CITY OF MEMORANDUM H-1 HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: LES M. JONES II, INTERIM DIRECTOR OF ORKS DATE: NOVEMBER 19, 2013

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1 CITY OF MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: LES M. JONES II, INTERIM DIRECTOR OF ORKS DATE: NOVEMBER 19, 2013 SUBJECT: NOTICE OF COMPLETION FOR THE ANNUAL SIDEWALK REPAIR PROGRAM, FY (SUPPORTS 2013 CITY COUNCIL GOAL #4, PUBLIC INFRASTRUCTURE- CITYWIDE STREET MAINTENANCE) REVIEWED: CAROLYN LEHR, CITY MANAGER ~ Project Manager: Melissa Murphy, Associate Engineer ~ RECOMMENDATIONS 1. Accept the work as complete. 2. Authorize the City Clerk to file a Notice of Completion with the L.A. County Registrar Recorder Office and if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Performance bond. 3. Authorize the Director of Public Works to release the 5% retention payment in the amount of $5, to John Simich Construction, Inc. 35 days after recordation of the Notice of Completion by the L.A. County Recorder contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond. BACKGROUND Every year the City implements the sidewalk repair program where damaged sidewalk is repaired at various locations throughout the City. The City is sub-divided into nine maintenance zones and as requests are received regarding uplifted and/or damaged sidewalk throughout the year, these locations are inspected and then logged, and a database of repair areas is maintained until the quantity of repairs is sufficient to initiate the project. Increased focus was given to maintenance areas 3 and 5 for this project so that concrete repairs could be made in these areas before the streets were resurfaced. H-1

2 NOC for the Annual Sidewalk Repair Program, FY November 19, 2013 Page 2 DISCUSSION The project's scope included demolition of uplifted concrete sidewalk panels, root trimming, and pouring of new concrete panels. A few locations also included curb and gutter and driveway apron work. A great deal of roots were encountered during the root trimming process, which were underneath portions of the sidewalk and therefore not visible when the project was originally estimated. Nonetheless, due to the reasonable bid prices and expedient completion of the work by John Simich Construction, Inc., the project was completed within the time allotted and the amount budgeted, yielding a net savings of $2,082.60, enabling the necessary repairs to be completed in time before the resurfacing of the streets commenced. Table 1 - Project Cost Summary Authorized Construction Contract Amount $97, Authorized Inspection Contract Amount $25, Change Orders $20, Total Project Budget $145, Actual Project Cost (including Construction and Inspection) $142, : re:roj!q~;, ivtna!}f::~1i;~t:~;1{i,~1~1~:;,~~:~i~;~!:=''~1,*i i~1-r;~:;~~~:fil:mm::f~), m~i:@1t\,,[~;~;i~tili1~,~::==1,~1s'.%1:;:~:r'1 'i,iji. ',~ ; : =ii$g/pli~~.6o) CONCLUSION John Simich Construction, Inc. has successfully completed all work in accordance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact. Attachments: Notice of Completion H-2

3 City n-f RECO~N1; REQUESTED BY: - Wl-Jl:N I C. RDED MAIL TO:.ncho Palos Verdes r 1 Name City Clerk Street City of Rancho Palos Verde AddresSJ0940 Hawthorne Blvd. City Rancho Palos Verdes State CA Zip L J L Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 1 O days after completion. (See reverse side for complete requirements.) Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2. Thefullnameoftheewneris City of Rancho Palos Verdes. Thefulladdressoftheowneris Hawtorne Blvd., Rancho Palos Verdes, CA The nature of the interest or estate of the owner is: In fee. (If other than Fee, strike "In fee" and insel'1, for exafl'llle, "purchaser under contra~1 of purchase," or "Lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on October 11, The work done was: Annual Sidewalk Repair Program FY a. The names of the contractor, if any, for such work of improvement was John Simich Construction, In. (If no contractor for work of if1l)rovement as a whole, insel'1 "None") R acft.t!'.11<8'trapla 10 s v er de s 9. The property on which said work of improvement was completed is in the City of count>: of Los Angeles, State of CA. and is described as follows: Q T~~~~rn~~s~~~rtym V~a=r~i~o~u=s~L=o~c~a~t~i~o~n~s~~(_S7 e_e~-a~t~t~a_c~h_e_d_l_i_s_t_)~ !" no street address has been officially assigned, insel'1 none".) Dated (Signature of Owner or corporate officer of Owner named in paragraph 2, or his agent) City Clerk VERIFICATION I, the undersigned, say: I am the the Declarant of the foregoing Notice of Completion; (President of, Manager of, Pa11ner of, Owner of, etc.) I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of pe~ury that the foregoing is true and correct. Executedon,2o_at City of Rancho Palos Verdes, C_A_ (Personal signature of the individual who is swearing that the contents of the Notice of Co1r4>letlon are true) Before you use this form fill in all blanks, and make whatever chanj;!es are appropriate and necessary to your particular transaclion. Consult a lawyer if you doubt the form s fitness for your purpose and use. Wolcotts makes no representation or warranty, express or implied, with respect to the merchantability or fitness of this form for an intended use or purpose. <&l2005 WOLCOITS FOAMS, INC ~~00llll~IJIJIJ~llll 2 H-3

4 Location# FY ANNUAL SIDEWALK REPAIR PROGRAM Address Avenlda Anillo Beechaate Drive Berrvhill Drive Berrvhlll Drive Blackhorse Road (Opposite) Blackhorse Road (Opposite) Blackhorse Road !Blackhorse Road (Opposite) Blackhorse Road Blackhorse Road Blackhorse Road (Opoosite on Diamondhead Lane\ i Blackhorse Road i Blackhorse Road i Blackhorse Road (on Honevcreek Roadl I Blackhorse Road 'Blackhorse Road Blackhorse Road Blackhorse Road Crest Road Deepbrook Drive Deepbrook Drive Deepbrook Drive Delacroix Road Delacroix Road Diamondhead Lane 'Diamondhead Lane Diamondhead Lane Diamondhead Lane Diamondhead Lane Fawnsk.in Drive Fawnskin Drive (Opposite) Fawnskin Drive Fawnskin Drive : Fawnskin Drive l Fawnskin Drive Fawnskin Drive ; Fawnskin Drive Fawnskin Drive fawnskin Drive , Flamino Arrow Drive Flam Ina Arrow Drive!Opposite) 'Flamina Arrow Drive 'Flam Ina Arrow Drive :Flamina Arrow Drive Golden Arrow Drive : Golden Arrow Drive : Golden Arrow Drive i Golden Arrow Drive :Golden Arrow Drive I Golden Arrow Drive Halescomer Road (Opposite) Hawkhurst Drive Hawkhurst Drive Hawkhurst Drive Hawkhurst Drive Hawkhurst Drive (Opposite) Hawkhurst Drive Honevcreek Road Honevcreek Road Honevcreek Road Honevcreek Road Honevcreek Road Honeycreek Road Honevcreek Road Honevcreek Road Le Blanc Place Palos Verdes Drive West Drivewav on Berrvhill Drive Rhone Drive Rockvallev Road Rockvallev Road Rockvallev Road (Opposite) Rockvallev Road Rockvallev Road Page 1 of 2 H-4

5 Location# FY ANNUAL SIDEWALK REPAIR PROGRAM Address Rockvallev Road Rockvallev Road Rockvallev Road Rockvalley Road Rue de la Pierre Rue de la Pierre Rue de la Pierre Rue Godbout Rue la Fleur (Opposite) Rue la Fleur Rue la Fleur Rue Lanalois Rue Langlois I Rue Lanalois !Rue Valois 'Rue Valois Silver Arrow Drive Silver Arrow Drive Sunnv Point Place (Opposite) 'Via Borica Via Borica Via Borica Via Borica Via Borica Via Borica Via Borica Via Cambron Via Cambron (Opposite) Via Cambron (Opoositel Via Cambron 'Via Cambron 'Via Cambron Via Cambron Via Cambron Via Collado to 7329 Via Lorado Via Lorado Via Lorado Via Lorado Via Lorado Via Marie Celeste <Oopositel Via Rivera 'Via Rivera \Via Rivera !Via Rivera Via Rivera :via Rivera Via Rivera (Opposite) 'Via Rivera ivia Rivera !Via Rivera ivia Rivera !Via Rivera Via Rivera Via Rivera Via Rivera <Opposite\ Via Rivera Via Victoria Via Victoria (Ooposltel Via Victoria Via Victoria Via Victoria Via Victoria Via Victoria Via Victoria Via Victoria Via Victoria Via Victoria Via Victoria Page 2 of 2 H-5