Dubuque Community School District SPECIFICATIONS BID FORM AND TIME AND PLACE OF FILING

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Letitia Beasley
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1 Dubuque Community School District SPECIFICATIONS BID FORM AND TIME AND PLACE OF FILING All bids are to be executed on the forms provided herewith and only proposals submitted on these forms will be considered. The words bid, bidder, and quoter are used interchangeably in these specifications. Bid Form is be delivered to Kevin Kelleher, Executive Director of Finance and Business Services, whose office is located at the Forum Building, 2300 Chaney Road, Dubuque, Iowa , before 11:00 a.m. on Friday, May 19, 2017, together with descriptive literature. The bid is to be in a sealed envelope with the words VAN BID clearly marked on the outside thereof. Bids will be publicly opened in the Board Room (Room 1A) of the Forum Building at 11:00 a.m. on Friday, May 19, Bid Withdrawal Bids can be withdrawn at any time prior to the closing time for the receipt of bids, but cannot be withdrawn for a period of forty-five days after the closing time for the receipt of bids. Rejection of Bids Delivery Date The Board of Education reserves the right to reject any or all bids, waive any technicality and to be the sole judge of the quality of the item bid upon request. Each bidder is to indicate the earliest possible date that delivery can be made to the School District after the receipt of a purchase order. Failure to deliver within one hundred twenty (120) days of the date of acceptance of the purchase order by the successful bidder may result in the cancellation of the purchase order by the School District. A preference may be given to the dealer offering the most advantageous delivery date to the School District. Units from the dealer s stock may be proposed but the dealer must bid said units as an alternate per the General Conditions on the next page. Preference for Iowa Products and Labor By virtue of statutory authority, a preference will be given to products and provisions grown and produced within the State of Iowa. General Conditions It is not intended to exclude competitive bids by any manufacturer of equipment and apparatus under these specifications, and if any of the provisions of these specifications or bidding sheets shall appear to discriminate in any detail against the equipment, such provisions are to be 1

2 Bid Award interpreted as intended only to indicate the general character, style, and quality of equipment desired. Bidders will consider themselves free, therefore, to offer equipment which will secure the results even though not conforming exactly to these specifications, provided however, that bidders offering such equipment must, in their description and specification, state specifically the exact respects in which their equipment differs from those in the specifications. Bids on types of equipment and materials other than those required in the specifications may be submitted by the bidders, who shall use the same form and observe the same conditions required for equipment named in the specifications, and who shall plainly mark such bid sheet with the words Bidder s Alternate Proposal. All such alternate proposals must be enclosed in the same envelope with the regular proposal. The School District shall reserve the right to accept or reject such proposed substitutions A purchase order will be awarded to successful bidder for two (2) Model Year 2017 or 2018, eight/nine passenger vans, including the driver. Manufacturer Bid Specification List Bidder is to include with their bid, a total list of all standard and optional equipment that the bidder is offering the School District with their proposed bid. Special Note to Bidders Notice: See the Special Note to Bidders (page 3) included as part of these Specifications. The sheet is very important since there are legal considerations relative to the School District purchase of a van to be used for student transportation. Salesperson is responsible to inspect this Bid Specification for changes made during pre-bid research. Trade In Allowance: Dubuque Community School District (DCSD) will be trading in two (2) School District Vans, with the group purchase of two (2) new vans. The DCSD vans that are being traded in are two (2) 2005 Ford E350 Club Vans, eight-person passenger vans, with approximately 122,000 miles. The vans can be seen at the DCSD Transportation lot, by appointment only, for trade in appraisal. To schedule an appointment, please contact the Transportation Department at and ask for Kris Hall, the transportation manager. Transportation Department is located at 1350 West Locust Street, Dubuque, IA

3 Dubuque Community School District SPECIAL NOTE TO BIDDERS The van must be designated as a multi-purpose passenger vehicle (not a bus designation) rated for not more than nine (9) passengers per vehicle. The nine (9) passengers include the driver and eight (8) more passengers. If an eight (8) passenger van, seating would be provided for the driver and seven (7) more passengers. The van must be designed by the manufacturer to carry not more than nine (9) persons as driver and passengers. It is unlawful for a vendor to sell a twelve (12) or fifteen (15) passenger van to an Iowa School District and it is illegal for the District to purchase and use a van designed for twelve (12) or fifteen (15) passengers even if seating arrangements within the van do not exceed eight (8) or nine (9) passengers. Only a van designed to transport a driver and eight (8) students (total van capacity 9) can be legally used in the State of Iowa. The van cannot have mounting brackets for a third full bench seat per Iowa Department of Education Rules. 3

4 Dubuque Community School District BID FORM Passenger Van Bid Sheet for model year 2017 or 2018 The undersigned, having read the specifications and being thoroughly familiar therewith, does hereby propose to furnish the following vans on or before, 2017, and at the price quoted below. Two (2) New Eight/Nine Passenger Van Per Specifications at the Bid Price of: Unit Price Less Government/Dealer Discounts Less Trade in Allowances Total Discount Net Cost to District $ x 2 = $ 2 Units $ - x 2 = $ 2 Units $ - x 2 = $ 2 Units $ - x 2 = $ 2 Units $ x 2 = $ 2 Units Base warranty included in above prices. Attach separate sheet for optional extended warranty. Specify Model Year and Model: Bid Submitted by: Company: By:_ Title: Address: City, State, Zip Code: Date:_ Phone: Fax: Note: Bids are due on Friday, May 19, 2017, before 11:00 a.m. 4

5 Dubuque Community School District DETAILED SPECIFICATIONS FULL SIZE PASSENGER VAN Passenger Capacity not to exceed (9) nine including driver 2017 or 2018 Model Year *Complete and Return with Passenger Van Bid Sheet 1. Wheel Base approximate 2. Gross Vehicle Weight: 8500 LB minimum Gross Combined Vehicle Weight Rating: 11,200 LB minimum 3. Engine: Gas 3.5L (216cid) 310hp and 400 lb ft torque minimum specification 4. Transmission: Automatic, heavy-duty 6-speed overdrive with auxiliary external transmission oil cooler. 5

6 5. Suspension: Heavy duty with H/D shocks for towing tandem axle trailer 6. Trailering Package: Van shall come equipped with towing package of 2-inch square tube receiver and trailer wiring plug for trailer brakes. Van shall have electric brake controller for trailer brake control. 7. Differential: Limited slip - locking differential is required. 8. Rear Axle: Rear-wheel drive, Van shall have a towing gear ratio of approximately ratio. State your chosen gear ration: 9. Tires: Radial all season heavy-duty tire to match GVW Load Rating, with mounted spare tire. 6

7 10. Cooling System: Heavy Duty for air conditioning and trailering package. 11. Steering: Power steering required. 12. Brakes: Heavy-duty 4 wheel disc brakes, with four wheel antilock brakes and roll stability control. 13. Battery: Heavy-duty 650 CCA minimum 14. Alternator High output, 150 AMPS minimum. 7

8 15. Lights: Headlamps shall be halogen bulbs, with daytime running lights. 16. Heating/Air Conditioning: Vans shall have both front and rear heating and air conditioning system. 17. Glass: Solar tinted all windows 18. Mirrors: Dual outside, large size. Short-arm power heated mirrors with turn signals. 19. Radio: AM/FM Stereo with audio input jack. 8

9 20. Windshield Wipers: Two speed intermittent, delay. 21. Horn: Dual electric type 22. Seats: Heavy-duty cloth coverings. Pewter gray cloth. 23. Floor Covering: Heavy-duty vinyl flooring or carpeting. 24. Steering Column: Tilt steering column with cruise control option. 9

10 25. Door Locks: Automatic door locks with remote keyless entry. 26. Power Windows: Van shall have power windows. 27. Interior: Complete insulation and headliner. 28. Fuel Tank: 25-gallon minimum 29. Passenger Side Doors: Van shall be equipped with swing out 60/40 (outward opening) passenger side doors. 10

11 30. Undercoating/Rust Proofing: Van shall have complete body and chassis rust proofing. 31. Van Color: Selection to be made by School District. Single tone color is acceptable, chosen from standard (no extra charge) new vehicle color chart. Color of choice is White. 32. Cargo Space: Van shall have a cargo space area behind rear most seat. 33. Mud Flaps: Van shall have large mud flaps at all wheel locations. Meets above specifications ( ) Yes ( ) No 34. Air Bags: Van shall have driver and front-seat passenger air bags. 11

12 35. Warranty: State or provide warranty information, of all factory warranties, for these new van vehicles. 36. Optional: Extended Warranty available: Include optional pricing for extended vehicles warranties. The School District would desire a six (6) year or 100,000 mile or similar type warranty beyond the basic manufactures warranty. 37. Van Running Boards: Van shall come equipped with Side Running Boards for the ease of passenger entrance/egress of children. 38. Rear Window Defogger: Van shall come equipped with rear window defrost system. 12

13 39. Back-up Alarm: Van shall come equipped with a back-up alarm system. 40. Reverse Sensing System: Van shall come equipped with a reverse sensing system. Description 13

CITY OF DUBUQUE VEHICLE BID BID DATE: 08/26/2016 BID DUE DATE: 09/12/2016 PURCHASING COORDINATOR'S OFFICE FINANCE DEPARTMENT 50 WEST 13TH STREET

CITY OF DUBUQUE VEHICLE BID BID DATE: 08/26/2016 BID DUE DATE: 09/12/2016 PURCHASING COORDINATOR'S OFFICE FINANCE DEPARTMENT 50 WEST 13TH STREET CITY OF DUBUQUE VEHICLE BID FOR: Two (2) 2016 or 2017 Crew Cab, Short Box Pickup Trucks, With Four Wheel Drive Minimum 9000 pound GVW BID DATE: 08/26/2016 BID DUE DATE: 09/12/2016 PURCHASING COORDINATOR'S