T OWN OF LOS GATOS CAPITAL IMPROVEMENT PROGRAM BUDGET FISCAL YEAR S 2015/ /20

Transcription

1 T OWN OF LOS GATOS C A L I F O R N I A CAPITAL IMPROVEMENT PROGRAM BUDGET FISCAL YEAR S -

2 Cover Photo: Ken Benjamin,

3 TOWN OF LOS GATOS CALIFORNIA PROPOSED Capital Improvement Program for Fiscal Years July 1, 2015 to June 30, 2020 Town Council Marcia Jensen Mayor Barbara Spector... Vice Mayor Steven Leonardis... Council Member Rob Rennie... Council Member Marico Sayoc... Council Member Prepared under the direction of: Les White... Interim Town Manager Stephen D. Conway... Finance and Administrative Services Director 110 E. Main Street, Los Gatos, CA

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5 TABLE OF CONTENTS INTRODUCTION Town Manager s Message... A 1 FY Completed CIP s... A 13 FINANCIAL SUMMARIES Program Summaries Streets Program...B 5 Parks Program...B 6 Public Facilities Program...B 6 Fund Summaries CIP Fund Summary...B 9 Fund GFAR Fund...B 10 Fund 471 Traffic Mitigation Fund...B 12 Fund 421 Grants Fund...B 14 Fund 461/462/463 Storm Basin Funds...B 16 Fund 472 Utility Underground Fund...B 18 Fund 481 Gas Tax Fund...B 20 STREETS PROGRAM Street Reconstruction & Resurfacing s Street Repair & Resurfacing... C 6 Almond Grove Street Rehabilitation... C 8 Pavement Rehabilitation Crack Seal... C 10 Hillside Road Repair & Resurfacing... C 12 Street Repairs, Maintenance & Safety s Traffic Calming s...c 18 Curb, Gutter & Sidewalk Maintenance... C 20 Retaining Wall Repairs... C 22 Annual Street Restriping... C 24 Public Access Infrastructure Improvement s... C 26 Guardrail Replacement s... C 28 Electrical Panel Replacement on Pageant Way... C 30 Crosswalk Improvements at Santa Cruz Ave/Blossom Hill Rd... C 32 Crosswalk Lighting Upgrades... C 34 i

6 TABLE OF CONTENTS Street Improvement s Winchester Boulevard / Lark Avenue Intersection Improvements...C 40 Downtown Parking Signs Enhancements... C 42 Highway 9 / University Avenue Intersection Improvements... C 44 Los Gatos Boulevard / Shannon Road Improvements.... C 46 Monument Control Network Update... C 48 Downtown Parking Lots Seal Coat & Restriping... C 50 Hernandez Avenue Storm Drain Improvements...C 52 Los Gatos Boulevard / Lark Avenue Intersection Improvements... C 54 Blossom Hill Road / Cherry Blossom Lane Intersection Improvements... C West Main Property Acquisition (Parking Lot 6)... C 58 Parking Lot 4 Repair & Waterproofing... C 60 Sidewalk Improvements/ Shannon Road /Los Gatos Boulevard/Cherry Blossom... C 62 Stonybrook Road & Kennedy Road Sidewalk Improvements... C 64 Intersection Safety & Traffic Flow Improvements... C 66 Sidewalk Improvements Multiple Locations... C 68 Frank Ave Storm Drain Improvements... C 70 Montebello Way Island Removal... C 72 LED Streetlights... C 74 Pageant Way Parking Lot Reconstruction... C 76 Utility Undergrounding Improvements... C 78 Bridge s Quito Road - Bridge Replacement... C 84 PARKS AND TRAILS PROGRAM Park Improvement s Blossom Hill Park Upgrades... D 6 Blossom Hill Park Restroom Rehabilitation... D 8 Oak Meadow Park Upgrades... D 10 Parks Playground Fibar... D 12 Plaza Park Improvements... D 14 Park Rehabilitation Bachman Park... D 16 Worcester Park... D 18 Blossom Hill Park Little League Backstop... D 20 Trail Improvement s Open Space Trail Upgrades... D 26 Los Gatos Creek Trail Park Improvements at Charter Oaks... D 28 ii

7 TABLE OF CONTENTS PUBLIC FACILITIES PROGRAM Infrastructure s Town Beautification s... E 6 Old Library Re-use... E 8 HVAC Upgrades Old Library... E 10 Building Replacement at Corporation Yard... E 12 Civic Center Building Energy Efficiency Measures... E 14 Town Digital Aerial Photograph / Topographic Map... E 16 Fuel System Enhancements... E 18 Former Library Building Roof Improvements... E 20 Civic Center Improvements... E 22 Energy Efficiency Upgrades Town-wide... E 24 Equipment s Information System Upgrade... E 30 Audio / Video System Upgrade... E 32 Town-Wide Document Imaging... E 34 Tiburon CAD/RMS Upgrade... E 36 Engineering Document Archiving... E 38 Police Interoperability Radio... E 40 PPW Interoperability Radio... E 42 Silicon Valley Radio Interoperability (SVRIP) Police System Infrastructure... E 44 REFERENCE Glossary... F 1 Index... F 7 iii

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9 Introduction

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11 TOWN OF LOS GATOS CIVIC CENTER 110 E. MAIN STREET LOS GATOS, CA May 19, 2015 Honorable Mayor and Town Council: I am pleased to submit to you the FY Five-Year Capital Improvement Program (CIP) for the Town of Los Gatos. The CIP is a comprehensive five-year capital improvement plan designed to identify projects to develop and maintain the Town s infrastructure, which is consistent with the Town Council core value of maintaining the condition and availability of public facilities. Guidance for developing priorities for capital improvement projects is also derived from key plans, including the General Plan and the Town s strategic goals. In February 2014, the Town Council reaffirmed its Core Values and established the Strategic Goals. The Town Council identified several new strategic goals that will affect the capital budget priorities in the future, including significant work in the area of complete streets and other capital initiatives. Input from Town boards and commissions also contributed to the development of this CIP. The proposed five-year plan totals $30.4 million. $16.2 million is being proposed in the first year of the plan and is comprised of approximately $10.9 million in carryover funds from FY and approximately $5.3 million in new funding. The first year of the five year plan, FY, includes funding for the Town Council Strategic Goals, including basic infrastructure needs, such as the first construction phase of the Almond Grove street rehabilitation project, Winchester Boulevard/Lark Avenue intersection improvements, additional crosswalk and intersection safety projects, retaining walls, and sidewalk curb, and gutter projects totaling approximately $13.4 million. Additionally, the CIP funds improvements to the Town s parks and other public facilities. CARRYFORWARD & NEW FY CIP PROJECTS GFAR Grants and Gas Tax Other Awards Street s $ 10,316,955 $ 367,553 $ 600,000 $ 2,099,029 $ 13,383,537 Parks s 1,168, ,168,737 Public Facility s 1,594, ,000 1,636,903 TOTAL OF CARRYFORWARD & NEW PROJECTS $ 13,080,595 $ 367,553 $ 600,000 $ 2,141,029 $ 16,189,177 * Other Funds include Storm Drain Funds, Gas Tax Funds, Utility Underground Funds The complete list of the proposed FY proposed and carryforward projects (categorized by funds and programs) can be found on page A-5 of the Transmittal Letter. s are listed in the Financial Summary section and further described in the project detail pages by category. A - 1

12 CAPITAL IMPROVEMENT PROGRAM Introduction Section MAJOR CHANGES FROM FY CIP TO FY CIP FY CIP increased $6.1 million from $24.3 million to $30.4 million. The added funding this fiscal year largely addresses needs within the Street Program. The most significant projects include the beginning of the multi-year PG&E Undergrounding and a project to convert street lights to LED lights, which will generate significant operating budget savings. Due to the ongoing operating savings associated with this latter project, staff will design and bid the project in June for an early fiscal year award. FY carryforward appropriation increased $3.5 million from FY carryforward appropriation of $7.4 million. Significant staffing changes over the last fiscal year created a backlog in project delivery. A proposed project manager position add in this year s budget will help to address the backlog and create continuity in ongoing workflow. CIP FINANCIAL SUMMARY FUNDING SOURCES As in the past, the Town continues to be challenged in its attempts to find a reliable ongoing source of revenue for the capital improvements program. The proposed five-year CIP reflects only $3.0 million in ongoing Gas Tax dedicated sources to help fund the proposed $30.4 million of planned capital improvements. The balance of CIP funding of $27.4 million is expected to be funded by one time appropriation from the General Fund Appropriated Reserves (GFAR), Utility Undergrounds Funds, Traffic Mitigation Funds, Grant Funds, Storm Drain Funds as follows: AVAILABLE FUNDING SOURCES FOR FY - FY CIP ONGOING Gas Tax $ 3,000,000 GFAR $ 17,861,347 Utility Undeground Funds $ 6,766,000 ONE-TIME Traffic Mitigation Funds $ 1,963,030 Grant Funds $ 567,552 Storm Drain Funds $ 215,000 TOTAL FUNDING AVAILABLE $ 30,372,929 GAS TAX State Gasoline Tax revenue, the only ongoing revenue source for capital improvements, is distributed to the Town from the State of California and recorded in the Gas Tax Fund. This tax is also known as the Highway Users Tax or the Motor Vehicle Fuel License Tax. The gasoline tax is an 18-cent per gallon tax on fuel used to propel a motor vehicle or aircraft. Gas Tax revenue is allocated to the Town based on a per gallon of gas purchased within the Town limits and based on population and estimated to be $600,000 annually. These funds can only be used for new construction and reconstruction of Town streets. GFAR The primary source of funding for the Town s capital program is the Town s General Fund Appropriated Reserves (GFAR). By Council direction, this fund receives transfers from the General Fund s designated Reserve for Future and Special s, which receives most of the Town s annual revenues above operating expenditures after funding all legally restricted reserves at their required levels, including receipt of one-time funds from grants, property, and other reserves. Because of the availability of General Fund one-time funding sources identified and allocated at the January 2013 Council study session on A - 2

13 CAPITAL IMPROVEMENT PROGRAM Introduction Section capital priorities, a General Fund transfer to the GFAR fund was recommended in the amount of $2.7 million for FY 2013/14 and an additional one-time source allocation of $6.6 million for FY. After these allocations the Reserve for Future Capital and Special s forecasted 6/30/2015 balance is $3.5million. Sufficient balances are anticipated for the following five years of the Plan to allocate approximately $400,000 from the General Fund Reserve for Capital and Special s for FY through FY. The other revenue source for GFAR is the Construction Impact Fee. This fee is assessed on construction projects based on the square foot size of the project at a rate of $1.12 per square foot. These fees are intended to recover the damage caused to Town streets by construction traffic. Construction Impact fees are generate at least $288,000 annually. The funding from this reserve greatly enhances the Town s ability to implement the CIP; however, the proposed new level of annual funding still falls short of the required funding necessary to support future annual infrastructure maintenance or construct new facilities. Establishing a reliable, dedicated source of funding for basic capital improvements beyond the use of accumulated reserves remains a long-term need and important goal for the Town. UTILITY UNDERGROUND FUNDS The Utility Undergrounding Fund serves as a funding source for activities generally undertaken in conjunction with street improvement projects. The Town receives approximately $15,000 annually in Utility Undergrounding funding which is derived from a Town construction tax of 18 cents charged for each square foot of building addition or alteration within the Town. cash balances currently on hand from the utility undergrounding construction tax are approximately $2.7 million at FY yearend. In addition, the Town may have access to over $3.8 million in Rule 20A funds allocated from a percentage of electric bills. PG&E retains and tracks these monies. The Town has begun a project to underground along Los Gatos Boulevard south of Lark Avenue. These projects rely on PG&E for scheduling and have long lead times. Staff expects a six year project design timeline, but is tracking the project construction in FY. TRAFFIC MITIGATION FUNDS The traffic impact mitigation fee assures that each new development or expansion of use pays its fair share of the transportation improvements needed to accommodate the cumulative traffic impacts. The fee is paid in full to the Town Building Department prior to issuance of the building permit for new development or expansion of use. In FY 2013/14, the Town Council approved an increased Traffic Impact Fee, expected to generate $2 million over five years for local transportation improvements. Traffic Mitigation Funds should be used solely for construction of identified traffic and transportation improvement projects GRANT FUNDS The Town receives several grants from various sources that help address some of the maintenance and improvement costs associated with Town streets. Grants include federally funded Surface Improvement Program (STP) funds which pay for general roadway capital improvements, Community Development Block Grant (CDBG) funds, which pay for improvements that benefit the disadvantaged, and Highway Safety Improvement Program funds, which are being used to complete the Highway 9 and University project. grant funding for FY is estimated at $367,000. STORM DRAIN FUNDS The Town also receives funding from its Storm Drain Fund, which relies on a previously established charge of $0.75 per square foot of impervious surface created by new development. Depending on development activity, this fee produces approximately $100,000 in revenue annually. This fee has not A - 3

14 CAPITAL IMPROVEMENT PROGRAM Introduction Section been adjusted for several years and should be evaluated in the future as part of the NPDES storm water permit process and as part of a continuous review of development related fees. The remaining sources are primarily one-time funds from State or Federal government or from special revenue funds that have often fluctuated in tandem with the economy and the state budget. Examples of one-time funds include Valley Transportation Authority /Transportation Fund for Clean Air (VTA/TFCA) funds and State Proposition 42 Gas Tax funds. PROPOSED FY CIP OVERVIEW The Capital Improvement Program is broadly grouped into the following categories: Streets Program, which maintains and ensures functional streets, pedestrian, and bike systems. Parks Program, which repairs or improves parks, park buildings, and urban forestry. Public Facilities Program, which constructs and repairs public buildings and purchases equipment. The proposed CIP projects include both new and carry-forward projects from the prior year as part of the multi-year programming of $30.4 million. Approximately $27.1 million (89%) is allocated to the streets, retaining walls, sidewalks, and curbs category, $1.3 million (4%) is allocated to parks and trails projects, and $2 million (7%) is allocated to public facility projects. Allocations are summarized below by type of major improvements within the program categories. Carryfwd from Carryforward and New FY By By Five Year CIP Summary s Category Program Streets Reconstruct/Resurfacing $ 5,086,306 $ 1,285,000 $ 6,371,306 $ 1,285,000 $ 1,285,000 $ 1,285,000 $ 1,285,000 $ 17,882,611 Maintenance & Safety 1,055, ,000 1,720, , , , ,000 5,180,504 Street Improvements 3,104,198 1,888,100 4,992,298 56,000 56,000 56,000 6,635,000 16,787,596 Bridges 299, , ,362 $ 40,450,074 Parks Park Improvements 385, , ,737 25,000 25,000 25,000 25,000 1,877,474 Trail Improvements 250,000 30, , ,000 $ 2,437,474 Public Facilities Infrastructure s 232, , ,708 25,000 25,000 25,000-1,970,415 Equipment s 516, , , , , ,704,143 $ 3,674,558 TOTALS $ 10,930,051 $ 5,259,126 $ 16,189,177 $ 1,998,876 $ 1,978,876 $ 1,826,000 $ 8,380,000 $ 46,562,106 funding for street reconstruction and resurfacing for the next five years is planned at $11.5 million with approximately $6.4 million allocated in FY including carryovers. Over the five-year period, the CIP proposes $15.6 million for various other street-related infrastructure improvements including street maintenance and resurfacing; curb, gutter and sidewalk maintenance; street intersection improvements; retaining wall reconstruction; crosswalk ramps and safety devices; and storm drain improvements. Although the FY - CIP is a five-year plan, only the first year of the plan is formally adopted with funds appropriated by the Town Council as part of the budget process. Future year projects are funded with designated cash reserves on hand, supplemented by estimated annual revenues for capital funding purposes such as Gas Tax funds and state transportation bond funds. The scope and funding estimates may change based on the fiscal situation and evolving priorities. A - 4

15 CAPITAL IMPROVEMENT PROGRAM Introduction Section As discussed earlier, the proposed FY CIP appropriation totals $16.2 million. Of this amount, $10.9 million represents carry forward funds available from the prior year. The following schedule lists the carryforward and new projects by fund and by program for appropriation in FY. CARRYFORWARD PROJECTS CARRYFORWARD AND NEW FY CIP PROJECTS GFAR Grants and Gas Tax Other Awards Streets Street Repair & Resurfacing $ 1,292,965 $ - $ 600,000 $ - $ 1,892,965 * Almond Grove Street Rehabilitation 3,739, ,739,263 Pavement Rehabilitation - Crack Seal 489, ,078 * Hillside Road Repair & Resurfacing 111, , ,000 Traffic Calming s 27, ,152 * Curb, Gutter & Sidewalk Maintenance 576, ,635 * Retaining Wall Repairs 521, ,258 * Annual Street Restriping 105, ,878 * Public Access Infrastructure Improvement s - 136, ,384 * Guardrail Replacement s 97, ,945 Electrical Panel Replacement on Pageant Way 45, ,000 Hwy 9/University Intersection 92, , ,897 Winchester Blvd. / Lark Ave. Intersection , , W. Main Street Property Acquisition (Parking Lot 6) 1,196, ,196,000 Los Gatos Blvd / Lark Intersection , ,299 Blossom Hill Rd / Cherry Ln Intersection , ,000 * Los Gatos Blvd / Shannon Improvements ,000 20,000 Monument Control Network Update 20, ,000 30,000 * Downtown Parking Lots Seal Coat & Restriping 100, ,000 Downtown Parking Signs Enhancements 50, ,000 * Shannon/LGB/ Cherry Blossom Sidewalk Improvements 130, ,000 * Stonybrook & Kennedy Sidewalk Improvements 300, ,000 * Parking Lot 4 400, ,000 * Intersection Safety & Traffic Flow Improvements 50, ,000 90,000 Sidewalk Improvements - Multiple Locations 60, ,000 Frank Avenue Storm Drain , ,000 Quito Road - Bridge Replacement 299, ,681 Parks Blossom Hill Park Upgrades to OMP Park 30, ,000 Blossom Hill Park Restroom Building Upgrades 40, ,000 Oak Meadow Park Upgrades 330, ,000 * Parks Playground Fibar 48, ,587 * Plaza Park Improvements 37, ,000 Park Rehabilitation - Bachman Park 325, ,000 * Open Space Trail Upgrades 250, ,000 Public Facilities Town Beautification s 10, ,160 Old Library Re-use 8, ,553 HVAC Upgrades - Old Library 38, ,995 Building Replacement at Corporation Yard 420, ,000 * Civic Center Energy Assessment 25, ,000 Town Digital Aerial Photo/Topographic Map 88, , ,000 Fuel System Enhancement 75, ,000 * Former Library Roof Improvements 90, ,000 * Information System Upgrade 74, ,385 Audio / Video System Upgrade 58, ,160 Town-wide Document Imaging 21, ,775 Tiburon CAD / RMS Upgrade 42, ,000 Engineering Document Archiving 40, ,000 Police Interoperability Radio 150, ,000 PPW Interoperability Radio 150, ,000 TOTAL OF CARRYFORWARD PROJECTS (INCLUDES NEW ALL$ 11,964,469 $ 367,553 $ 600,000 $ 2,013,029 $ 14,945,051 * These carryforward projects include new money for FY in the amount of $ 3,995,000 NEW PROJECTS Streets Crosswalk Improvements at Santa Cruz/Blossom Hill 60, , ,000 Crosswalk Lighting Upgrade 50, , ,000 Montebello Way Island Removal 19, ,550 LED Streetlights 400, ,000 Pegeant Way Parking Lot Reconstruction 175, ,550 PG&E Undergrounding ,000 28,000 Parks Worcester Park 28, ,150 Blossom Hill Park Little League Backstop 50, ,000 Los Gatos Creek Trail Improvements at Charter Oaks 30, ,000 Public Facilities Civic Center Improvements 150, ,000 Silicon Valley Interoperability (SVRIP) Service F 152, ,876 TOTAL OF NEW PROJECTS $ 1,116,126 $ - $ - $ 128,000 $ 1,244,126 TOTAL OF CARRYFORWARD & NEW PROJECTS $ 13,080,595 $ 367,553 $ 600,000 $ 2,141,029 $ 16,189,177 A - 5

16 CAPITAL IMPROVEMENT PROGRAM Introduction Section POTENTIAL FUNDING SOURCES FOR STREET REPAIRS All physical assets, such as road surfaces and buildings, have a useful life and must be refurbished, reconstructed, or replaced at some point. A regular program of preventive maintenance and repair can extend the useful life of these assets. Despite the cyclical nature of some of the revenue sources outlined above, the Town is committed to maintaining its infrastructure assets utilizing the resources available. Approximately 83% of the proposed FY $16.2 million CIP funding is allocated to street reconstruction and maintenance projects. These projects include: street base repairs and resurfacing, curb, gutter, and sidewalk replacement, retaining wall construction, and storm drain improvements. This emphasis reflects the Town Council s priority to address street maintenance needs. The goal is for Town streets to be at an average Pavement Condition Index (PCI) of above 70 (100 being the highest rating possible). The Town s cumulative investment in its streets resulted in raising the PCI from a low of 64 in 2002 to the level of 75 in The PCI value for all Town streets as of fall 2014 is 70. This value is primarily driven by the condition of residential streets. The PCI for arterials and collector streets is 80 and 70 respectively. An annual investment of approximately $2.0 million is recommended to maintain the PCI at its current level of 70 over the period of five years. This funding requirement is based on criteria set forth in the 2010 study coupled with inflationary factors and the current cost of materials. As illustrated in the chart below, funding for street repair is based on revenue from three primary sources: gas tax, Vehicle Registration Surcharge, and transfers from the General Fund Designated Reserve. POTENTIAL FUNDING SOURCES FOR FY - FY STREET REPAIRS Annual Amount Gas Tax Funds $ 600, Measure B Funding - Vehicle Registration Surcharge $ 160, Transfer from General Fund Designated Reserve $ 400, FIVE-YEAR CIP ESTIMATED TOTAL $ 1,160, Gas tax revenues ($600,000) and funding from the General Fund Designated Reserves account for the majority of the $1.2 million annual funds available for street maintenance. As part of voter-approved Measure B from 2010, the VTA assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local municipalities. Other funds that help support street repair and maintenance are subject to a year-to-year allocation as part of the State budget process. The Town has historically received one time grants for various street projects and transportation improvements coordinated or issued by Association of Bay Area Governments (ABAG), Metropolitan Transportation Commission (MTC), VTA and/or other regional authorities, which are expected to become fewer in number or smaller in size due to grant funding criteria and priorities recently established through Senate Bill 375 and the One Bay Area Grant process. Partially offsetting this reduction is new annual funding for street repairs from a recently enacted vehicle license fee increase for Santa Clara County registered vehicles. A - 6

17 CAPITAL IMPROVEMENT PROGRAM Introduction Section Assuming that the proposed five-year CIP annual investment of $1.2 million in streets continues to be available, options to achieve the Town s investment target of $2 million include: Reducing other capital or operating budget priorities to increase streets funding; Increasing future year General Fund surpluses to the CIP; Exploring new revenue sources, such as a voter-approved taxes or assessment districts. The Council has already directed exploration of potential revenue sources as part of the Strategic Goals. Staff will continue to work within funding limitations to improve the Town s overall pavement conditions while ensuring the continue use of best practices in materials, selection, and construction/project management. FY COMPLETED PROJECTS Several projects are expected to be completed by the end of FY. The schedule below outlines projects, corresponding funding source, and total expense of the completed projects, which is estimated to be $1 million. PROJECTS COMPLETED IN FY Prior Years GFAR Grant and Traffic Other * Awards Mitigation Exp Exp Exp Exp Exp Street Program Winchester/ Knowles $ 37,978 $ - $ - $ 13,469 $ - $ 51,447 Electrical Vehicle Charging Station Infrastructure - 9, ,315 Complete Streets - 80, ,000 Electronic Speed Signs - 50, ,000 Park Program Town Park Lighting 159,744 4, ,744 Parks Restroom Partition Upgrades - 55, ,000 Oak Meadow Park Gazebo - 22, ,355 Blossom Hill Park Pathway Improvements 25, , , ,491 Public Facilities Program PPW Administration Building Improvements 9,793 40, ,000 CarteGraph System Upgrades - 40,000 18,000-58,000 Civic Center Improvement ( Noise Insulation) - 25, ,000 Adult Recreation Center - Roof Damage Repair - 50, ,000 Youth Recreation Center - Cable & Control System - 25, ,000 TOTAL OF COMPLETED PROJECTS $ 233,261 $ 549,611 $ 166,010 $ 13,469 $ - $ 962,351 * Other Funds include Storm Drain Fund, Gas Tax Funds, Utility Underground Funds A - 7

18 CAPITAL IMPROVEMENT PROGRAM Introduction Section CONCLUSION The challenge of finding a reliable ongoing revenue stream available for capital projects continues to be a Town priority. Recognizing the realities of funding challenges and uncertain local economic trends, the Town s FY Capital Improvement Plan continues a strategy of funding the Town s most urgent capital needs. I wish to thank all of the departments, in particular Department Directors and members of their management and support staff, for their countless hours of work and tireless efforts to present this Capital Improvement Program to the Town Council, as well as the following staff members: Laurel Prevetti, Assistant Town Manager/Community Development Director Matt Morley, Parks & Public Works Director Lisa Peterson, Town Engineer Stephen Conway, Finance and Administrative Services Director Jennifer Callaway, Finance and Manager Gitta Ungvari, Administrative Technician Tim Kawasaki, Administrative Analyst Linda Isherwood, Accountant / Administrative Analyst Respectfully submitted, Les White Interim Town Manager A - 8

19 CAPITAL IMPROVEMENT PROGRAM Introduction Section FY CAPITAL IMPROVEMENT PROGRAM BUDGET ADDENDUM The Council s adoption of the Capital Improvement Program will appropriate the first year of budgeted revenues, expenditures, and operating transfers as outlined in the budget document. The CIP s out years reflect the established plan at the time of adoption. As appropriate, out-year plans will be reviewed and adjusted in the following year s Capital Improvement Programs. This budget addendum section, which follows the proposed budget s Transmittal Letter, conveys Council directed revisions to the proposed budget as determined in the May 2015 public hearing on the proposed CIP budget, as well as corrections and project revisions. A - 9

20 CAPITAL IMPROVEMENT PROGRAM Introduction Section BUDGET PROCESS OVERVIEW The Town of Los Gatos adopts an annual Operating and Capital and an annual budget update of the five-year Capital Improvement Program (CIP) for the Town of Los Gatos. The budgets contain summary level information for revenue and expenditure appropriations for the fiscal year beginning July 1 st and ending June 30 th. The budget documents are prepared in accordance with generally accepted accounting principles (GAAP). Purpose The Operating and Capital Summary and the Capital Improvement Program serve as the Town s financial plan, as well as a policy document, a communications tool, and an operations guide. Developed with an emphasis on long range planning, service delivery, and program management, a fundamental purpose of these documents is to provide a linkage between the services and projects the Town intends to accomplish, and the resources committed to get the work done. The format of the budget facilitates this linkage by clearly identifying program purpose, key projects, and work plan goals, in relation to revenue and expenditures appropriations. CIP Purpose In particular, the CIP is designed to identify projects and funds required to adequately develop and maintain the Town s infrastructure, which is consistent with the Town Council strategic goal of maintaining the condition and availability of public facilities. The following plans provide additional guidance in developing priorities for capital improvement projects: General Plan Street Improvement Program Storm Drain Master Plan In addition, project prioritization criteria such as health and safety issues, infrastructure or system condition, short-term versus long-term impacts and availability of external funding sources are assessed as part of the process that staff uses to rank projects from high to low in preparing the proposed CIP. As it develops and matures in its application, the Town s Infrastructure Assessment Program will further support the Town s long-range Capital Improvement Program, focusing attention on the current and future infrastructure needs of the community and balancing the community s needs with funding requirements and financial resources. Other technology tools used in CIP development include the use of the geographic information system, the traffic monitoring system, electronic files for tracking unfunded projects and replacement schedules, and an asset management program to track work requests. The Town s capital projects are categorized as follows: The Streets Program provides funding for maintaining a functional street and pedestrian system. projects are consistent with the General Plan, provide for a safe and efficient traffic flow through intersections while minimizing unnecessary traffic movement and noise through residential neighborhoods, and provide street lighting for traffic safety at intersections and on public streets. Also included are sidewalk improvements. The Public Facilities Program includes projects for constructing and repairing public buildings and purchasing equipment. Town buildings include the Civic Center, the new Library, Adult Recreation Center, Service Center, Tait Avenue and Forbes Mill Museums, and partial service to the Recreation Center, which is a Town-owned building leased to Los Gatos-Saratoga Community Education and Recreation. Although the Town owns the three fire stations within town limits, the Santa Clara County Fire District maintains them under contract. The Parks Program includes projects for parks, A - 10

21 park buildings, urban forestry, and urban beautification. Basis of ing and Accounting Developed on a program basis with fund level authority, the operating and capital budgets represent services and functions provided by the Town in alignment with the resources allocated during the fiscal year. The Town s Governmental Funds consist of the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Funds for both the Town and the Successor Agency of the Town of Los Gatos Redevelopment Agency (RDA). RDA debt is continuing to be paid for the Certificate of Participation (COPs) used to finance the Library. Basis of Accounting and refers to the timing factor concept in recognizing transactions. This basis is a key component of the overall financial system because the budget determines the accounting system. For example, if the budget anticipates revenues on a cash basis, the accounting system must record only cash revenues as receipts. If the budget uses an accrual basis, accounting must do likewise. The Town s budgeting and accounting systems both use a combination of modified accrual and full accrual basis in the accounting and budget systems. Governmental Fund types and Successor Agency fund budgets are developed using the modified accrual basis of accounting. Under this basis, revenues are estimated for the period if they are susceptible to accrual, e.g. amounts can be determined and will be collected within the current period. Principal and interest on general long-term debt are budgeted as expenditures when due, whereas other expenditures are budgeted for liabilities expected to be incurred during the current period. Proprietary fund budgets are adopted using the full accrual basis of accounting whereby revenue budget projections are developed recognizing revenues expected to be earned during the period, and expenditures are developed for expenses anticipated to be incurred in the fiscal year. The Town maintains one type of proprietary fund: Internal Service Funds. CAPITAL IMPROVEMENT PROGRAM A - 11 Introduction Section The Town s fiduciary funds are also budgeted under the modified accrual basis. The Town administers five trust funds and one agency fund. Trust funds are subject to trust agreement guidelines, and the Agency Fund is held in a purely custodial capacity involving only the receipt, temporary investment, and remittance of resources. Summary of Development The Town develops its budgets with a teambased budgeting approach. Town management and the Finance Department guide the process through budget development; however, program budgets and workplans are developed with each department s Director, Analyst, and Program Manager s oversight and expertise. This approach allows for hands-on planning and creates a clearer understanding for both management and staff of a program s goals and functions to be accomplished in the next budget year. The Development Process Typically both the Operating and Capital and Capital Improvement Program processes begin in the fall with the Town Council and Town Manager s collaborative development and refinement of initiatives and directives for the upcoming budget year as reflected in the Council adopted strategic goals. In January, the budget preparation process begins officially for staff with a budget kickoff meeting. assumptions, directives, and initiatives developed by Town Council and management are provided to set the Town s overall objectives and goals. Department staff identify and analyze program revenue and expenditure projections in coordination with Finance/ staff and Town management. Town staff also consult with Town Commissions for their input on specific investments. Capital improvement projects are assessed and refined, and CIP funding and appropriation requirements are finalized. Through rounds of budget briefings and revisions, staff s final program budget and workplans are developed by the end of April.

22 Operational and capital workplans are finalized, and the Finance/ staff prepares financial summary information for Town Council review in addition to departmental budgets and workplans. CIP Development Process The long-term Capital Improvement Program includes projects that have a value of $25,000 or more with a minimum useful life of 5 years at a fixed location. Equipment, operating, and maintenance costs associated with the CIP projects are identified where feasible, and will be included in future operating budgets. Cost estimates for new projects are based on 2015 dollars; however, engineering estimates for carryover projects from the prior year are updated to reflect current industry costs. Under direction from the Town Manager s Office, the Parks and Public Works Department took the lead in the preparation of the proposed projects for consideration in the FY 19/20 Capital Improvement Program. In coordination with other Town departments, projects were reviewed to ensure that the Town s priorities are addressed within available resources. In some cases, previously approved projects have been deferred due to reallocation of funding to other priorities and thus have been noted as unfunded projects in each program section of the CIP. The Town Manager s Office reviews the prioritized list of proposed capital improvement projects and funding sources in conjunction with the preparation of the FY Operating. The CIP is then presented by the Town Manager to the Town Council. The CIP is also submitted to the Planning Commission for review to ensure that the proposed projects are consistent with the Town s General Plan. The Planning Commission reviewed the CIP and found it consistent with the General Plan on April 22, The CIP is reviewed during this time to determine funding capabilities and project priorities, and to refine project work plans. Although the CIP budget document is prepared separately from the Operating and Capital, CIP program information is CAPITAL IMPROVEMENT PROGRAM A - 12 Introduction Section incorporated into the Operating and Capital Summary document through the resulting financial appropriations and service level requirements. Adoption During the month of May, the Town Council reviews the proposed Operating and Capital Summary, and the Capital Improvement Program for the five year period at a public hearing. Notice of the hearing is published in a local newspaper at least ten days prior to the Council s public hearing date. The public is invited to participate and copies of the proposed budgets are available for review in the Clerk Department and at the budget hearing. Under requirements established in Section of the State Government Code, the Town s Planning Commission also reviews the proposed Capital Improvement Program and reports back to the Town Council as to the conformity of the plan with the Town s Adopted General Plan. Final Council-directed revisions to the proposed budget are made and the budget documents are resubmitted to the Town Council for final adoption, again in a publicized public hearing prior to the beginning of the fiscal year (June). Section (b) of the Los Gatos Town Code requires the Town Manager to annually prepare and submit a budget to the Town Council. This is accomplished in June, when the final proposed budget is formally submitted to the Town Council in the subsequent public hearing. Amendments During the course of the fiscal year, workplan changes and unanticipated needs necessitate adjustments to the adopted budgets. The Town Manager is authorized to transfer appropriations between categories, departments, projects, and programs within a fund in the adopted budget, whereas the Town Council holds the authority for budget increases and decreases, and transfers between funds.

23 CAPITAL IMPROVEMENT PROGRAM Introduction Section

24 COMPLETED CIP PROJECTS FY POLLARD RD HWY 85 WEDGEWOOD G KNOWLES WINCHESTER BLVD LARK AV HWY 17 LOS GATOS BLVD A UNIVERSITY AV A LOS GATOS-SARATOGA RD N SANTA CRUZ AV H HWY 17 LOS GATOS BLVD KENNEDY RD A SHANNON RD BLOSSOM HILL RD E MAIN ST E B, C, D, & F WERE TOWN-WIDE PROJECTS PROJECT LOCATIONS A PPW Administration Building Improvements F Blossom Hill Park Pathway Improvements B Civic Center Building Noise Reduction G Oak Meadow Park Gazebo C Youth Recreation Center Roof Repair H Electrical Charging Station Infrastructure D Adult Recreation Center Cable & Control System Repairs I Complete Streets E CarteGraph System Upgrades J Electronic Speed Signs A-13

25 COMPLETED CIP PROJECTS PPW Administration Building Improvements FY This project improved the configuration of the interior space to improve customer service delivery for the public. As a result of these changes, customer workflow and delivery were enhanced and improved. The total project cost was approximately $50,000. C Parks Reservation System Replacement A PPW Administration Building Improvements Civic Center Building Noise Reduction This project reduced noise issues associated with the chiller system located at the Civic Center building. The loud noise created by this system impacted the multiple Town departments located in this building, as well as the surrounding neighborhood residents. The total project cost was approximately $25,000. B Civic Center Building Noise Reduction Youth Recreation Center Roof Repair This project replaced the roof at the Youth Recreation Center, which was leaking and in need of repair. The total project cost was approximately $50,000. C Youth Recreation Center Roof Repair A-14

26 COMPLETED CIP PROJECTS Adult Recreation Center Cable & Control System Repairs FY This project improved the configuration of the cable and control system inside the Adult Recreation Center. These components were old and outdated and needed to be repaired. The total project cost was approximately $25,000. D Adult Recreation Center Cable & Control System Repairs CarteGraph System Updates This project upgraded the Parks and Public Works operations management system, which is the day to day management system used to track and log work activities and assets. The upgrade shifted the system to a cloud based platform that allows for more advanced tracking mechanisms and modules for staff, leading to better workflow and efficiency. The total project cost was approximately $58,000. E CarteGraph System Updates Blossom Hill Park Pathway Improvements This project constructed a new sidewalk pathway adjacent to the Shannon Road parking lot, as well as installed new catch basins around the playground to reduce flooding along the pathway. In addition, a new wider pathway was constructed to improve access for people with disabilities. Sections of the pathways from Hillbrook Drive to the restroom and concession facility were also improved as part of this project. The total project cost was $322,491. F Blossom Hill Park Pathway Improvements Oak Meadow Park Gazebo A-15

27 COMPLETED CIP PROJECTS FY This project restored and painted the Lyndon Bandstand Gazebo at Oak Meadow Park. Improvements included restoration work to the cupola s historic wooden features, eradication of rust on the steel structure, and painting of the entire structure. The total project cost was $22,355. G Oak Meadow Park Gazebo Electric Vehicle Charging Station Infrastructure This project installed four new electric vehicle charging stations throughout Town for public use. This project met the Town Council s Strategic Goals to increase the availability of electric vehicle charging stations to meet the growing demand. The project was completed substantially below the initial estimate of $100,000 as staff was able to obtain a grant to pay for a substantial portion of the project. The total project cost was $9,315. H Electric Vehicle Charging Station Infrastructure Complete Streets This project constructed a complete street pilot project at the intersections of Blossom Hill Road and Roberts Road, Los Gatos Boulevard at Roberts Road and Nino Avenue. This project encourages a multi-modal approach to moving vehicles, pedestrians and bicycles. The total project cost was approximately $80,000. I Complete Streets A-16

28 Electronic Speed Signs COMPLETED CIP PROJECTS FY This project installed 10 electronic speed signs at various intersections where high bike and pedestrian traffic is present. This project improved bicycle and pedestrian issues at major intersections. This was one of the Town Council s Strategic Goals. The total project cost was approximately $50,000. J Electronic Speed Signs A-17

29 COMPLETED CIP PROJECTS FY A-18

30

31 Financial Summaries

32

33 CAPITAL IMPROVEMENT PROGRAM Financial Summaries FINANCIAL SUMMARIES PROGRAM SUMMARIES Streets Program... B 5 Parks Program... B 6 Public Facilities Program... B 6 FUND SUMMARIES CIP Fund Summary... B 9 GFAR Fund... B 10 Traffic Mitigation Fund... B 12 Grants and Awards Fund... B 14 Storm Basin Funds... B 16 Utility Underground Fund... B 18 Gas Tax Fund... B 20 B -1

34 CAPITAL IMPROVEMENT PROGRAM Financial Summaries B -2

35 CAPITAL IMPROVEMENT PROGRAM Financial Summaries FINANCIAL SUMMARIES BY PROGRAM B -3

36 CAPITAL IMPROVEMENT PROGRAM Financial Summaries FY BUDGET BY PROGRAM CATEGORY (Includes Carryforward and FY ) Carryforward & by Program Category FY 20 Category % Streets Program Street Reconstruction $ 6,371,306 39% Maintenance, Repair & Safety s $ 1,720,252 11% Street Improvements $ 4,992,298 31% Bridges $ 299,681 2% Streets Program $ 13,383,537 83% Parks and Trails Program Park Improvements $ 888,737 5% Trail Improvements $ 280,000 2% Parks Program $ 1,168,737 7% Public Facilities Program Infrastructure $ 947,708 6% Equipment $ 689,196 4% Public Facilities $ 1,636,903 10% TOTAL PROJECT FUNDING $ 16,189, % B -4

37 CAPITAL IMPROVEMENT PROGRAM Financial Summaries STREETS PROGRAM SUMMARY Expended Through 2013/14 Carryfwd to ed Street Reconstruction & Resurfacing 9901 Street Repair & Resurfacing $ 8,372,368 $ 795,852 $ 767,965 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 15,561, Almond Grove Street Rehabiltation 129, ,320 3,739, ,042, Pavement Rehabilitation - Crack Seal 195, , , , , , ,000 1,324, Hillside Road Repair & Resurfacing 136, , ,924 Street Maintenance, Repair & Safety 9910 Traffic Calming s 108,848 19,000 17,152 10,000 10,000 10,000 10,000 10, , Curb, Gutter & Sidewalk Maintenance 1,420,490 2, , , , , , ,000 3,000, Retaining Wall Repairs 566, , , , , , , ,000 1,837, Annual Street Restriping 313,697-80,878 25,000 25,000 25,000 25,000 25, , Public Access Infrastructure Improvement s ,384 70,000 50,000 50,000 50,000 50, , Guardrail Replacement s 6, ,680 97, , Electrical Panel Replacement on Pageant Way , , Crosswalk Improvements at Santa Cruz/Blossom Hill , , Crosswalk Lighting Upgrade , ,000 Street Improvements 0202 Hwy 9/University Intersection 212, , , ,175, Winchester Blvd. / Lark Ave. Intersection 30,981 6, , , W. Main Street Property Acquisition (Parking Lot 4,000-1,196, ,200, Hernandez Avenue Storm Drain Improvements 17, ,000 82, Los Gatos Blvd / Lark Intersection , , Blossom Hill Rd / Cherry Ln Intersection - - 5, , , Los Gatos Blvd / Shannon Improvements , , Monument Control Network Update , , Downtown Parking Lots Seal Coat & Restriping , , Downtown Parking Signs Enhancements , , Shannon/LGB/ Cherry Blossom Sidewalk Improvement , , , Stonybrook & Kennedy Sidewalk Improvements , , , Parking Lot , , , Intersection Safety & Traffic Flow Improvements , , Sidewalk Improvements - Multiple Locations , , Frank Avenue Storm Drain , , Montebello Way Island Removal , , LED Streetlights , , Pegeant Way Parking Lot Reconstruction , , PG&E Undergrounding ,000 56,000 56,000 56,000 6,570,000 6,766,000 Bridges 0801 Quito Road - Bridge Replacement 32, , ,719 Streets s $ 11,547,104 $ 2,101,988 $ 9,545,437 $ 3,838,100 $ 1,776,000 $ 1,776,000 $ 1,776,000 $ 8,355,000 $ 40,715,629 B -5

38 CAPITAL IMPROVEMENT PROGRAM Financial Summaries s PARKS AND TRAILS PROGRAM SUMMARY Expended Through 2013/14 Carryfwd to Park Improvements 3404 Blossom Hill Park Upgrades to OMP Park $ - $ - $ 30,000 $ - $ - $ - $ - $ - $ 30, Blossom Hill Park Restroom Building Upgrades , , Oak Meadow Park Upgrades , , , Parks Playground Fibar 42,350 3,016 23,587 25,000 25,000 25,000 25,000 25, , Plaza Park Improvements , , Park Rehabilitation - Bachman Park , , , Worcester Park , , Blossom Hill Park Little League Backstop , ,000 Trail Improvements 4504 Open Space Trail Upgrades , , Los Gatos Creek Trail Improvements at Charter Oaks , ,000 Parks s $ 42,350 $ 3,016 $ 635,587 $ 533,150 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 1,314,103 ed Expended Through 2013/14 PUBLIC FACILITIES PROGRAM Carryfwd to ed Infrastructure 2002 Town Beautification s $ 87,593 $ - $ 10,160 $ - $ - $ - $ - $ - $ 97, Old Library Re-use - 892,509 8, , HVAC Upgrades - Old Library 179, ,384 38, , Building Replacement at Corporation Yard , , , Civic Center Energy Assessment , , Town Digital Aerial Photo/Topographic Map , , Fuel System Enhancement , , Former Library Roof Improvements , , Civic Center Improvements , , Energy Efficiency Upgrades - Town-wide ,000 25,000 25,000-75,000 Equipment 6101 Information System Upgrade 391,831 8,784 74, , Audio / Video System Upgrade 52,440-58, , Town-wide Document Imaging 193,225-21, , Tiburon CAD / RMS Upgrade 28,000-42, , Engineering Document Archiving ,000 20,000 20, , Police Interoperability Radio , , PPW Interoperability Radio , , Silicon Valley Interoperability (SVRIP) Service F , , , ,628 Facilities s $ 932,594 $ 1,505,677 $ 749,027 $ 887,876 $ 197,876 $ 177,876 $ 25,000 $ - $ 4,475,927 s $ 12,522,048 $ 3,610,681 $ 10,930,051 $ 5,259,126 $ 1,998,876 $ 1,978,876 $ 1,826,000 $ 8,380,000 $ 46,505,658 B -6

39 CAPITAL IMPROVEMENT PROGRAM Financial Summaries FINANCIAL SUMMARIES BY FUND B -7

40 FY PROJECT SUMMARY BY FUND (Includes Carryforward and FY ) CAPITAL IMPROVEMENT PROGRAM Financial Summaries ` Carryforward & by Fund FY Fund % GFAR $ 13,080, % Traffic Mitigation Fund $ 1,963, % Grant Funds $ 367, % Storm Drain Funds $ 150, % Utility Underground Fund $ 28, % Gas Tax Fund $ 600, % by Fund $ 16,189, % B -8

41 Source and Use Summary Schedule All Capital Improvement Program Funds CAPITAL IMPROVEMENT PROGRAM Financial Summaries S OURCE of FUNDS Adjusted FY FY Carryfwd & FY FY FY FY FY Beginning Fund Balance 411 GFAR $ 6,758,627 $ 6,758,627 $ 13,411,403 $ 1,540,000 $ 1,193,124 $ 866,248 $ 692, Reserved for Parking 1,460, , , , , , , Reserved for Comcast PEG 38,256 38,256 38,256 38,256 38,256 38,256 38, Reserved for 2002 COP Const & Acq 45,234 45,234 45,234 45,234 45,234 45,234 45, Traffic Mitigation 178, , , , , , , Grant Fund (288,730) (288,730) (855,136) (255,524) (255,524) (255,524) (255,524) 461 Storm Basin #1 450, , , , , , , Storm Basin #2 935, , , , , ,218 1,052, Storm Basin #3 (54,904) (54,904) (53,818) (49,818) (45,718) (41,516) (37,210) 472 Underground Utilities 2,687,790 2,687,790 2,800,193 2,832,193 2,848,673 2,865,403 2,882, Gas Tax 297, , , , , , ,694 Beginning Fund Balance $ 12,507,811 $ 11,211,811 $ 17,543,048 $ 6,211,000 $ 5,953,897 $ 5,720,022 $ 5,642,330 Revenues 411 GFAR $ 8,734,352 $ 9,490,735 $ 1,409,000 $ 1,048,000 $ 1,048,000 $ 1,048,000 $ 1,048, Traffic Mitigation 1,399,012 30,982 1,973,029 10,000 10,000 10,000 10, Grant Fund 1,127, , ,165 50,000 50,000 50,000 50, Storm Basin #1 48, ,914 48,120 54,970 56,718 58,504 60, Storm Basin #2 53,000 32,466 53,000 58,960 60,758 62,604 64, Storm Basin #3 4,000 1,086 4,000 4,100 4,202 4,306 4, Underground Utilities 60, ,403 60,000 72,480 72,730 72,980 3,873, Gas Tax 792, , , , , , ,223 Revenues $ 12,218,475 $ 10,889,009 $ 5,172,937 $ 1,959,773 $ 1,963,001 $ 1,966,308 $ 5,769,704 TOTAL SOURCE OF FUNDS $ 24,726,285 $ 22,100,820 $ 22,715,986 $ 8,170,773 $ 7,916,898 $ 7,686,330 $ 11,412,034 US E of FUNDS Adjusted FY FY Carryfwd & FY FY FY FY FY Capital Program Expenditures 411 GFAR $ 11,914,073 $ 2,735,959 $ 13,080,595 $ 1,292,876 $ 1,272,876 $ 1,120,000 $ 1,095, Traffic Mitigation 1,389,012 20,982 1,963, Grant Fund 1,091, , ,553 50,000 50,000 50,000 50, Storm Basin # Storm Basin #2 150, , Storm Basin # , Underground Utilities ,000 56,000 56,000 56,000 6,570, Gas Tax 789, , , , , , ,000 Capital s Expenditures $ 15,333,468 $ 4,339,771 $ 16,189,177 $ 1,998,876 $ 1,978,876 $ 1,826,000 $ 8,380,000 Transfers Out & Other Sources 411 GFAR Designated for Parking $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164, GFAR 102, , , , , , , COP Construction and Acq Fund 38,256 38,256 38,256 38,256 38,256 38,256 38, Reserved for 2002 COP Const & Acq 45,234 45,234 45,234 45,234 45,234 45,234 45, Traffic Mitigation 10,000 10,000 10,000 10,000 10,000 10,000 10, Gas Tax 106, , , , , , ,000 Transfers Out & Designated $ 465,700 $ 465,700 $ 563,508 $ 465,700 $ 465,700 $ 465,700 $ 465,700 Unrestricted $ 8,927,117 $ 17,295,348 $ 5,963,301 $ 5,706,197 $ 5,472,322 $ 5,394,630 $ 2,566,334 TOTAL USE OF FUNDS $ 24,726,285 $ 22,100,820 $ 22,715,986 $ 8,170,773 $ 7,916,898 $ 7,686,330 $ 11,412,034 B -9

42 GENERAL FUND APPROPRIATED RESERVES (GFAR) STATEMENT OF SOURCE AND USE OF FUNDS CAPITAL IMPROVEMENT PROGRAM Financial Summaries Adjusted & Carryfwd SOURCE OF FUNDS Beginning Fund Balance Designated for Parking $ 1,460, $ 164, $ 164, $ 164, $ 164, $ 164, $ 164, COP Construction and Acq Fund 38,256 38,256 38,256 38,256 38,256 38,256 38,256 Reserved for Comcast PEG 45,234 45,234 45,234 45,234 45,234 45,234 45,234 Unrestricted 6,758,627 6,758,627 13,411,403 1,540,000 1,193, , ,248 Beginning Fund Balance $ 8,302,327 $ 7,006,327 $ 13,659,103 $ 1,787,700 $ 1,440,824 $ 1,113,948 $ 939,948 Revenues Construction Impact Fees $ 80,000 $ 523,181 $ 288,000 $ 288,000 $ 288,000 $ 288,000 $ 288,000 Refuse Vehicle Road Impact Fee 102, , , , , , ,000 General Plan Update Reimbursement - 51, Oak Meadow Gazebo- Community Contribution 10,000 1, Developer's Contribitions 78,000-78,000 78,000 78,000 78,000 78,000 Cost sharing - curbs & gutters 10,000 79,805 10,000 10,000 10,000 10,000 10,000 Cost sharing - traffic calming 10,000-10,000 10,000 10,000 10,000 10,000 Friends of the Library Pledge - 397, Little League Contribution to BHP Backstop , Measure B Funding 329, , , , , , ,000 Operating Transfers In 8,115,274 8,153, , , , , ,000 Revenues $ 8,734,352 $ 9,490,735 $ 1,409,000 $ 1,048,000 $ 1,048,000 $ 1,048,000 $ 1,048,000 TOTAL SOURCE OF FUNDS $ 17,036,679 $ 16,497,062 $ 15,068,103 $ 2,835,700 $ 2,488,824 $ 2,161,948 $ 1,987,948 USE OF FUNDS Completed s $ 613,256 $ 549,611 $ - $ - $ - $ - $ - Carryforward s Town Beautification s 10,160-10, Audio / Video System Upgrade 58,160-58, Information System Upgrade 83,169 8,784 74, Tiburon CAD / RMS Upgrade 42,000-42, Town-wide Document Imaging 21,775-21, Town Digital Aerial Photo/Topographic Map 88,000-88, Building Replacement at Corporation Yard 20, , HVAC Upgrades - Old Library 643,379-38, Old Library Re-use 901, ,384 8, Former Library Roof Improvements - 892,509 90, Fuel System Enhancement , Police Interoperability Radio 150, , Engineering Document Archiving 20,000-40,000 20, Civic Center Energy Assessment 25,000-25, PPW Interoperability Radio 150, , Street Repair & Resurfacing 774,603 6,638 1,292, , , , ,000 Annual Street Restriping 80, ,878 25,000 25,000 25,000 25,000 Traffic Calming s 36,152 19,000 27,152 10,000 10,000 10,000 10,000 Curb, Gutter & Sidewalk Maintenance 329,585 2, , , , , ,000 Pavement Rehabilitation - Crack Seal 329, , , , , ,000 Retaining Wall Repairs 771, , , , , , ,000 Quito Road - Bridge Replacement 299, , Almond Grove Street Rehabilitation 3,912, ,320 3,739, Hillside Road Repair & Resurfacing 111, , Guardrail Replacement s 223, ,680 97, Electrical Panel Replacement on Pageant Way 45,000-45, W. Main Street Property Acquisition (Parking Lot 6) 1,196,000-1,196, Downtown Parking Lots Seal Coat & Restriping 100, , Monument Control Network Update 20,000-20, Downtown Parking Signs Enhancements , Shannon/LGB/ Cherry Blossom Sidewalk Improvements 20, , Stonybrook & Kennedy Sidewalk Improvements 40, , Parking Lot 4 50, , Intersection Safety & Traffic Flow Improvements 50,000-50, Sidewalk Improvements - Multiple Locations 60,000-60, Oak Meadow Park Upgrades 30, , Open Space Trail Upgrades 250, , Parks Playground Fibar 26,603 3,016 48,587 25,000 25,000 25,000 25,000 Plaza Park Improvements 37,000-37, Blossom Hill Park Restroom Building Upgrades 40,000-40, Park Rehabilitation - Bachman Park 225, , Blossom Hill Park Upgrades to OMP Park 30,000-30, New s Silicon Valley Interoperability (SVRIP) Service Fee , , , Civic Center Improvements , Energy Efficiency Upgrades - Town-wide ,000 25,000 25,000 - Crosswalk Lighting Upgrade , Crosswalk Improvements at Santa Cruz/Blossom Hill , Pegeant Way Parking Lot Reconstruction , Montebello Way Island Removal , LED Streetlights , Los Gatos Creek Trail Improvements at Charter Oaks , Worcester Park , Blossom Hill Park Little League Backstop , Expenditures $ 11,914,073 $ 2,735,959 $ 13,080,595 $ 1,292,876 $ 1,272,876 $ 1,120,000 $ 1,095,000 Operating Transfers Out Traffic Impact Transfer to GF $ 102,000 $ 102,000 $ 199,808 $ 102,000 $ 102,000 $ 102,000 $ 102,000 Operating Transfers Out $ 102,000 $ 102,000 $ 199,808 $ 102,000 $ 102,000 $ 102,000 $ 102,000 Ending Fund Balance Designated for Parking $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164,210 $ 164, COP Construction and Acq Fund 38,256 38,256 38,256 38,256 38,256 38,256 38,256 Reserved for Comcast PEG 45,234 45,234 45,234 45,234 45,234 45,234 45,234 Unrestricted 4,772,905 13,411,403 1,540,000 1,193, , , ,248 Ending Fund Balance $ 5,020,606 $ 13,659,103 $ 1,787,701 $ 1,440,824 $ 1,113,948 $ 939,948 $ 790,948 TOTAL USE OF FUNDS $ 17,036,679 $ 16,497,062 $ 15,068,103 $ 2,835,700 $ 2,488,824 $ 2,161,948 $ 1,987,948 B -10

43 GFAR FUND PROJECT SUMMARY CAPITAL IMPROVEMENT PROGRAM Financial Summaries Expended Through Carryfwd to ed Carryforward s 2002 Town Beautification s $ 87,593 $ 10,160 $ - $ - $ - $ - $ - $ 97, Old Library Re-use 892,509 8, , HVAC Upgrades - Old Library 783,889 38, , Audio / Video System Upgrade 52,440 58, , Information System Upgrade 400,615 74, , Town-wide Document Imaging 193,225 21, , Tiburon CAD / RMS Upgrade 28,000 42, , Street Repair & Resurfacing 3,673, , , , , , ,000 7,066, Annual Street Restriping 313,697 80,878 25,000 25,000 25,000 25,000 25, , Pavement Rehabilitation - Crack Seal 195, , , , , , ,000 1,324, Almond Grove Street Rehabilitation 303,189 3,739, ,042, Traffic Calming s 127,848 17,152 10,000 10,000 10,000 10,000 10, , Curb, Gutter & Sidewalk Maintenance 1,423, , , , , , ,000 3,000, Retaining Wall Repairs 916, , , , , , ,000 1,837, Hillside Road Repair & Resurfacing 136, , , Quito Road - Bridge Replacement 32, , , Guardrail Replacement s 132,055 97, , W. Main Street Property Acquisition (Parking Lot 6) 4,000 1,196, ,200, Electrical Panel Replacement on Pageant Way - 45, , Downtown Parking Lots Seal Coat & Restriping - 100, , Monument Control Network Update - 20, , Downtown Parking Signs Enhancements , , Shannon/LGB/ Cherry Blossom Sidewalk Improvements - 20, , , Stonybrook & Kennedy Sidewalk Improvements - 40, , , Parking Lot 4-50, , , Intersection Safety & Traffic Flow Improvements - 50, , Sidewalk Improvements - Multiple Locations - 60, , Oak Meadow Park Upgrades - 30, , , Open Space Trail Upgrades - 250, , Parks Playground Fibar 45,366 23,587 25,000 25,000 25,000 25,000 25, , Plaza Park Improvements - 37, , Park Rehabilitation - Bachman Park - 225, , , Blossom Hill Park Upgrades to OMP Park - 30, , Blossom Hill Park Restroom Building Upgrades - 40, , Town Digital Aerial Photo/Topographic Map - 88, , Building Replacement at Corporation Yard - 20, , , Former Library Roof Improvements , , Fuel System Enhancement , , Police Interoperability Radio - 150, , Engineering Document Archiving - 20,000 20,000 20, , Civic Center Energy Assessment - 25, , PPW Interoperability Radio - 150, ,000 New s 0126 Crosswalk Lighting Upgrade , , Crosswalk Improvements at Santa Cruz/Blossom Hill , , Pegeant Way Parking Lot Reconstruction , , Montebello Way Island Removal , , LED Streetlights - 400, , Los Gatos Creek Trail Improvements at Charter Oaks , , Worcester Park , , Blossom Hill Park Little League Backstop , , Silicon Valley Interoperability (SVRIP) Service Fe , , , , Civic Center Improvements , , Energy Efficiency Upgrades - Town-wide ,000 25,000 25,000-75,000 GFAR s $ 9,742,231 $ 9,114,469 $ 3,966,126 $ 1,292,876 $ 1,272,876 $ 1,120,000 $ 1,095,000 $ 27,603,578 B -11

44 TRAFFIC MITIGATION FUND STATEMENT OF SOURCE AND USE OF FUNDS CAPITAL IMPROVEMENT PROGRAM Financial Summaries & Adjusted Carryfwd SOURCE OF FUNDS Beginning Fund Balance Unrestricted $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 Beginning Fund Balance $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 Revenues Deferred Revenue $ 1,249,209 $ 30,982 $ 1,823,227 $ 10,000 $ 10,000 $ 10,000 $ 10,000 In-Lieu Fees 149, , Revenues $ 1,399,012 $ 30,982 $ 1,973,029 $ 10,000 $ 10,000 $ 10,000 $ 10,000 TOTAL SOURCE OF FUNDS $ 1,577,237 $ 209,208 $ 2,151,255 $ 188,226 $ 188,226 $ 188,226 $ 188,226 USE OF FUNDS Completed s Completed s $ 13,469 $ 13,469 $ - $ - $ - $ - $ - Carryforward s Hwy 9/University Intersection 243, , Winchester Blvd. / Lark Ave. Intersection 841,000 6, , Los Gatos Blvd / Lark Intersection 174, , Blossom Hill Rd/Cherry Ln Intersection 5, , Los Gatos Blvd / Shannon Improvements 20,000-20, Town Digital Aerial Photo/Topographic Map 42,000-42, Monument Control Network Update 10,000-10, Intersection Safety & Traffic Flow Imp 40,000-40, s Crosswalk Add - Santa Cruz Ave , Crosswalk Lighting Upgrade 50,000 Expenditures $ 1,389,012 $ 20,982 $ 1,963,029 $ - $ - $ - $ - Operating Transfers $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Operating Transfers $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 Ending Fund Balance Unrestricted $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 Ending Fund Balance $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 $ 178,226 TOTAL USE OF FUNDS $ 1,577,237 $ 209,208 $ 2,151,255 $ 188,226 $ 188,226 $ 188,226 $ 188,226 B -12

45 TRAFFIC MITIGATION FUND PROJECTS CAPITAL IMPROVEMENT PROGRAM Financial Summaries Expended Through Carryfwd to ed Carryforward s 0203 Winchester Blvd. / Lark Ave. Intersection $ 37,979 $ 834,002 $ - $ - $ - $ - $ - $ 871, Los Gatos Blvd / Lark Intersection - 174, , Hwy 9/University Intersection 32, , , Blossom Hill Rd / Cherry Ln Intersection - 5, , , Los Gatos Blvd / Shannon Improvements - 20, , Town Digital Aerial Photo/Topographic Map - 42, , Monument Control Network Update - 10, , Intersection Safety & Traffic Flow Improvements - 40, ,000 New s 0126 Crosswalk Lighting Upgrade , , Crosswalk Improvements at Santa Cruz/Blossom Hill , ,000 Traffic Mitigation s $ 70,839 $ 1,368,029 $ 595,000 $ - $ - $ - $ - $ 2,033,869 B -13

46 GRANT FUND STATEMENT OF SOURCE AND USE OF FUNDS CAPITAL IMPROVEMENT PROGRAM Financial Summaries Adjusted & Carryfwd SOURCE OF FUNDS Beginning Fund Balance Unrestricted $ (288,730) $ (288,730) $ (855,136) $ (255,524) $ (255,524) $ (255,524) $ (255,524) Beginning Fund Balance $ (288,730) $ (288,730) $ (855,136) $ (255,524) $ (255,524) $ (255,524) $ (255,524) Revenues Public Access Infrastructure Improvement s $ 70,000 $ - $ 136,384 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Hwy 9/University Intersection 891,981 61, , Blossom Hill Park Pathway Improvements 148, , Cartegraph System Upgrade 18,000 18, Revenues $ 1,127,991 $ 227,210 $ 967,165 $ 50,000 $ 50,000 $ 50,000 $ 50,000 TOTAL SOURCE OF FUNDS $ 839,261 $ (61,520) $ 112,029 $ (205,524) $ (205,524) $ (205,524) $ (205,524) USE OF FUNDS Completed s Completed s $ - $ - $ - $ - $ - $ - $ - Carryforward s Public Access Infrastructure Improvement s 66, ,384 50,000 50,000 50,000 50,000 Hwy 9/University Intersection 719, ,606 92, Blossom Hill Park Pathway Improvements 148, , Cartegraph System Upgrade 18,000 18, Hillside Road Repair & Resurfacing 139, , s Expenditures $ 1,091,169 $ 793,616 $ 367,553 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Ending Fund Balance Unrestricted $ (251,908) $ (855,136) $ (255,524) $ (255,524) $ (255,524) $ (255,524) $ (255,524) Ending Fund Balance $ (251,908) $ (855,136) $ (255,524) $ (255,524) $ (255,524) $ (255,524) $ (255,524) TOTAL USE OF FUNDS $ 839,261 $ (61,520) $ 112,029 $ (205,524) $ (205,524) $ (205,524) $ (205,524) B -14

47 CAPITAL IMPROVEMENT PROGRAM Financial Summaries GRANT FUNDED PROJECTS Expended Through Carryfwd to ed 0007 Hillside Road Repair & Resurfacing $ - $ 139,000 $ - $ - $ - $ - $ - $ 139, Hwy 9/University Intersection 807,831 92, , Public Access Infrastructure Improvement s - 66,384 70,000 50,000 50,000 50,000 50, ,384 New s Grant Funded s $ 807,831 $ 297,553 $ 70,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 1,375,384 B -15

48 CAPITAL IMPROVEMENT PROGRAM STORM BASIN FUNDS STATEMENT OF SOURCE AND USE OF FUNDS Financial Summaries SOURCE OF FUNDS Beginning Fund Balance Adjusted & Carryfwd Unrestricted $ 1,330,894 $ 1,330,894 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 Beginning Fund Balance $ 1,330,894 $ 1,330,894 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 Revenues Drainage Fees $ 95,000 $ 129,346 $ 95,000 $ 96,900 $ 98,838 $ 100,815 $ 102,831 Interest 10,120 10,120 10,120 21,130 22,840 24,600 26,410 Revenues $ 105,120 $ 139,466 $ 105,120 $ 118,030 $ 121,678 $ 125,415 $ 129,241 TOTAL SOURCE OF FUNDS $ 1,436,014 $ 1,470,360 $ 1,575,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,919,844 USE OF FUNDS Completed s Completed s $ - $ - $ - $ - $ - $ - $ - Carryforward s Frank Avenue Storm Drain 150, , s Hernandez Avenue Storm Drain Improvements ,000 Expenditures $ 150,000 $ - $ 150,000 $ - $ - $ - $ 65,000 Ending Fund Balance Unrestricted $ 1,286,014 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,854,844 Ending Fund Balance $ 1,286,014 $ 1,470,360 $ 1,425,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,854,844 TOTAL USE OF FUNDS $ 1,436,014 $ 1,470,360 $ 1,575,480 $ 1,543,510 $ 1,665,188 $ 1,790,603 $ 1,919,844 B -16

49 STORM BASIN FUNDS PROJECTS CAPITAL IMPROVEMENT PROGRAM Financial Summaries Expended Through Carryfwd to ed Carryforward s 0412 Frank Avenue Storm Drain $ - $ 150,000 $ - $ - $ - $ - $ - $ 150,000 New s 0409 Hernandez Avenue Storm Drain Improvements 17, ,000 82,180 Storm Basin Funds s $ 17,180 $ 150,000 $ - $ - $ - $ - $ 65,000 $ 232,180 B -17

50 SOURCE OF FUNDS Beginning Fund Balance Adjusted CAPITAL IMPROVEMENT PROGRAM Financial Summaries & Carryfwd Unrestricted $ 2,687,790 $ 2,687,790 $ 2,800,193 $ 2,832,193 $ 2,848,673 $ 2,865,403 $ 2,882,383 Beginning Fund Balance $ 2,687,790 $ 2,687,790 $ 2,800,193 $ 2,832,193 $ 2,848,673 $ 2,865,403 $ 2,882,383 Revenues UTILITY UNDERGROUND FUND STATEMENT OF SOURCE AND USE OF FUNDS Construction Tax $ 30,000 $ 82,403 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Interest 30,000 30,000 30,000 42,480 42,730 42,980 43,240 Balamce from PG&E 3,800,000 Revenues $ 60,000 $ 112,403 $ 60,000 $ 72,480 $ 72,730 $ 72,980 $ 3,873,240 TOTAL SOURCE OF FUNDS $ 2,747,790 $ 2,800,193 $ 2,860,193 $ 2,904,673 $ 2,921,403 $ 2,938,383 $ 6,755,623 USE OF FUNDS Completed s Completed s $ - $ - $ - $ - $ - $ - $ - Carryforward s New s PG&E Undergrounding ,000 56,000 56,000 56,000 6,570,000 Expenditures $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 Ending Fund Balance Unrestricted 2,747,790 2,800,193 2,832,193 2,848,673 2,865,403 2,882, ,623 Ending Fund Balance $ 2,747,790 $ 2,800,193 $ 2,832,193 $ 2,848,673 $ 2,865,403 $ 2,882,383 $ 185,623 TOTAL USE OF FUNDS $ 2,747,790 $ 2,800,193 $ 2,860,193 $ 2,904,673 $ 2,921,403 $ 2,938,383 $ 6,755,623 B -18

51 UTILITY UNDEGROUNDING FUND PROJECTS CAPITAL IMPROVEMENT PROGRAM Financial Summaries Expended Through Carryfwd to ed New s 0225 PG&E Undergrounding $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ 6,766,000 Utility Undergrounding s $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ 6,766,000 B -19

52 SOURCE OF FUNDS Beginning Fund Balance Adjusted CAPITAL IMPROVEMENT PROGRAM Financial Summaries & Carryfwd Unrestricted $ 297,303 $ 297,303 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 Beginning Fund Balance $ 297,303 $ 297,303 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 Revenues Gas Tax $ 491,000 $ 568,071 $ 518,103 $ 518,103 $ 518,103 $ 518,103 $ 518,103 Gas Tas - Traffic Congestion 300, , , , , , ,520 Interest 1,000 1,000 1,000 3,640 2,970 2,290 1,600 Revenues $ 792,000 $ 888,213 $ 658,623 $ 661,263 $ 660,593 $ 659,913 $ 659,223 TOTAL SOURCE OF FUNDS $ 1,089,303 $ 1,185,516 $ 948,925 $ 904,188 $ 858,781 $ 812,694 $ 765,917 USE OF FUNDS Completed s Completed s $ - $ - $ - $ - $ - $ - $ - Carryforward s GAS TAX FUND STATEMENT OF SOURCE AND USE OF FUNDS Street Repair & Resurfacing 789, , , , , , ,000 s Expenditures $ 789,214 $ 789,214 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 Operating Transfers $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 Operating Transfers $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 $ 106,000 Ending Fund Balance Unrestricted $ 194,089 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 $ 59,917 Ending Fund Balance $ 194,089 $ 290,302 $ 242,925 $ 198,188 $ 152,781 $ 106,694 $ 59,917 TOTAL USE OF FUNDS $ 1,089,303 $ 1,185,516 $ 948,925 $ 904,188 $ 858,781 $ 812,694 $ 765,917 B -20

53 CAPITAL IMPROVEMENT PROGRAM Financial Summaries Expended Through Carryfwd to ed Carryforward s 9901 Street Repair & Resurfacing $ 5,494,649 $ - $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 8,494,649 New s Gas Tax Fund s $ 5,494,649 $ - $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 8,494,649 B -21

54 CAPITAL IMPROVEMENT PROGRAM Financial Summaries B -22

55 Streets Program

56

57 STREETS PROGRAM DIRECTORY STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE 9901 Street Repair & Resurfacing C Almond Grove Street Rehabilitation C Pavement Rehabilitation - Crack Seal C Hillside Road Repair & Resurfacing C 12 STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS 9910 Traffic Calming s C Curb, Gutter & Sidewalk Maintenance C Retaining Wall Repairs C Annual Street Restriping C Public Access Infrastructure Improvement s C Guardrail Replacement s C Electrical Panel Replacement on Pageant Way C Crosswalk Improvements at Santa Cruz Avenue / Blossom Hill Road C Crosswalk Lighting Upgrade C 34 STREET IMPROVEMENT PROJECTS 0203 Winchester Boulevard / Lark Avenue Intersection Improvements C Downtown Parking Sign Enhancements C Highway 9 / University Avenue Intersection Improvements C Los Gatos Boulevard / Shannon Road Improvements C Monument Control Network Upgrade C Downtown Parking Lots Seal Coat & Restriping C Hernandez Avenue Storm Drain Improvements C Los Gatos Boulevard / Lark Avenue Intersection Improvements C Blossom Hill Road/Cherry Blossom Lane Intersection Improvements C West Main Property Acquisition (Parking Lot 6) C Parking Lot 4 Repair & Waterproofing C Sidewalk Improvements/ Shannon/Los Gatos Blvd/Cherry Blossom C Stonybrook Road & Kennedy Road Sidewalk Improvements C Intersection Safety & Traffic Flow Improvements C Sidewalk Improvements Multiple Locations C Frank Avenue Storm Drain Repair C Montebello Way Island Removal C LED Streetlights C Pageant Way Parking Lot Reconstruction C Utility Undergrounding Improvements C 78 BRIDGE PROJECTS 0801 Quito Road Bridge Replacement C 84 C-1

58 C - 2 STREETS PROGRAM

59 STREETS PROGRAM Street Reconstruction & Resurfacing HWY 85 KNOWLES WEDGEWOOD WINCHESTER BLVD LARK AV LOS GATOS BLVD HWY 17 LOS GATOS-ALMADEN RD LOS GATOS-SARATOGA RD B N SANTA CRUZ AV UNIVERSITY AV HWY 17 LOS GATOS BLVD KENNEDY RD D SHANNON RD BLOSSOM HILL RD E MAIN ST HICKS RD A & C ARE TOWN-WIDE PROJECTS A B C D PROJECT LOCATIONS Street Repair & Resurfacing Almond Grove Street Rehabilitation Pavement Rehabilitation - Crack Seal Hillside Road Repair & Resurfacing C - 3

60 STREETS PROGRAM Street Reconstruction & Resurfacing PROGRAM SECTION DIRECTORY PAGE 9901 Street Repair & Resurfacing C Almond Grove Street Rehabilitation C Pavement Rehabilitation - Crack Seal C Hillside Road Repair & Resurfacing C 12 C - 4

61 STREETS PROGRAM Street Reconstruction & Resurfacing The Streets Program s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that resurface or repave the Town s streets as the primary scope of work. s may also encompass minor components of streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section, projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the pavement condition index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Reconstruction & Resurfacing projects in the five-year Capital Improvement Program. This section contains an annual ongoing street rehabilitation project as well as identified one-time projects. Funding sources include annual Gas Tax funding of approximately $600,000 Additional sources include grant funding, if secured, such as state programs that focus on funding specific street categories or that funds rehabilitation of specific arterial or collector streets. Other than the annual Gas Tax revenue, Los Gatos does not have an ongoing designated funding source for maintaining the Town s roadway system. However, the Town has adopted and increased a Construction Impact Fee, which could generate approximately $390,000 annually for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY Carryforward s 9901 Street Repair & Resurfacing $ 9,168,220 $ 1,892,965 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 15,561, Almond Grove Street Rehabiltation 303,189 3,739, ,042, Pavement Rehabilitation - Crack Seal 195, , , , , ,000 1,324, Hillside Road Repair & Resurfacing 136, , ,924 New s Expended Through & Carryfwd* Street Reconstruction s $ 9,803,833 $ 6,371,306 $ 1,285,000 $ 1,285,000 $ 1,285,000 $ 1,285,000 $ 21,315,139 ed * FY Carryforward $5,086,306 C - 5

62 STREETS PROGRAM Street Reconstruction & Resurfacing TOWN-WIDE Town Wide Name Street Repair & Resurfacing** Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety and to maintain the Town s roadway infrastructure. This project takes place in various locations including Town-wide arterials, collectors, and neighborhood streets. The list of streets will be identified at the time the specifications are brought forward for Council approval, which generally occurs in the spring. Street rehabilitation projects are identified and prioritized according to pavement quality reflected by the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. While priorities are set on an annual basis, ongoing monitoring of street conditions can result in reprioritization. In addition, the Town performs preventive maintenance (e.g., slurry seal) on streets that are in good condition to prolong their life and minimize the need for costly reconstruction in the future. Studies indicate that regularly scheduled preventive maintenance will significantly extend the life of a street. The Town has invested approximately $21.6 million since FY 2000/01 to address the backlog of deferred street maintenance. This investment raised the average PCI of Town streets from 64 in 2001 to nearly 74 in Due to budget challenges, Town streets have been resurfaced by the application of slurry seal, which is considered maintenance and does not raise the level of PCI as significantly as asphalt overlay does. Given the small amount of asphalt overlay work performed, the Town s PCI dropped from 74 to 69 as recently as To mitigate this decline, the Town focused its resources on arterials and collector streets, and used a chip and slurry seal approach to enhance the PCI rating. This approach was the most economical and prudent treatment to resurface several residential neighborhoods. The current 2014 PCI for Town streets is 71. The two dedicated ongoing funding sources for street repair are the Gas Tax and Proposition 42, which total approximately to be $600,000 per year. The additional source is the recently updated Construction Impact Fee, estimated to be $390,000 annually. The Town will continue to seek other funding sources for street repair and resurfacing from state and federal grants. Operating Impacts Conducting preventive maintenance on the Town s roadways extends the life of the streets and reduces the need for extensive reconstruction in the future, reducing staff time spent on road maintenance. Engineering staff time for project design and oversight is addressed in the FY Operating. C - 6

63 STREETS PROGRAM Street Reconstruction & Resurfacing Components & Timeline Spring 2015 Design Prepare plans and specifications Spring 2015 Bid Process Council approves plans and authorizes bidding the project Summer 2015 Construction Council awards the contract and construction process begins Fall 2015 Completion completed STREET REPAIR & RESURFACING SOURCE OF FUNDS & Carryfwd * GFAR $ 3,666,933 $ 6,638 $ 1,292,965 $ 525,000 $ 525,000 $ 525,000 $ 525,000 $ 7,066,536 GAS TAX & PROP 42 4,705, , , , , , ,000 8,494,649 TOTAL SOURCE OF FUNDS $ 8,372,368 $ 795,852 $ 1,892,965 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 15,561,185 USE OF FUNDS & Carryfwd * GFAR. Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 3,666,933 6,638 1,292, , , , ,000 7,066,536 TOTAL GFAR $ 3,666,933 $ 6,638 $ 1,292,965 $ 525,000 $ 525,000 $ 525,000 $ 525,000 $ 7,066,536 GAS TAX & PROP 42 Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 4,705, , , , , , ,000 8,494,649 TOTAL GAS TAX & PROP 42 $ 4,705,435 $ 789,214 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 8,494,649 TOTAL USE OF FUNDS $ 8,372,368 $ 795,852 $ 1,892,965 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 1,125,000 $ 15,561,185 * FY Carryforward $ 767,965 **This project was presented to Council as part of the Capital Improvement Program. Portion of the actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be re-prioritized for completion in future budget years. C - 7

64 STREETS PROGRAM Street Reconstruction & Resurfacing Name Almond Grove Street Rehabilitation-Phases 1A and 1B Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project provides design and construction for the rehabilitation of street infrastructure in the Almond Grove District. This project is located within the former Almond Grove District Redevelopment Area. The streets in the Almond Grove District have deteriorated over the years and due to funding and maintenance constraints, no repairs or resurfacing activities have been performed. The proposed project to rehabilitate the street infrastructure in this area will not only provide safe and functional streets and sidewalks for the community, but reduce trip and fall accidents. Due to the scale and magnitude of this project, proposed street rehabilitations will be phased over several years to minimize construction impacts to the community and to reflect project funding as determined by the Town Council. In order to minimize impacts of the project, construction for Phase I will be completed over two years, during Summer of 2015 and Summer of Phase 1A of this project will cover Bachman Avenue and Broadway, with construction completion estimated for Winter Phase 1B will cover Tait Avenue, with construction completion tentatively targeted for Winter Additional funding, possibly from the sale of Town properties, will have to be identified for future phases of the Almond Grove Streets. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C - 8

65 STREETS PROGRAM Street Reconstruction & Resurfacing Components & Timeline Summer 2015 Construction Phase 1A project construction Winter 2015 Completion Phase 1A project completion Spring 2016 Design Phase 1B prepare plans and specifications Spring 2016 Bid process Phase 1B Council approves plans and authorizes bidding the project Summer 2016 Construction Phase 1B project construction Winter 2016 Completion Phase 1B project completion ALMOND GROVE STREET REHABILITION PROJECT SOURCE OF FUNDS & Carryfwd * GFAR $ 129,869 $ 173,320 $ 3,739,263 $ - $ - $ - $ - $ 4,042,452 TOTAL SOURCE OF FUNDS $ 129,869 $ 173,320 $ 3,739,263 $ - $ - $ - $ - $ 4,042,452 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 129, ,320 3,739, ,042,452 TOTAL GFAR $ 129,869 $ 173,320 $ 3,739,263 $ - $ - $ - $ - $ 4,042,452 TOTAL USE OF FUNDS $ 129,869 $ 173,320 $ 3,739,263 $ - $ - $ - $ - $ 4,042,452 * FY Carryforward $ 3,739,263 C - 9

66 STREETS PROGRAM Street Reconstruction & Resurfacing TOWN-WIDE Name Pavement Rehabilitation Crack Seal Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will rehabilitate streets throughout Los Gatos to maintain the Town s roadway infrastructure. This project is located at multiple locations Town-wide. The lack of a consistent funding source for street rehabilitation has been a challenge for many local municipalities for several years. As part of voter-approved Measure B from 2010, the Santa Clara Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local municipality in which they were generated. The remaining 20 percent will be used for regional and county-wide projects. This funding source is expected to generate approximately $160,000 annually for Los Gatos, which will be used for street rehabilitation Town-wide. This new Town-wide crack seal program will help extend the life of roadway surfaces throughout the community. This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C - 10

67 STREETS PROGRAM Street Reconstruction & Resurfacing Components & Timeline Spring 2015 Design Prepare plans and specifications Spring 2015 Bid Process Council approves plans and authorizes bidding the project Summer 2015 Construction Council awards the contract and construction process begins Fall 2015 Completion completed PAVEMENT REHABILITATION - CRACK SEAL SOURCE OF FUNDS & Carryfwd * GFAR $ 195,500 $ - $ 489,078 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 1,324,578 TOTAL SOURCE OF FUNDS $ 195,500 $ - $ 489,078 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 1,324,578 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 195, , , , , ,000 1,324,578 TOTAL GFAR $ 195,500 $ - $ 489,078 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 1,324,578 TOTAL USE OF FUNDS $ 195,500 $ - $ 489,078 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 1,324,578 * FY Carryforward $ 329,078 C - 11

68 STREETS PROGRAM Street Reconstruction & Resurfacing BLOSSOM HILL RD LOS GATOS BLVD KENNEDY RD SHANNON RD HICKS RD Name Hillside Road Repair & Resurfacing Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will perform repairs and resurfacing to several sections of Shannon Road in the hillside area. This project is located on Shannon Road from Los Gatos Boulevard to Hicks Road. The new framework for programming grant funding for transportation related projects is called the "One Bay Area Grant Program (OBAG). This new grant distribution methodology was created by the San Francisco Bay Area Metropolitan Transportation Commission (MTC) as a strategy to better align grant funding with the State s transportation and environmental sustainability policies. The OBAG Program is a new funding approach that integrates the region s federal transportation program with the State of California s climate law CA B32 and the Sustainable Communities Strategy (Senate Bill 375, Steinberg, 2008). Funding distribution is based on several categories, including a jurisdiction s alignment with local land-use and housing policies. Aside from the competitive OBAG grant application process, there are guaranteed grant funds that are provided to agencies that can be used towards street repair and resurfacing projects. The Town of Los Gatos will receive approximately $139,000 from OBAG, which is proposed to be used for road repairs and resurfacing on Shannon Road. Operating Impacts Engineering staff time for design and construction of this project will be addressed in the FY Operating. C - 12

69 STREETS PROGRAM Street Reconstruction & Resurfacing Components & Timeline Spring 2015 Design design & development Spring 2015 Bid Process bidding & contract award Summer 2015 Construction construction Summer 2015 Completion completion HILLSIDE ROAD REPAIR AND RESURFACING Adjusted SOURCE OF FUNDS & Carryfwd * GFAR $ 136,924 $ 111,000 $ 111,000 $ - $ - $ - $ - $ 247,924 GRANTS & AWARDS - 139, , ,000 TOTAL SOURCE OF FUNDS $ 136,924 $ 250,000 $ 250,000 $ - $ - $ - $ - $ 386,924 Adjusted USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 136, , , ,924 TOTAL GFAR $ 136,924 $ 111,000 $ 111,000 $ - $ - $ - $ - $ 247,924 GRANTS & AWARDS Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses - 139, , ,000 TOTAL GRANTS & AWARDS $ - $ 139,000 $ 139,000 $ - $ - $ - $ - $ 139,000 TOTAL USE OF FUNDS $ 136,924 $ 250,000 $ 250,000 $ - $ - $ - $ - $ 386,924 * FY Carryforward $ 250,000 C - 13

70 STREETS PROGRAM Street Reconstruction & Resurfacing C - 14

71 STREETS PROGRAM Street Repairs, Maintenance & Safety s HWY 85 KNOWLES WEDGEWOOD WINCHESTER BLVD LARK AV LOS GATOS BLVD HWY 17 LOS GATOS-ALMADEN RD LOS GATOS-SARATOGA RD H, I BLOSSOM HILL RD E N SANTA CRUZ AV UNIVERSITY AV HWY 17 LOS GATOS BLVD KENNEDY RD SHANNON RD G E MAIN ST HICKS RD "A", "B", "C", "D", AND "F" ARE TOWN-WIDE PROJECTS A B C D E F G H I PROJECT LOCATIONS Traffic Calming s Curb, Gutter & Sidewalk Maintenance Retaining Wall Repairs Annual Street Restriping Public Access Infrastructure Improvement s Guardrail Replacement Electrical Panel Replacement on Pageant Way Crosswalk Improvements Santa Cruz / Blossom Hill Crosswalk Lighting Upgrades C-15

72 STREETS PROGRAM Street Repairs, Maintenance & Safety s PROGRAM SECTION DIRECTORY PAGE 9910 Traffic Calming s C Curb, Gutter & Sidewalk Maintenance C Retaining Wall Repairs C Annual Street Restriping C Public Access Infrastructure Improvement s C Guardrail Replacement C Electrical Panel Replacement on Pageant Way C Crosswalk Improvements - Santa Cruz Avenue/Blossom Hill Road C Crosswalk Lighting Upgrades C 34 C-16

73 STREETS PROGRAM Street Repairs, Maintenance & Safety s The Streets Program s Street Repair, Maintenance & Safety s section contains Capital Improvement Program projects that repair, maintain, or enhance safety features of the Town s streets and parking lots as the primary scope of work. s may also encompass minor components of streetscape or street improvements; however, to be categorized in this section, street repair, maintenance, or safety enhancements must be the project s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five-year Capital Improvement Program. This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming s, which are funded at $10,000 annually. The Annual Street Restriping is funded at $25,000 per year. The Curb, Gutter, and Sidewalk Maintenance is funded at $250,000 per year. The Retaining Wall Repairs is typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules. One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding, such as the Caltrans bicycle safety grant program, which focuses on funding street safety enhancements. GFAR funds may also be utilized to fund a portion of grant driven projects as a grant s local match requirement. Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town s roadway system. STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY Expended Through & Carryfwd* ed Carryforward s 9910 Traffic Calming s $ 127,848 $ 27,152 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 195, Curb, Gutter & Sidewalk Maintenance 1,423, , , , , ,000 3,000, Retaining Wall Repairs 916, , , , , ,000 1,837, Annual Street Restriping 313, ,878 25,000 25,000 25,000 25, , Public Access Infrastructure Improvement s - 136,384 50,000 50,000 50,000 50, , Guardrail Replacement s 132,055 97, , Electrical Panel Replacement on Pageant Way - 45, ,000 New s 0125 Crosswalk Improvements at Santa Cruz/Blossom Hill - 110, , Crosswalk Lighting Upgrade - 100, ,000 Maintenance & Safety s $ 2,913,371 $ 1,720,252 $ 435,000 $ 435,000 $ 435,000 $ 435,000 $ 6,373,623 * FY Carryforward $1,055,252 C-17

74 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Traffic Calming s Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts In accordance with the Town s Traffic Calming Policy, this project will conduct minor traffic studies, develop and implement traffic improvements, and install roadway devices to further enhance school pedestrian and roadway safety near high-use crosswalks. Most recently, staff has been working with the residents of the Alpine Avenue neighborhood on a traffic calming proposal. In 2002, the Town implemented a Traffic Calming policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut-through traffic. At the time the policy was adopted, twelve project areas were under review for traffic calming improvements. To date, all twelve have been processed, completed, or closed. Traffic calming improvements such as speed bumps, traffic circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or enhance pedestrian safety. As of Spring 2015, there is currently only one neighborhood completing a traffic calming project. As new requests are received, staff will review them per the Town s Traffic Calming Policy. Engineering staff time for oversight of future projects is addressed in the FY Operating. C-18

75 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Summer 2015 Completion Alpine Avenue residents will conduct a final vote on permanent installation of traffic calming devices. If approved, it will be forwarded to Council for review. Fall 2015 Review Monitor new requests when received. TRAFFIC CALMING PROJECTS SOURCE OF FUNDS & Carryfwd * GFAR $ 108,848 $ 19,000 $ 27,152 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 195,000 TOTAL SOURCE OF FUNDS $ 108,848 $ 19,000 $ 27,152 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 195,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 108,848 19,000 27,152 10,000 10,000 10,000 10, ,000 TOTAL GFAR $ 108,848 $ 19,000 $ 27,152 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 195,000 TOTAL USE OF FUNDS $ 108,848 $ 19,000 $ 27,152 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 195,000 * FY Carryforward $ 17,152 C-19

76 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Curb, Gutter & Sidewalk Maintenance Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and sidewalks throughout town to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs. Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs. Specific project locations are identified and prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees were planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as reported by staff in the field, and by residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding. The annual sidewalk program as presented in this CIP is funded by GFAR. Potential trip and fall injuries and lawsuits against the Town will be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time for design and oversight of this project is addressed in the FY Operating. C-20

77 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Winter 2015 Design design & development Spring 2016 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion CURB, GUTTER & SIDEWALK MAINTENANCE SOURCE OF FUNDS & Carryfwd * GFAR $ 1,420,490 $ 2,950 $ 576,635 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 3,000,075 TOTAL SOURCE OF FUNDS $ 1,420,490 $ 2,950 $ 576,635 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 3,000,075 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 1,420,490 2, , , , , ,000 3,000,075 TOTAL GFAR $ 1,420,490 $ 2,950 $ 576,635 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 3,000,075 TOTAL USE OF FUNDS $ 1,420,490 $ 2,950 $ 576,635 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 3,000,075 * FY Carryforward $ 326,635 C-21

78 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Retaining Wall Repairs Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of retaining walls that have become structurally deficient. Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and project costs. Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some of the existing retaining walls were constructed with inferior materials and are beginning to fail. Replacement of failing retaining walls that are holding hillsides is a higher priority than replacement of retaining walls holding embankments. In some locations, necessary retaining walls do not exist. The retaining wall on Jackson Avenue is in need of repair. It will require coordination with several state agencies because of its location. Staff will work with the appropriate state agencies in order to receive permit approval, so work can commence in a timely manner. Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall s integrity and cause failure. Operating Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time for oversight of this ongoing project is addressed in the FY Operating. C-22

79 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Spring 2015 Design design & development Summer 2015 Bid Process bidding & contract award Summer 2015 Construction construction Fall 2015 Completion completion RETAINING WALL REPAIRS SOURCE OF FUNDS & Carryfwd * GFAR $ 566,264 $ 350,066 $ 521,258 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 1,837,588 TOTAL SOURCE OF FUNDS $ 566,264 $ 350,066 $ 521,258 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 1,837,588 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 566, , , , , , ,000 1,837,588 TOTAL GFAR $ 566,264 $ 350,066 $ 521,258 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 1,837,588 TOTAL USE OF FUNDS $ 566,264 $ 350,066 $ 521,258 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 1,837,588 * FY Carryforward $ 421,258 C-23

80 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Annual Street Restriping Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project is an annual program that restripes a portion of the Town s streets, ensuring the safety of vehicles and pedestrians. Roadway restriping work will be done at various locations throughout the Town based on conditions and available funds. The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the Town s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town s annual street paving project. This annual street restriping program installs new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather and create a potential safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prioritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. GFAR funding for the first year of the program was $50,000. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Street maintenance and engineering staff time is addressed in the FY Operating. C-24

81 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Winter 2015 Design Design & development Spring 2016 Bid Process bidding & contract award Summer 2016 Construction construction Summer 2016 Completion completion ANNUAL STREET RESTRIPING SOURCE OF FUNDS & Carryfwd * GFAR $ 313,697 $ - $ 105,878 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 519,575 TOTAL SOURCE OF FUNDS $ 313,697 $ - $ 105,878 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 519,575 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 313, ,878 25,000 25,000 25,000 25, ,575 TOTAL GFAR $ 313,697 $ - $ 105,878 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 519,575 TOTAL USE OF FUNDS $ 313,697 $ - $ 105,878 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 519,575 * FY Carryforward $ 80,878 C-25

82 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Public Access Infrastructure Improvement s Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project acts as a placeholder for the Community Development Block Grant (CDBG) funding program. Undesignated funding is allocated to this project fund until transferred to an approved capital project. The proposed CDBG project for FY is replace and repair sections of an existing pathway at Bachman Park located on Bachman Avenue. The CDBG program is funded through the federal government and seeks to improve the quality of life for low income residents, with emphasis in the areas of affordable housing and human services. One component of the CDBG program is to allocate funding towards projects that will improve access to public facilities for individuals with physical disabilities. In the past, the Town s CDBG projects have included automatic entrance/exit doors, sidewalk ramps and cut-outs for curbs and medians, and Town park pathway improvements. The improvements to the pathway at Bachman Park will remove architectural barriers that restrict mobility and accessibility for the elderly or severely disabled persons. Santa Clara County manages the CDBG program, and provides an allocation for participating cities, including Los Gatos. Public access infrastructure improvement projects are funded through grants administered by the CDBG program. The funds can be used to remove physical barriers and improve mobility issues for the elderly. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C-26

83 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Winter 2015 Design design and development Spring 2016 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion PUBLIC ACCESS INFRASTRUCTURE IMPROVEMENT PROJECTS SOURCE OF FUNDS & Carryfwd * GRANTS & AWARDS $ - $ - $ 136,384 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 336,384 TOTAL SOURCE OF FUNDS $ - $ - $ 136,384 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 336,384 USE OF FUNDS & Carryfwd * GRANTS & AWARDS Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses ,384 50,000 50,000 50,000 50, ,000 TOTAL GRANTS & AWARDS $ - $ - $ 136,384 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 336,384 TOTAL USE OF FUNDS $ - $ - $ 136,384 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 336,384 * FY Carryforward $ 66,384 C-27

84 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Guardrail Replacement Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts The project will construct a new metal beam guardrail and replace old and damaged guardrails along sections of Town roadway. This project will take place in various locations where guardrails are present and are in need of repair. The list of guardrails will be identified and will be brought forward to Council for approval. There are many roadways throughout Town that are located near hillside areas where guardrails are present. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails have worn out and are need of repair or replacement. Guardrails are often located on narrow stretches of roadway, and protect vehicles and pedestrians from steep hillsides embankments. Staff will assess guardrails and determine which ones are in the most need of repair, budget permitting. This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C-28

85 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Summer 2015 Design design & development Fall 2015 Bid Process bidding & contract award Spring 2016 Construction construction Spring 2016 Completion completion GUARDRAIL REPLACEMENT PROJECTS SOURCE OF FUNDS & Carryfwd * GFAR $ 6,375 $ 125,680 $ 97,945 $ - $ - $ - $ - $ 230,000 TOTAL SOURCE OF FUNDS $ 6,375 $ 125,680 $ 97,945 $ - $ - $ - $ - $ 230,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 6, ,680 97, ,000 TOTAL GFAR $ 6,375 $ 125,680 $ 97,945 $ - $ - $ - $ - $ 230,000 TOTAL USE OF FUNDS $ 6,375 $ 125,680 $ 97,945 $ - $ - $ - $ - $ 230,000 * FY Carryforward $ 97,945 C-29

86 STREETS PROGRAM Street Repairs, Maintenance & Safety s N SANTA CRUZ AV UNIVERSITY AV HWY 17 HWY 9 E MAIN ST Name Electrical Panel Replacement on Pageant Number Way Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background Operating Impacts This project will replace an old electric panel that services the tree and street lights along Main Street. This project is located on Pageant Way next to the old Library parking lot. Over the past several years, the Town has upgraded and replaced multiple outdated electric panels that service street light posts and tree lights in the downtown area. This project began in 2003 as part of the downtown streetscape project. Since then, all electric panels along Santa Cruz Avenue and Park Plaza have been replaced to bring these panels to current electric codes. The last old electric panel that is in need of replacement is the panel located on Pageant Way, which services the tree and street lights along Main Street. Replacement of this panel will complete the electric panel upgrades in the downtown area. This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C-30

87 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Summer 2015 Design design & development Fall 2015 Bidding bidding & contract award Winter 2015 Construction construction Summer 2016 Completion completion ELECTRICAL PANEL REPLACEMENT ON PAGEANT WAY SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 TOTAL SOURCE OF FUNDS $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 TOTAL USE OF FUNDS $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 * FY Carryforward $ 45,000 C-31

88 STREETS PROGRAM Street Repairs, Maintenance & Safety s N SANTA CRUZ AV UNIVERSITY AV HWY 17 BLOSSOM HILL RD LOS GATOS BLVD Name Crosswalk Improvements at Santa Cruz Avenue/Blossom Hill Road Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will install a new crosswalk on the north side of Santa Cruz Avenue at Blossom Hill Road. This project is located on Santa Cruz Avenue at Blossom Hill Road. The intersection at Santa Cruz Avenue and Blossom Hill Road is a well-traveled pedestrian corridor. There is an existing crosswalk on the South side of Santa Cruz that provides limited crossing access and adding a cross walk on the North side of Santa Cruz Ave will enhance crossing access for pedestrians and bicyclists. There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost, which is approximately 12%. C-32

89 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Fall 2015 Design design & development Winter 2015 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion CROSSWALK IMPROVEMENTS SANTA CRUZ /BLOSSOM HILL SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 TRAFFIC MITIGATION , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 110,000 $ - $ - $ - $ - $ 110,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL TRAFFIC MITIGATIONS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TOTAL USE OF FUNDS $ - $ - $ 110,000 $ - $ - $ - $ - $ 110,000 * FY Carryforward $ - C-33

90 STREETS PROGRAM Street Repairs, Maintenance & Safety s TOWN-WIDE Name Crosswalk Lighting Upgrades Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will upgrade pedestrian crossing lights at multiple locations throughout Town. This project will take place at various locations in Town. Safety improvements are needed at key streets to insure public safety and safe walking pathways for students and pedestrians. Staff identified areas that have moderate to high levels of pedestrian traffic that are near major roadways that lack safe crosswalk areas. There will be a total of four crosswalk lighting upgrade project areas which include: Massol Avenue and Highway 9, Los Gatos Almaden and Cherry Blossom, Blossom Hill Road and Hillbrook, and Pollard and Abbott. As part of these crosswalk lighting upgrades, more enhanced signage with lighting will be installed, as well as concrete median islands, where applicable. For streets with multiple vehicle lanes, the concrete median islands allow pedestrian a safe area mid-way through the street so that crossing is more safe and achievable in high traffic areas. Operating Impacts There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost, which is approximately 12%. C-34

91 STREETS PROGRAM Street Repairs, Maintenance & Safety s Components & Timeline Summer 2015 Design design & development Fall 2015 Bid process bidding & contract award Winter 2015 Construction construction Winter 2016 Completion completion CROSSWALK LIGHTING UPGRADE SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TRAFFIC MITIGATION , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL TRAFFIC MITIGATIONS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TOTAL USE OF FUNDS $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 * FY Carryforward $ - C-35

92 STREETS PROGRAM Street Repairs, Maintenance & Safety s C-36

93 STREETS PROGRAM Street Improvements HWY 85 KNOWLES WEDGEWOOD A WINCHESTER BLVD LARK AV HWY 17 T H LOS GATOS BLVD LOS GATOS-ALMADEN RD P LOS GATOS-SARATOGA RD G B F J K Q S N SANTA CRUZ AV C UNIVERSITY AV HWY 17 E MAIN ST LOS GATOS BLVD D L KENNEDY RD I M SHANNON RD BLOSSOM HILL RD HICKS RD E, N, O, AND R ARE TOWN-WIDE PROJECTS PROJECT LOCATIONS A Winchester Boulevard / Lark Avenue Intersection Improvements K Parking Lot 4 Repair & Waterproofing B Downtown Parking Sign Enhancements L Shannon Road /Los Gatos Boulevard/Cherry Blossom Lane Sidewalk Improvements C Highway 9 / University Avenue Intersection Stonybrook Road/ Kennedy Road Sidewalk M Improvements Improvements D Los Gatos Boulevard / Shannon Road Improvements N Intersection Safety & Traffic Flow Improvements E Monument Control Network Upgrade O Sidewalk Improvements Multiple Locations F Downtown Parking Lots Seal Coat & Restriping P Frank Avenue Strom Drain Improvements G Hernandez Avenue Storm Drain Improvements Q Montebello Way Island Removal H Los Gatos Boulevard / Lark Avenue Intersection Improvements R LED Streetlights I Blossom Hill Road/Cherry Blossom Lane Intersection Improvements S Pageant Way Parking Lot Reconstruction J 224 West Main Property Acquisition (Parking Lot 6) T Utility Undergrounding Improvements C-37

94 STREETS PROGRAM Street Improvements PROGRAM SECTION DIRECTORY PAGE 0203 Winchester Boulevard / Lark Avenue Intersection Improvements C Downtown Parking Sign Enhancements C Highway 9 / University Avenue Intersection Improvements C Los Gatos Boulevard / Shannon Road Improvements C Monument Control Network Upgrade C Downtown Parking Lots Seal Coat & Restriping C Hernandez Avenue Storm Drain Improvements C Los Gatos Boulevard / Lark Avenue Intersection Improvements C Blossom Hill Road / Cherry Blossom Lane Intersection Improvements C West Main Property Acquisition (Parking Lot 6) C Parking Lot 4 Repair & Waterproofing C Sidewalk Improvements / Shannon Road /Los Gatos Boulevard / Cherry Blossom Lane C Stonybrook Road & Kennedy Road Sidewalk Improvements C Intersection Safety & Traffic Flow Improvements C Sidewalk Improvements Multiple Locations C Frank Avenue Storm Drain Improvements C Montebello Way Island Removal C LED Street Lights C Pageant Way Parking Lot Reconstruction C Utility Undergrounding Improvements C 78 C-38

95 STREETS PROGRAM Street Improvements The Streets Program s Street Improvements section contains Capital Improvement Program projects that improve a roadway s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls. In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and community impacts. Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue through development fee charges for their related project categories. Los Gatos does not have a designated funding source for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and community benefit funds are utilized when available. STREET IMPROVEMENT PROJECTS SUMMARY Expended Through & Carryfwd* Carryforward s 0202 Hwy 9/University Intersection $ 840,691 $ 334,897 $ - $ - $ - $ - $ 1,175, W. Main Street Property Acquisition (Parking Lot 6) 4,000 1,196, ,200, Winchester Blvd. / Lark Ave. Intersection 37, , , Downtown Parking Signs Enhancements - 50, , Shannon/LGB/ Cherry Blossom Sidewalk Improvements - 130, , Hernandez Avenue Storm Drain Improvements 17, ,000 82, Los Gatos Blvd / Lark Intersection - 174, , Blossom Hill Rd / Cherry Ln Intersection - 500, , Los Gatos Blvd / Shannon Improvements - 20, , Monument Control Network Update - 30, , Downtown Parking Lots Seal Coat & Restriping - 100, , Intersection Safety & Traffic Flow Improvements - 90, , Stonybrook & Kennedy Sidewalk Improvements - 300, , Parking Lot 4-400, , Sidewalk Improvements - Multiple Locations - 60, ,000 New s 0412 Frank Avenue Storm Drain - 150, , Montebello Way Island Removal - 19, , LED Streetlights - 400, , Pegeant Way Parking Lot Reconstruction - 175, , PG&E Undergrounding - 28,000 56,000 56,000 56,000 6,570,000 6,766,000 Street Improvement s $ 899,850 $ 4,992,298 $ 56,000 $ 56,000 $ 56,000 $ 6,635,000 $ 12,695,148 ed * FY Carryforward $3,104,198 Unfunded s for future consideration Blossom Hill Road & Union Avenue Improvements Los Gatos- Almaden Road Improvements Union Avenue Widening and Sidewalks Local Bikeway Improvements Los Gatos-Saratoga Road Blossom Hill Road Bridge Widening at Highway 17 C-39

96 STREETS PROGRAM Street Improvements UNIVERSITY AV WINCHESTER BLVD LARK AV HWY 17 Name Winchester Boulevard / Lark Avenue Intersection Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will add a northbound receiving lane on Winchester Boulevard from Lark Avenue to Wimbledon Drive. In addition, the traffic lanes on westbound Lark Avenue will be reconfigured to provide a double right turn into Winchester Boulevard, and modifications to the traffic signal system at the intersection of Winchester Boulevard and Lark Avenue. This project is located at the intersection of Winchester Boulevard and Lark Avenue. In 2012 a new traffic signal system was installed at the intersection of Lark and University Avenue. This project was completed to improve the traffic flow. This new project will complete a series of roadway improvements at the intersection of Winchester and Lark. Improvements will be made to the traffic signal system, a new receiving lane on northbound Winchester Boulevard will be constructed to create a double right turn lane from Lark Avenue to Winchester Boulevard. The improvements on northbound Winchester Boulevard will connect to the infrastructure improvements that will be done as part of a private development project north of Wimbledon Drive. Once completed, these enhancements will improve the overall traffic flow on Lark Avenue. Engineering staff time for design and construction of this project will be addressed in the FY Operating. C-40

97 STREETS PROGRAM Street Improvements Components & Timeline Winter 2015 Design design & development Spring 2015 Bid Process bidding & contract award Summer 2015 Construction construction Fall 2015 Completion completion WINCHESTER BOULEVARD / LARK AVENUE INTERSECTION IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * TRAFFIC MITIGATION $ 30,981 $ 6,998 $ 834,002 $ - $ - $ - $ - $ 871,981 TOTAL SOURCE OF FUNDS $ 30,981 $ 6,998 $ 834,002 $ - $ - $ - $ - $ 871,981 USE OF FUNDS & Carryfwd * TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 30,981 6, , ,981 TOTAL TRAFFIC MITIGATION $ 30,981 $ 6,998 $ 834,002 $ - $ - $ - $ - $ 871,981 TOTAL USE OF FUNDS $ 30,981 $ 6,998 $ 834,002 $ - $ - $ - $ - $ 871,981 * FY Carryforward $ 834,002 C-41

98 STREETS PROGRAM Street Improvements N SANTA CRUZ AV UNIVERSITY AV HWY 9 HWY 17 E MAIN ST Name Downtown Parking Signs Enhancements** Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will review the existing downtown directional and parking signs and propose enhancements to improve the aesthetics and accessibility of downtown Los Gatos. This project is located at various locations downtown. In 2006, the Town undertook a project to improve the visibility of downtown. A committee of stakeholders was formed to review and propose directional signs to show visitors to the Town parking lots and points of interest in downtown. As result of this process, new directional signs were installed in various areas. They have been in use for the past several years. This project will enhance and/or replace the existing signs to improve the aesthetics and accessibility of downtown for visitors and community members. Engineering staff time for design and oversight of this project will be addressed in the FY Operating. C-42

99 Components & Timeline STREETS PROGRAM Fall 2015 Design Review signs & prepare plans and specifications Spring 2016 Bid Process bidding & contract award Summer 2016 Construction construction Fall 2016 Completion completion Street Improvements DOWNTOWN PARKING SIGNS ENHANCEMENTS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TOTAL SOURCE OF FUNDS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 USE OF FUNDS & Carryfwd * STORM BASIN #3 Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL STORM BASIN #3 $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TOTAL USE OF FUNDS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 * FY Carryforward $ - **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. C-43

100 STREETS PROGRAM Street Improvements N SANTA CRUZ AV UNIVERSITY AV HWY 17 HWY 9 E MAIN ST Name Highway 9 / University Avenue Intersection Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will replace the old and outdated traffic signal at the Highway 9 and University Avenue intersection with a new traffic signal system. Additionally, dedicated left turn lanes will be constructed on University Avenue to improve vehicle traffic flow. Sidewalks will be repaired to be in compliance with current codes. The project is located at the intersection of Highway 9 and University Avenue. The lack of an updated traffic signal system and dedicated left turn lanes has impacted vehicle traffic flow, causing vehicle and pedestrian safety and capacity issues. To address these issues, a new traffic signal system, including dedicated left turn lanes, will be installed. The sidewalks located at this intersection will also be improved to comply with current codes. The project intersection is located in the Caltrans right-of-way and due to state budget challenges, funding has been limited for the past several years. However, the Town has secured a grant through the Highway Safety Implementation Program (HSIP). The project will be funded through this grant and revenue from development projects in the immediate area. Staff has been working together with the contractor and granting agency to complete the construction and meet grant requirements. Staff will prepare a report to Council during the summer to close out and accept this project. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C-44

101 Components & Timeline Winter 2014 Construction construction Summer 2015 Completion completion STREETS PROGRAM Street Improvements HIGHWAY 9 / UNIVERSITY AVENUE INTERSECTION IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * TRAFFIC MITIGATION $ 32,345 $ 515 $ 242,729 $ - $ - $ - $ - $ 275,588 GRANTS & AWARDS 180, ,606 92, ,000 TOTAL SOURCE OF FUNDS $ 212,569 $ 628,121 $ 334,897 $ - $ - $ - $ - $ 1,175,588 USE OF FUNDS & Carryfwd * TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 32, , ,860 TOTAL TRAFFIC MITIGATION $ 32,345 $ 515 $ 242,729 $ - $ - $ - $ - $ 275,588 GRANTS & AWARDS Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 180, ,606 92, ,000 TOTAL GRANTS & AWARDS $ 180,225 $ 627,606 $ 92,169 $ - $ - $ - $ - $ 900,000 TOTAL USE OF FUNDS $ 212,569 $ 628,121 $ 334,897 $ - $ - $ - $ - $ 1,175,588 * FY Carryforward $ 334,897 C-45

102 STREETS PROGRAM Street Improvements LOS GATOS BLVD BLOSSOM HILL RD SHANNON RD Name Los Gatos Boulevard / Shannon Road Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will create a new pedestrian signalized crossing and restripe Shannon Road to provide longer turn lanes and improve the overall safety for pedestrians and bicyclists. This project is located at the intersection of Los Gatos Boulevard and Shannon Road. The intersection of Los Gatos Boulevard and Shannon Road is a heavily used roadway, especially during the morning and afternoon school and commute hours. In order to improve the safe operation of this intersection, a new pedestrian push button signal will be installed and also new striping on Shannon Road will provide a longer turn lane into Los Gatos Boulevard. This project will use staff time for design and construction. The staff time for this project will be included in the FY Operating. C-46

103 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Preliminary Design design & development Spring 2016 Construction construction Spring 2016 Completion completion LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * TRAFFIC MITIGATION $ - $ - $ 20,000 $ - $ - $ - $ - $ 20,000 TOTAL SOURCE OF FUNDS $ - $ - $ 20,000 $ - $ - $ - $ - $ 20,000 USE OF FUNDS & Carryfwd * TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL TRAFFIC MITIGATION $ - $ - $ 20,000 $ - $ - $ - $ - $ 20,000 TOTAL USE OF FUNDS $ - $ - $ 20,000 $ - $ - $ - $ - $ 20,000 * FY Carryforward $ 20,000 C-47

104 STREETS PROGRAM Street Improvements TOWN-WIDE Name Monument Control Network Update Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will provide ongoing update of the existing Town-wide survey monument control network in phases. This project is located Town-wide. The Town undertook a project to establish a survey monument network for Los Gatos, back in 2002, which has been used by surveyors and engineers for the last 10 years. Due to new development projects, and changes to the Town s infrastructure, such as new roadways built, the survey monument network is outdated. Various Town departments use this document as a planning resource when considering new community development projects or when designing or providing engineering specifications for projects. This project will provide a verification of the location of the Town monuments per the original survey. This survey document will enable staff to detect any variations of location or movements of any monuments that have been affected by earth movements. This project will use staff time for design and management. This project is tentatively scheduled to begin in FY. The staff time for this project will be included in the FY Operating. C-48

105 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design Phase I project development Winter 2015 Bid process Phase I project bidding & contract award Summer 2016 Completion Phase I project completion MONUMENT CONTROL NETWORK UPDATE SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 20,000 $ - $ - $ - $ - $ 20,000 TRAFFIC MITIGATION , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL GFAR $ - $ - $ 20,000 $ - $ - $ - $ - $ 20,000 TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL TRAFFIC MITIGATION $ - $ - $ 10,000 $ - $ - $ - $ - $ 10,000 TOTAL USE OF FUNDS $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 * FY Carryforward $ 30,000 C-49

106 STREETS PROGRAM Street Improvements N SANTA CRUZ AV UNIVERSITY AV HWY 9 HWY 17 E MAIN ST Name Downtown Parking Lots Seal Coat & Restriping Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will resurface downtown parking lots by applying a seal coat and then restriping. This project is located at various Town-owned parking lots in downtown Los Gatos. The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep their surface condition good and prevent long term wear and damage, the parking lots need to be resurfaced and restriped. This project is necessary to maintain existing infrastructure in good condition and to prevent possible drainage or broken pavement problems in the future. This resurfacing is achieved by the application of a seal coat to the parking lots and restriping all the lots. This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C-50

107 STREETS PROGRAM Street Improvements Components & Timeline Winter 2015 Preliminary Design design & development Spring 2016 Final Design bidding & contract award Summer 2016 Completion completion DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 TOTAL SOURCE OF FUNDS $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 TOTAL USE OF FUNDS $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 * FY Carryforward $ 100,000 C-51

108 STREETS PROGRAM Street Improvements LOS GATOS-SARATOGA RD N SANTA CRUZ AV UNIVERSITY AV HWY 17 Name Hernandez Avenue Storm Drain Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will improve the Hernandez Avenue storm drain system with the installation of an underground storm drain pipe and sidewalk above. The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue and Wissahickon Avenue. Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount for a collector street. At previous neighborhood meetings, residents indicated an interest in having continuous sidewalks, particularly in the area where an open storm drain exists. This project installs an underground storm drain pipe into the existing ditch and puts a concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm drain pipe. This street improvement addresses several neighborhood needs, including an improved drainage system, a safer pedestrian area, and appearance of the neighborhood. This project will be funded by the Storm Basin Fund. This project is scheduled for FY. Ongoing operating costs would be significantly reduced as this project would eliminate the need to clean or repair the existing open ditch. Engineering staff time will be addressed in the Operating in FY. C-52

109 STREETS PROGRAM Street Improvements Components & Timeline Fall 2019 Design Design project, include alternative methods and estimated costs, and determine best outcome Winter 2020 Bid Process Obtain bids from licensed contractors and submit to Council for approval Summer 2020 Construction Construction of storm drains and related street improvements Fall 2020 Completion completed HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * STORM BASIN #3 $ 17,180 $ - $ - $ - $ - $ 65,000 $ 82,180 TOTAL SOURCE OF FUNDS $ 17,180 $ - $ - $ - $ - $ - $ 65,000 $ 82,180 USE OF FUNDS & Carryfwd * STORM BASIN #3 Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 17, ,000 82,180 TOTAL STORM BASIN $ 17,180 $ - $ - $ - $ - $ - $ 65,000 $ 82,180 TOTAL USE OF FUNDS $ 17,180 $ - $ - $ - $ - $ - $ 65,000 $ 82,180 * FY Carryforward $ - C-53

110 HWY 85 STREETS PROGRAM Street Improvements LARK AV LOS GATOS BLVD HWY 17 Name Los Gatos Boulevard / Lark Avenue Intersection Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project is designed to improve traffic signalization devices located at specified intersections. The project is located at the intersection of Lark Avenue and Los Gatos Boulevard. As development occurs, adjustments to traffic signalization devices are necessary to manage the flow and volume of traffic throughout Town. This project is designed to improve traffic flow at Lark Avenue and Los Gatos Boulevard by installing upgraded traffic signalization devices and restriping the roadway. This project will enhance existing signalized traffic devices, not the physical street or roadway. This project is funded through an assessment for traffic mitigation impacts from a recent development project in the vicinity, and from Traffic Impact Mitigation funds. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. C-54

111 STREETS PROGRAM Street Improvements Components & Timeline Winter 2014 Design design & development Summer 2015 Bid Process bidding & contract award Fall 2015 Construction construction Summer 2016 Completion completion LOS GATOS BOULEVARD / LARK AVENUE INTERSECTION IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * TRAFFIC MITIGATION $ - $ - $ 174,299 $ - $ - $ - $ - $ - TOTAL SOURCE OF FUNDS $ - $ - $ 174,299 $ - $ - $ - $ - $ - USE OF FUNDS & Carryfwd * TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL TRAFFIC MITIGATION $ - $ - $ 174,299 $ - $ - $ - $ - $ 174,299 TOTAL USE OF FUNDS $ - $ - $ 174,299 $ - $ - $ - $ - $ 174,299 * FY Carryforward $ 174,299 C-55

112 STREETS PROGRAM Street Improvements LOS GATOS BLVD BLOSSOM HILL RD SHANNON RD Name Blossom Hill Road / Cherry Blossom Lane Intersection Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will install a new traffic signal and reconfigure this intersection to improve flow of vehicle, bicycle and pedestrian traffic. This project is located at the intersection of Blossom Hill Road and Cherry Blossom Lane. In 2011, the Town conducted safety improvements on Blossom Hill Road from Cherry Blossom Lane to Camino del Cerro. This project was funded by Town Traffic Mitigation funds along with funding received from the State of California s Safe Routes to School grant. The improvements from the first phase of the project included the following: reconfiguration of the crosswalks at Blossom Hill Road and Cherry Blossom Lane, widening of Blossom Hill Road from Cherry Blossom Lane to Camino del Cerro, construction of bicycle lanes on a section of Blossom Hill Road, construction of sidewalks on a section of Blossom Hill Road, and construction of a lighted crosswalk across Blossom Hill Road. The final phase of this project will replace the existing traffic signal system at the intersection of Blossom Hill Road and Cherry Blossom Lane. Additionally, this project will reconfigure this intersection to improve its operations for vehicles, pedestrians and bicyclists. A traffic analysis will be conducted this fall. Construction is scheduled to take place in Spring Operating Impacts The staff time for this project will be included in the FY Operating. C-56

113 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design design & development Winter 2016 Bid Process bidding & contract award Spring 2016 Construction construction Spring 2016 Completion completion BLOSSOM HILL ROAD / CHERRY BLOSSOM LANE INTERSECTION IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * TRAFFIC MITIGATION $ - $ - $ 500,000 $ - $ - $ - $ - $ 500,000 TOTAL SOURCE OF FUNDS $ - $ - $ 500,000 $ - $ - $ - $ - $ 500,000 USE OF FUNDS & Carryfwd * TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL TRAFFIC MITIGATION $ - $ - $ 500,000 $ - $ - $ - $ - $ 500,000 TOTAL USE OF FUNDS $ - $ - $ 500,000 $ - $ - $ - $ - $ 500,000 * FY Carryforward $ 5,000 C-57

114 STREETS PROGRAM Street Improvements N SANTA CRUZ AV UNIVERSITY AV HWY 17 HWY 9 E MAIN ST Name 224 West Main Property Acquisition (Parking Lot 6) Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project, carried forward from previous years, allocates funding from the GFAR Parking Reserve for the purchase of property (formerly 224 West Main Street) for Parking Lot 6. This project is located at Parking Lot 6, which is at 224 West Main Street. In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for this purchase. Reserve funds for GFAR are identified for this use. This project may use staff time for processing of the new property purchase and funding. The staff time for this project is included in the FY Operating. C-58

115 STREETS PROGRAM Components & Timeline Summer 2016 Completion Property purchase and funding completed. Street Improvements 224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6) SOURCE OF FUNDS & Carryfwd * GFAR $ 4,000 $ - $ 1,196,000 $ - $ - $ - $ - $ 1,200,000 TOTAL SOURCE OF FUNDS $ 4,000 $ - $ - $ - $ - $ - $ - $ 1,200,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 4,000-1,196, ,200,000 TOTAL GFAR $ 4,000 $ - $ 1,196,000 $ - $ - $ - $ - $ 1,200,000 TOTAL USE OF FUNDS $ 4,000 $ - $ 1,196,000 $ - $ - $ - $ - $ 1,200,000 * FY Carryforward $ 1,196,000 C-59

116 STREETS PROGRAM Street Improvements N SANTA CRUZ AV UNIVERSITY AV HWY 9 HWY 17 E MAIN ST Name Parking Lot 4 Repair & Waterproofing** Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will remove and replace sections of concrete, water-proof the upper deck, and rework the planters of Parking Lot 4. This project is located at Parking Lot 4 which is located on Railroad Way between Elm Street and Gray s Lane. Parking Lot 4, which includes an underground parking garage, was constructed nearly 25 years ago and there have not been any major infrastructure improvements to this facility since then. The concrete deck has deteriorated to the point that has caused water leaking from the upper section to the underground garage below. This project will replace sections of concrete, waterproof the upper deck and rehabilitate the planting areas. This project will require staff time for design and construction management. This project is tentatively scheduled to start design in Summer 2015 and construction in The staff time for this project is included in the FY Operating. C-60

117 STREETS PROGRAM Street Improvements Components & Timeline Summer 2015 Design design & development Fall 2015 Bid process bidding & contract award Summer 2016 Construction construction Summer 2016 Completion completion PARKING LOT 4 REPAIR & WATERPROOFING SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 TOTAL SOURCE OF FUNDS $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 TOTAL USE OF FUNDS $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 * FY Carryforward $ 50,000 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. C-61

118 STREETS PROGRAM Street Improvements LOS GATOS BLVD BLOSSOM HILL RD SHANNON RD Name Sidewalk Improvements/ Shannon/Los Gatos Blvd/Cherry Blossom Lane Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will construct sidewalk, curb and gutter along the north side of Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane, completing the pedestrian link between the two roads. The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane. Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session. Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill Elementary, Van Meter Elementary and Fisher Middle Schools. In addition, many parents walk their children to school along this segment of roadway. Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to walk along the south side, while some walk along the unimproved shoulder on the north side. This project will complete the sidewalk segment on the north side of the roadway and reduce congestion at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students, crossing guards and vehicle traffic during peak school hours. With the proposed sidewalk, pedestrians will be encouraged to walk along the north side of Shannon Road, thus reducing the number of pedestrians crossing Shannon Road. Operating Impacts Engineering staff time for design and construction of this project will be addressed in the FY Operating. C-62

119 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design design & development Winter 2016 Bid process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion SIDEWALK IMPROVEMENTS/SHANNON/ LOS GATOS BLVD/CHERRY BLOSSOM LANE SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 130,000 $ - $ - $ - $ - $ 130,000 TOTAL SOURCE OF FUNDS $ - $ - $ 130,000 $ - $ - $ - $ - $ 130,000 $ - USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 130,000 $ - $ - $ - $ - $ 130,000 TOTAL USE OF FUNDS $ - $ - $ 130,000 $ - $ - $ - $ - $ 130,000 * FY Carryforward $ 20,000 C-63

120 STREETS PROGRAM Street Improvements LOS GATOS BLVD KENNEDY RD SHANNON RD Name Stonybrook & Kennedy Road Sidewalk Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will remove a failing wooden sidewalk along Kennedy Road between Stonybrook Road and Longmeadow Drive and replace with new concrete sidewalk, retaining wall, curb, gutter, drainage improvements and ADA ramps. This project is located on Kennedy Road between Stonybrook Road and Longmeadow Drive. The existing elevated wooden sidewalk was constructed a number of years ago. Over time, the wooden deck has deteriorated by age and been damaged by termites. The improvements will be made to remove the existing walkway and replace with a concrete sidewalk. The walkway is adjacent to a drainage course and will require a retaining wall element in order for the sidewalk to match the elevation of Kennedy Road. It is anticipated that the design of the project will begin this fall, and construction to follow in FY. Engineering staff time for design and construction of this project will be addressed in the FY Operating. C-64

121 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design design & development Winter 2016 Bid process bidding & contract award Winter 2016 Construction construction Spring 2016 Completion completion STONYBROOK & KENNEDY SIDEWALK IMPROVEMETNS SOURCE OF FUNDS & Carryfwd * TRAFFIC MITIGATION $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 TOTAL SOURCE OF FUNDS $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 USE OF FUNDS & Carryfwd * TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL TRAFFIC MITIGATION $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 TOTAL USE OF FUNDS $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 * FY Carryforward $ 40,000 C-65

122 STREETS PROGRAM Street Improvements TOWN-WIDE Name Intersection Safety & Traffic Flow Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will construct lighted crosswalk improvements at Pollard Road /Abbott Avenue and Union Avenue/Thomas Drive. will also install a signal interconnect on Highway 9 from Alberto Way to Los Gatos Boulevard. This project is located in the following areas: Pollard Road/Abbott Avenue intersection; Union Avenue/Thomas Drive intersection; and on Highway 9 from Alberto Way to Los Gatos Boulevard. In-pavement crosswalk lights were installed in the crosswalk at Pollard Road and Abbott Avenue over 10 years ago. The cost to repair the failing in-pavement lights has increased recently and the system has become inefficient to maintain. This project will remove the existing in-pavement lights and replace with above ground Rectangular Rapid Flashing Beacons. The crosswalk at Union Avenue and Thomas Drive, which is near Union Middle school, currently does not have an advanced warning system. The Police Department and several residents have inquired about the safety of this crosswalk due to the high number of students that walk along this route to and from school. This project will also install a signal interconnect on Highway 9 from Alberto Way to Los Gatos Boulevard. This will allow for communication between the signals at Highway 9/Alberto Way and Highway 9/Los Gatos Boulevard to increase efficiency for this section of roadway. Operating Impacts Engineering staff time for design and construction of this project will be addressed in the FY Operating. C-66

123 STREETS PROGRAM Street Improvements Components & Timeline Winter 2015 Design design & development Winter 2015 Bid process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion INTERSECTION SAFETY & TRAFFIC FLOW IMPROVEMETNS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TRAFFIC MITIGATION , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 90,000 $ - $ - $ - $ - $ 90,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GRANTS & AWARDS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL TRAFFIC MITIGATION $ - $ - $ 40,000 $ - $ - $ - $ - $ 40,000 TOTAL USE OF FUNDS $ - $ - $ 90,000 $ - $ - $ - $ - $ 90,000 * FY Carryforward $ 90,000 C-67

124 STREETS PROGRAM Street Improvements TOWN-WIDE Name Sidewalk Improvements Multiple Locations Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will construct sidewalk, curb and gutter on the north side of Kennedy Road from Ferris Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to Fisher Avenue. This project will also upgrade the traffic signal at Los Gatos Boulevard and Shannon Road by adding a right turn lane on westbound Shannon Road and signal indication for vehicles and pedestrians. This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon Road. Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily utilized by parents and students walking and biking to school in the morning and afternoons. The sidewalk improvements will complete the connection in this residential block. In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from George Street To Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of Mitchell Avenue between Los Gatos Boulevard and George street as part of the redevelopment of the former Honda site. This project will complete the last component of the sidewalks in this heavily utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools. This project will also upgrade the intersection at Los Gatos Boulevard/Shannon Road by adding a right lane and additional signal indication for vehicles and pedestrians for the westbound approach. This will increase the capacity of the intersection. Operating Impacts Engineering staff time for design and construction of this project will be addressed in the FY Operating. C-68

125 STREETS PROGRAM Components & Timeline Fall 2015 Design design & development Winter 2016 Bid process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion Street Improvements SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 60,000 $ - $ - $ - $ - $ - TOTAL SOURCE OF FUNDS $ - $ - $ 60,000 $ - $ - $ - $ - $ - USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL GFAR $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 TOTAL USE OF FUNDS $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 * FY Carryforward $ 60,000 C-69

126 STREETS PROGRAM Street Improvements HWY 17 BLOSSOM HILL RD LOS GATOS BLVD LOS GATOS- ALMADEN RD Name Frank Ave Storm Drain Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will install a storm drain line and inlet on Frank Avenue. This project is located on Frank Avenue. Frank Avenue is a street with partially developed curb, gutter, and sidewalk infrastructure. The street has a low point in the center of the block that creates flooding during big storm events. This project will install a storm inlet at the low point and storm drain pipe to connect the inlet to the storm drain system. There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $7,200 or 12% of the total project cost. C-70

127 STREETS PROGRAM Street Improvements Components & Timeline Summer 2015 Design design & development Fall 2015 Bid process bidding & contract award Fall 2015 Construction construction Winter 2016 Completion completion FRANK AVENUE STORM DRAIN IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * STORM BASIN #2 $ - $ - $ 150,000 $ - $ - $ - $ - $ - TOTAL SOURCE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ - USE OF FUNDS & Carryfwd * STORM BASIN #2 Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL STORM BASIN $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL USE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 * FY Carryforward $ 150,000 C-71

128 STREETS PROGRAM Street Improvements Name Montebello Way Island Removal** Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will remove one concrete island on Montebello Way. This project is located in front of 9 Montebello Way in downtown Los Gatos. Montebello Way is a high traffic street located in downtown Los Gatos, adjacent to Town Plaza Park and the Post Office, as well as other local downtown businesses. This street is also used for the weekly Farmer s Markets. Several concrete islands on Montebello Way were constructed that align with the diagonal parking spaces. The concrete island located in front of 9 Montebello Way currently takes up space along this street, and serves no functional purpose, except for aesthetics. The removal of the island will create additional 1-2 parking spaces, and create more space for the Farmer s Market. There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $4,550 or 23% of the total project cost. The percentage for project management on this project are estimated higher than the typical 12% due to the small scale nature of the project and the sensitivity of working in the downtown. C-72

129 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design design & development Winter 2016 Bid process bidding & contract award Winter 2016 Construction construction Spring 2016 Completion completion MONTE BELLO ISLAND REMOVAL SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 19,550 $ - $ - $ - $ - $ 19,550 TOTAL SOURCE OF FUNDS $ - $ - $ 19,550 $ - $ - $ - $ - $ 19,550 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,550 TOTAL GFAR $ - $ - $ 19,550 $ - $ - $ - $ - $ 19,550 TOTAL USE OF FUNDS $ - $ - $ 19,550 $ - $ - $ - $ - $ 19,550 * FY Carryforward $ - **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. C-73

130 STREETS PROGRAM Street Improvements TOWN-WIDE Name LED Streetlights Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will replace existing streetlights with new energy efficient LED streetlights. This project is located is Town-wide. The existing Town streetlights are low pressure sodium lights. These bulbs are not energy efficient and are costly to repair and maintain. LED streetlights have become a proven technology with demonstrable savings in both operations and maintenance costs. LED streetlights are now the Town standard and are being used throughout the Town as new development occurs. This project will replace old existing streetlight heads with new LED heads. LED streetlights have 3 main benefits over traditional low pressure sodium lights. First, LED lights can appear brighter, creating an increased sense of security. Additionally, LED streetlights are far more energy efficient versus the traditional streetlight bulb. Lastly, LED lights last longer, decreasing the costs for replacement. LED streetlights are more expensive to purchase, however these costs will be recouped, in the form of energy savings, within less than four years. Generally, any energy efficiency projects with savings under a seven-year timeframe are highly desirable projects to implement. Operating Impacts There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $43,050 or approximately 11% of the total project cost. C-74

131 STREETS PROGRAM Street Improvements Components & Timeline Summer 2015 Design design & development Summer 2015 Bid process bidding & contract award Fall 2015 Construction construction Winter 2016 Completion completion LED STREET LIGHTS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 TOTAL SOURCE OF FUNDS $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 TOTAL USE OF FUNDS $ - $ - $ 400,000 $ - $ - $ - $ - $ 400,000 * FY Carryforward $ - C-75

132 STREETS PROGRAM Street Improvements Name Pageant Way Parking Lot Reconstruction Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background Operating Impacts This project will design and reconstruct the existing parking lot on Pageant Way. This project is located on Pageant Way adjacent to Town Hall. The asphalt pavement in this parking lot has failed, leading to uneven surfaces, creating tripping hazards. Citizens who park in this lot to visit Town Hall, the library, the museums, and special events are directly impacted. This parking lot will be heavily utilized by citizens and museum patrons, and therefore the space needs to be resurfaced and repaired. There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $18,550 or approximately 11% of the total project cost. C-76

133 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design design & development Winter 2015 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion PEAGANT WAY PARKINNG LOT RECONSTRUCTION SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 175,550 $ - $ - $ - $ - $ 175,550 TOTAL SOURCE OF FUNDS $ - $ - $ 175,550 $ - $ - $ - $ - $ 175,550 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,550 TOTAL GFAR $ - $ - $ 175,550 $ - $ - $ - $ - $ 175,550 TOTAL USE OF FUNDS $ - $ - $ 175,550 $ - $ - $ - $ - $ 175,550 * FY Carryforward $ - C-77

134 STREETS PROGRAM Street Improvements HWY 17 LOS GATOS BLVD LOS GATOS- ALMADEN RD Name Utility Undergrounding Improvements Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will remove utilities from above ground poles and install them underground. This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive. Through the State of California s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve called Rule 20A funds, until such time, local jurisdictions identify an area for this project and begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making Los Gatos Boulevard a viable location. The Town s allocation of Rule 20A funds has grown to the point where there is now approximately $3.8M available for programming. These funds will never actually come to the Town, but rather PG&E will deliver the project with coordination from Town staff. In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project scope utilizing some or all of the Town funds as well. This will take full advantage of economies of scale through design and construction. The timeframe for PG&E to deliver Rule 20A projects is between seven and ten years. The project will be tracked in the five year CIP to continue to show it as a priority. Funds shown in FY will likely move to the fifth year of each subsequent five year plan until such time as PG&E conveys a schedule within the five year window. Operating Impacts There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $266,000 over the five year term of the project or 4% of the total project cost. costs are significantly lower on this project due to the efficiencies in the project size and a larger proportion of work that will be coordinated by PG&E. C-78

135 STREETS PROGRAM Street Improvements Components & Timeline Fall 2015 Design design & development Summer 2018 Construction construction Summer 2019 Completion completion UTILITY UNDERGROUNDING IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * UTILITY UNDERGROUNDING - Transfer from Facilities $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ 6,766,000 TOTAL SOURCE OF FUNDS $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ 6,766,000 USE OF FUNDS & Carryfwd * UTILITY UNDERGORUNDING Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses ,000 56,000 56,000 56,000 6,570,000 6,766,000 TOTAL GFAR $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ 6,766,000 TOTAL USE OF FUNDS $ - $ - $ 28,000 $ 56,000 $ 56,000 $ 56,000 $ 6,570,000 $ 6,766,000 * FY Carryforward $ - C-79

136 STREETS PROGRAM Street Improvements C-80

137 STREETS PROGRAM Bridge s POLLARD RD A HWY 85 QUITO RD WINCHESTER BLVD HWY 17 LOS GATOS BLVD LOS GATOS-SARATOGA RD N SANTA CRUZ AV HWY 17 LOS GATOS BLVD KENNEDY RD SHANNON RD BLOSSOM HILL RD E MAIN ST A PROJECT LOCATIONS Quito Road - Bridge Replacement C-81

138 STREETS PROGRAM Bridge s PROGRAM SECTION DIRECTORY 0801 Quito Road - Bridge Replacement C 84 PAGE C-82

139 STREETS PROGRAM Bridge s The Streets Program s Bridge s section contains Capital Improvement Program projects that repair, replace, or rehabilitate a deficient bridge structure as the primary scope of work. Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town s bridges, and relies upon grant programs for major bridge improvement projects. BRIDGE PROJECTS SUMMARY Expended Through & Carryfwd* ed Carryforward s 0801 Quito Road - Bridge Replacement $ 32,038 $ 299,681 $ - $ - $ - $ - $ 331,719 Bridge s $ 32,038 $ 299,681 $ - $ - $ - $ - $ 331,719 * FY Carryforward $299,681 C-83

140 QUITO RD STREETS PROGRAM Bridge s POLLARD RD HWY 85 Name Quito Road - Bridge Replacement Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project funds the Town s portion of the replacement cost for two bridges on Quito Road to improve roadway safety and provide adequate storm water flow capacity in the creek under the bridge. The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the common boundary line between the City of Saratoga and the Town of Los Gatos. San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD), while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town of Los Gatos. Both bridges are approximately ninety years old and have been classified structurally deficient under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year flood flows. In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the lead agency to oversee the design, environmental, right-of-way acquisition, and construction services for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and responsibilities for the project and the remaining 20% local match funding requirement. After further evaluation of the bridges, it was determined that Quito Road would require reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions and environmental reviews under both the State of California (Caltrans) and federal regulations. These changes have made it necessary to redesign this project, significantly increasing the estimated costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a result of the additional project costs, the local funding match from the City of Saratoga, the Town of Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the April 2012 schedule from the City of Saratoga, the construction of these bridges is anticipated to be completed by Operating Impacts Engineering staff time for coordination of this project with the City of Saratoga is incorporated into the FY Operating. Completion of this project will mitigate the potential costs of lawsuits from bridge failure and pre-empt the cost of replacing the bridge in an emergency situation. C-84

141 STREETS PROGRAM Bridge s Components & Timeline Jan Grant Funding The City of Saratoga obtained grant funding from the federal HBRR program Oct Cooperative Agreement Council approved a cooperative agreement with the City of Saratoga and SCVWD for the replacement of the two bridges May 2002 Preliminary Design City of Saratoga started preliminary design 2013 Right of way Right of way acquisition process is ongoing and environmental permitting is underway 2015 Final Design Design completed and project bidding by the City of Saratoga 2018 Completion Construction is anticipated to begin in 2015 and be completed by 2018 QUITO ROAD - BRIDGE REPLACEMENT SOURCE OF FUNDS & Carryfwd * GFAR $ 32,038 $ - $ 299,681 $ - $ - $ - $ - $ 331,719 TOTAL SOURCE OF FUNDS $ 32,038 $ - $ 299,681 $ - $ - $ - $ - $ 331,719 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 32, , ,719 TOTAL GFAR $ 32,038 $ - $ 299,681 $ - $ - $ - $ - $ 331,719 TOTAL USE OF FUNDS $ 32,038 $ - $ 299,681 $ - $ - $ - $ - $ 331,719 * FY Carryforward $ 299,681 C-85

142 STREETS PROGRAM Bridge s C-86

143 Parks Program

144

145 PROPOSED PARKS AND TRAILS PROGRAM PARK PROJECT DIRECTORY 3404 Blossom Hill Park Upgrades D Blossom Hill Park Restroom Rehabilitation D Oak Meadow Park Upgrades D Parks Playground Fibar D Plaza Park Improvements D Park Rehabilitation Bachman Park D Worcester Park Upgrades D Blossom Hill Park Little League Backstop D 20 TRAIL PROJECT DIRECTORY 4504 Open Space Trail Upgrades D Los Gatos Creek Trail Improvements at Charter Oaks D 28 D-1

146 PROPOSED PARKS AND TRAILS PROGRAM Park Improvement s D-2

147 PROPOSED PARKS AND TRAILS PROGRAM Park Improvement s HWY 85 KNOWLES WEDGEWOOD WINCHESTER BLVD LARK AV LOS GATOS BLVD HWY 17 LOS GATOS-ALMADEN RD LOS GATOS-SARATOGA RD F N SANTA CRUZ AV UNIVERSITY AV C HWY 17 LOS GATOS BLVD KENNEDY RD A, B, H SHANNON RD BLOSSOM HILL RD BELGATOS RD E E MAIN ST G "D" IS A TOWN-WIDE PROJECT A B C D E F G H PROJECT LOCATIONS Blossom Hill Park Upgrades Blossom Hill Park Restroom Rehabilitation Oak Meadow Park Upgrades Parks Playground Fibar Plaza Park Improvements Park Rehabilitation Bachman Park Worcester Park Upgrades Blossom Hill Park Little League Backstop D-3

148 PARKS & TRAILS PROGRAM Park Improvement s PROGRAM SECTION DIRECTORY PAGE 3404 Blossom Hill Park Upgrades D Blossom Hill Park Restroom Rehabilitation D Oak Meadow Park Upgrades D Parks Playground Fibar D Plaza Park Improvements D Park Rehabilitation Bachman Park D Worcester Park Upgrades D Blossom Hill Park Little League Backstop D 20 D-4

149 PARKS & TRAILS PROGRAM Park Improvement s The Parks Program s Park Improvement s section contains Capital Improvement Program projects that repair or improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and basketball or tennis court resurfacing; and park equipment or facility upgrades. The Park Improvement s section does not have ongoing programs; all projects are considered one-time projects. The exception to this is the Parks Fibar replacement project. Because of many years not completing this work, this program will require an ongoing five years of catchup to bring all playgrounds back up to standard, after which an every other year program should suffice. One-time park improvement projects are prioritized based on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. State park bond funds made available in 2000 and 2002 have funded many park projects in Los Gatos; however, these funds are not ongoing. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program. In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when available. PARK IMPROVEMENT PROJECTS SUMMARY Expended Through & Carryfwd* PARKS Carryforward s 3404 Blossom Hill Park Upgrades to OMP Park $ - $ 30,000 $ - $ - $ - $ - $ 30, Blossom Hill Park Restroom Building Upgrades - 40, , Oak Meadow Park Upgrades - 330, , Parks Playground Fibar 45,366 48,587 25,000 25,000 25,000 25, , Plaza Park Improvements - 37, , Park Rehabilitation - Bachman Park - 325, ,000 New s 4301 Worcester Park - 28, , Blossom Hill Park Little League Backstop - 50, ,000 Park Improvement s $ 45,366 $ 888,737 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 1,034,103 ed * FY Carryforward $358,857 Unfunded s Civic Center Irrigation System Replacement & Upgrade Turf Renovations, various parks Oak Meadow Park Fencing Upgrades Oak Meadow Park Turf Upgrades Oak Meadow Park Restroom Expansion La Rinconada Tennis Court Expansion Park Rehabilitation La Rinconada Park Park Rehabilitation Live Oak Manor Park Park Rehabilitation Blossom Hill Park D-5

150 PARKS & TRAILS PROGRAM Park Improvement s LOS GATOS BLVD BLOSSOM SHANNON RD HILL RD Blossom Hill Park KENNEDY RD Name Blossom Hill Park Upgrades Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background This project will install a new water meter and irrigation system on the Shannon Road side of the park and install landscape improvements throughout the park. This project is located at Blossom Hill Park, which is at Blossom Hill Road. Blossom Hill Park is one of the most heavily used parks in Town. In FY 2012/13, the Town completed the Blossom Hill Road Improvements (Cherry Blossom Lane/Camino del Cerro) project, in conjunction with the State s Safe Routes to School grant. This project included the installation of new sidewalk and bike pathways along Blossom Hill Road. As part of the project, frontage improvements to Blossom Hill Park were completed, which included a parking lot with enhanced sidewalk access points to the park. This project will install a new water meter and irrigation system near the Shannon Road parking lot. There is currently no existing water irrigation system near the parking lot to service the perimeter of the lot and the parking lot islands. Trees and other landscaping will also be installed as part of this project. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project will be included in the FY Operating. D-6

151 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Summer 2015 Design design & development Winter 2015 Bid Process bidding & contract award Winter 2016 Construction construction Summer 2016 Completion completion BLOSSOM HILL PARK UPGRADES SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 TOTAL SOURCE OF FUNDS $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 TOTAL USE OF FUNDS $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 * FY Carryforward $ 30,000 D-7

152 PARKS & TRAILS PROGRAM Park Improvement s Name Blossom Hill Park Restroom Rehabilitation Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background This project will restore exterior structural elements to the restroom building and dugouts. The project is located at Blossom Hill Park, which is at Blossom Hill Road. Blossom Hill Park is one of the most heavily used parks in the Town. With its lighted tennis courts and baseball field, the park is well used by local neighbors, as well as sports and community groups. In FY 2013/14, the Town completed restroom partition upgrades and accessibility modifications at Blossom Hill Park, Belgatos Park, Oak Meadow Park, and Balzar Field. During these improvements, some structural weaknesses have come to light. The restroom rehabilitation project at Blossom Hill Park will address the deteriorating state of the exterior support columns, replace the failed program storage entrance, replace the dugout roofs, and some replacement painting. Operating Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department s FY Operating. D-8

153 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Fall 2014 Design development Spring 2015 Bid process bidding & contract award Spring 2015 Construction construction Summer 2015 Completion completion BLOSSOM HILL PARK RESTROOM REHABILITATION SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 40,000 $ - $ - $ - $ - $ 40,000 TOTAL SOURCE OF FUNDS $ - $ - $ 40,000 $ - $ - $ - $ - $ 40,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 40,000 $ - $ - $ - $ - $ 40,000 TOTAL USE OF FUNDS $ - $ - $ 40,000 $ - $ - $ - $ - $ 40,000 * FY Carryforward $ 40,000 D-9

154 PARKS & TRAILS PROGRAM Park Improvement s Oak Meadow Park N SANTA CRUZ AV UNIVERSITY AV HWY 17 BLOSSOM HILL RD LOS GATOS BLVD Name Oak Meadow Park Upgrades** Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background This project will repair and replace the irrigation system, installs new sod, and a new section of concrete pathway at Oak Meadow Park. The project is located at Oak Meadow Park, which is at 233 Blossom Hill Road. Oak Meadow park is the most highly utilized park in Los Gatos. Due to its location, size and wide range of recreational opportunities, it is utilized by many individuals and organized groups. There have been numerous improvement projects at Oak Meadow Park over the past several years in an effort to enhance the park s aesthetics and improve its usability. The improvements have included construction of an asphalt pathway around the turf area, sidewalk, parking lot repairs, and renovations of picnic areas #1 and #2. Because of heavy usage, the aging infrastructure of this park needs to be evaluated and improved. Continuing with the improvements, this project will replace an aging turf irrigation system to include the replacement of the existing turf area, in addition to adding landscape in the parking lot median islands. Additionally, construction of a nonporous surface for events at the park s gazebo, updates to the picnic areas, additional landscape related improvements and a new entrance ticket booth should also be considered. An overall design for these improvements will take place in Fall Based on the results of this design and costs associated with them, a phased approach for improvements will be recommended and considered. The budget for this project is a preliminary estimate only. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project will be included in the department s FY Operating. D-10

155 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Fall 2015 Design design through community outreach process Winter 2016 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion OAK MEADOW PARK UPGRADES SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 330,000 $ - $ - $ - $ - $ 300,000 TOTAL GFAR $ - $ - $ 330,000 $ - $ - $ - $ - $ 300,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 330,000 $ - $ - $ - $ - $ 330,000 TOTAL USE OF FUNDS $ - $ - $ 330,000 $ - $ - $ - $ - $ 330,000 * FY Carryforward $ 30,000 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. D-11

156 PARKS & TRAILS PROGRAM Park Improvement s TOWN-WIDE Name Parks Playground Fibar Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background This project will replace fibar material at all Town playgrounds. This project will be completed at various parks in Los Gatos. A number of Town parks have playground structures that are heavily used by children and their families. Playground safety codes require that the fibar material be spread under and around playground structures to prevent injury to children. Fibar replacement is required when the material is below a specific depth near the playground structure. Fibar is a wood product that degrades over time based on foot traffic and weather conditions. This material should be replaced on a regular, as needed basis. This project replaces fibar materials at multiple Town playgrounds. This is an ongoing CIP project to improve the safety of the Town s playgrounds. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. D-12

157 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Summer 2015 Design development Summer 2015 Bid Process bidding & contract award Summer 2015 Construction construction Summer 2015 Completion completion PARKS PLAYGROUND FIBAR PROJECT SOURCE OF FUNDS & Carryfwd * GFAR $ 42,350 $ 3,016 $ 48,587 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 193,953 TOTAL SOURCE OF FUNDS $ 42,350 $ 3,016 $ 48,587 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 193,953 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 42,350 3,016 48,587 25,000 25,000 25,000 25, ,953 TOTAL GFAR $ 42,350 $ 3,016 $ 48,587 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 193,953 TOTAL USE OF FUNDS $ 42,350 $ 3,016 $ 48,587 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 193,953 * FY Carryforward $ 23,587 D-13

158 PARKS & TRAILS PROGRAM Park Improvement s N SANTA CRUZ AV UNIVERSITY AV HWY 17 E MAIN ST Name Plaza Park Improvements Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background This project will renovate the turf at Plaza Park. The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue. Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of community events, such as Jazz on the Plazz and the Farmer s Market. Because of the amount of high foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and soil. New soil will be added to the area to enhance root growth and to re-grade the ground to mitigate standing water issues. Additionally, along with the installation of new turf grass, minor changes to the irrigation system will be completed to maximize water coverage. The last time the turf was replaced was approximately 7 years ago. This project may be delayed further dependent on drought conditions and restrictions implemented by the State of California. The project will be completed during a period when there is the least impact on scheduled downtown events. Operating Impacts This project will use staff time for the construction inspection and management. The staff time for this project will be included in the department s FY Operating. D-14

159 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Fall 2016 Bid process bidding & contract award Spring 2017 Construction construction Spring 2017 Completion completion PARK PLAZA IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 37,000 $ - $ - $ - $ - $ 37,000 TOTAL SOURCE OF FUNDS $ - $ - $ 37,000 $ - $ - $ - $ - $ 37,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 37,000 $ - $ - $ - $ - $ 37,000 TOTAL USE OF FUNDS $ - $ - $ 37,000 $ - $ - $ - $ - $ 37,000 * FY Carryforward $ 37,000 D-15

160 PARKS & TRAILS PROGRAM Park Improvement s W MAIN ST HWY 9 N SANTA CRUZ AV UNIVERSITY AV HWY 17 Name Park Rehabilitation - Bachman Park Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background This project will make improvements to the park pathway and lighting system. The project is located at Bachman Park, bordered by Bachman, Belmont, and Nicholson Avenues. Bachman Park is a small 3.6 acre neighborhood park close to downtown Los Gatos that is bordered by Bachman, Belmont and Nicholson Avenues. The park features a basketball court on the southwest side of the park, playground equipment, as well as a large lawn area for recreational use. Over the last several years, the basketball court was resurfaced, the playground equipment was retrofitted to be in compliance with consumer quality guidelines, and the turf irrigation system was replaced. Other major park infrastructure improvements have not been made to this park in many years due to limited funding. This project will make improvements to the asphalt pathway as well as the park s pathway lighting. The lighting in this particular park is outdated and will be replaced with more energy efficient lighting fixtures. The improvements will be scheduled in phases to minimize the impact on park users. Operating Impacts This project will use staff time for the construction inspection and management. The staff time for this project will be included in the department s FY Operating. D-16

161 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Fall 2015 Design design through community outreach process Winter 2016 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion PARK REHABILITATION - BACHMAN PARK SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 325,000 $ - $ - $ - $ - $ 325,000 TOTAL SOURCE OF FUNDS $ - $ - $ 325,000 $ - $ - $ - $ - $ 325,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 325,000 $ - $ - $ - $ - $ 325,000 TOTAL USE OF FUNDS $ - $ - $ 325,000 $ - $ - $ - $ - $ 325,000 * FY Carryforward $ 225,000 D-17

162 PARKS & TRAILS PROGRAM Park Improvement s UNIVERSITY AV HWY 17 HWY 9 LOS GATOS BLVD SHANNON RD KENNEDY RD E MAIN ST Name Worcester Park Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background Operating Impacts This project will make various safety and maintenance improvements to Worcester Park. This project is located at Worcester Park, which is on Worcester Loop. Worcester Park has received minimal capital maintenance repairs due to limited funding for park projects. Sections of the existing pathway through the park are in need of repair as they present a hazard and safety concern. Additionally, fences and some park equipment, such as benches and trash receptacles need to be replaced. There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $3,150 or approximately 11% of the total project cost. D-18

163 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Summer 2015 Design design & development Summer 2015 Bid process bidding & contract award Fall 2015 Construction construction Fall 2015 Completion completion WORCHESTER PARK SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 28,150 $ - $ - $ - $ - $ 28,150 TOTAL SOURCE OF FUNDS $ - $ - $ 28,150 $ - $ - $ - $ - $ 28,150 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,150 TOTAL GFAR $ - $ - $ 28,150 $ - $ - $ - $ - $ 28,150 TOTAL USE OF FUNDS $ - $ - $ 28,150 $ - $ - $ - $ - $ 28,150 * FY Carryforward $ - **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. D-19

164 PARKS & TRAILS PROGRAM Park Improvement s Name Blossom Hill Park Little League Backstop** Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background Operating Impacts This project will replace the outdated backstop at the Blossom Hill Park baseball field. This project is located at Blossom Hill Park, Blossom Hill Road. The existing backstop at Blossom Hill Park was installed several decades ago, and does not meet the current safety standards for use. This park is used heavily during the spring and summer months by the Los Gatos Little League for baseball practice, games and tournaments. The Los Gatos Little League has offered to match the Town funds to replace the backstop, up to $25,000. The match funding was approved by the Los Gatos Little League Board in March There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $6,000 or 12% of the total project cost. D-20

165 PARKS & TRAILS PROGRAM Park Improvement s Components & Timeline Summer 2015 Design design and development Fall 2015 Bid process bidding & contract award Winter 2016 Construction construction Winter 2016 Completion completion BLOSSOM HILL PARK - LITTLE LEAGUE BACKSTOP SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 Leattle League Contribution , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 TOTAL USE OF FUNDS $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 * FY Carryforward $ - **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. D-21

166 PARKS & TRAILS PROGRAM Park Improvement s D-22

167 PARKS & TRAILS PROGRAM Trail Improvement s HWY 85 KNOWLES WEDGEWOOD WINCHESTER BLVD B LARK AV LOS GATOS BLVD HWY 17 LOS GATOS-ALMADEN RD LOS GATOS-SARATOGA RD N SANTA CRUZ AV UNIVERSITY AV HWY 17 LOS GATOS BLVD KENNEDY RD SHANNON RD BLOSSOM HILL RD E MAIN ST "A" IS A TOWN-WIDE PROJECT A B PROJECT LOCATIONS Open Space Trail Upgrades Los Gatos Creek Trail Improvements at Charter Oaks D-23

168 PARKS & TRAILS PROGRAM Trail Improvement s PROGRAM SECTION DIRECTORY PAGE 4504 Open Space Trail Upgrades D Los Gatos Creek Trail Improvements at Charter Oaks D 28 D-24

169 PARKS & TRAILS PROGRAM Trail Improvement s The Parks Program s Trail Improvement s section contains Capital Improvement Program projects that construct, repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway construction or resurfacing. The Parks Program section does not have ongoing programs; all projects are considered one-time identified body of work projects. The exception to this is the Parks Fibar replacement project. Because of many years not completing this work, this program will require an ongoing five years of catchup to bring all playgrounds back up to standard, after which an every other year program should suffice. One-time park improvement projects are prioritized based on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Park operating program budget; however, tax receipts are limited to approximately $11,000 per year, not sufficient for a capital program. In addition to GFAR funding, grants, in-lieu fees, CDBG funds and donations are pursued and utilized for trail improvements when available. TRAIL IMPROVEMENT PROJECTS SUMMARY Expended Through & Carryfwd* Carryforward s 4504 Open Space Trail Upgrades $ - $ 250,000 $ - $ - $ - $ - $ 250,000 New s 4506 Los Gatos Creek Trail Improvements at Charter Oaks - 30, ,000 Trail Improvement s $ - $ 280,000 $ - $ - $ - $ - $ 280,000 ed * FY Carryforward $250,000 Unfunded s Los Gatos Creek Trail Resurfacing ` D-25

170 PARKS & TRAILS PROGRAM Trail Improvement s TOWN-WIDE Name Open Space Trail Upgrades Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background Operating Impacts This project will repair and replace old damaged retaining walls, fences, and embankments along the trails in the Town s open spaces. This project is located at Santa Rosa Open Space, Heinz Open Space and Belgatos Park. The Town has a number of open space preserves that are under its jurisdiction. There are several public trail networks that traverse the open space preserves in the hillsides. The aging process has deteriorated a number of retaining walls and embankments along some trail sections. Without proper repair and replacement, the possibility of failure of the trails will increase greatly. This project will repair and replace several retaining walls that are supporting the trails and their embankments. In addition, this project will improve the drainage system around the retaining walls to prevent further erosion of the trails. This project will use staff time for construction inspection and management. The staff time for this project is included in the department s FY Operating. D-26

171 PARKS & TRAILS PROGRAM Trail Improvement s Components & Timeline Summer 2015 Design design & development Fall 2016 Bid Process bidding & contract award Winter 2016 Construction construction Spring 2016 Completion completion OPEN SPACE TRAIL UPGRADES SOURCE OF FUNDS & Carryfwd * GFAR Open Space Reserve Funds $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 TOTAL SOURCE OF FUNDS $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 TOTAL USE OF FUNDS $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 * FY Carryforward $ 250,000 D-27

172 PARKS & TRAILS PROGRAM Trail Improvement s KNOWLES WINCHESTER BLVD LARK AV HWY 17 HWY 85 LOS GATOS BLVD Name Los Gatos Creek Trail Park Improvements at Charter Oaks** Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background This project will provide the initial design for raising the trail height on the Los Gatos Creek Trail near Charter Oaks Drive. This project is located on the Los Gatos Creek Trail adjacent to Charter Oaks Drive. The existing trail at this location is lower than grade and floods during rainy seasons, causing safety issues for residents and trail users. When heavy rains hit, this portion of the trail is often closed. The design will allow for the development of a plan to make future construction improvements to this section of the trail. Furthermore, a completed design plan for this stretch of trail will make it a more viable shovel ready project for grant opportunities in the future. Operating Impacts There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $3,500 or approximately 12% of the total project cost. D-28

173 PARKS & TRAILS PROGRAM Trail Improvement s Components & Timeline Spring 2016 Design design & development LOS GATOS CREEK TRAIL IMPROVEMENT AT CHARTER OAKS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 TOTAL SOURCE OF FUNDS $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 TOTAL USE OF FUNDS $ - $ - $ 30,000 $ - $ - $ - $ - $ 30,000 * FY Carryforward $ - **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. D-29

174 PARKS & TRAILS PROGRAM Trail Improvement s D-30

175 Public Facilities Program

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177 PUBLIC FACILITIES DIRECTORY TOWN INFRASTRUCTURE PROJECT DIRECTORY 2002 Town Beautification E Old Library Re-use E HVAC Upgrades Old Library E Building Replacement at Corporation Yard E Civic Center Building Energy Efficiency Measures E Town Digital Aerial Photograph/Topographic Map E Fuel System Enhancements E Former Library Building Roof Improvements E Civic Center Improvements E Energy Efficiency Upgrades - Town-wide E 24 EQUIPMENT PROJECT DIRECTORY 6101 Information System Upgrade E Audio / Video System Upgrade E Town-Wide Document Imaging E Tiburon CAD/RMS Upgrade E Engineering Document Archiving E Police Interoperability Radio - Equipment E PPW Interoperability Radio - Equipment E Silicon Valley Interoperability (SVRIP) - Service E 44 E -1

178 E- 2 PUBLIC FACILITIES PROGRAM

179 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s HWY 85 KNOWLES WEDGEWOOD WINCHESTER BLVD LARK AV LOS GATOS BLVD HWY 17 LOS GATOS-ALMADEN RD LOS GATOS-SARATOGA RD N SANTA CRUZ AV UNIVERSITY AV D, G HWY 17 LOS GATOS BLVD KENNEDY RD SHANNON RD BLOSSOM HILL RD B, C, E H, I E MAIN ST A, F AND J ARE TOWN-WIDE PROJECTS A B C D E F G H I J PROJECT LOCATIONS Town Beautification Old Library Re-use HVAC Upgrades Old Library Building Replacement at Corporation Yard Civic Center Building Energy Efficiency Measures Town Digital Aerial Photograph/topographic Map Fuel System Enhancements Former Library Building Roof Improvements Civic Center Improvements Energy Efficiency Upgrades - Town-wide E- 3

180 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s PROGRAM SECTION DIRECTORY PAGE 2002 Town Beautification E Old Library Re-use E HVAC Upgrades-Old Library E Building Replacement at Corporation Yard E Civic Center Building Energy Efficiency Measures E Town Digital Aerial Photograph/Topographic Map E Fuel System Enhancements E Former Library Building Roof Improvements E Civic Center Improvements E Energy Efficiency Upgrades - Town-wide E 24 E- 4

181 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s The Town Infrastructure & Facilities s section contains Capital Improvement Program projects that maintain or improve the Town s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and associated structures, and the following buildings leased to other agencies: Tait and Forbes Mill Museums, the Los Gatos- Saratoga Community Education and Recreation headquarters building, and the Adult Recreation Center (formerly the Neighborhood Center). Town Infrastructure and Facilities s are prioritized in consideration of the user needs, federal and state mandates, federal and state grant restrictions, and local community standards. The Community Development Department assumes responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The Parks & Public Works Department assumes responsibility for project design, planning, and construction. This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources, project costs, and community needs. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town s public facilities; however, grants, CDBG funds, and donations are pursued and utilized when available. TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY Expended Through & Carryfwd* ed Carryforward s 2002 Town Beautification s $ 87,593 $ 10,160 $ - $ - $ - $ - $ 97, Old Library Re-use 892,509 8, , HVAC Upgrades - Old Library 783,889 38, , Building Replacement at Corporation Yard - 420, , Civic Center Energy Assessment - 25, , Town Digital Aerial Photo/Topographic Map - 130, , Fuel System Enhancement - 75, , Former Library Roof Improvements - 90, ,000 New s 2111 Civic Center Improvements - 150, , Energy Efficiency Upgrades - Town-wide ,000 25,000 25,000-75,000 Infrastructure / Facility s $ 1,763,991 $ 947,708 $ 25,000 $ 25,000 $ 25,000 $ - $ 2,786,699 FY Carryforward $232,708 Unfunded s Downtown gateways Deferred maintenance at Town-owned, leased properties Lighting system improvements throughout town Deferred improvements to Town-owned properties E- 5

182 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s TOWN-WIDE Name Town Beautification s Number Department Town Manager Manager Economic Vitality Coordinator: Monica Renn Description Location Background This project funds Town-wide beautification projects on an annual, as-needed basis. size and locations vary, depending upon the individual project. The Town Beautification Program was established to provide improvements to enhance the Town s beauty, particularly along public streets, sidewalks, and other Town property. Past projects include the banner program along major arterial roadways, including Los Gatos Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades to the Town green garbage receptacles (located alongside Town roadways). Other projects include replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in downtown street medians, and upgrading landscape medians on Los Gatos Boulevard. Per the Council Strategic Goals, the newsrack ordinance was amended to address safety and design concerns expressed by the general public and Central Business District (Downtown) business owners. The amendments focus on existing news rack placement and design requirements for the Historic District, which is part of the Central Business District and replacement news racks that meet these amendments were installed in FY 2011/12. The remaining Downtown Beautification funds will be carried over to FY and may be combined with other funding sources to support future projects. In the meantime, the remaining funds will serve as contingency funds for general maintenance and equipment replacement of existing Downtown Beautification project components. Operating Impacts Staff time for oversight of planned beautification projects is included in the FY Operating on an ongoing basis. E- 6

183 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline To be determined TOWN BEAUTIFICATION PROJECTS SOURCE OF FUNDS & Carryfwd * GFAR $ 87,593 $ - $ 10,160 $ - $ - $ - $ - $ 97,753 TOTAL SOURCE OF FUNDS $ 87,593 $ - $ 10,160 $ - $ - $ - $ - $ 97,753 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 87,593-10, ,753 TOTAL GFAR $ 87,593 $ - $ 10,160 $ - $ - $ - $ - $ 97,753 TOTAL USE OF FUNDS $ 87,593 $ - $ 10,160 $ - $ - $ - $ - $ 97,753 * FY Carryforward $ 10,160 E- 7

184 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name Old Library Re-use Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background This project will renovate the old Library building by replacing the elevator, upgrading restrooms to meet public access infrastructure improvements compliance, and other tenant improvements. This project is located at the old Library, which is at 110 East Main Street. The old Library building was constructed nearly 50 years ago and there have not been any major infrastructure improvements to this building since then. For the past few years, this building has been vacant after the construction of the new Library. Town Council approved the use of this facility by the Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to the new tenants occupying this space so that the building can be in code compliance. This project will perform building improvements that include replacement of the elevator and renovations to the restroom facilities to meet current code requirements. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the FY Operating. E- 8

185 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Spring 2014 Design design & development Summer 2014 Bidding Process bidding & contract award Fall 2014 Construction construction Summer 2015 Completion completion OLD LIBRARY RE-USE PROJECT SOURCE OF FUNDS & Carryfwd * GFAR Transfer from Facilities $ - $ 311,039 $ - $ - $ - $ - $ - $ 311,039 GFAR - 581,470 8, ,023 TOTAL SOURCE OF FUNDS $ - $ 892,509 $ 8,553 $ - $ - $ - $ - $ 901,062 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses - 892,509 8, ,062 TOTAL GFAR $ - $ 892,509 $ 8,553 $ - $ - $ - $ - $ 901,062 TOTAL USE OF FUNDS $ - $ 892,509 $ 8,553 $ - $ - $ - $ - $ 901,062 * FY Carryforward $ 8,553 E- 9

186 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name HVAC Upgrades Old Library Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background This project will renovate the old Library building by replacing the HVAC system. This project is located at the old Library, which is at 110 East Main Street. The old Library building was constructed nearly 50 years ago and there have not been any major infrastructure improvements to this building since then. For the past few years, this building has been vacant after the construction of the new Library. The Town Council approved the use of this facility by the Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to the new tenants occupying this space so that the building can be in code compliance. This project will replace the HVAC system in the building to address heating and cooling issues. Operating Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the FY Operating. E- 10

187 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Spring 2014 Design design & development Summer 2014 Bidding Process bidding & contract award Fall 2014 Construction construction Summer 2015 Completion completion HVAC UPGRADES - OLD LIBRARY SOURCE OF FUNDS & Carryfwd * GFAR Transfer from Facilities $ 179,505 $ 604,384 $ 38,995 $ - $ - $ - $ - $ 822,884 TOTAL SOURCE OF FUNDS $ 179,505 $ 604,384 $ 38,995 $ - $ - $ - $ - $ 822,884 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 179, ,384 38, ,884 TOTAL GFAR $ 179,505 $ 604,384 $ 38,995 $ - $ - $ - $ - $ 822,884 TOTAL USE OF FUNDS $ 179,505 $ 604,384 $ 38,995 $ - $ - $ - $ - $ 822,884 * FY Carryforward $ 38,995 E- 11

188 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name Building Replacement at Corporation Yard** Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background Operating Impacts This project will replace an old building at the Parks and Public Works Department (PPW) Corporation Yard that is used for office space and evidence storage. This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue. The maintenance lead staff has been using a small portable building located at the north side of the PPW Corporation Yard for their office facility. This building has deteriorated over the years and is becoming more difficult to maintain because of its aging infrastructure. The existing building has several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and lacks a restroom facility in the building. This building is also used partially by the Police Department as their evidence storage facility. Evidence must be stored and kept at a certain room temperature, which requires an updated HVAC system. This project will replace the existing building and configure an effective layout in the new building for both office and storage space uses. This project will use staff time for construction inspection and management. The staff time for this project will be included in the FY Operating. E- 12

189 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Summer 2015 Design design & development Fall 2015 Bid Process bidding & contract award Summer 2016 Construction construction Fall 2016 Completion completion BUILDING REPLACEMENT AT CORPORATION YARD SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 200,000 $ - $ - $ - $ - $ 200,000 Transfer from Facilities , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 420,000 $ - $ - $ - $ - $ 420,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 420,000 $ - $ - $ - $ - $ 420,000 TOTAL USE OF FUNDS $ - $ - $ 420,000 $ - $ - $ - $ - $ 420,000 * FY Carryforward $ 20,000 **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. E- 13

190 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name Civic Center Building Energy Efficiency Measures Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background This project will identify energy reduction measures to reduce overall utility costs. This project is located at the Civic Center, which is at 110 E. Main Street. The Civic Center was designed and built about 50 years ago and lacks the energy efficient design needed to keep energy costs down. With single pane windows, insulation deficiencies, and mechanical system limitations, the need for system modifications to reduce energy waste is crucial to save operating costs. For example, since the current mechanical system cannot manage multiple zones and only operates either on or off, the system must run 24/7 to accommodate police operations in the Civic Center building, which is causing high energy costs. This project consists of an energy efficiency study to evaluate the overall mechanical system at the Civic Center, identify a plan to allow operation of the system in separate zones, and control those zones separately as operating schedules dictate. This is expected to reduce energy usage by at least 20% given the mechanical equipment operation is the largest portion of the electricity and gas usage. The project plan, recommended as a result of this study, will be evaluated in relation to the ongoing savings they create and the ability to recover costs within a short payback period. Operating Impacts This project will use staff time for design and management. The staff time for this project will be included in the FY Operating. E- 14

191 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Summer 2014 Design Development Summer 2014 Bid process bidding & contract award Winter 2014 Construction construction Fall 2015 Completion completion CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 TOTAL SOURCE OF FUNDS $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 TOTAL USE OF FUNDS $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 * FY Carryforward $ 25,000 E- 15

192 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s TOWN-WIDE Name Town Digital Aerial Photograph/ Topographic Map Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will obtain a new digital aerial photography and topography map for the Town. This project is located Town-wide. In 2002, the Town undertook a project to obtain accurate digital maps for the community. Since then, the Town has completed many development and improvement projects. It is time to update the Town map to reflect these new projects so that is accurate. Various Town departments use these maps as a resource, such as staff from the Parks and Public Works, Community Development, and Police Departments. The Community Development Department, for example, uses this map when designing a new development project. The Parks and Public Works Department staff uses this map to determine property lines and infrastructure areas for construction projects. Police Department staff uses these maps for visual access to sites and for other public safety needs. This project will use staff time for design and management. The staff time for this project will be included in the FY Operating. E- 16

193 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Summer 2014 Design development Spring 2015 Bid process bidding & contract award Summer 2015 Construction construction Fall 2015 Completion completion TOWN DIGITAL AERIAL PHOTOGRAPH / TOPOGRAPHIC MAP SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 88,000 $ - $ - $ - $ - $ 88,000 TRAFFIC MITIGATION , ,000 TOTAL SOURCE OF FUNDS $ - $ - $ 130,000 $ - $ - $ - $ - $ 130,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services , ,000 Construction Expenses TOTAL GFAR $ - $ - $ 42,000 $ - $ - $ - $ - $ 42,000 TRAFFIC MITIGATION Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , TOTAL TRAFFIC MITIGATION $ - $ - $ 130,000 $ - $ - $ - $ - $ - TOTAL USE OF FUNDS $ - $ - $ 172,000 $ - $ - $ - $ - $ 42,000 * FY Carryforward $ 172,000 E- 17

194 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name Fuel System Enhancements Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background This project will enhance and replace the existing fuel system to a new modern system. This project is located at the Corporation Yard, 41 Miles Avenue. The existing fuel system technology in place is outdated and not efficient Staff uses chip key technology to track user s identification and mileage for each vehicle used manually. This has led to some issues with tracking and logging vehicle use data accurately. If the data is not manually inputted properly, the data usage information is incorrect. This data is used to track vehicle usage as well as fuel data use. The new technology system will automatically track this data via a transmittal device that is inside each vehicle. The data will be tracked and transmitted wirelessly. This data will be sent to a database system that staff can manage and administer electronically. This new fuel replacement system will minimize the number of data errors, and allow staff to better manage vehicle and fleet operations more efficiently. Operating Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department s FY Operating. E- 18

195 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Fall 2015 Design development Winter 2016 Bid process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion FUEL SYSTEM ENHANCEMENTS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 TOTAL SOURCE OF FUNDS $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 TOTAL USE OF FUNDS $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 * FY Carryforward $ - E- 19

196 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name Former Library Building Roof Improvements Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background This project will replace the roofing over the former library at the Civic Center. The project is located at the Civic Center, which is at 110 East Main Street. The Civic Center has undergone several significant repair projects in recent years, including plaza deck repairs, HVAC modifications, and roofing projects in 2002 over the Town Manager s Office and Police departments. For the past few years, the former library wing has been vacant. Currently, the wing is undergoing a reconfiguration to house the Los Gatos Museum and the Friends of the Library. The roofing membrane over this section of the Civic Center is at least 25 years old and has reached the end of its serviceable life. This project will replace the roofing over the former library, thereby completing all roofing replacements at the Civic Center. Operating Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department s FY Operating. E- 20

197 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Summer 2015 Design development Winter 2015 Bid process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion FORMER LIBRARY BUILDING ROOF IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 90,000 $ - $ - $ - $ - $ 90,000 TOTAL SOURCE OF FUNDS $ - $ - $ 90,000 $ - $ - $ - $ - $ 90,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment , ,000 Site Acquisition & Preparation Consultant Services Construction Expenses TOTAL GFAR $ - $ - $ 90,000 $ - $ - $ - $ - $ 90,000 TOTAL USE OF FUNDS $ - $ - $ 90,000 $ - $ - $ - $ - $ 90,000 * FY Carryforward $ - E- 21

198 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Name Civic Center Improvements** Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background Operating Impacts This project will make various improvements to the existing building infrastructure at the Civic Center. The project is located at the Civic Center, which is at 110 East Main Street. The Civic Center was designed and built about 50 years ago and the aging building infrastructure needs various improvements. Improvements include space re-configuration, installation of back-flow preventers, and other building improvements to maintain the space and efficient use of the existing structure. There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $8,750 or approximately 10% of the total project cost. E- 22

199 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Summer 2015 Design design & development Winter 2015 Bid Process bidding & contract award Spring 2016 Construction construction Summer 2016 Completion completion CIVIC CENTER IMPROVEMENTS SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL SOURCE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL USE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 * FY Carryforward $ - **This project was presented to Council as part of the Capital Improvement Program. The actual funding for this project is being held pending resolution of funding needs for the Almond Grove Street Reconstruction project. Should the funds necessary to complete this project be re-allocated to the Almond Grove Street Reconstruction project, this project will be reprioritized for completion in future budget years. E- 23

200 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s TOWN-WIDE Name Energy Efficiency Upgrades Town-wide Number Department Parks & Public Works Manager Facilities Manager: Jim Harbin Description Location Background This project will perform various energy efficiency upgrades throughout Town owned facilities. This project location is Town-wide. This project will complete various improvements in Town owned facilities, which will improve energy efficiency, resulting in cost savings over the long term. Once these improvements are completed, it can lead to an average 7 year payback on utility and operating expenses. Many of the existing fixtures and equipment throughout Town owned facilities are outdated. Although these items are functional, they are not the most energy efficient option at the current time. These funds are a placeholder for future work. After an energy efficiency audit has occurred, these funds will be used to make improvements at Town owned buildings. Some locations may include the Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various improvements will include low flow water fixtures, light motion sensors, and energy efficient equipment. Operating Impacts There will be no operating budget impact as a result of this project. delivery costs for this project are included in the CIP project s total cost. delivery costs are estimated at $3,000 or 2% of the total project cost. E- 24

201 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s Components & Timeline Summer 2016 Design design & development Fall 2016 Bid Process bidding & contract award Winter 2017 Construction construction Spring 2017 Completion completion ENERGY EFFICIENCY - TOWN WIDE SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ - $ 25,000 $ 25,000 $ 25,000 $ - $ 75,000 TOTAL SOURCE OF FUNDS $ - $ - $ - $ 25,000 $ 25,000 $ 25,000 $ - $ 75,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses ,000 25,000 25,000-75,000 TOTAL GFAR $ - $ - $ - $ 25,000 $ 25,000 $ 25,000 $ - $ 75,000 TOTAL USE OF FUNDS $ - $ - $ - $ 25,000 $ 25,000 $ 25,000 $ - $ 75,000 * FY Carryforward $ - E- 25

202 PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities s E- 26

203 PUBLIC FACILITIES PROGRAM Equipment s HWY 85 KNOWLES WEDGEWOOD WINCHESTER BLVD LARK AV LOS GATOS BLVD HWY 17 LOS GATOS-ALMADEN RD LOS GATOS-SARATOGA RD N SANTA CRUZ AV UNIVERSITY AV E, G HWY 17 LOS GATOS BLVD KENNEDY RD SHANNON RD BLOSSOM HILL RD A, B, C, D, F, H E MAIN ST A B C D E F G H PROJECT LOCATIONS Information System Upgrade Audio / Video System Upgrade Town-Wide Document Imaging Tiburon CAD/RMS Upgrade Engineering Document Archiving Police Interoperability Radio PPW Interoperability Radio Silicon Valley Interoperability (SVRIP) Service E - 27

204 PUBLIC FACILITIES PROGRAM Equipment s PROGRAM SECTION DIRECTORY PAGE 6101 Information System Upgrade E Audio / Video System Upgrade E Town-Wide Document Imaging E Tiburon CAD/RMS Upgrade E Engineering Document Archiving E Police Interoperability Radio E PPW Interoperability Radio E Silicon Valley Interoperability (SVRIP) Service E 44 E - 28

205 PUBLIC FACILITIES PROGRAM Equipment s The Equipment s section contains Capital Improvement Program projects that provide new equipment; or replace, improve, or upgrade existing Town equipment. This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time equipment capital improvement projects are prioritized based on service level considerations, available funding sources, project costs, and community impacts. Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing equipment; however, grants are pursued and utilized when available. EQUIPMENT PROJECTS SUMMARY Expended Through & Carryfwd* ed Carryforward s 6101 Information System Upgrade $ 400,615 $ 74,385 $ - $ - $ - $ - $ 475, Town-Wide Document Imaging 193,225 21, , Audio / Video System Upgrade 52,440 58, , Tiburon CAD / RMS Upgrade 28,000 42, , PPW Interoperability Radio - 150, , Engineering Document Archiving - 40,000 20, , Police Interoperability Radio - 150, ,000 New s 6305 Silicon Valley Interoperability (SVRIP) Service Fee - 152, , , ,628 Equipment s $ 674,281 $ 689,196 $ 172,876 $ 152,876 $ - $ - $ 1,689,228 FY Carryforward $516,320 E - 29

206 PUBLIC FACILITIES PROGRAM Equipment s Name Information System Upgrade Number Department Finance Manager Finance Manager : Jennifer Callaway Description Location Background Operating Impacts This project upgrades the Town s existing financial/human resources information database, enhancing its reporting system and providing future web-based online services. This project will be coordinated with the upgrade of the Town s existing permit tracking system. The project will enhance the information systems used by the Finance, Human Resources, and Building Departments. Purchased computer hardware will be located in the MIS Department, 110 E. Main Street. In FY 2008/09, staff completed a significant portion of a multi-year financial information system upgrade. This project involved the conversion of General Ledgers, Payroll,, and Human Resources modules, followed by the implementation of the Cashiering and Business License modules. Planned for FY is the final completion of the fixed asset module and continuation of electronic commerce, including online permitting and business license applications. The remaining project balance is estimated to be $74,385. It is anticipated that the maintenance costs for the Finance/Human Resources information system would be approximately $37,000 annually, which has been incorporated into the FY Operating. E - 30

207 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline Fall 2015 Spring 2016 System Implementation System Implementation Develop and test fixed assets and electronic commerce functions. Implementation of electronic commerce, including applicable online permits and business license applications. INFORMATION SYSTEM UPGRADE SOURCE OF FUNDS & Carryfwd * GFAR Transfer from MIS $ 391,831 $ 8,784 $ 74,385 $ - $ - $ - $ - $ 475,000 TOTAL SOURCE OF FUNDS $ 391,831 $ 8,784 $ 74,385 $ - $ - $ - $ - $ 475,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services 391,831 8,784 74, ,000 Construction Expenses TOTAL GFAR $ 391,831 $ 8,784 $ 74,385 $ - $ - $ - $ - $ 475,000 TOTAL USE OF FUNDS $ 391,831 $ 8,784 $ 74,385 $ - $ - $ - $ - $ 475,000 * FY Carryforward $ 74,385 E - 31

208 PUBLIC FACILITIES PROGRAM Equipment s Name Audio / Video System Upgrade Number Department Town Manager Manager MIS Manager: Chris Gjerde Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual, and other applicable equipment used for televised and non-televised public meetings. Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E. Main Street, and involves various electronic equipment required to cablecast public meetings and make presentations. Background In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to ensure quality presentations. The maintenance of the video production equipment is now the responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by local cable operators for this purpose. The remaining funds in this project will be used to replace and/or upgrade the Town s A/V equipment in the Council Chambers, as needed. Staff will also explore the availability of additional audio/visual meeting management enhancements. This Audio/Video System Upgrade project is funded in the GFAR Fund. Operating Impacts It is unknown at this time which replacements or upgrades will be required during FY. Staff oversight of this project will be included in the FY Operating. E - 32

209 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline FY 15/16 Monitoring As needed. AUDIO / VIDEO SYSTEM UPGRADE SOURCE OF FUNDS & Carryfwd * GFAR $ 52,440 $ - $ 58,160 $ - $ - $ - $ - $ 110,600 TOTAL SOURCE OF FUNDS $ 52,440 $ - $ 58,160 $ - $ - $ - $ - $ 110,600 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment 52,440-58, ,600 Site Acquisition & Preparation Consultant Services Construction Expenses TOTAL GFAR $ 52,440 $ - $ 58,160 $ - $ - $ - $ - $ 110,600 TOTAL USE OF FUNDS $ 52,440 $ - $ 58,160 $ - $ - $ - $ - $ 110,600 * FY Carryforward $ 58,160 E - 33

210 PUBLIC FACILITIES PROGRAM Equipment s Name Town-Wide Document Imaging Number Department Community Development/Police Manager Assistant Planning Manager: Joel Paulson Description Location Background Operating Impacts This is the continuation of the first phase of a Town-wide project to convert existing microfiche and paper files to electronic storage and provide desktop access. Town of Los Gatos Civic Center complex, 110 E. Main Street and the Town of Los Gatos Police Operations Building, Los Gatos Boulevard. The Community Development and Police Departments have an immediate need to provide electronic storage and retrieval of many archived documents. The electronic retrieval system will allow immediate access to all building and planning files for members of the Community Development Department via desktop access. Police Department personnel will also have immediate access to all police reports from both the police headquarters building and the police operations building via desktop access. Following implementation by these two departments, priorities will be identified to expand document imaging to other departments, subject to available funding. The Community Development Department collects permit fees, a portion of which will be used to offset some costs for document storage. Initially, the Community Development and Police Departments will share any ongoing maintenance costs proportionally, which will be identified in each department s budget. As other departments begin to use the system, maintenance costs will be distributed equitably. E - 34

211 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline FY Production Continue document conversion of Building and Planning Division files. TOWN-WIDE DOCUMENT IMAGING PROJECT SOURCE OF FUNDS & Carryfwd * GFAR Transfer from MIS $ 193,225 $ - $ 21,775 $ - $ - $ - $ - $ 215,000 TOTAL SOURCE OF FUNDS $ 193,225 $ - $ 21,775 $ - $ - $ - $ - $ 215,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses 193,225-21, ,000 TOTAL GFAR $ 193,225 $ - $ 21,775 $ - $ - $ - $ - $ 215,000 TOTAL USE OF FUNDS $ 193,225 $ - $ 21,775 $ - $ - $ - $ - $ 215,000 * FY Carryforward $ 21,775 E - 35

212 PUBLIC FACILITIES PROGRAM Equipment s Name Tiburon CAD/RMS Upgrade Number Department Police Manager Lieutenant JR Langer Description Location Background This project will upgrade the existing Police Tiburon CAD/RMS system through a cooperative agreement with the City of Sunnyvale Department of Public Safety. Town of Los Gatos Civic Center complex, 110 E. Main Street and the Town of Los Gatos Police Operations Building, Los Gatos Boulevard. Since 1993, the Police Department has relied on a computer aided dispatch (CAD) and records management system (RMS) for all police operations. The current software provider, Tiburon, is in the process of upgrading its systems to a more contemporary.net platform, resulting in the phase-out of older UNIX-based systems. Working in partnership with the City of Sunnyvale Department of Public Safety, the Police Department concluded that it would be mutually beneficial to upgrade and combine both departments operating systems in order to share real-time information with the potential to expand the system to other law enforcement agencies in the future. The City of Sunnyvale Department of Public Safety and the Police Department upgraded the computer aided dispatch (CAD) in February The records management system (RMS) was scheduled to be upgraded in December 2014; however the current software provider, Tiburon, experienced some delays in the development of their upgraded RMS. In March 2015, Tiburon was purchased by TriTech Software Systems. Staff is working with the new company to establish timelines and options for an upgraded RMS. Operating Impacts Contract negotiations will continue with the new company, TriTech Software Systems, to determine future maintenance costs, including system enhancement and training. Prior maintenance costs incurred by the Town, prior to the agreement with the City of Sunnyvale Department of Public Safety, were $70,000 annually. In FY with the new CAD and the old RMS maintenance costs totaled $40,000, a 43% reduction in maintenance costs. E - 36

213 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline Winter 2013 Phase I System CAD Design & Implementation Implementation Spring 2014 Phase I - Completion Mobile unit replacement included all new MDCs in patrol vehicles, new software and new functionality for officers in the field Summer 2015 Phase II System RMS Design and Implementation Implementation Summer 2016 Phase II -Completion Go-live on new RMS TIBURON CAD / RMS UPGRADE SOURCE OF FUNDS & Carryfwd * GFAR - Transfer from MIS $ 28,000 $ - $ 42,000 $ - $ - $ - $ - $ 70,000 TOTAL SOURCE OF FUNDS $ 28,000 $ - $ 42,000 $ - $ - $ - $ - $ 70,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment 28,000-42, ,000 Site Acquisition & Preparation Consultant Services Construction Expenses TOTAL GFAR $ 28,000 $ - $ 42,000 $ - $ - $ - $ - $ 70,000 TOTAL USE OF FUNDS $ 28,000 $ - $ 42,000 $ - $ - $ - $ - $ 70,000 * FY Carryforward $ 42,000 E - 37

214 PUBLIC FACILITIES PROGRAM Equipment s N SANTA CRUZ AV UNIVERSITY AV HWY 9 HWY 17 E MAIN ST Name Engineering Document Archiving Number Department Parks & Public Works Manager Town Engineer: Lisa Petersen Description Location Background Operating Impacts This project will scan and archive all engineering record documents such as as-builts, federal and state funded capital improvement projects, and recorded documents, all of which are currently stored in paper format. This project is located at the Engineering Services office, which is at 41 Miles Avenue. Currently, most files are kept in a hard copy format in the Engineering Services office. These hard copies have become damaged due to age and need to be preserved through archiving in order to maintain pertinent records. By digitally archiving these documents, searching through records becomes much more efficient. The documents to archive will be as-builts, federal and state funded capital improvement project files and recorded documents. It is anticipated that this project will be implemented over the next three fiscal years, starting in FY and completion estimated in FY. This project will use staff time for management. The staff time for this project is included in the FY Operating. E - 38

215 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline Summer 2015 Design development Fall 2015 Bid process bidding & contract award Spring 2017 Completion completion ENGINEERING DOCUMENT ARCHIVING SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 40,000 $ 20,000 $ - $ - $ - $ 60,000 TOTAL SOURCE OF FUNDS $ - $ - $ 40,000 $ 20,000 $ - $ - $ - $ 60,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses ,000 20, ,000 TOTAL GFAR $ - $ - $ 40,000 $ 20,000 $ - $ - $ - $ 60,000 TOTAL USE OF FUNDS $ - $ - $ 40,000 $ 20,000 $ - $ - $ - $ 60,000 * FY Carryforward $ 20,000 E - 39

216 PUBLIC FACILITIES PROGRAM Equipment s Name Police Interoperability Radio Number Department Police Manager Lieutenant JR Langer Description Location Background This project will update the existing police radio system to be compatible with the regional interoperability requirements. The project will replace current mobile and portable radios with new digital P25 compliant equipment using a 700 Mhz. spectrum. This project is located at Police Administration Building. Santa Clara County is moving forward with an aggressive program for regional interoperability of public safety communications for police and fire services across all jurisdictions. The Town s Police Department has taken steps to update their radio system to be compatible with this regional interoperability requirement. The Police Department is working with other County law enforcement agencies to obtain best possible pricing for the mobile and portable radios. The Police Department in advance of the upgrade of the existing police radio system moved forward with Communications Center upgrades that will be compatible with the upgraded police radio system. New digital radio consoles were installed in November 2014 and were purchased through an agreement with the County of Santa Clara to obtain the best pricing. The Police Department is working with other County law enforcement agencies to obtain best possible pricing for the mobile and portable radios. Operating Impacts Staff oversight of this project will be included in the FY Operating. E - 40

217 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline Winter 2015 Bid process bidding & contract award Summer 2016 Completion completion POLICE INTEROPERABILITY RADIO PROJECT SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL SOURCE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL USE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 * FY Carryforward $ 150,000 E - 41

218 PUBLIC FACILITIES PROGRAM Equipment s Name PPW Interoperability Radio Number Department Parks & Public Works Manager Superintendent: Steve Regan Description Location Background Operating Impacts This project will update the existing public works radio system to be compatible with the regional interoperability requirements. This project is located at Parks and Public Works, which is at 41 Miles Avenue. Santa Clara County is moving forward with an aggressive program for regional interoperability of public safety communications for police and fire services across all jurisdictions. The Town s Police Department has taken steps to update their radio system to be compatible with this regional interoperability requirement. The Parks and Public Works Department staff also uses a similar radio system in order to communicate with public safety officials and require it as part of day-day operations. In order to be compatible with these radio system changes, this department s radio system must also be updated. Staff oversight of this project will be included in the FY Operating. E - 42

219 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline Winter 2015 Bid process bidding & contract award Summer 2016 Completion completion PPW INTEROPERABILITY RADIO PROJECT SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL SOURCE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , ,000 TOTAL GFAR $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 TOTAL USE OF FUNDS $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 * FY Carryforward $ 150,000 E - 43

220 PUBLIC FACILITIES PROGRAM Equipment s Name Silicon Valley Radio Interoperability (SVRIP) Police Radio System Infrastructure Number Department Police Manager Lieutenant JR Langer Description Location Background Operating Impacts This project will update the existing police radio system infrastructure to be compatible with the regional interoperability requirements. Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police Operations Building, Los Gatos Boulevard. The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers Association and the County Chief s Association is moving towards a program for regional interoperability of public safety communications for police, fire services and Public Works across all jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa Clara County,will be contributing to radio system infrastructure for a period of 3 years to allow for interoperability of public safety communications regionally. Staff oversight of this SVRIA project will be included in the FY Operating. E - 44

221 PUBLIC FACILITIES PROGRAM Equipment s Components & Timeline Summer 2015 Design development Winter 2015 Bid process bidding & contract award Summer 2018 Completion completion SILICON VALLEY INTEROPERABILITY PROJECT (SVRIP) SERVICE SOURCE OF FUNDS & Carryfwd * GFAR $ - $ - $ 152,876 $ 152,876 $ 152,876 $ - $ - $ 458,628 TOTAL SOURCE OF FUNDS $ - $ - $ 152,876 $ 152,876 $ 152,876 $ - $ - $ 458,628 USE OF FUNDS & Carryfwd * GFAR Salaries and Benefits $ - $ - $ - $ - $ - $ - $ - $ - Services/Supplies/Equipment Site Acquisition & Preparation Consultant Services Construction Expenses , , , ,628 TOTAL GFAR $ - $ - $ 152,876 $ 152,876 $ 152,876 $ - $ - $ 458,628 TOTAL USE OF FUNDS $ - $ - $ 152,876 $ 152,876 $ 152,876 $ - $ - $ 458,628 * FY Carryforward $ - E - 45

222 PUBLIC FACILITIES PROGRAM Equipment s E - 46

223 Reference

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225 REFERENCE SECTION Glossary of Terms Accrual Basis Accounting - Under this accounting method, transactions are recognized when they occur, regardless of the timing of related cash receipts and disbursements. Adoption - Formal action by the Town Council which sets the spending limits for the fiscal year. The Town's budget is adopted by Council resolution. Appropriation - An authorization made by the Town Council that permits officials to incur obligations against and to make expenditures of government resources. Appropriations are typically granted for a one-year period. Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the Town's Financial Statements present fairly the Town's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with its performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the Town's internal controls as well as recommending improvements to the Town's financial management practices. Bonds - A bond is a written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity date) together with period interest at a specified rate. Bonds are typically used to finance capital facilities. - As the Town's financial operating plan for the fiscal year, the budget displays the estimated expenditures (costs) for providing services and the estimated sources of revenue (income) to pay for them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los Gatos' budget encompasses fiscal year (July 1 through June 30). Amendment - The Council has the sole responsibility for adopting the Town's budget, and may amend or supplement the budget at any time after adoption. The Town Manager has the authority to approve administrative adjustments to the budget as outlined in the Financial and Administrative Policies set by Council. Document - The official financial spending and resource plan submitted by the Town Manager and adopted by the Town Council explaining the approved budget to the public and Town Council. Message - Included in the opening section of the budget, the Message provides the Council and the public with a general summary of the most important aspects of the budget, comparative data from previous fiscal years, goals and objectives, and the views and recommendations of the Town Manager. Overview - This section provides an overview of the changes adopted in the budget. Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts (increase/decrease). Policies - General and specific guidelines adopted by the Council that govern the financial plan's preparation and administration. F -1

226 REFERENCE SECTION Glossary of Terms Capital or Community Improvements - Capital or community improvements are major construction, acquisition, or maintenance/repair projects. Typical examples of major construction would include new street improvements, park development, and public buildings. Acquisition includes land for parks and open space. Major maintenance/repairs may include street resurfacing or modifications to public buildings. Capital Improvement Program (CIP) - The plan or schedule of expenditures for major construction of roads, sidewalks, Town facilities, and/or park improvements and for the purchase of equipment. The Town of Los Gatos' CIP follows a five-year schedule. Although the Town adopts the CIP budget in a process which is separate from the adoption of the budget, the budget incorporates the first year of the five-year CIP. Capital s Fund - In governmental accounting, a fund that accounts for financial resources to be used for the acquisition or construction of capital facilities. The total cost of a capital project is accumulated in a single expenditures account which accumulates until the project is completed, at which time the fund ceases to exist. Capital Outlay - Expenditures which result in the acquisition of or additions to fixed assets. Examples include land, buildings, machinery, equipment, and construction projects. Capital Assets See Fixed Assets. Cash Basis Accounting - A basis of accounting under which transactions are recognized only when cash is received or disbursed. CDBG (Community Development Block Grant) - Federal grant funds distributed from the U.S. Department of Housing and Urban Development that are passed through to the Town. The Town primarily uses these funds for housing rehabilitation, public improvements, and local social programs. Construction Tax - A construction tax is imposed upon the construction of any building, portion of a building, or a mobile home lot. Construction by definition means either new construction or enlargement. The taxes imposed are based upon a set rate per square foot as follows: a) Capital Improvement Tax - $0.18 for each square foot of building addition or alteration b) Underground Utility Tax - $0.18 for each square foot of building addition or alteration c) Park Fund Tax - $0.04 for each square foot of building addition or alteration Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contingent Liabilities - Items which may become liabilities of the Town but are undetermined at a given date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders, and uncompleted contracts. Contract Services - Services provided to the Town from the private sector or other public agencies. F -2

227 REFERENCE SECTION Glossary of Terms Contributed Capital - Resources which are extremely restricted for the acquisition or construction of capital assets. This category includes, but is not limited to, capital grants, residual equity transfers in, and contributions from developers. Cost Allocation - A fair and equitable methodology for identifying and distributing direct and indirect cost from a service provider to the service consumer. In the Town s case, the general fund is the service provider and the external funds are the service consumer. Deficit - The excess of liabilities over assets. Department - A major organizational unit of the Town that has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Developer Fees and Permits - Fees that are charged for various development-related services or permits based upon actual cost to the Town for providing the service or permit. Documentary Transfer Tax - Imposed on the transfer of real property, exclusive of any lien or encumbrance. The Town receives 50% of such revenue collected by Santa Clara County. Encumbrance - Commitment against an approved budget for unperformed (executory) contract for goods or services. Encumbrances cease when the obligation is paid or otherwise terminated. A purchase order is a common encumbrance. Expenditure - The outflow of funds paid or to be paid for an asset obtained or goods and services obtained. An encumbrance is not an expenditure; an encumbrance reserves funds to be expended. Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which the Town determines its financial position and results of its operations. The Town s fiscal year runs from July 1 to June 30. Five-Year Financial Forecast - Estimates of future revenues and expenditures to help predict the future financial condition of the community. Fixed Assets - Assets which are intended to be held or used for a long term, such as land, buildings, improvements other than buildings, machinery and equipment. Fund - An independent fiscal and accounting entity with a self-balancing set of accounts in which financial transactions relating to revenues, expenditures, assets, and liabilities are recorded. Funds other than the General Fund typically have a unique funding source and purpose. Establishing funds enables the Town to account for the use of restricted revenue sources and carry on specific activities or pursue specific objectives. Fund Accounting - System used by non-profit organizations, particularly governments. Since there is no profit motive, accountability is measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements. Fund Balance - Also known as financial position, fund balance is the excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditure and other financing uses. F -3

228 REFERENCE SECTION Glossary of Terms GAAP - (Generally Accepted Accounting Principles) - Uniform standards for financial accounting and reporting. They govern the form and content of the basic financial statements of the Town. Gas Tax Fund - The Gas Tax Fund is used to account for revenues and expenditures apportioned under the Streets and Highways Code of the State of California. Expenditures may be made for any streetrelated purpose in the Town s system of streets. General Fund - In governmental accounting, fund used to account for all assets and liabilities of a nonprofit entity, except those particularly assigned for other purposes in another more specialized fund. The General Fund is the primary operating fund of the Town. General Government Includes offices and departments to support the Town Council, Town Clerk, Town Manager, Town Attorney, Town Treasurer, Human Resoures, Finance, Community Development, Police, Parks and Public Works, and Library functions. General Liability Self Insurance Fund - The General Liability Self Insurance Fund is used to provide the Town with liability and property insurance. Coverage is provided through the Town s participation in a joint powers agreement through the Association of Bay Area Governments (ABAG). Grant - External contribution, and/or gift of cash, or other asset typically from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is Community Development Block grant funding from the federal government. Housing Set-Aside Fund This fund is used to account for the Redevelopment Agency s 20% set-aside property tax increment revenues and the associated expenditures to be used for increasing or improving low and moderate income housing. Improvements - Buildings, structures, or attachments to land such as sidewalks, trees, drives, tunnels, drains, and sewers. Intergovernmental Revenue - Revenue received from other governmental agencies and municipalities, such as grants from the state or federal government. Inter-Fund Transfers - When the Town moves money between its various funds, it makes an inter-fund transfer, referred to as transfers in and transfers-out. In aggregate, transfers in and out offset each other for the fiscal year. Levy - (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by Santa Clara County levying property taxes. Licenses and Permits - Revenues earned by the issuance of licenses or permits levied in accordance with the benefits conferred by the license or permit. Lighting and Landscape Fund - The Town has formed six landscape and lighting district funds established by written consent of the property owners owning all of the property within the boundaries of the district. F -4

229 REFERENCE SECTION Glossary of Terms Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program or service level. Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution and is typically codified in a Town's municipal code. Operating - The operating budget is the primary means by which most of the financing of acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is required by law. Personnel - Town staff. Program - As subdivisions of departments, programs are budgetary or organizational units of government with limited sets of work responsibilities within their respective departments. Programs also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis. Property Tax A tax Imposed on real property (land and permanently attached improvements). The tax is based upon the assessed value of such property. The tax rate may not exceed 1% of assessed value. Reserve - An account used to indicate that a portion of fund equity is designated, undesignated, or legally restricted for a specific purpose. Resolution - A special order of the Town Council, which has a lower legal standing than an ordinance. Resources - amounts available for appropriation including estimated revenues, inter-fund transfers, and beginning fund balances. Revenue - Sources of income which the Town receives during a fiscal year. Examples of revenue include taxes, intergovernmental grants, charges for services, resources forwarded from the prior year, operating transfers for other funds, and other financing sources such as the proceeds derived from the sales of fixed assets. Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a fiscal year. Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town collects road impact fees to finance road construction and maintenance projects throughout the town. Article IX of Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1, Road Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems generally follow drainage patterns, the existing drainage basin map boundaries are used to track and expend funds for road construction and maintenance. The amount of each fee collected is based on an estimate of the weight of the loads to be hauled to or from the project and the weight of heavy vehicles to be used in connection with the project. The fee is collected for Building Permits, Grading and Landscape Permits, Improvement Contracts, and Encroachment Permits. Money collected from such fees is to be used solely for design, construction, and repair of Town streets and installation of sidewalk curb cut ramps when such a requirement is triggered by the level of work as provided by the Americans with Disabilities Act, within the prescribed area. s will be brought forward on an as-needed basis. F -5

230 REFERENCE SECTION Glossary of Terms SA Trust Fund Fund used to account for the proceeds of notes, and other forms of indebtedness, and the expenditure of these funds to pay the debt, administrative services and projects with the specified boundaries of the Successor Agency of the Town of Los Gatos Redevelopment Agency. Sales Tax 1% of taxable sales is returned to the Town by the State Board of Equalization on a monthly direct deposit basis. Under the Triple Flip agreement, 0.25% of the 1% is now received in association with property tax, but remains sales tax in substance. Special Revenue Fund - In governmental accounting, a fund used to account for the proceeds of a special revenue source (other than special assessments, expandable trusts, or for major capital projects) that are legally restricted to expenditure for a specified purpose. Service Charge - Charges for specific services rendered. Services and Supplies - Expenditures for services and supplies which are directly related to a department's primary service activities. State Gas Tax Funds - Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street-related purposes. Supplemental Appropriation - An appropriation approved by the Council after the initial budget is adopted. Taxes - Compulsory charges levied by the Town, county, or state governments for the purpose of financing services performed for the community s benefit. Town Code - A legal compilation of Town Council-approved ordinances currently in effect. The code defines Town policy with respect to areas such as planning, etc. Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and expenses - see definition of these terms, above. F -6

231 REFERENCE SECTION Index Financial Summaries by Fund CIP Fund Summary... B 9 Fund GFAR Fund...B 10 Fund 471 Traffic Mitigation Fund...B 12 Fund 421 Grants Fund...B 14 Fund 461/462/463 Storm Basin Funds...B 16 Fund 472 Utility Underground Fund...B 18 Fund 481 Gas Tax Fund...B 20 Financial Summaries by Program Streets Program...B 5 Parks Program...B 6 Public Facilities Program...B 6 Glossary... F 1 FY Completed CIP s... A 13 Parks Program - Park Improvement s Blossom Hill Park Upgrades... D 6 Blossom Hill Park Restroom Rehabilitation... D 8 Oak Meadow Park Upgrades... D 10 Parks Playground Fibar... D 12 Plaza Park Improvements... D 14 Park Rehabilitation Bachman Park... D 16 Worcester Park... D 18 Blossom Hill Park Little League Backstop... D 20 Parks Program Trail Improvement s Open Space Trail Upgrades... D 26 Los Gatos Creek Trail Park Improvements at Charter Oaks... D 28 Public Facilities Program Infrastructure s Town Beautification s... E 6 Old Library Re-use... E 8 HVAC Upgrades Old Library... E 10 Building Replacement at Corporation Yard... E 12 Civic Center Building Energy Efficiency Measures... E 14 Town Digital Aerial Photograph/Topographic Map... E 16 Fuel System Enhancements... E 18 Former Library Building Roof Improvements... E 20 Civic Center Improvements... E 22 Energy Efficiency Upgrades Town-wide... E 24 Public Facilities Program Equipment s Information System Upgrade... E 30 Audio / Video System Upgrade... E 32 F -7

232 REFERENCE SECTION Index Town-Wide Document Imaging... E 34 Tiburon CAD/RMS Upgrade... E 36 Engineering Document Archiving... E 38 Police Interoperability Radio... E 40 PPW Interoperability Radio... E 42 Silicon Valley Radio Interoperability (SVRIP) Police System Infrastructure... E 44 Streets Program - Bridge s Quito Road - Bridge Replacement... C 84 Street Program - Street Improvement s Winchester Boulevard / Lark Avenue Intersection Improvements...C 40 Downtown Parking Sign Enhancements... C 42 Highway 9 / University Avenue Intersection Improvements.... C 44 Los Gatos Boulevard / Shannon Road Improvements...C 46 Monument Control Network Update... C 48 Downtown Parking Lots Seal Coat & Restriping... C 50 Hernandez Avenue Storm Drain Improvements...C 52 Los Gatos Boulevard / Lark Avenue Intersection Improvements... C 54 Blossom Hill Road / Cherry Blossom Lane Intersection Improvements... C West Main Property Acquisition (Parking Lot 6)... C 58 Parking Lot 4 Repair & Waterproofing... C 60 Sidewalk Improvements/ Shannon Road /Los Gatos Boulevard / Cherry Blossom Lane... C 62 Stonybrook Road & Kennedy Road Sidewalk Improvements... C 64 Intersection Safety & Traffic Flow Improvements... C 66 Sidewalk Improvements Multiple Locations... C 68 Frank Ave Storm Drain Improvements... C 70 Montebello Way Island Removal... C 72 LED Streetlights... C 74 Pageant Way Parking Lot Reconstruction... C 76 Utility Undergrounding Improvements... C 78 Streets Program - Street Reconstruction & Resurfacing s Street Repair & Resurfacing...C 6 Almond Grove Street Rehabilitation...C 8 Pavement Rehabilitation Crack Seal... C 10 Hillside Road Repair & Resurfacing... C 12 Streets Program - Street Repairs, Maintenance & Safety s Traffic Calming s...c 18 Curb, Gutter & Sidewalk Maintenance... C 20 Retaining Wall Repairs... C 22 Annual Street Restriping... C 24 Public Access Infrastructure Improvement s... C 26 F -8

233 REFERENCE SECTION Index Guardrail Replacement s... C 28 Electrical Panel Replacement on Pageant Way... C 30 Crosswalk Improvements at Santa Cruz Ave/Blossom Hill Rd... C 32 Crosswalk Lighting Upgrades... C 34 Town Manager s Message... A 1 F -9

234 REFERENCE SECTION Index F -10

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