CONTRACT SUMMARY SHEET

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CONTRACT SUMMARY SHEET TO: THE OFFICE OF THE CITY CLERK, COUNCIL/PUBLIC SERVICES DIVISION ROOM 395, CITY HALL DATE: March 27, 2014 (PLEASE DO NOT STAPLE THE CONTRACT FOR THE CLERK'S FILE) FORM MUST

: 11-1333 ADOPTED BY COUNCIL: 8/12/2011 APPROVED BY BPW: N/A DATE DATE NEW CONTRACT AMENDMENT NO. ADDENDUM NO. SUPPLEMENTAL NO. CHANGE ORDER NO.

1 CONTRACT SUMMARY SHEET TO: THE OFFICE OF THE CITY CLERK, COUNCIL/PUBLIC SERVICES DIVISION ROOM 395, CITY HALL DATE: March 27, 2014 (PLEASE DO NOT STAPLE THE CONTRACT FOR THE CLERK'S FILE) FORM MUST BE TYPEWRITTEN FROM (DEPARTMENT): Transportation CONTACT PERSON: Peer Ghent PHONE: CONTRACT NO.: C COUNCIL FILE NO.: ADOPTED BY COUNCIL: 8/12/2011 APPROVED BY BPW: N/A DATE DATE NEW CONTRACT AMENDMENT NO. ADDENDUM NO. SUPPLEMENTAL NO. CHANGE ORDER NO. 4 v CONTRACTOR NAME: Xerox State & Local Solutions TERM OF CONTRACT: 9/29/2011 THROUGH: 9/29/2014 (plus 1-year option) TOTAL AMOUNT: $30.5 million PURPOSE OF CONTRACT: For the development, installation, and operation of the systems and equipment necessary to implement LA Express ParkTM, an intelligent parking management system. The project utilizes vehicle sensors, new parking meter technology, a central parking management system, and a real-time parking guidance system to manage and optimize the utilization of public on- and off-street parking through demand-based pricing and operational policies. Note: Contractor name changed from ACS State & Local Solutions, Inc. to Xerox State & Local Solutions, Inc. NOTE: CONTRACTS ARE PUBLIC RECORDS - SCANNED AND UPLOADED TO THE INTERNET PRINT

CHANGE NOTICE NUMBER 4 TO THE DEFINITIVE AGREEMENT DATED SEPTEMBER 29, 2011, BY AND BETWEEN THE CITY OF LOS ANGELES AND XEROX STATE & LOCAL SOLUTIONS, INC.

State & Local Solutions, Inc. ("XEROX"), formerly known as "ACS State and Local Solutions, Inc.", entered into on September 19, 2011 for purpose of providing an intelligent parking management system.

2 CHANGE NOTICE NUMBER 4 TO THE DEFINITIVE AGREEMENT DATED SEPTEMBER 29, 2011, BY AND BETWEEN THE CITY OF LOS ANGELES AND XEROX STATE & LOCAL SOLUTIONS, INC. This CHANGE NOTICE is issued and effective as of a z I ("Effective Date"), by the City of Los Angeles, a municipal corporation ("CI Y"), pursuant to the Agreement ("Agreement") between CITY and Xerox State & Local Solutions, Inc. ("XEROX"), formerly known as "ACS State and Local Solutions, Inc.", entered into on September 19, 2011 for purpose of providing an intelligent parking management system. WHEREAS, Section 13(i) of the Agreement specifies that a Change Notice is appropriate for any change that does not significantly affect the scope of work; and WHEREAS, XEROX and CITY have completed various discussions concerning the clarification and expansion of the scope of work of the Agreement; NOW, THEREFORE, the City and XEROX agree to the following changes and their implementation as of the Effective Date: Neighborhood Dynamic Message Signs (NDMS) Effective May 20, 2014, the total installation price for the additional work for Neighborhood Dynamic Message Signs is not to exceed amount of $140,000. This is in addition to the installation price in the original contract. The increased price is for the additional work required by LADOT over and above what was estimated for by Xerox. Xerox will invoice for the actual additional work done at various NDMS locations up to $140,000. Westwood Expansion The scope of work for Westwood Expansion as included in Change Notice 3 (executed on 3/27, 2014) Attachment A is being modified as per the attachment A attached with this change notice. As of the effective date of this change notice, compensation will follow the revised price schedule as in attachment B. Convention Center Off Street Occupancy The scope of work for Convention Center off street occupancy system is being modified as under: Xerox shall provide an Amano off street occupancy system consisting of computer(s) and software licenses to manage two garages West Hall and South Hall. Xerox shall 1

establish the communication between the computers and Amano backend server for updates of occupancy data. The convention center will provide the DSL connection.

This price includes the hardware, software and installation.

3 establish the communication between the computers and Amano backend server for updates of occupancy data. The convention center will provide the DSL connection. Occupancy levels will be updated manually by Convention Center personnel. The price for Convention Center off-street occupancy system is revised from $147, to $16, This price includes the hardware, software and installation. IN WITNESS WHEREOF, CITY and XEROX have caused this Change Notice to be signed by their duly authorized officers or representatives on the Effective Date. ACCEPTED AND AGREED: i -.28'--/X is ttt eleta eylo s Date Gen ral Manager, Dept. of Transportation City of Los Angeles r/2 avid P. Cummins Date Senior Vice President Xerox State & Local Solutions, Inc. APPROVED AS TO FORM: Carmen A. Trutanich ATTEST: Juge-ALagn:koy, City Clerk Ht/ Wakd Michael Nagle Deputy City Attorney ate ei41 13/9 r, C- (/ ft.177 6/4,7y A4, Date 678/*/5/ 2

5 xerox go) City of Los Angeles Department of Transportation ExpressPark TM Westwood Expansion Proposal - revised August 20, 2014

Xerox will take operational responsibility of the sensors for the duration mentioned in the proposed schedule.

6 xe rox Attachment A -Scope of Work (revised) 1. Sensors Xerox will supply approximately 500 sensors. The sensors will be IPS manufactured sensors which will communicate directly to their associated meters. The sensors will be installed by the City. Xerox will take operational responsibility of the sensors for the duration mentioned in the proposed schedule. Ownership of the sensors and any associated communications equipment, along with responsibility for manufacturer warranty fees, will remain with LADOT. LADOT will be responsible for repair costs not covered under warranty. 2. Off Street Lot Xerox will install an occupancy count system at Broxton Garage and integrate it with Merge' using the methodology similar to the one used with Amano for the previous four off-street lots that have been integrated with Merge'"'. The occupancy system will be the Amano system, which will use the induction loops to count the ingress and egress of vehicles to provide an overall occupancy of the parking garage. The total occupancy for the garage will be sent from the occupancy system at the garage to MergeTM, which will display the occupancy/availability numbers, similar to what is being displayed for the other parking garages like Pershing Square, Aiso etc. An electronic display at the entrance (replacing the sign on the wall) of the garage will provide availability numbers for the garage. A level based occupancy display is not needed as the parking garage has all the parking spaces along the ramp. There are no parking spaces at each level which are hidden from driver's view while driving to the upper levels. With such a parking garage layout, a level based availability counter is superfluous. 3. Block Level DMS Xerox will design, install and test the Block Level Dynamic Message Signs (BDMS) at the following three (3) locations identified by the City. Gayley Ave and Kinross Ave Weyburn Ave and Glendon Ave S. Westwood Blvd and Kinross Ave City will contact the Westwood Business Improvement Districts (BID) and other community groups, businesses and departments to get an approval for the intended location.

After receiving notice to proceed for all the three (3) locations, Xerox will develop the site plans and structural plans for the signs and poles per the agreed and approved requirements.

7 xerox i4) The pricing for the BDMS signs is based on the above mentioned locations. If an alternate location is suggested by the City, Xerox will assess the impact on costs, and will submit a revised price proposal if need be. After receiving notice to proceed for all the three (3) locations, Xerox will develop the site plans and structural plans for the signs and poles per the agreed and approved requirements. The site plans will be developed to show the signs, and their associated hardware, conduit and cabling required to integrate with ATSAC. City is responsible for providing communication from ATSAC to the nearest traffic controller/cabinet box. It is assumed that the traffic controller cabinet closest to the proposed sign location will have communication TWP cables connected to ATSAC and will have spare cables for BDMS communications. The controller cabinet is assumed to have adequate space to accommodate the networking/communication hardware needed. In case of alternate BDMS locations suggested by the City, depending on cabinet space available, there could be a need for a separate controller cabinet for the signs. Xerox will provide a revised price estimate for that, if need be. The BDMS site drawings shall be developed to show the components associated with the BDMS including signs, poles, pull boxes, conduits and cables. Xerox will obtain the current as-built drawings from the City and field-verify the existing conditions to begin the design. Any subsequent changes to the as-built drawings and/or field conditions, depending on the impact on the design, may need another revision to the design. If necessary, Xerox will submit a revised design estimate for that location. 4. Meter Collection System Xerox will install and test approximately 525 smart cans, and supply 2 collection canisters with carts and 18 collection canisters without carts. 5. Bicycle Parking and Public Outreach Xerox will provide marketing support for the promotion of bike racks and develop a public outreach plan customized to the Westwood area. The specific tasks and scope will be discussed and agreed upon with the City. The plan and estimate for each task will be submitted to the City for approval before implementing any of the proposed tasks. The focus of the public outreach effort will be towards branding and promotional material for LA Express Park expansion into Westwood area and community outreach. 6. Merge Update Merger"' system will be updated to be able to accept sensor data from IPS. The Streetline sensor data API will be modified, if needed to establish the interface between IPS and Merge'.

xerox Depending on the BDMS solution, the Parking Guidance sub-system in MergeTM will need to be modified to display the message (availability / current rate/ address) on the smaller signs City

Currently Merge can handle signs with the following pixel configurations: - 18X110-28X70 The BDMS signs being requested by the City are different from either of the previous signs.

8 xerox Depending on the BDMS solution, the Parking Guidance sub-system in MergeTM will need to be modified to display the message (availability / current rate/ address) on the smaller signs City intends to install in Westwood. Currently Merge can handle signs with the following pixel configurations: - 18X110-28X70 The BDMS signs being requested by the City are different from either of the previous signs. Merge T" will be changed to allow it to integrate information from Merge TM to the new BDMS signs. 7. Additional Staff Following staff will be needed for implementation of the project: 1 Project Manager (50% time) 1 Analyst (100% time) 8. Monthly Operations and Maintenance Xerox will provide operations support per the attached schedule for the items : a. Sensors: Monitoring the performance of sensors for data availability and latencies. b. Meter collection system: Providing communications from collection canisters to IPS backend system c. MergeTM system: Providing storage, regular updates, interfaces and network performance monitoring for the Westwood project area. 9. Install single space meter posts Xerox will install single space meter posts at 143 locations demarcated by the City. The posts will be installed per the specs provided by the City for the three options installation in dirt, concrete sidewalk or bridge deck. For the purpose of this proposal we have assumed the following: 1. 2 installations in dirt/asphalt installations on concrete bridge and/or on decorative sidewalks where digging a hole for the post is not permitted. The posts and the mounting flange will be galvanized. The scope of work for a typical installation will be as follows: 1.) City marks the intended location of the meter post

9 xerox 2.) Verify underground utility conditions with Underground Service Alert. 3.) Drill concrete. 4.) Dig foundation per the City Drawing. 5.) Furnish and install the galvanized steel post per the drawing. 6.) Backfill with concrete, ensuring that the pole is vertical. 7.) Furnish and install post flange and set in grout.

6 Merge modifications 1 6 moths from NTP $ 84,253.

sensors (including installation and 12 month warranty) 500 $ 275.00 4 months from NTP $ 137,500.00 IPS sensors 2 Broxton garage Off street Occupancy System 1 3 months from NTP $ 40,240.

10 6 Merge modifications 1 6 moths from NTP $ 84, Modifications include: Attachment LA ExpressPark Westwood Expansion Price Proposal - 08/20/2014 xerox ne time costs Tasks Qty Price Schedule/Duration Total Price Comments Warranty 1 Vehicle sensors (including installation and 12 month warranty) 500 $ months from NTP $ 137, IPS sensors 2 Broxton garage Off street Occupancy System 1 3 months from NTP $ 40, Daktronics LED display for the garage entrance will be provided by the City 1 year - parts and labor 3 Block Level DMS (3 locations) 6 months from NTP This schedule is dependent on the drawings being approved withn 2 months Design 3 $ 47, Signage 3 $ 85, Price is based on the design concept included in attachment A. 1 year - parts and labor Provide and install 2" PVC conduit between the nearest existing traffic signal conduit, not to exceed 100 ft. 14' tall City of Los Angeles steel monopole. These poles will be installed on a Type F-1 foundation, based on the City of Los Angeles Red Book standards. Each controller cabinet will have a city furnished fuse or circuit breaker panel to connect power cables. It is assumed that signs will be placed such that the distance between each sign and the traffic signal cabinet is less than 300 feet. Both communications and power will be obtained from the traffic signal cabinet. It is also assumed that existing traffic signal or street lighting conduit street crossings can be used to install the communications and power conductors for the signs. Does not include conduit street crossing. Pricing does not include any City permits. Those will be billed, if any, as direct costs. Out of the 9 LED Daktronics displays (3 in each sign), 6 are being provided new. 3 will be provided by the City. Poles and installation 3 $ 81, year - labor 4 Meter Collection System 2 months from NTP Smart cans 522 $ $ 33, years - parts Collection canister with cart 2 $ 1, $ 3, years - parts Collection canister without cart 18 $ 1, $ 19, years - parts 5 Public outreach and Bicycle Parking Marketing Support- Total price shown. The exact SOW will be decided later 6 months from NTP $ 100, Create a separate parking guidance module for the DMS signs. Creating/ modifying the interface for getting IPS sensor data. Creating separate queuing and database modifications to handle IPS sensor data, including modifications to reports Setting up alerts for sensor data queue 7 Staff - during implementation Program Manager hours 340 $ $ 38, Will be billed monthly in 6 equal payments Analyst hours 680 $ $ 45, Will be billed monthly in 6 equal payments 8 Westwood expansion infrstaructure $ 30, Project setup costs and Technology Center Management time 9 Meter Poles 1 month Does not include fees for any permits required Install in Dirt or Asphalt 2 $ $ Assumes no sidewalk panel removal and replacement Install on Concrete Bridge 141 $ $ 16, i. = Operations Costs mat Tasks Qty Price Duration Total Price 1 Vehicle sensors 500 $ 6.88 Month 5 to Month 18 $ 48, Off street lot $ City will pay for the DSL line directly 3 Block level DMS $ Using ATSAC TWP communications 4 Collection system communications Cans $ Month 2 to Month 18 (Will be paid by City directly) Canisters 4 $ 3.83 Month 3 to Month 18 $ Total Price $ 813, Notes: Payment terms for all the above items are per the original LA ExpressPark contract DBE/UDBE goals are not applicable

CITY OF LOS ANGELES INTER-DEPARTMENTAL MEMORANDUM

Date: March 26, 2013 CITY OF LOS ANGELES INTER-DEPARTMENTAL MEMORANDUM To: From: The Honorable City Council c/o City Clerk, Room 395 Attention: Honorable Mitchell Englander, Chair, Public Safety Committee