2018 Commercial Vendor Application Packet Wisconsin State Fair General Information

Transcription

1 2018 Commercial Vendor Application Packet Thank you for your interest in the 2018 Wisconsin State Fair! We look forward to reviewing your application and potentially working together to create the best State Fair in the nation. The Wisconsin State Fair has been providing access to the highest quality products and fun for more than 165 years. While we pride ourselves on maintaining a consistently high vendor retention rate, we are continuously searching for professional vendors who present new and unique commercial products or services to our Fairgoers. This packet includes general information about the Wisconsin State Fair, a rate sheet, budget guide, Fair Park map, and application. Please read the packet in its entirety, complete the application and submit to the mailing address or address printed at the bottom of the last page. Submitting an application will allow you to be considered for space. It does not constitute a contractual agreement between our organizations. Please do not send payment at this time Wisconsin State Fair General Information Dates: August 2 - August 12, 2018 Adult admission: Senior admission: Youth admission (6-11): Gate hours: $14 at the Gate* $8 at the Gate* $8 at the Gate* Total attendance in 2017: 1,028,049 Average daily attendance: 93,459 Number of vendor locations: Entertainment & demonstration stages: 30 Website: address: 8:00am-11:00pm, Sunday-Thursday 8:00am-Midnight, Friday-Saturday Approximately 525 Commercial, 235 Food & Beverage, and 20 Attraction Vendor Locations wistatefair.com Department phone number: Year-round office hours: exhibitorservices@wistatefair.com 8:00am-4:30pm, Monday-Friday *All prices subject to change without notice

2 General Vendor Information Vendor Types & Definitions At Wisconsin State Fair, commercial vendors are classified as follows: Commercial Vendor: Informational and/or retail vendor offering a product that is enjoyed after leaving the Fair Park Locations & Rental Rates The following are the different locations available at Wisconsin State Fair for commercial and informational vendors. Location Description Rate Exposition Center Space Rental This is Wisconsin s largest exposition hall with over 200,000 square feet of air-conditioned vendor space. $115 per front foot 10-foot increments, with 10 feet of depth. An additional $575 per corner. Outside Space Rental Outside space is available in a variety of configurations throughout the Fair Park. All outdoor space agreements are for the ground, asis. $85 per front foot A variety of dimensions, up to 25 feet of depth. Tents or any other structures are not included. Original Cream Puff Pavilion Space Rental Home of the famous Wisconsin State Fair Cream Puff, this building offers approximately 5,500 square feet of air-conditioned vendor space for confections and food-related products. $95 per front foot 10 increments, with 10 feet of depth. An additional $475 per corner.

3 Location Description Rate Central Marketplace Space Rental Vendor booths resemble garages with full side and back walls, covered roof and concrete floors in an open-air environment surrounding the 1,500 seat Bank Mutual Amphitheater. Each has a garage door with hasps to allow vendors to lock with their own padlock. $950 per 9.5-foot booth with 9 feet of depth. $1900 per 19-foot booth with 9 feet depth. Vendors may provide their own wall coverings and floor. Mile Marketplace Space Rental Over 400 feet of open-air tented shopping is located beneath the Milwaukee Mile with a walkway that runs parallel to Grandstand Avenue. Spaces are also available that run adjacent to the Mile Marketplace. $95 per front foot with 10 feet of depth. $105 per front foot with over 10 feet of depth. Space rates includes tenting. Galleria Space Rental Located in the Big Back Yard, the Galleria features over 400 feet of open-air tented walkway. $95 per front foot with 10 feet of depth $105 per front foot with over 10 feet of depth. Space rate includes tenting.

4 All vendor space, indoor or outdoor, is leased for the entire run of the Fair (11 days) on a per front-foot basis. Additional charges will be assessed for spaces that include excessive depth. Excessive depth is over 10 feet of depth for inside space and over 25 feet of depth for outside space. Vendors of non-profit status can qualify for a reduced space rental rate by providing proof of 501(c)(3) status. Vendor Cost and Budgeting Guide Along with space rental rate, there may be additional costs to be considered upon vendor acceptance. Some of these additional costs can be added to the Vendor License Agreement, and some costs are handled through other departments within the Wisconsin State Fair. Vendor License Agreement Breakdown Space Rental: Assessed using the dimensions of the space on a per front-foot basis. For example, a 10 x 10 in the Expo at the $115 per front foot rate would cost $1,150 for the 11 days of the Wisconsin State Fair. Electrical Connection: Based on the electrical needs of the vendor. Please see the Utility Order Form for rates. Phone and Informational Technology: Wisconsin State Fair carries an unsecured, Fairgoer Only Wi-Fi that is not intended for the use by vendors. Informational technology (hardline internet) and phone services can be added to the Vendor License Agreement for the Exposition Center only. All other areas will need to contact a service provider to set up these utilities. Please see the Utility Order Form for rates. Water & Sewer: Based on the needs of the vendor. Please see the Utility Order Form for rates. Reserved Vendor Parking: Wisconsin State Fair offers vendors the chance to park on the grounds in two reserved areas. Permits for each of these areas include delivery privileges during non-fair hours, as well as unlimited in and out privileges for one vehicle. Prices vary by vehicle size. Please see the Vendor Parking Order Form for rates. Stock Trucks & Storage Vehicles: Prices vary by size and location. Please talk with the Vendor Services Department for more information and availability. Additional Considerations not listed on Vendor License Agreement Vendor Admission Tickets: The Wisconsin State Fair has an all-pay gate policy, and does not issue free admission or parking. Vendors are offered discounted tickets, and can take advantage of numerous promotional deals. From agreement issuance through July 13, discounted admission tickets are available for $6 per ticket, or $66 per vendor credential (valid for all 11 days of the Fair). From July 14 through the end of the Fair, vendor admission tickets are offered at $8 per ticket, or $88 per vendor credential. Vendor Admission Ticket Order Forms are sent out with Vendor License Agreements upon acceptance. General Parking/Delivery Permits: If a vendor does not wish to purchase Reserved Vendor Parking, a General Parking/Delivery Permit is available through the Ticket Office. At $132 per permit, General Parking does not guarantee parking in a specific lot and allows for only one vehicle entrance per day. These permits also include delivery privileges during non-fair hours. Daily Parking: Parking may also be purchased on a daily basis for the General Parking lots at a cost of $12 per day available for purchase at the gate. This option does not include delivery access. Insurance: Wisconsin State Fair requires that each accepted vendor secure a General Liability policy of $1,000,0000 per each occurrence for July 20-August 20. Accepted vendors may secure their own policy, or may participate in a shared policy through Haas & Wilkerson ($70 for first location). In addition, proof of worker s compensation coverage must also be provided for any vendor with paid employees (including family members). This must be secured by the vendor, as Haas & Wilkerson does not provide workers compensation coverage. Sales Tax: All vendors must have a Wisconsin Seller s Permit and be in good standing with the Department of Revenue prior to setup or operation at Wisconsin State Fair. All sales of tangible goods in the State of Wisconsin are subject to a 5.6% sales tax or 6.1% food and expo tax pursuant to Chapter of the Wisconsin statutes unless specifically exempted.

5 Please note, there may be additional considerations that are specific to a minority of vendors needs, such as RV parking, auxiliary vehicle permits, food safety licensing, supplier and repair services, etc. All prices are subject to change at the discretion of Wisconsin State Fair Park. Additional Information Hours of Operation Vendors must be open, staffed and ready to operate as follows for all eleven days of the Fair: Sunday through Thursday Park Opens: 8:00am Buildings Open: 9:00am Buildings Close: 10:00pm Outside and Galleria Vendors: Have the option to close at 10:00pm, must close at 11:00pm Park Close: 11:00pm Fridays and Saturdays Park Opens: 8:00am Buildings Open: 9:00am Buildings Close: 10:00pm Outside and Galleria Vendors: Have the option to close at 11:00pm, must close at Midnight Park Close: Midnight Last Sunday of the Fair Park Opens: 8:00am Buildings Open: 9:00am Buildings Close: 9:00pm Outside and Galleria Vendors: Have the option to close at 9:00pm, must close at 10:00pm Park Close: 10:00pm Signage All signage used by vendors must be professionally made. This includes the required company sign, pricing signs, informational signs, and booth identification signs. Handwritten signs, of any type, are NOT allowed. Tent Requirements The Vendor Services Department requires that all tents used by vendors during the annual Wisconsin State Fair must be of a professional grade, with either a label affixed to it indicating the tent material is flameresistant or paper work indicating material has been treated with a flame-retardant product. Paperwork must be presented upon request. Vendors must contact Digger s Hotline before tents are installed. See Vendor Manual for more information. PLEASE NOTE: This is only a partial listing of vendor space information and guidelines. The complete 2018 Vendor Manual and other pertinent information is available on our website wistatefair.com. Please feel free to let us know if you have any questions prior to filling out the application. We can be reached at the following contact information: Phone: exhibitorservices@wistatefair.com Final selections will be made by the last Friday in May. All applicants will be notified via of their application status. If you have questions regarding the status of your application, we ask that you please contact us after June 1, Thank you again for your interest in the 2018 Wisconsin State Fair!

6 2018 Commercial Vendor Application Form (Retail and Informational Vendors) Please type or print clearly in ink. Incomplete or illegible application will forfeit consideration. Section 1: Contact information Legal Business Name: Doing Business As (DBA): Agreement Signing Authority: On-Site Manager: Permanent Mailing Address: (Name shown on business signage) (Name that should appear on all official documents, if approved) (Name of person who will run your operation at the Fair) City: State: Zip Code: Business phone: ( ) Cell phone(s): ( ) (May be given to Customers) Federal Employer ID: Wisconsin Tax ID Number: address (required): Company or product website: Business Type: Sole Proprietorship Partnership Corporation Other: (May be applied for upon acceptance) Years you have been in business: Years of event experience: Section 2: Location and size of booth/stand desired (please see map for locations) Please rank in order of preference, 1 being your top preference. You may indicate N/A if location is not desirable or appropriate. Exposition Center: Central Marketplace: Original Cream Puff Pavilion: Mile Marketplace: Galleria: Outside: $115 per front foot requested booth size in 10-foot increments: feet x 10 feet of depth Inline booth between two booths no additional charge Corner booth at the end of the aisle $575 additional charge (No double corners available) $950 per 9.5 foot increment available in the following booth sizes: 9.5 feet x 9 feet of depth 19 feet x 9 feet of depth $95 per front foot requested booth size in 10-foot increments: feet x 10 feet of depth $95 or $105 per front foot requested booth size in 10-foot increments: feet x 10 feet of depth or feet x over 10 feet of depth $95 or $105 per front foot requested booth size in 10-foot increments: feet x 10 feet of depth or feet x over 10 feet of depth $85 per front foot requested booth size: feet x feet of depth Footage must include all tie-downs, overhangs, trailer hitches, etc. You will only be allocated the space requested!

7 Section 3: Products and/or services offered List ALL items to be sold, displayed, and/or demonstrated. Gifts, novelties, and craft items must be specifically and individually listed. If a product is imported, list the country of origin. If approved for a booth/stand, there is no guarantee all items requested/listed below will be approved. If you are providing a service or information, please explain what you will offer. If you need more space, you may attach a separate piece of paper. Does the sale of your product require a demonstration or a pitch presentation? Yes No Are you requesting permission to use a microphone? Yes No Do you plan to hold a contest, registration for a prize drawing or give away? Yes No If yes, briefly describe: Section 4: Parking and utilities Reserved Vendor Parking: Parking is NOT included in space rental fee. Yes, I need parking (If yes, please complete Parking Form) Electric: Electric is NOT included in space rental fee. Yes, I need electrical (If yes, please complete Utility Forms) No parking needed No electrical needed Water & Sewer: Water & Sewer are NOT included in space rental fee. See Utility Forms for connection rates. Yes, I need access to water or sewer. If yes, please select from the following: Running water Direct sewer connection Access to water Access to sewer No water or sewer needed Section 5: References Please provide complete information from two recent events such as Fairs, Festivals, Hobby Shows, Trade Shows or similar events at which you have sold or demonstrated your product(s) and/or service(s). Event 1 Name of event: Name of contact: Phone number: ( ) List the years you participated: Event 2 Name of event: Name of contact: Phone number: ( ) List the years you participated:

8 Section 6: Insurance & worker s compensation requirements All vendors must obtain and provide a certificate of general liability insurance for a minimum of $1,000,000. The policy dates must be effective a minimum of July 20 August 20, and the Description of Operations must note "the State of Wisconsin, Wisconsin State Fair Park Board, its officers, its agents and its employees are additionally insured. General liability insurance through a group plan offered by Haas & Wilkerson may be purchased upon acceptance and receipt of a Vendor License Agreement. In addition, all vendors with paid employees must obtain and provide a certificate of worker s compensation insurance. Please initial: I am prepared to meet the insurance & worker s compensation requirements if accepted. Section 7: Photo or schematic of booth/stand You MUST include a clear color photograph or a detailed professional schematic drawing of your booth/stand and enclose literature pertaining to your product(s) and/or service(s). Please be sure your photos or drawings depict the display and products you would plan to utilize at the Wisconsin State Fair if accepted. Please initial: I understand that applications without a photo or schematic will not be considered. Section 8: Acknowledgement of understandings Please read the following statements carefully and initial in agreement. I understand that this application does not guarantee space at the Wisconsin State Fair and does not act as a license agreement. I understand that payment should NOT be sent with this application. I understand that Wisconsin State Fair reserves the right to accept or reject any applicant based on incompleteness of application materials, space availability, the uniqueness and quality of products sold, event experience, services offered, the appearance of the booth/stand, and/or references from other fairs or shows at which the applicant has been a vendor. I understand that admission, parking, and utilities are NOT included in the space rental fees and that additional fees may apply. I have read and understand the attached application information. I understand that if accepted as a vendor at the Wisconsin State Fair, my booth/stand must be open and staffed during the required operating hours as listed in the application information. I certify the information on this application is complete and true to the best of my knowledge. (Signature of Agreement Signing Authority as stated previously) (Date) MAIL: Wisconsin State Fair Park c/o Vendor Services Dept. 640 S. 84 th St. West Allis, WI ExhibitorServices@WiStateFair.com PHONE:

9 2018 Wisconsin State Fair Exposition Center - Utility Order Form Please complete and return this form with your application if you are requesting space in the Expo Center during Wisconsin State Fair (WSF). Business Name: Contact Person: Phone Number: ( ) A. Electrical Service Rate Quantity Total Up to 20amp - 120v (2000 Watts) $ Up to 20amp - 208v 1 phase $ Up to 30amp - 208v 1 phase $ Up to 50amp - 208v 1 phase $ Up to 20amp - 208v 3 phase $ Up to 30amp - 208v 3 phase $ Up to 50amp - 208v 3 phase $ hour service Add 50% Section A Total $ B. Informational Technology* Wi-Fi is available for fairgoer use only and not intended for Vendor use due to bandwidth and security issues. It is recommended that Vendors order either an internet or phone line to operate credit card or other POS machines due, to the unreliability of data signals. *The purchase of an internet line is for one device only. The use of routers, switches/hubs, DHCP, wireless LANS or other applications that allow the sharing of an IP address between multiple devices is PROHIBITED unless approved in writing by WSF. Vendors in violation of these policies will be subject to pay $265 for each unauthorized connection and/or may be subject to the disconnection of their service. WSFP is not responsible for damaged personal equipment and/or personal injury caused by the misuse of provided telecommunication and/or data service(s). Tampering with IT equipment (including but not limited to exhibit floor utility boxes, cabling, or rented equipment) at any time may result in the disconnection of ordered service(s). B. Informational Technology * Advance After Quantity Total Rate July 15 Internet (high-speed hardline*) - first connection $ $ Internet (high-speed hardline*) - additional connections $ Satellite Installation $ IT or Cable Services patch fee $ Section B Total $ C. Water Rate Quantity Total Running water with drain in booth $ Water fill / drain up to 500 gallons $ Water fill / drain over 500 gallons $ Water fill no drain $50.00 Water top off per item $35.00 Section C Total $ D. Phone Advance After Quantity Total Rate July 15 Phone line local and toll free calls* $170 $270 *For long distance, purchase a prepaid calling card. Section D Total $ (Add Sections A + B + C + D) Grand Total $ The grand total will be added to your Vendor License Agreement upon acceptance. If you have questions or special needs, please contact WSF Electrical Department at

10 2018 Wisconsin State Fair Indoor Vendor - Utility Order Form Please complete and return this form with your application if requesting space in the Central Marketplace, Mile Marketplace, WI Products Pavilion or Original Cream Puff Pavilion during Wisconsin State Fair (WSF). Galleria vendors please see Outdoor Vendor Utility Order Form for rates. Business Name: Contact Person: Phone Number: ( ) Service Rate Quantity Total Up to 16amp - 120v outlet up to 2000 watts (16 amps) $105 WSFP is equipped with Ground Fault Circuit Interrupting (GFCI) outlets outside and some of the inside areas. It is the responsibility of the user to ensure that all equipment used at the Fair Park is in safe working order and is GFCI compatible BEFORE you arrive for your event. Up to 30amp - 120/208v 1 phase $296 Up to 60amp -120/208v 1 phase $441 Up to 100amp - 120/208v 1 phase $646 Up to 30amp volt 3 phase (availability limited) $446 $681 Up to 60amp volt 3 phase (availability limited) Up to 100amp volt 3 phase (availability limited) $881 Water Connection $50 Grand Total $ *All prices are tax inclusive (with the exception of water). No refunds for connection services. Note 1: Note 2: Note 3: You must have a main breaker in your booth/stand/ to match the size of any special drop you request. You must provide 50 feet of cord and pigtail, if needed, to match the size of drop that you request per the chart below: 15amp 120v or less (1500 watts or less) #14-3 conductor cord 20amp 120v (1500 to 2000 watts) #12-3 conductor cord 30amp 120v #10-3 conductor cord 30amp 120/240v 1 phase #10-4 conductor cord 50amp 120/240v 1 phase #8-4 conductor cord 60amp 120/240v 1 phase #6-4 conductor cord 100amp 120/240v 1 phase #3-4 conductor cord For your protection, we advise installing surge protection on all computers and sensitive equipment. The WSF Electrical Department reserves the right to refuse hookup to anything deemed unsafe. The grand total will be added to your Vendor License Agreement upon acceptance. If you have questions or special needs, please contact WSF Electrical Department at

11 2018 Wisconsin State Fair Outdoor Vendor - Utility Order Form Please complete and return this form with your application if you are requesting Outdoor Space, including the Galleria, during the Wisconsin State Fair (WSF). Business Name: Contact Person: Phone Number: ( ) Service Rate Quantity Total Up to 20amp - 120v 1 phase $171 (You will be charged by the number of cords plugged in.) WSFP is equipped with Ground Fault Circuit Interrupting (GFCI) outlets outside and some of the inside areas. It is the responsibility of the user to insure that all equipment used at the Fair Park is in safe working order and is GFCI compatible BEFORE you arrive for your event. Up to 30amp - 120v 1 phase (You must provide a pigtail and cord for your connection.) $239 Up to 30amp - 120/240v 1 phase $397 Up to 50amp - 120/240v 1 phase $607 (Available only in select areas, please inquire with the Exhibitor & Vendor Services Department. You must provide your own cord and plug.) Up to 60amp - 120/240v 1 phase $712 Up to 80amp - 120/240v 1 phase $922 Up to 100amp - 120/240v 1 phase $1,132 Up to 125amp 120/240v 1 phase (availability limited) $1,415 Up to 150amp 120/240v 1 phase (availability limited) $1,698 Up to 200amp - 120/240v 1 phase $2,182 Up to 30amp - 208v 3 phase (availability limited) $554 Up to 60amp - 208v 3 phase (availability limited) $1,027 Up to 100amp - 208v 3 phase (availability limited) $1,607 Up to 200amp - 208v 3 phase(availability limited) $3,132 Water Connection $50 Total Amount for Utility Connections $ *All prices are tax inclusive (with the exception of water). No refunds for connection services. Note 1: Note 2: Note 3: You must have a main breaker in your stand/concession to match the size of any special drop you request. You must provide 100 feet of cord and pigtail, if needed, to match the size of drop that you request per the chart below: 15 amps 120 volt or less (1500 watts or less) # 14-3 conductor cord 20 amps 120 volt (1500 to 2000 watts) # 12-3 conductor cord 30 amps 120 volt # 10-3 conductor cord 30 amps 120/240 volt single-phase # 10-4 conductor cord 50 amps 120/240 volt single-phase # 8-4 conductor cord 60 amps 120/240 volt single-phase # 6-4 conductor cord 100 amps 120/240 volt single-phase # 3-4 conductor cord For your protection, we advise installing surge protection on all computers and sensitive equipment. The WSF Electrical Department reserves the right to refuse hookup to anything deemed unsafe. The grand total will be added to your Vendor License Agreement upon acceptance. If you have questions or special needs, please contact WSF Electrical Department at

12 2018 Wisconsin State Fair Vendor Parking Order Form Please complete one form for each vehicle you are requesting parking for and return with your Vendor Application. RV Space must be reserved through the RV Park by calling Business Name: Contact Person: Phone Number: ( ) Parking lot requested: Infield Vendor Lot Expo Vendor Lot Other (Specify): Length of vehicle: 0-15ft ft. Over 30ft. Electrical needed: Yes No Make and Model of Vehicle Vehicle Color License # Parking Pricing Cost Each* Total Cost Number of reserved parking spaces at $200 each (0ft. 15ft.) $200 Number of reserved parking spaces at $300 each (16ft. 30ft.) $300 Number of reserved parking spaces at $400 each (over 30ft.) $400 Total Amount for Parking: Parking Electrical Pricing (if applicable) Cost Each* Total Cost Up to 20amp - 120v watts1 phase (You will be charged by the number of cords plugged in) $171 Up to 30amp - 120v 1 phase (You must provide a pigtail and cord for your connection) $239 Up to 30amp - 120/240v 1 phase $397 Up to 60amp - 120/240v 1 phase $712 Up to 30amp - 208v 3 phase (availability limited) $554 Total Amount for Electrical Usage: *prices are accurate at time of publication. Subject to change at discretion of WSF. Note 1: You must provide 100ft of cord and pigtail needed to match the drop requested per the chart below. 15amp - 120v or less (1500 watts or less) # 14-3 conductor cord 20amp - 120v (1500 to 2000 watts) # 12-3 conductor cord 30amp - 120v # 10-3 conductor cord 30amp - 120/240v 1 phase # 10-4 conductor cord 50amp - 120/240v 1 phase # 8-4 conductor cord 60amp - 120/240v 1 phase # 6-4 conductor cord Note 2: The WSF Electrical Department reserves the right to refuse hookup to anything deemed unsafe. Total Amount for Parking: Total Amount for Electrical Usage: Total Amount to be added to Contract: The grand total will be added to your Vendor License Agreement upon acceptance If you have questions regarding parking, contact WSFP Vendor Services Dept. at If you have questions regarding electrical, please contact WSFP Electrical Dept. at