BOARD OF COUNTY COMMISSIONERS DATE: March 22, 2011 AGENDA ITEM NO. 5. Public Hearing 0. Consent Agenda. County Administrator's Signature:~ Subject:
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1 Consent Agenda BOARD OF COUNTY COMMISSIONERS D DATE: March 22, 2011 AGENDA ITEM NO. 5 Public Hearing 0 County Administrator's Signature:~ Subject: Declare Surplus and Authorize the Ie of Miscellaneous County-Owned Equipment Department: Real Estate Management Fleet Management Staff Member Responsible: Paul S. Sacco Keith Grant Recommended Action: I RECOMMEND THE BOARD OF COUNTY COMMISSIONERS (BOARD) DECLARE SURPLUS AND AUTHORIZE THE SALE OF THE ATTACHED LISTS OF MISCELLANEOUS EQUIPMENT. IT IS FURTHER RECOMMENDED THE BOARD APPROVE THE DISTRIBUTION OF THE PROCEEDS FROM VEHICLES SOLD FROM GOVERNMENTAL FUNDS TO THE FLEET INTERNAL SERVICE FUND, AS WELL AS OTHER PARTICIPATING FUNDS, TO OFFSET THE REPLACEMENT COST OF FUTURE VEHICLES. Summary Explanation/Background: Determination has been made that the usefulness of the attached items to County operations has been exhausted. Excluding any interested governmental agencies these assets are to be liquidated through public auction conducted by Tampa Machinery Auction under provisions of the existing approved contract. For rolling stock, Fleet Management staff evaluates units that have reached the end of their specified retention period and are scheduled for replacement. Factors including age, mileage, and historical cost as compared to other units within the same class, operating cost per mile, anticipated repairs, and physical condition are considered. Based upon this evaluation, the projected increase in repair and maintenance costs, and the estimated decrease in salvage value (at auction) associated with retaining the unit for an additional year is quantified. If these costs exceed the annual replacement assessment, the unit is deemed to have reached the end of its useful economic life. Occasionally, a unit that has not reached the end of its useful economic life is recommended for surplus. In these instances, it has been determined that the unit is no longer needed due to a change in mission and cannot be reallocated within the organization. On February 21,2011, Real Estate Management distributed to Suwannee County Board of County Commissioners, per Board approved resolution on March 18, 2003, a Notice of Surplus Equipment. As of this writing there has been no interest in the surplus equipment expressed by Suwannee County. On February 21, 2011, Real Estate Management distributed to Interested Governmental Units, all Department Directors under the Jurisdiction of the Board of County Commissioners, Constitutional and other Elected Officials, and other Departments, a Notice of Surplus Equipment. Fiscal Impact/Cost/Revenue Summary: Revenues derived from Surplus sales vary each auction Exhibits/Attachments Attached: Contract Review Transmittal Slip Asset Inventory Reports Revised Page 1 of 1
2 CATS # 3t,Z2..4 CONTRACT REVIEW TRANSMITTAL SLIP PROJECT: Declare Surplus and Authorize Disposition Rolling Stock EXPENDITURE/REVENUE: TYPE: (X) Auction ( ) Donation ( ) Sale ( ) Other of Miscellaneous County-Owned Equipment ESTIMATED $ (Circle appropriate choice above.) In accordance with the policy guide for Contract Administration, the attached documents are submitted for your review and suggested comments and/or changes. To assist other reviewers in this process, please mark your comments and/or suggested changes directly upon the document itselfin INK. So that we can correctly identify which are your comments on this form, please indicate the page numbers that correspond to your suggested changes and/or comments. Upon completion ofyour review, please complete the Contract Review Transmittal Slip below and call -----, ext. so that it can be picked up and taken to the next Review Authority on the list. Review Authority Review Date Real Est. Mgmt. OJ {,-:-II (Paul S. Sacco) tji Finance (Anne Lawler).~/~)!I Review Signature Corres. Pg. #'s to Document Comments Included/Addressed (Date) Legal (Michael Zas) County Admin. (Mark Woodard) 3 IS\\\ -"7 Set 'o..~~ l ~uj.e..t.si JUtCU(''''''''~) -"?'" -:p,~\ - "~c. ~e. So \-L.ecQ \~~.t. uj:~ 'P\.\c..ge~ Please return to Real Estate Management Department, Facility Planning Division by All inquiries should be made to at telephone extension Contract Review Transmittal Slip Revised
3 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 1 of 22 Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacture:t" Model & Year Original Cost GENERATOR TURBO M , , WOODS MOWER 3550 WOODS RM360D 1, , / TRAILER - PAYLESS 1, Tota.ls by Fund : 1, CLEANER - CA WINDSOR COMMODORE 4, , TRUCKSTER CHP PW6S 1, , GENERATOR WACKER 656A 1, , MOWER - BRUS ATM DR AT 1, , HYDRAULIC BOBCAT 48-HD 2,875.00
4 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 2 of 22 2, POWER WAGON PW DR POWER WAGO PRO 675 1, , FINISH 72" BUSH HOG 1, , SPRAYER - PU B0275 WILDFIRE PAC I CIN , Totals by Fund 1, THERMOPLASTI M-B APOLLO SYSTEM I 9, Totals by Fund 9, STUMP CUTTER IVRY07IK VERMEER SC90 3, , STUMP CUTTER XIVRY07IK VERMEER SC-90 3, , THERMOPLASTI MB CO APOLLO II 7, ,000.00
5 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 3 of THERMOPLASTI ME , , THERMOPLASTI ME , , Rotavator w/ , , BOX BLADE WI H-3466 WOODS GILL SR 25 1, , SWEEPER WITH GH 4998 SMITHCO , , AUTOMOBILE - 1FAFP57U3WA FORD TAURUS 17, , / AUTOMOBILE - 1FAFP52U8WA FORD TAURUS , , / AUTOMOBILE - 1FAFP52UXWA FORD TAURUS ,430.50
6 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 4 of 22 14, AUTOMOBILE - 1FAFP52U5XA FORD TAURUS 14, , DOOR 1FAFP52U21A FORD TAURUS 16, Totals by FWld : 16, / Chevrolet Ca 1G1JC52F Chevrolet Cavalier , , Chevrolet Ca 1G1JC52F Chevrolet Cavalier , , Ford Ta 1FAHP53205Al17027 ford Taurus , , GENERATOR KOHLER 45RZ62 15, , GENERATOR - BS08J KW GEN-SET MAGNETEK 17, ,897.14
7 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 5 of / NEW HO HJE LANDIG TRACTO 2005 NEW HOLLAN 23, , / LOADER - TR T0210LE JOHN DEERE 210LE , , Rhino 02232' Landig Tracto 2006 Rhino RH88 8, , MOWER - BUSH BUSH HOG 406RW 2, , MOWER - FLAI MOTI' 24FL-O 2, , LOADER - 2 Y DW544GD JOHN DEERE 544G 86, , EXCAVATOR - 9PK00931 CATERPILLAR EL240C 144, , MOWER - FLAI MOTI' SHD74 2,102.74
8 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 6 of 22 2, TRACTOR KUBOTA L , , TRACTOR - 19 UL42417 FORD , , TRACTOR WITH NEW HOLLAND TL80 38, , UTILITY G FORD TC , , / LOADER - SKI NEW HOLLAND LS , , John De T0210LE Nortrax 210LE , , John De TC1445D John Deere , John De TC60FMY John Deere 1400/ ,078.52
9 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 7 of 22 18, Utility Trac G New Holland TC33DA , , New Hoi G New Holland 2003 TC33 12, , Peter 1NPZH08X46D GREAT SOUTHER 2005 Garbage Pa 120, , Freigh 1FVMC5CV37HX38162 Freightliner 2007 Freightlin 187, , TRAILER - MO 1FDKE30GXKHA24220 FORD E , , / TRUCK - UTIL 1GBM7H1J2MJ CHEVROLET CC7H , , / TRUCK - UTIL 1GDM7H1J4MJ GMC TC7H , ,738.56
10 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 8 of TRUCK - VAN 1GCKP32J2M CHEVROLET CP , , TRUCK - MEDI 1HTSEAAR1TH INTERNATIONAL , , TRUCK - MEDI 1FDYF80C6VVA28742 FORD F800 54, , / TRUCK HTSHADTOYH INTERNATIONAL , , HEAVY DUTY T 2FZNAJBB91AB44911 STERLING LT , , x4 w/14, ft 1HTWBAAN44J International , , / Ford E 1FTSE34L21HB22250 Ford E350SD , , GMC Sa 1GKDM19X34B GMC Safari ,410.04
11 Asset Inventory Report by Auction Number & Pallet Report Date: 08-MAR :26 Auction Number :00037 Page 9 of 22 Location Pallet Cost Ctr 10 Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost 18, Ford W 2FMDA51U9WBB3S462 Ford Windstar , , CHEVRO 1GNDT13X35Kl19137 CHEVROLET 2005 BLAZER 19, , Chevro 1GCDM19XXSB Chevrolet 2005 Astro Carg 17, , Chevro 1GCDM19X4SB Chevrolet 2005 Astro Carg 16, , Chevro 1GCDM19X75B Chevrolet 2005 Astro Carg 16, , Chevro 1GCDM19X6SB Chevrolet 2005 Astro Carg 16, Chevro 1GCDT13E Garber Chevro 2006 Chevrolet 16, , ,
12 Asset Inventory Report by Auction Number & Pallet Report Date: 08-MAR :26 : PINELLAS FA Auction Number :00037 Page 10 of 22 Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost Ford F 1FTZF1725XNB47320 Ernie Haire F 1999 Ford F150 2, , Ford F 1FTEF15YXTLB28337 Carlisle Ford 1996 Ford F150 2, Totals by Fund 2, GMC K2 1GTGK24R3XF Kaiser Pontia 199 GMC K2500 S 2, Totals by Fund 2, / GMC BLAZER 1GKCT18WXYK GMC BLAZER 2, , TRUCK - UTI 1GKGV26J7KF GMC , , TRUCK - VAN, 1FBJS31M8PHB50746 FORD E350 17, , TRUCK - PICK 1FTJW35M9REA28976 FORD F350 17, , TRUCK - VAN 1FTDA14U5SZB74260 FORD AEROSTAR 14,776.00
13 Asset Inventory Report by Auction Number & Pallet Report Date: 08-MAR :26 :PlNELLAS FA Auction Number :00037 Page 11 of Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost 461/ TRUCK - VAN, 1GKHG35Y9SF GMC C , , TRUCK - VAN, 1FMCA11U6TZA86038 FORD AEROSTAR 19, , / TRUCK - PICK 1FTEF15Y6TLB28335 FORD F , , , TRUCK - PICK 1FTHF25H9TEA85858 FORD F250 16, TRUCK - PICK 1GTGC33R8TF GMC SIERRA 16, , , TRUCK - PICK 1GTCS19X8T GMC SONOMA 14, , TRUCK -CREWC 1GTGC33R2TF GMC SIERRA 21, ,363.70
14 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 12 of / TRUCK - VAN, 1FTEE1464VHB50214 FORD E , , TRUCK GDHC33FOVF GMC , , / TRUCK - UTIL 1GDHC34F7VF GMC , , / TRUCK - MINI 2FMDA51U7WBB35461 FORD WINDSTAR , , TRUCK GKDM19W4WB GMC SAFARI 19, , / TRUCK - PICK 1GTHC33F4WF GMC , , TRUCK GDHC33F9WF GMC , , TRUCK FTNE24L4WHB82576 FORD E250 22,838.51
15 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 13 of 22, TRUCK J4FF28S9XL JEEP CHEROKEE 21, , / TRUCK - SUV, 1J4FF2855XL JEEP CHEROKEE , , TRUCK FTZA5448XBB62689 FORD WINDSTAR 15, , TRUCK FMZU32X1XUC03128 FORD EXPLORER 21, , TRUCK FTNF21L7XEE42733 FORD F250 25, , / TRUCK J4FF28S4XL JEEP CHEROKEE 20, , TRUCK GZHC33FOXF CHEVROLET L , ,293.86
16 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 14 of TRUCK FTNF21L5XEE42732 FORD F , , TRUCK GNGK16F8XG CHEVROLET K , , TRUCK FTNS24L3XHC00690 FORD E , , TRUCK GKDM19W2XB GMC SAFARI 19, , GMC 1/2 TON 1GTEC19V1YZ GMC , , TON CREW C 1GTHC33F3YF GMC , , /4 TON PICK 1GTGK24R6YF GMC K , , /2 TON PICK 1GTEK19V7YE GMC SIERRA ,986.71
17 Asset Inventory Report by Auction Number & Pallet Report Date: 08-MAR :26 Auction Number :00037 Page 15 of Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost 25, SUV 4 DOOR 4 1GNDT13W7YK CHEVROLET BLAZER 21, , /2 TON 1FTI<X17LS1NB31S66 FORD F , , , 1/2 T 1FlleX17L91NB49231 FORD F , , , PICKUP 1FTRX17L01NB49232 FORD F , , / TRUCK - PICK 1FTYR10UX2PB42030 FORD RANGER , , / TRUCK - SUV, 1GNDT13X03K CHEVROLET BLAZER , , Ford F150 1/ 2FTRX18W93CB10950 Ford F , ,152.23
18 Asset Inventory Report by Auction Number & Pallet Report Date: 08-MAR :26 Auction Number :00037 Page 16 of 22 Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost 485/ TRUCK - 1 1/ IFDLF47MlREA31202 FORD SUPER DUTY 38, , / TRUCK - STEP IFDKE37M88RHA2528 FORD E , , / TRUCK - UTIL IFDLF47F3SEA53127 FORD SUPER DUTY , , / TRUCK - UTIL IGDKC34F5VJ GMC 3500HD , , TRUCK IGDJK34FOXF GMC K , , / TRUCK - PICK IFDWX36FXIEC05456 FORD F , , / TRUCK - UTIL IFDWX36FIIEC05460 FORD F , / TRUCK - UTIL IFDW36F51EC24208 FORD F350 SD , ,064.36
19 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 17 of 22 35, / TRUCK - UTIL 1FDAF56F42ED68159 FORD F , , / Gorman FLT6012ZZ Gorman Rupp 1985 Gorman Rup 5, Totals by FW1d : 5, John D TC757MB John Deere 2007 John Deere 8, , MIXER - CONC STONE 95CMED 3, , MIXER - CONC STONE 95CMED 3, , COMPRESSOR A SULLIVAN D1850QJD5 9, , MOWER - W/ GRASSHOPPER , ,992.00
20 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 18 of MOWER - 21 H GRASSHOPPER 721D 9, , MOWER TORO 228D 13, , MOWER TORO Z287l 7, , MOWER T KAWASAKI , , Box Bla Gannon Rollover , , MOWER TORO Z287L 8, , GROUNDSMASTE TORO 3500-D, 03 22, , TRAILER - 6x B CCIIII EXPRESS CARGO 4,948.44
21 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 19 of 22 Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost 485/ TRAILER - EQ 1D80T8202KPll1524 CROSLEY 8X , , TRAILER - 19 CTL812063VS CROSLEY CR81X20 18, , TRAILER - 19 JOHN SMITH TT612D 4, , / TRAILER - IN 47SF272T5X REDI HAUL R27215PFA , , / TRAILER - EQ PE J. O'DELL PREDATOR EAGLE 16, , / Belshe 16JF Bobcat of Tam 2007 Belshe T2-3, , TRUCKSTER - A23253 EZ-GO XT 500 8, , ,252.00
22 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :26 Auction Number :00037 Page 20 of TRUCKSTER - UL-A36439 EZ GO XT500 3, , TRUCKSTER - JK1AFCB10VB50225 KAWASAKI MULE 6, , TRUCKSTER - JKIAFCA18PB KAWASAKI MULE , , MULE JK1AFBC14XB KAWASAKI 550 5, , TRUCKSTER - JK1AFCR18VB KAWASAKI MULE , , TRUCKSTER - A54931 EZ GO XT500 3, , TRUCKSTER - JK1AFCA18YB KAWASAKI , , TRUCKSTER - W004X2X JOHN DEERE 5,006.16
23 Asset Inventory Report by Auction Number & Pallet :PlNELLAS FA Report Date : 08-MAR :26 Auction Number :00037 Page 21 of 22 5, UTILITY VEHI FG CLUB CAR CARRYALL1, 03 4, Totals by Fund 4, UTILITY VEHI CLUB CAR CARRYALL 272, 0 6, Totals by Fund 6, passenger E-Z GO SHU'ITLE IV, 03 3, , / BROOM - 60" GEHL BR5 2, , / PUMP - HYDRA N/A VETUS MTP151 2, , / CYLINDER - H N/A VETUS MT225 1, , / GENERATOR - IOOO ONAN MDKAL , ,886.45
24 Asset Inventory Report by Auction Number & Pallet Report Date: 08-MAR :26 : PINELLAS FA Auction Number :00037 Page 22 of 22 Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost 485/ STROBE AMERMAC STROBE B 2, , Report Totals 3,283, C E CIP Asset Expensed Asset
25 Asset Inventory Report by Auction Number & Pallet :EXPENSED ITEMS Report Date : 08-MAR :03 Auction Number :00037 Page 1 of P STICK WELD N/A CRAFTSMAN 230/140 Infinit E VACUUM - VA PACER 28" P BOAT TRAIL 40ZBP1813YPP75015 PERFORMANCE PF P WATER TANK HOME MADE N/A P PORTABLE G ECB HONDA EV P WINCH N/A N/A N/A P CARGO TRAI N/A HOME MADE N/A
26 Asset Inventory Report by Auction Number & Pallet Report Date : 08-MAR :03 :EXPENSED ITEMS Auction Number :00037 Page 2 of 2 Location Pallet Cost Ctr Fund Asset - Description Mileage Serial Number Manufacturer Model & Year Original Cost Report Totals C E CIP Asset Expensed Asset
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9914 2007 Toyota Prius Hybrid Sedan, VIN: JTDKB20U977651405, Asset 10169471 28343 $5,611.00 23439 $4,728.00 26985 $4,199.00 25440 $3,252.00 26125 $3,000.00 13474 $2,600.00 17737 $2,332.00 26563 $2,111.00
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9329 2009 Saturn Vue Hybrid SUV, Vin: 3GSCL93Z39S622623 13474 $5,250.00 27602 $3,700.00 19448 $3,451.00 21144 $3,111.00 7723 $3,009.00 26794 $2,750.00 27685 $2,511.00 27703 $2,175.00 18409 $1,500.00 13569
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