Food Truck Application
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1 Food Truck Application Truck Fees: $150 for the day includes both sessions. Application and fee must be received by no later than March 15, 2017 Please note: This festival is no longer exclusive to members of the Greater Lehigh Valley Food Truck Alliance. Each food truck is strongly encouraged to create one small portion menu sampler platter to include a sample of each of their trucks specialty items. We also suggest offering smaller portions and a limited menu, this will help keep lines moving and give guests the opportunity to try items from multiple trucks this is based upon feedback from fans who attended last year. Food trucks are to sell food only, Coca-Cola Park reserves the right to be the exclusive provider of all beverages both alcoholic as well as non-alcoholic. Set-up, Hours, Teardown: The event will be held rain or shine. Coca-Cola Park and The Lehigh Valley IronPigs reserve the right to relocate participants to the concourse area of the ball park or club level locations if weather conditions prevent access to the field. Field location is based upon order of arrival. Once your truck is placed on the warning track, you will not be permitted to move it until the completion of both event sessions. Trucks who are unable to reach the event venue by set up time on event day may not be permitted to participate in the event. Any request for special provisions with regards to this policy must be received by Allison Valentine, Director of Special Events two weeks prior to the event. Food trucks and vendors may begin to arrive as early as 7 a.m. on Saturday, May 20 th, but by no later than 8:30 a.m. The event begins at 11am for the first VIP hour and then continues throughout the day until 8pm with a break for prep and re-stocking from 3pm-4pm. Food truck vendors may bring on to the field/warning track one vehicle which will be part of their overall space.
2 All Food Trucks must plan on being there for the entirety of the event and for both sessions this is a requirement. Your event vehicle will NOT be moved until after the event is over at which time all vehicles will depart at the same time in a parade-like fashion. Once your truck is placed for the event by Coca-Cola park staff members, trading spaces with other vendors or reassigning yourself to a new space is strictly prohibited. Entertainment will be provided by Lehigh Valley iron pigs and Coca-Cola Park therefore for sound, music, or the use of the PA system is prohibited. We expect the Festival to be busy with music, eating, drinking & fun continuing until the end. All food trucks and any vendors and/or artisans are required to remain open until 8 p.m. on event day. There will be NO teardown prior to 8 p.m. Trucks will be released for departure no sooner than 30 minutes after the end of the event. Requirements: In order to be considered as fully registered for the Lehigh Valley Food truck Festival, participants must provide the following: 1. Your completed Application (with signature form) along with the appropriate Registration Fee to the Lehigh Valley IronPigs by March 15, In addition, the IronPigs must receive a Certificate of Liability Insurance (minimum of $1 million dollars) naming Lehigh County & Lehigh Valley IronPigs as additional insureds for General Liability and a copy of their operating license by no later than April 30, All food vendors must provide the City of Allentown Health Department with all necessary required paperwork per City of Allentown Guidelines at least 1 week prior to the event. 3. A Health Inspector from the city of Allentown will be completing necessary inspections prior to the event start. Inspections will be completed on field and/or in the back parking lot area behind third base where all food Truck participants will enter the field between 7:30 a.m.- 8:30 a.m. IronPigs to Provide each participating Food Truck: One space along the field s warning track or space within Coca-Cola Park as determined by CCP/LVIP Management Staff. Each food truck will be listed on the event website, as applications and payments are received and the IronPigs will display and rotate your logo on the ballpark s scoreboard during the event. Please send your logo to AValentine@ironpigsbaseball.com at your earliest convenience. IronPigs will provide parking for food truck staff in a designated area behind the ballpark area close to the rear entrance of the field. This space may also be used for storage vehicles for food storage and materials necessary for truck operations. Available Resources: Food Trucks must be able to operate independently of any provided resources at Coca-Cola Park including water, electric, etc. Food trucks are to
3 provide their own products, personnel, signage, décor and any pop-up tents (no stakes allowed) Keep in mind, ample seating for guests will be provided by Coca-Cola Park. Trash/Clean-up: Trucks have permission to keep back-up materials at their designated spaces as long as the materials are contained and remain neat, clean and organized. Please keep your area clean and do not throw trash on to the warning track, next to or behind your area. Please keep all packing materials and boxes out of sight. The trash containers provided on the warning track are for the attendees, do not stuff those containers any large items. Use any discarded boxes to store trash in until the event is over, if necessary. All participants are responsible for all setup and clean-up of their space on the warning track/field/concourse area and their immediate area surrounding such space. All cardboard must be broken down neatly and flattened. Any oil and/or grease must be disposed of properly at an off-site facility. Any water or liquid with which must be disposed of must be properly poured into a designated drain. Do not dump anything at all on the field or warning track. Yes, we would like to be a participating Food Truck at the 2017 Lehigh Valley Food Truck Festival! Truck Name: Contact Person: Phone: Address: Website: Staff: Your food truck must staff the event for all hours and both sessions of the event. Please list your staff by name below:
4 Which side do you serve from? Driver side window Passenger side window Other please explain Which best describes your truck? Stand-alone truck Truck and Trailer How many feet from end to end is your truck or truck with trailer? The Lehigh Valley IronPigs will be promoting all participating food trucks as well as vendors and artisans participating in the event. Please forward, via , your logo to be displayed at the event as well as on the IronPigs social media channels. Please Mail or Drop-off your completed Application, with payment, to: Coca-Cola Park, ATTN: LV Food Truck Festival, 1050 IronPigs Way, Allentown, PA Please make checks payable to: Lehigh Valley IronPigs Questions? Please call Allison Valentine (610) or Yes, I\We am\are applying as a Food Truck Vendor for the Lehigh Valley Food Truck Festival on Saturday, May 20, I\We have read and understand the event information and agree to comply with the requirements as well as all of the above guidelines, rules and regulations within this application. I\We agree to accept all responsibility for any personal injury, property damage, loss, theft or other harm suffered by myself, vendor or otherwise due to my/our participation in the event. Further, I/we shall indemnify and hold harmless the Lehigh Valley IronPigs and Lehigh County against all suits, claims, demands and losses including costs, expenses and attorney s fees incurred as a result of any action or omission, neglect or misconduct of the vendor, of which I am authorized to represent. Vendor is solely responsible for complying with all laws pertaining to the conduct of Vendor s business; including, but not limited to, Federal, State and local tax laws, and state, county and municipal laws, statues, regulations and ordinances. Signature: Date:
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