shall submit two sets of literature describing the make and model of the truck that they propose to furnish. SUMMARY SHEET: A summary sheet of the manufactures truck components is to be supplied with the proposal. SAFETY COMPONENTS: The truck shall be furnished complete with all safety components that are required by the current Federal Safety Standards for the size of truck proposed to be furnished. NEW TRUCK INSPECTION: It will be the responsibility of the successful proposer to deliver the units F.O.B. Body Dealer. Before the trucks are delivered to the Dealer, the vendor shall make a complete inspection of the units to ensure operation of the trucks and that all parts are properly lubricated. The vendor shall correct any defects before delivery. F.O.B. BODY LOCATIONS Monroe Truck Equipment DePere Olson Trailer & Body Green Bay Casper Truck Equipment Little Chute Truck Equipment Green Bay OPERATOR'S BOOKS: The successful proposer shall furnish at least one additional operator's instruction and maintenance manual to the destination to which units are delivered, in addition to the books which shall be in each truck. EXTRA KEYS: The dealer is to supply 4 extra keys for doors and ignition for the truck with no extra cost to Marinette County Highway Department. Page 13 of 14

14 SERVICE MANUALS: Successful proposers shall have their District Manager or Fleet Service Manager contact Marinette County about warranty, service manuals, and service bulletins prior to vehicle delivery to the destinations. Two (2) of each manual below is required with no charge to Marinette County. Parts Manual - Custom illustrated * Service Manual * Line Sheet Service Bulletin Updates as required. * Includes Engine, Transmission, and ABS brake system. COMPLIES: YES NO Manuals: Operators manual shall accompany each unit at time of receipt. The Marinette County Highway Department reserves the right to accept or reject any and all proposals, to waive any irregularities in proposals and to make the award of the proposal in the best interest of the county. Special consideration will be given to a proposer based on past performance with regard to ability to stock & supply parts and components. The speed in which parts & components are received from suppliers, location of the facility to ship and deliver is very important. DELIVERY: It will be the responsibility of the successful truck vendor to guarantee delivery of the chassis within the quoted time to the body dealer. The chassis proposer is not responsible for delays created by the body installation dealer. The chassis dealer is responsible for prompt F.O.B. delivery to the Marinette County Highway Department in Peshtigo upon completion of the body package installation. TRAINING: The successful proposer shall provide reasonably available literature/videos for the training of mechanics and operators. TRADE-IN UNIT: One of the units listed below may be used as a trade-in with the purchase of the 2013 Tri-Axle Cab and Chassis. # International model 4900 miles 205,207 motor leaks water in oil rebuilt transmission $ # International model 4900 miles 161,757 $ # International model 4900 miles 149,492 hours 7601 $ Page 14 of 14