Main Street Food Truck Festival Little Rock

Transcription

1 Main Street Food Truck Festival Little Rock TO: FROM: Potential Main Street Food Truck Festival Little Rock Food Vendors Sharon Priest, DLRP Executive Director Main Street Revitalization Committee Downtown Little Rock Partnership DATE: July 16, 2012 RE: Main Street Food Truck Festival-Little Rock Vendor Forms Thank you to those who participated in the inaugural Main Street Food Truck Festival Little Rock! Plans for the second annual festival in downtown Little Rock are well underway! The festival will be Saturday, October 6, from 10:00 a.m.- 3:00 p.m. between Third and Ninth Streets on Main Street. We would like to offer you the opportunity to be a food vendor at the festival. As last year, the area will be buzzing with activity food vendors, arts and music as part of our mission of bringing activity to Main Street. The event is a project of the Downtown Little Rock Partnership (DLRP), as charged by Little Rock Mayor Mark Stodola. Any proceeds occurring from the festival will be used towards the benefit of Main Street. Enclosed are vendor forms required for participation, along with additional vendor information. Please submit all forms and accompanying fee by August 10. Once we receive your forms, you will be notified by Downtown Little Rock Partnership. We appreciate your interest and look forward to this exciting event for Main Street! If you have any questions, please do not hesitate to contact us at

2 Main Street Food Truck Festival-Little Rock Vendor Form Saturday, October 6, 2012, 10:00 a.m.- 3:00 p.m. Business Name: Phone#: Contact Name: Mobile Phone#: Mailing Address: City, State, Zip: Website/Social Media: Description Size and description of your mobile unit: Menu type (i.e. hot dogs, catfish, Mexican, barbecue, etc.): Please provide a copy of your festival menu (see attached) Electrical/Water Self-contained: Yes No Generator: Yes No Standard 110 outlets (20 amps) are located along light poles on Main Street. There will be a power surcharge for electrical requirements of 50 amps or higher: $25 (and up depending on amp amount). On the attached form, please indicate your electrical requirements for operation. Water is not available on-site. Participation Fees $100 participation fee due by August 10 If vendor signs up a $250 sponsor, participation fee will be returned. Contact DLRP to proceed. 10% commission of sales over $1000; payable at end of event License/Insurance Must provide a copy of your Arkansas food service license and certificate of general liability and auto liability insurance listing Downtown Little Rock Partnership as Additional Insured. Set up Must be completed by 9:00 a.m. Saturday, October 6 Security Downtown Little Rock Partnership (DLRP), Main Street Food Truck Festival-Little Rock, event volunteers and any organization affiliated with the event are not responsible for any lost or stolen items. You are responsible for your own operation attended or unattended. Little Rock Police Department will be on-site to monitor the festival area. In order to reserve your space, ALL forms must be accompanied by the participation fee. Checks and money orders should be made payable to Downtown Little Rock Partnership. You may also pay online via PayPal at All vendors will be assigned space on a first come, first serve basis. A number will be assigned to you and coordinating information regarding the event will be provided to you by Downtown Little Rock Partnership. There will be no refunds and no rain date. I have read and accepted the enclosed information for the Main Street Food Truck Festival-Little Rock. SIGN: DATE: Return Form to: Proceeds from Main Street Food Truck Festival-Little Rock will be used towards Downtown Little Rock Partnership P.O. Box 1937 projects on Main Street. For more information visit Little Rock, AR Fax: Questions contact Downtown Little Rock Partnership, downtownlr@gmail.com or downtownlr@gmail.com

3 Main Street Food Truck Festival-Little Rock Vendor Information Fee/Payment The non-refundable* fee may be paid by check, money order, or online via PayPal at Once fee and completed vendor form are received, you will be assigned a space and included in the event promotions. Fee may not be sold or transferred. *If vendor signs up a $250 sponsor, participation fee will be returned. Sponsor is required to fill out a sponsor form and to pay DLRP directly. Please contact DLRP for more information. DLRP will collect a 10% commission on total sales of $1000 or more, payable at the end of the event. Payment will occur after event closes at the payout station, located inside Lafayette Plaza on 6 th Street (see map) for ticket counting and payment. Once tickets are counted, vendor will sign off on a collection/payment form. Date/Time/Location Festival hours are 10:00 a.m. - 3:00 p.m. on Saturday, October 6, Please check in with festival staff at the intersection of 9 th and Main Streets. You will receive more information from DLRP on where your space is located and further instructions regarding check in and set up prior to the event. Your operations set up must be completed by 9:00 a.m. Saturday, October 6. Health inspection will be at this time. For logistical purposes, if you arrive after 9:00, you will forfeit your assigned space and will be assigned a new space by festival staff. Main Street Food Truck Festival Little Rock is an outdoor event and no alternate rain date or site is planned. Vendors should come prepared for the weather. Security/Set up/clean up Limited security will be provided during event hours only. It is at your own discretion that you leave items in your area overnight or at any time unattended. All items in your area are the sole responsibility of the vendor. Vendors are responsible for keeping their own areas clean, including clean up and trash removal after the event. Tables and chairs will be provided for festival attendees. Please do not set up a seating area with your operations. Downtown Little Rock Partnership, Main Street Food Truck Festival-Little Rock, event volunteers and any organization affiliated with the event assume no responsibility or liability for loss or damaged items or equipment. Menus/Tickets Event attendees will purchase tickets upon arrival at the event for their food purchases. 1 ticket = $1. NO CASH SALES ARE PERMITTED at your operation. To enable more patrons to be served, please limit your menus to quick-serve items listed on a coordinating ticket-priced menu (see attached sheet). Menus will be prepared in advance by event staff and will be required to be posted at your operation. License/Insurance As required by the Arkansas Department of Health, vendors must provide a copy of their Arkansas food service license and certificate of general liability and auto liability insurance listing Downtown Little Rock Partnership as Additional Insured. If you need help in this matter, please contact DLRP. Power/Water Standard 110 outlets (20 amps) are located along light poles on Main Street. Additional power requirements beyond the standard 20 amps must be requested in advance and will include a power surcharge of $25 and up. All electrical plugs must meet the examples as shown (see attached) and all hook ups will be plugged into receptacles. No direct or hard wiring will be allowed. Vendors must bring a minimum of 25 feet of power cord, if not a self-contained operation. Please indicate your electrical requirements for operation on the accompanying form, or indicate that you are a self-contained operation. Please note water is not available. Contact DLRP if you need to make special arrangements.

4 2012 MAIN STREET FOOD TRUCK FESTIVAL ELECTRICAL NEEDS FORM Due to the expansion of the festival site and the availability, or in some case, the nonavailability of electrical power, the Main Street Food Truck Festival Committee needs to know exactly what your electrical requirements will be for this year s festival. Please fill out the attached form listing your anticipated electrical needs. We would like to have sufficient power to allow you to operate your food booths as efficiently as possible. In order to do this we need to be able to place those vendors needing more power closer to the distribution points. Please fill out the attached form as completely as possible. The information we receive prior to the festival will better equip us to accommodate your needs prior to and during the festival. (Please refer to the sample of this form attached.) COMPANY NAME VENDOR NAME List of Equipment How Many? Voltage Amps/Watts for Each Note: If bringing fans, please list Main Street Food Truck Festival will provide a product storage trailer for your use; please indicate if you will bring your own product storage or will use the one provided Look on the equipment name plate for amperage or wattage

5 Electrical Plugs and Receptacles 125 Volt, 20 Amp Receptacle 125 Volt, 15 or 20 Amp Plugs 220 Volt, 30 Amp Receptacle 220 Volt, 30 Amp Plug 220 Volt, 50 Amp Receptacle 220 Volt, 50 Amp Plug

6 TRAILER MEASUREMENT DIAGRAM Please complete the diagram below to help the Main Street Food Truck Festival committee on placement of vendor trailer locations. This is very important in the selection process. If you have the ability to serve out of both sides, please indicate; if only given one choice, please mark the side that you would prefer to serve out of, and most importantly, please make sure that the length of your trailer is marked according to the diagram.