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4 Page 4 of 13 Nancy Olesen Digitally signed by Nancy Olesen DN: dc=cty, dc=broward, dc=bc, ou=organization, ou=bcc, ou=pu, ou=users, cn=nancy Olesen Date: :36:16-05'00' BRENDA BILLINGSLEY Digitally signed by BRENDA BILLINGSLEY DN: dc=cty, dc=broward, dc=bc, ou=organization, ou=bcc, ou=pu, ou=users, cn=brenda BILLINGSLEY Date: :26:34-05'00' JAMES TILLMAN Digitally signed by JAMES TILLMAN DN: dc=cty, dc=broward, dc=bc, ou=organization, ou=bcc, ou=pu, ou=users, cn=james TILLMAN Date: :45:30-05'00'
5 Page 5 of 13 Caterpillar Inc 3450 Executive Way Miramar, FL June3, 2016 ATT: Oscar M. Asgar Construction Manager Maintenance Engineering Group (MEG). Water and Wastewater Services, Operations Division 2555 W. Copans Road, Pompano Beach, Fl Dear Mr. Asgar, Pantropic Power, Inc. is the authorized dealer for Caterpillar power generation, industrial, marine, and on-highway engines, Caterpillar parts, and service for the following 13 counties in Florida: Broward, Dade, Charlotte, Collier, Glades, Indian River, Hendry, Lee, Martin, Monroe, Okeechobee, Palm Beach, and St. Lucie Counties. As an authorized Caterpillar distributor, Pantropic Power, Inc. maintains an inventory of replacement parts and a staff of factory trained technicians to provide support and services to users of Caterpillar products. Although, on occasion, other parts suppliers attempt to represent themselves as genuine Caterpillar parts suppliers, please know that genuine Caterpillar parts are sold exclusively through authorized Caterpillar dealers and distributors. Best Regards, Tamara Luft Aftermarket Solutions Territory Manager, Energy & Transportation Caterpillar Inc. Luft_Tamara_A@cat.com
6 Page 6 of 13 EXHIBIT A EQUIPMENT LIST 1. Caterpillar Diesel Generator Set Type 3406 Serial Number 90U5893 ARR6N4997 Gen. 210KW - 263KVA - Type SR RPM Frame Part 5N31 Serial Number 47BH Hz - 10 Wire Standby Rating Lift Station Southwest 40 Avenue Fort Lauderdale, FL 2. Caterpillar Diesel Generator Set - Type C Serial Number ARR7N KW 525 Gen. 420 KW-425KVA Type SR RPM Frame 584 Parts 5N43 Serial Number 54BH Hz 10 Wire Standby Rating Lift Station Southwest 40 Avenue Fort Lauderdale, FL 3. Caterpillar Diesel Engine Model Phase 12 Wire 750kw/ 938kva 480 V 1130 Amps 597 Frame 1800 Rev/Min Gen. Serial Number AFN00331 ESO NGMGR Model SR4 Serial Number AFN00331 Arrangement Lift Station Pembroke Road Pembroke Park, FL 4. Caterpillar Model 3412 Generator Capacity 600 KW, 2000 U.S. Gal. Lift Station Northwest 39 Avenue Fort Lauderdale, FL 5. Caterpillar Diesel Gen. Set - Type D343 - Serial Number 62B13906 AAR 1N5839- Gen. 285KW - 356KVA Model SRCR 1800 RPM Frame 449 Part 8L59 Serial Number 200TH Hz 10 Wire Standby Rating Tank Size: 1500 U.S. Gal. Lift Station Northeast 48 Street, Pompano Beach, FL 6. Caterpillar Diesel Gen. Set Type D343-Serial Number 62B AAR 1N5839-Gen. 285KW - 246KVA - Type 1SRCR - Model 1505X RPM - Frame 449 Parts 8L59 - Serial Number 200TH Hz - 10 Wire Standby Rating Tank Size: 1500 U.S. Gal. Lift Station Northeast 16 Terrace Pompano Beach, FL 7. Caterpillar D-348, Generator Capacity 620 KW, Tank Size: 4000 U.S. Gal Lift Station Southwest 7 Avenue North Lauderdale, FL 8. Caterpillar Model 3412, Generator Capacity 750 KW, 20,000 Gal. Lift Station Northwest 66 Street Pompano Beach, FL 9. Caterpillar Model 3406 Generator Capacity 210 KW, 2000 U.S. Gal. Lift Station 456 Southwest 70 Way and 17 Street Fort Lauderdale, FL 10. Caterpillar 3512B Serial Number 8NN00791 Generator Capacity 1360 KW (Unit 2) District 1A, 3701 North State Road 7 Fort Lauderdale, FL 11. Caterpillar 3512B Serial Number 8NN KW District 1A 3701 North State Road
7 Page 7 of 13 7 Fort Lauderdale, FL 12. Caterpillar Diesel 250 KW - Type 3406 PC Serial Number 90V1067 ARR6N458 3A Water Treatment Plant 4980 Southwest 40 Avenue Fort Lauderdale, FL 13. Caterpillar Diesel Generator Set - Type D343 Serial Number 62B ARR1N5834 Gen. 285KW-356KVA Type SR RPM Frame 449 Parts 5N24 Serial Number 2508H Hz 3A Water Treatment Plant 4980 Southwest 40 Avenue Fort Lauderdale, FL 14. Caterpillar Model 3412, 500 KW, Serial Number 81Z16797M, ARR Brian Piccolo Park (East)(SRWF) West 18, West Sheridan Street Hollywood, FL 15. Caterpillar Model 3412, 500 KW, Serial Number 81Z16800, ARR Brian Piccolo Park (East)(SRWF) West 21, West Sheridan Street Hollywood, FL 16. Caterpillar Diesel Generator Set 1500 KW Type Model SR-5, Serial Number 3YF00407 Engine Number ARR 7C8112, Type 3512DI 358 2A Water Treatment Plant 1390 Northeast 50 Street Pompano Beach, FL 17. Caterpillar Diesel Generator Set 1500 KW Type Model SR-5, Serial Number 3YF00409 Engine ARR 7C8112, Type 3512DI 359 2A Water Treatment Plant 1390 Northeast 50 Street Pompano Beach, FL 18. Caterpillar Model 3516 Serial Number (SBJ00798) Generator Capacity 2000 KW Gen North Powerline Road Pompano Beach, FL (Generator under Warranty) 19. Caterpillar Model 3516 STD Serial Number SBJ00800 Generator Capacity 2000 KW Gen North Powerline Road Pompano Beach, FL (Generator under warranty) 20. Caterpillar Model 3516 Serial Number SBJ00548 Generator Capacity 1825 KW Cont. Gen North Powerline Road Pompano Beach, FL (Generator Under Warranty) 21. Caterpillar Model 3516 Serial Number 4X Generator Capacity 2000 KW Gen North Powerline Road Pompano Beach, FL 22. Caterpillar Model 3516 STD Serial Number 4X Generator Capacity 2000 KW Gen North Powerline Road Pompano Beach, FL 23. Caterpillar Model 3516 Serial Number 5SJ00734 Generator Capacity 1825 KW Cont. Gen North Powerline Road Pompano Beach, FL 24. Caterpillar Diesel Portable Gen. Set Type 334 Serial Number 92B2747 ARR 4N6976 Gen. 205KW-256KVA-Model SR RPM Frame 447 Parts 5N21 Serial Number 175BH Hz-10 Wire Standby rating, Vehicle 8195 Administration 2555 West Copans Road Pompano Beach, FL
8 Page 8 of Caterpillar Diesel Portable Gen. Set Type 3304PC Serial Number 4B8829 AAR 4N9960 Generator Capacity 105KW 125KVA Model SR RPM Frame 444 Parts 5N0002 Serial Number MA4BH Hz 10 Wire Standby Rating, Vehicle 8193 Administration 2555 West Copans Road Pompano Beach, FL 26. Caterpillar Diesel Portable Gen. Set Type D334PC Serial Number 2802 AAR 4N6976 Gen. 205KW 256KVA Model SR RPM- Frame 447 Serial Number IT5HB Hz Administration 2555 West Copans Road Pompano Beach, FL 27. Caterpillar Model 3304, Portable Serial Number 4B17249 ARR 7N3303; 100KW Unit 8197 Administration 2555 West Copans Road Pompano Beach, FL
9 Page 9 of 13 Attachment 1 Water and Wastewater Operations Division is responsible for the treatment and transmission of wastewater, the treatment and distribution of potable water and the transmission of raw water for its retail and regional customers in Broward County. The facilities are expected to operate 24 hours per day/7 days a week, and be able to continue operation on Florida Power and Light (FPL) supplied power or on emergency generator power, if FPL is not available. There are 27 permanent, on-site diesel- fueled generators, which were manufactured by Caterpillar to provide electrical power during emergencies or FPL outages. Pantropic Power, Inc. has been recognized as the only authorized dealer for Caterpillar power Generator parts and service. The systems on the generators are proprietary to Caterpillar and must be repaired by a Caterpillar certified contractor (Pantropic Power). A Request for Information was posted in Bid Sync from October 28, 2016 to November 8, 2016 to ascertain whether this type of service was available from any other source (Attachment 2). No responses were received to the Request for Information. The Agent and WWS recommend approval of this sole source request for an upcoming solicitation for Water and Wastewater Services to sole source provider Pantropic Power, Inc. The estimated project value is $200,000 annually. An agenda item will be prepared for Board approval prior to the solicitation being advertised.
10 Exhibit 4 Page 10 of 13 Attachment 2 Solicitation Y F1 Request for Information- Repair Services for Caterpillar Generators Bid Designation: Public Broward County Board of County Commissioners
11 Bid Y F1 Request for Information- Repair Services for Caterpillar Generators Exhibit 4 Page 11 of 13 - Bid Start Date Bid End Date Question & Answer End Date Not Applicable Not Applicable Bid Comments This Request for Information (RFI) is intended to ascertain whether the commodity or service specified below is currently available from multiple providers. This is not a request for pricing or a commitment to purchase. The following products are thought to be available from only a single source. This RFI will remain posted until the due at the date and time indicated. Vendors should submit response electronically through BidSync. Vendor should upload any supporting information in BidSync to assist in determining if product or service is List Commodity or Service Required: Diagnostic testing, parts replacement, and repairs to Caterpillars generators. Water and Wastewater Operations Division is responsible for the treatment and transmission of wastewater, the treatment and distribution of potable water and the transmission of raw water for its retail and regional customers in Broward County. The facilities are expected to operate 24 hours per day/7 days a week, and be able to continue operation on are 27 permanent, on-site diesel-fueled generators, which were manufactured by Caterpillar to provide Pantropic Power, Inc. has been recognized as the only authorized dealer for Caterpillar power Generator parts Caterpillar certified contractor (Pantropic Power). County will be the sole determinate of what is comparable. Prospective Vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. All Vendor responses will be evaluated by the Using Agency which will be the sole determinate power in establishing the approved equal status of the commodity or service offered by the vendor. If it is determined in writing by the agency, after reviewing any information received from prospective Vendors, that the commodities or contractual services are available only from a sole source, a Request for Quotation will be issued to the sole source Vendor for processing and approval by the appropriate award authority.
12 Item Response Form Exhibit 4 Page 12 of 13 Y F each Prices are not requested for this item. Broward County Board of County Commissioners EV0057 Qty 1 Description Request for Information -
13 Exhibit 4 Page 13 of 13 Question and Answers for Bid #Y F1 - Request for Information- Repair Services for Caterpillar Generators Overall Bid Questions
PROJECT TITLE: Ruhrpumpen Vertical Turbine Pumps Maintenance and Repair Services SOLE SOURCE/SOLE BRAND REQUEST
Page 1 of 10 B~~WARD COUNTY FLORIDA DATE: November 01, 2016 TO: Brenda J. Billingsley, Director, Purchasing Division M THRU: Alan W. Garcia, P.E., Director, Water and Wastewater Service~ FROM: Mark Darmanin,
SOLE SOURCE/SOLE BRAND REQUEST
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