INSTRUCTIONS TO BIDDERS

Transcription

1 INSTRUCTIONS TO BIDDERS One (1) 2018 preferred Model or Newer John Deere 772 GP AWD, Cat 12M3 VHP AWD, or Equivalent or equivalent Bids Due: Friday May 25, 2018 at 4:00 PM CT A mandatory pre-build meeting will occur after award of the bid. NOTE: DELIVERY AND INVOICING MUST BE MADE AFTER JULY 1, 2018 AND ON OR BEFORE JUNE 30, Specifications Applicable Black Hawk County is looking to purchase one (1) 2018 preferred Model or Newer CAT 12M3 VHP AWD, John Deere 772GP AWD or equivalent. Please see Appendix B for specifications. Requirements of Bidders Firms submitting Bids must be an "Equal Opportunity Employer" as defined in the "Civil Rights Act of 1964" and in "Iowa Executive Order Number Thirty-four". Preparation of Proposals Only signed proposals, submitted on forms furnished by Black Hawk County or printed from its website will be considered. It will be assumed the bidder is familiar with the requirements of any and all specifications. Any unauthorized changes in or additions to the proposal form, including any reservations, will be considered sufficient grounds for rejection. Taxes Prices quoted shall not include state or federal taxes from which the County is exempt. The necessary exemption certificate will be furnished by Black Hawk County upon request by the contractor/vendor. Freight Charges All delivery charges shall be included in the bid price and paid by the contractor/vendor. By signing a contract, the contractor warrants he has notified the freight company that all freight and delivery charges are to be prepaid by the contractor or vendor. Black Hawk County will not be liable for any freight claims or unpaid freight bills arising from this contract. Compliance with Proposal Any exceptions or deviations to the instructions, specifications, or terms of this proposal need to be received within adequate time to evaluate and respond with appropriate action. Fair treatment to all vendors shall be the primary concern in evaluation of exceptions of deviations submitted just prior to bid opening. Black Hawk County reserves the right to waive compliance on minor technicalities of the specification, to reject any or all bids, and to accept the proposal(s) which appear to be in the best interest of Black Hawk County. Separate Bids If the bidder wishes to quote prices on more than one model, he may submit these prices for each model in the same envelope. Black Hawk Co Motor Grader Page 1

2 Filing the Proposal Sealed bids for this item will be received until 4:00 PM CT, Friday, May 25, 2018 at the Black Hawk County Engineer s Office, Suite 211, 316 East Fifth Street, Waterloo, IA (319) Bids must be submitted on the form provided and may be mailed or hand delivered. The envelope must be clearly marked Motor Grader. The public hearing/bid opening will take place at the regular Board of Supervisors meeting at 9:05 AM CT on Tuesday, May 29, Communications by An (btaylor@co.black-hawk.ia.us) is available to speed communications between your company and the County. This may be used to communicate clarifications in specifications and/or bidder instructions for the proposal before or after the bid opening. The cannot be used for the submission of bids. Ties and Reservations No ties or reservations by the bidder are permitted. Catalogs and Specifications A Build Specification List, one complete set of catalogs and other specifications sheets or literature giving detailed information on the item shall be included with the bid. Discounts Quantity discounts or discounts for early payment are not permitted. Bid Price Bid price shall be on units that fully conform to the specifications. Optional extras may be bid as additions, and submitted on a separate sheet attached to the proposal. Infringement Contractor warrants the goods to be sold shall be delivered free of the rightful claim of any third party by way of infringement. Bid Award Award will be made for the item and any item or combination of items listed on the Proposal. Any protest of award shall be made in accordance with administrative rules. Bidder qualifications - No Bid shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the County upon debt or contract, that is a defaulter, as surety or otherwise, upon any obligation to the County, or that is deemed irresponsible or unreliable by the County. If requested, Bidders shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service bid and that they have the necessary financial resources to provide the proposed supply/service as described in the attached Technical Proposal specifications. Collusive bidding - The Bidder certifies that the bid submitted by said Bidder is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a bid for the same contract, without prior knowledge of competitive prices, and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. Bid Changes - Bids amendments thereto or withdrawal requests received after the time advertised for Bid Opening will be void regardless of when they were mailed. Black Hawk Co Motor Grader Page 2

3 Purchase Order After a proposal has been selected, a Purchase Order will be issued to cover quantities, delivery dates, and destinations per the bid. Payment and Receiving of Items Payment for items purchased by Black Hawk County will be made promptly after the items have been received and accepted by the County. Invoicing will be appropriate for quantities delivered. All items must be delivered to the Black Hawk County Secondary Roads Department, 1329 Longfellow Avenue, Waterloo, Iowa Receiving and Inspection by Black Hawk County Unit(s) must be delivered in accordance to the governing specification. All units will be inspected by the County after delivery. If the units are rejected because of deficiencies, it shall be the vendor's responsibility to pick up the unit(s), make the necessary correction(s) and redeliver the unit(s) for reinspection. The vendor must arrange to have the necessary work done on an approved schedule set within 96 hours (exclusive of Saturdays, Sundays and holidays) after receipt of written notification from the County. Otherwise, the County may make the corrections at the vendor's expense. A copy of the vendor's standard pre-delivery service checklist shall be completed for each unit, signed by a representative of the organization performing the service inspection and delivered with the unit. Payment will not be processed on units delivered to the County that still require servicing by the vendor. The County may withhold the full amount of the contract price if, in its opinion, the unit contains major deviations from specifications. Remedies Upon Default In any case where the supplier has failed to deliver, or has delivered nonconforming goods or services, Black Hawk County shall provide a Cure Notice. If after notice the supplier continues to be in default, Purchasing may procure goods or services and substitution from another source and charge the difference between the contract price and the market price to the defaulting supplier. If necessary the County Attorney shall be requested to make collection from the defaulting supplier. Disclosure of Bid Content The laws of the State of Iowa require that at the conclusion of the selection process, the contents of all proposals will be placed in the public domain and be open to inspection by interested parties. Trade secrets or proprietary information that are recognized as such and are protected by law may be withheld if clearly identified as such in the proposal. Hold Harmless Agreement The outside party shall indemnify and hold harmless Black Hawk County, its agents and employees, from and against all claims, damages, losses and expenses including attorneys fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense: a. is attributable to bodily injury, sickness, disease or death, or to the damage to or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom, and b. is caused in whole or in part by any negligent act or omission of the outside party or its subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. c. Each contract/agreement shall contain the following language (when applicable): d. Contractor/Permitee/Licensee agrees that for all work done in the county road right of ways, easements and county property, it shall be solely responsible for work zone safety and shall hold the County harmless and agree to indemnify the County for all claims that arise from its work in the right of way, and further, it agrees that it will adhere to the Manual on Uniform Traffic Control Devices during the project. Black Hawk Co Motor Grader Page 3

4 APPENDIX A TITLE VI ASSURANCES During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the contractor ) agrees as follows: 1. Compliance with Regulations: The contractor shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the Department of Transportation (hereinafter, DOT ) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2. Non-Discrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, national origin, sex, age, or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3. Solicitations for Subcontracts. Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor s obligations under this contract and the Regulations relative to non-discrimination on the grounds of race, color, national origin, sex, age, or disability. 4. Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant there to, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the County, the Iowa Department of Transportation or Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to the County, the Iowa Department of Transportation or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-Compliance: In the event of the contractor s noncompliance with the nondiscrimination provisions of this contract, the County shall impose such contract sanctions as it, the Iowa Department of Transportation or the Federal Highway Administration may determine to be appropriate, including, but not limited to: a. withholding of payments to the contractor under the contract until the contractor complies, and/or b. cancellation, termination, or suspension of the contract, in whole or in part. 6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the County, the Iowa Department of Transportation or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the County or the Iowa Department of Transportation to enter into such litigation to protect the interests of the County or the Iowa Department of Transportation; and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Black Hawk Co Motor Grader Page 4

5 Appendix B Black Hawk County Secondary Road Department Motor Grader, Snow wing, and Accessories Specifications Model Make and Year 2018 or Newer John Deere 772 GP AWD, Cat 12M3 VHP AWD, or Equivalent A mandatory pre-build meeting will occur after award of bid. FRAME: Articulating frame capable of turning 22 degrees, right or left of center line of machine. Articulation point at rear of cab mounting. Turning radius of Taper rolling bearing, articulating points. Machine to be equipped with indicator. Machine to be factory equipped with OEM auto articulation feature. Auto return to center feature is to be modulated to provide full articulation at full steer tire right and left. Controlled via 3 position rocker switch for ease of operation and useable in forward or reverse gears. Feature will have ability to enable or disable without any special equipment. Gross weight (basic machine with ROPS, sound suppressed cab, including lubricants, oils, coolant, full fuel tank, and operator) 39,500 lbs. net minimum. Draw bar hitch with pin included. Meets specification YES NO EXPLAIN ENGINE: 9.0 liter minimum, 6 cylinder turbo charged diesel engine. Minimum of 200 HP net with AWD on in 1 st gear, and 252 in 7 th gear. Tier 4 final / EU stage IV with programmable auto engine shutdown. 800 watt minimum, 110 volt AC block heater. Foot throttle pedal operated. Switch operated electronic throttle control (cruise control). Dual element dry type air filters with service indicator. Turbo 11 pre-cleaner or rotary ejection pre-cleaner. 150 amp minimum single alternator design. Heavy duty 1125 cca batteries, 24 volt system with master control switch at ground accessible. Long life antifreeze with permanent protection to -30 Fahrenheit. Radiator to have hydraulic driven fan and temperature controlled automatic variable speed. EXPLAIN Black Hawk Co Motor Grader Page 5

6 TIRES: Front and rear will be 14:00 R24 radial, with 12 ply rating. Tubeless. Michelin Snoplus, 10 multi piece rims, or Bridgestone Snow Wedge. Front spare rim for AWD. TRANSMISSION: Electronic switch control in joystick. 8 speeds forward and 6 in reverse minimum. Direct drive full power shift with inching pedal. Must be able to shift through, and into all gears with auto shift and cruise control while moving. Economy mode to match engine speed and transmission load for most efficient fuel savings (EBS for Deere or APECS for Cat). AWD must be usable in 1 st thru 7 th gear forward, and 1 st thru 5 th in reverse. Must have hydrostatic front wheel. Only fine control for fine grading from 0 MPH up to 5 MPH, and 5 MPH down to 0 MPH. Engine horsepower to AWD and gear position for maximum efficiency. DRIVETRAIN: Front axle to be AWD independent motor design with wheel lean. Differential lock to engage on the go under full load in all gears. Capable of automatic lock and unlock settings. HYDRAULIC SYSTEM: System with be closed center, constant pressure output with 50 gpm at 1900 rpm psi minimum lock valve in all circuits to prevent undesirable cylinder drift. Twin advanced joystick controls, to have all hydraulic functions in joysticks including wing and scarifier controls. Machine to be equipped with stable blade control for ride control. Speed sensitive steering also required coinciding with joystick controls making steering less sensitive as speed increases. Standard safety seat lock out of hydraulic controls until operator is sitting in seat. Float control must be on scarifier and both blade cylinders. Standard hydraulic lockout for roading and service. Standard secondary system in case of loss of steering pressure, to allow operator to steer grader to a stop. Black Hawk Co Motor Grader Page 6

7 CAB: Sound suppressed ROPS cab, 70 db., and meet all OSHA requirements. Standard cab for machine. Full time rear view camera remote mounted, and not connected to monitor. All windows to have tinted safety glass. King sized adjustable rearview mirrors, right and left outside mounted, electrically heated mirrors. Interior mounted rearview mirror. Deluxe cloth covered, air ride suspension seat with OSHA approved seatbelt. Arm pods electronically controlled up and down, with adjustable wrist rests. Cab air pre-cleaner. Heaters to be a minimum 30,000 BTU, with defrost, and ducted vents for all windows. Factory installed air conditioned cab. Cab to have windshield wipers on all windows and doors including right side window on wing side. Windshield washer on all wipers. All front and rear, upper and lower wipers to be intermittent type. Electric horn. Adjustable rear shades. Cab to have a coat hook, cup holder, storage for a lunch box. Interior cab to have LED lighting. AM/FM radio with Bluetooth capability, and factory mounted speakers. Factory installed 25 amp, 24 to 12 volt converter with a minimum 1-12 volt auxiliary port. Gauges will include, voltmeter, oil pressure, water temperature, transmission pressure and temperature, hour meter, visible and audible engine warning system in the event of low pressure or high temperature, and a DEF. Standard monitoring system with read out for diagnostics. Electric, OSHA approved backup alarm. 2- Front mounted headlights. 2- Cab mounted headlights. 2- Rear mounted flood lights. LED directional signals at front and rear with 4 way flashers and brake lights. Extra switch for under cab light. Extra switch, wiring, and mounting bracket for top light. Top light to be Whelen 24 volt model R416. Deluxe Halogen snow package. V-plow light bar at front of machine equipped with headlight and turn signals. Engine compartment to be lockable. Guards to protect transmission and engine under frame. Black Hawk Co Motor Grader Page 7

8 Guards to protect sides of transmission and engine. Fuel tank to be minimum 100 gallons will ground fill and protected with metal guards. DEF tank to be a minimum of 5 gallons, be ground fillable, and have sediment drain installed. Front mounted steerable OEM style fenders. Rear fenders are to be OEM style, removable single wheel poly fenders. Muffler will be sound suppressed. Factory mounted tool box that is accessible with wing present. This machine must meet all present safety requirements. Meets specification YES NO EXPLAIN MOLDBOARD/SACRIFIER: 24 x 14 x 7/8 thick with 2 extension on right side. Replaceable wear strips on circle frame and side shift. Cutting edge to be 16 of 1 ¼ thick. 4 long sections with 1 ½ carbide teeth with ½ gap between teeth. Kennametal # and C87DS-SR tips or CAT equivalent. Must be able to buy replacement weld-in holders. Drawbar wear inserts to be easily adjustable. Hydraulic side shift, tilt, power up, down, float position. Hydraulic circle shift and benching capability. Internal circle drive gear, with circle slip clutch. Hydraulic, front mounted, with complete 5 set teeth. Hydraulic powered up, down, and float position. V-style to accept our current v-plow and v-pick. SNOW WING: Henke or CAT snow group. 2 piece mounts for easy removal. Factory installed, all hydraulic with power up, down, and float. 12 x 24 moldboard. 6 carbide cutting edge. Minimum 10 gauge metal wing. Must be able to articulate completely with snow wing on and in use. Wing must be able to extend down 2 below ground level, at outside edge of moldboard. Wing must be able to maintain flat cutting level at all vertical height increments. Hydraulic inner edge of wing to have power up, down, and float capabilities with minimum 4 height. Wing cylinder lock valve to prevent drift. Black Hawk Co Motor Grader Page 8

9 All hydraulic hoses involved in wing operation must be equipped with JIC or flat faced connections for removal. Caps and plugs to be included. Wing controls to be part of joystick auxiliary control circuit. Hydraulic powered rear post for benching. TRAINING: Machine factory service school for mechanic within 1 year of sale. Will include service software and laptop to diagnose problems off hours. 1 Complete set of owner s manuals, parts manual, service and technical manual, including all sub-group manuals are to be supplied for grader and all attached equipment. Includes engine, transmission, hydraulic, electrical, fuel, and diagnostics manuals. Online service and updates. Online or thumb drive parts book is acceptable. WARRANTY: Full warranty of parts and labor shall be 8 year hrs. on total machine. Premier coverage bumper to bumper includes engine, emissions, powertrain, hydraulics, electrical including wire harness, hydraulic hoses, unless not part of failure. All travel time, mileage, labor, and diagnostic time with be included as part of warranty. Snow equipment will have a 1 year warranty on all parts and labor. All prices FOB 1329 Longfellow Avenue, Waterloo, Ia The basic motor grader with attachments and accessories including snow equipment shall be completely assembled, serviced, delivered, and ready for operation to above address. Black Hawk Co Motor Grader Page 9