SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM March 13, 2018
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1 SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM March 13, 201 PURCHASING SOLICITATION ITB 1-B-0-NC: (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: Transportation Services Legal Review: VENDOR NAME AMOUNT AWARDED ITEM NUMBERS AWARDED Palmdale Oil Company, Inc. Certified Laboratories, a division of NCH Corporation Glover Oil Company, Inc. Approx. $33, annually Items 1-9; 11-17; 19 Items 10 and 20 Item 1 (3 year) Total: Approx. $99, Contract Renewal Recurring Contract New Contract Previous Contract Amount $ Variable New Contract Amount $99, Variance N/A PRICE INCREASE / DECREASE EXPLANATION: N/A DISCUSSION: Competitive pricing for bulk motor oils, fluids, lubricants, grease and Diesel Exhaust Fluids. CONTRACT TERM: The contract term shall commence March 1, 201 until March 13, RECOMMENDATION: It is the recommendation of Dr. Mark Mullins, Deputy Superintendent/Chief Operating Officer and Arby Creach, Director of Transportation Services, and staff to award the Invitation to Bid for Motor Oil, Fluids, Lubricants and Additives, to purchase on an as needed basis District wide. Request authority for the Office of Purchasing and Warehouse Services to renew the contract for one (1) additional two (2) year period. Renewal shall be contingent upon the recommendation of the Director of Transportation. AUTHORITY FOR ACTION: Florida Administrative Code 6A OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL
2 ITB #1-B-0-NC Addenda Drug Free Certification Debarment Certification Conflict of Interest Form References Form Litigations/Bankruptcy Current W-9 Proof of Insurance Contact Information ITEM NO. Completed ITB Cover Page Completed Bid Submittal Form Local Business Tax Receipts # s: 1 FL Dept. of State Division of Corporations Number Emergency/Storm Related Catastrophe Form Certified Business Program Reciprocity Affidavit n-disclosure for Confidential Materials Bidder's Statement of Principal Place of Business QTY BRAND NAME Palmdale Oil Company Inc. 911 N. 2nd Street Fort Pierce, FL 3950 Scott Bennin Phone: Fax: sbennin@palmdaleoil.com G7603 EXTENDED 1 Motor Oil 15W-0 in (Bulk/Gallons) 3000 MAG/Synthetic Blend 15W0 $5.3 $16, Motor Oil 15W-0 in (55 Gallon Drum) MAG/Synthetic Blend 15W0 $9.00 $1, Motor Oil 15W-0 in (Quart Containers) Motor Oil 5W-30 Synthetic (Bulk/Gallons) 5 Motor Oil 5W-30 Synthetic (55 Gallon Drum) 750 MAG/Synthetic Blend 15W0 Total Quartz 9000 Future FLOC 5W30 Total Quartz 9000 Future FGC 5W30 $2.37 $1, $6.3 $,75.00 $36.00 $1,5.00
3 ITB #1-B-0-NC ITEM NO. # s: 1 QTY BRAND NAME Palmdale Oil Company Inc. 911 N. 2nd Street Fort Pierce, FL 3950 Scott Bennin Phone: Fax: sbennin@palmdaleoil.com EXTENDED 6 Motor Oil 5W-30 Synthetic (Quart Containers) 7A Dexron VI (55 Gallon Drum) 7B Mercon V (55 Gallon Drum) 7C Chrysler ATF- (55 Gallon Drum) 7D Toyota/Lexus T-IV (55 Gallon Drum) Dexron VI (1 Quart Containers) A Mercon V (1 Quart Containers) B Chrysler ATF- (1 Quart Containers) C Allison C (1 Quart Containers) D Toyota/Lexus T-IV (1 Quart Containers) MAG/Full Synthetic 5W30 $2.71 $1,300.0 $1.00 $15, $1.00 $15, $1.00 $15, $1.00 $15, $1.00 $230,0.00 $3.10 $1,.00 $3.10 $1,.00 $3.10 $1,.00 $3.10 $1,.00 MAG/ Full Synthetic 75W10 9 Gear Oil (55 Gallon Drum) $ $3, (120lb Drum) Total Synpro SHC2 $79.00 $6, (1 oz Tube) 2 Total Synpro SHC2 $7.0 $ Mag/Full Synthetic 12 Gear Oil (5 Gallon Containers) 75W10 $92.10 $ Hydraulic Fluid (55 Gallon Drum) ISEL 22 $ $3, Hydraulic Fluid (5 Gallon Containers) 16 ISEL 22 $91.00 $1, Tractor Hydraulic Fluid (5 Galloon Containers) Total Dynatrans MP $1.30 $1,1.60
4 ITB #1-B-0-NC ITEM NO. # s: 1 QTY BRAND NAME Palmdale Oil Company Inc. 911 N. 2nd Street Fort Pierce, FL 3950 Scott Bennin Phone: Fax: sbennin@palmdaleoil.com EXTENDED 16 Diesel Fuel Additive (1 Galloon Containers) 600 B10BOR MD $51.95 $31, Diesel Fuel Additive (5 Gallon Containers) 30 B10BOR MD $ $6, Diesel Exhaust Fluid (55 Gallon Drum) 10 Yara DEF $ $1, Diesel Exhaust Fluid (1 Gallon Containers) Terra Cair DEF $9.5 $ Balance of Product line Discount % Balance of Product line Discount: N/A % 21 Delivery Time 22 Minimum Order 23 List Any Exceptions to this Bid: 2 Account Representative Contact Information: If unable to meet the delivery time listed in paragraph , specify the best possible delivery after receipt of order N/A days. Minimum Order Amount: N/A Item # 19 - They only carry 2.5 gallon jugs of DEF. Scott Bennin Phone: Fax: sbennin@palmdaleoil.com
5 ITB #1-B-0-NC This is the tabsheet showing award recommendation pending Board Approval March 13, 201 Addenda References Form Litigations/Bankruptcy Current W-9 Proof of Insurance Contact Information ITEM NO. Completed ITB Cover Page Drug Free Certification Debarment Certification Conflict of Interest Form Local Business Tax Receipts # s: 1 FL Dept. of State Division of Corporations Number Completed Bid Submittal Form Emergency/Storm Related Catastrophe Form Certified Business Program Reciprocity Affidavit n-disclosure for Confidential Materials Bidder's Statement of Principal Place of Business 1 Motor Oil 15W-0 in (Bulk/Gallons) 2 Motor Oil 15W-0 in (55 Gallon Drum) 3 Motor Oil 15W-0 in (Quart Containers) QTY BRAND NAME Spectra Xtreme CK- 15W Based on 22 dgl tote Spectra Xtreme CK- 15W gallon grum Certified Laboratories, a division of NCH Corporation 2727 Chemsearch Blvd. Irving, TX Justin Davis Phone: Fax: justin.davis@certifiedlabs.com G EXTENDED $16.00 $, $ $3,77.0 Motor Oil 5W-30 Synthetic (Bulk/Gallons) 5 Motor Oil 5W-30 Synthetic (55 Gallon Drum) 750 Spectra Xtreme d1 5W Based on 33 gl tote Spectra Xtreme d1 5W Based on 55 gal drum $17.05 $12,77.50 $1,037.5 $,151.0
6 ITB #1-B-0-NC This is the tabsheet showing award recommendation pending Board Approval March 13, 201 ITEM NO. 6 7A 7B # s: 1 Motor Oil 5W-30 Synthetic (Quart Containers) Dexron VI (55 Gallon Drum) Mercon V (55 Gallon Drum) Certified Laboratories, a division of NCH Corporation 2727 Chemsearch Blvd. Irving, TX Justin Davis Phone: Fax: justin.davis@certifiedlabs.com QTY BRAND NAME Universal ATF Universal ATF EXTENDED $1,22.5 $5, $1,22.5 $5, C Chrysler ATF- (55 Gallon Drum) 7D Toyota/Lexus T-IV (55 Gallon Drum) Universal ATF $1,22.5 $5, Dexron VI (1 Quart Containers) A Mercon V (1 Quart Containers) B Chrysler ATF- (1 Quart Containers) C Allison C (1 Quart Containers) D Toyota/Lexus T-IV (1 Quart Containers) 9 Gear Oil (55 Gallon Drum) 10 (120lb Drum) 11 (1 oz Tube) 2 Certop SN 0W lb=55 gallon Lithiplex lb Keg Lithiplex Case = only 1.3 oz $2, $,00.00 $29.60 $3,36.0 $19.95 $19.95
7 ITB #1-B-0-NC This is the tabsheet showing award recommendation pending Board Approval March 13, 201 ITEM NO. # s: 1 12 Gear Oil (5 Gallon Containers) 13 Hydraulic Fluid (55 Gallon Drum) 1 Hydraulic Fluid (5 Gallon Containers) Tractor Hydraulic Fluid (5 Galloon 15 Containers) 16 Diesel Fuel Additive (1 Galloon Containers) 17 Diesel Fuel Additive (5 Gallon Containers) 1 Diesel Exhaust Fluid (55 Gallon Drum) 19 Diesel Exhaust Fluid (1 Gallon Containers) 20 Balance of Product line Discount % Certified Laboratories, a division of NCH Corporation 2727 Chemsearch Blvd. Irving, TX Justin Davis Phone: Fax: justin.davis@certifiedlabs.com QTY BRAND NAME Certop SN 0W lb = 5 gal HOC HOC Oil All Xtreme Diesel Mate 600 All-Season Balance of Product line Discount: Average of 25% EXTENDED $ $1,91.00 $1.10 $3,52.0 $9.00 $1,50.00 $2.25 $2,6.00 $7.00 $, Delivery Time 22 Minimum Order 23 List Any Exceptions to this Bid: 2 Account Representative Contact Information: If unable to meet the delivery time listed in paragraph , specify the best possible delivery after receipt of order 5-7 days. Minimum Order Amount: N/A Tank-Truck Delivery Empty Drum Pick-Up Justin Davis Phone: Fax: justin.davis@certifiedlabs.com
8 ITB #1-B-0-NC # s: 1 Completed ITB Cover Page FL Dept. of State Division of Corporations Number 319 Completed Bid Submittal Form Addenda Drug Free Certification Debarment Certification Emergency/Storm Related Catastrophe Form Conflict of Interest Form References Form Certified Business Program Reciprocity Affidavit N/A n-disclosure for Confidential Materials Bidder's Statement of Principal Place of Business Litigations/Bankruptcy Current W-9 Local Business Tax Receipts Proof of Insurance Contact Information ITEM NO. QTY BRAND NAME 1 Motor Oil 15W-0 in (Bulk/Gallons) Motor Oil 15W-0 in (55 Gallon Drum) 3 Motor Oil 15W-0 in (Quart Containers) Motor Oil 5W-30 Synthetic (Bulk/Gallons) Motor Oil 5W-30 Synthetic (55 Gallon Drum) 6 Motor Oil 5W-30 Synthetic (Quart Containers) Dexron 7A VI (55 Gallon Drum) Mercon 7B V (55 Gallon Drum) Chrysler 7C ATF- (55 Gallon Drum) 7D Toyota/Lexus T-IV (55 Gallon Drum) Dexron VI (1 Quart Containers) Glover Oil Company Inc S. Main Street Melbourne, FL 901 Ken Marshall Phone: Fax: ken@gloveroil.com EXTENDED
9 ITB #1-B-0-NC # s: 1 ITEM NO. QTY BRAND NAME Mercon A V (1 Quart Containers) Chrysler B ATF- (1 Quart Containers) Allison C C (1 Quart Containers) D Toyota/Lexus T-IV (1 Quart Containers) 9 Gear Oil (55 Gallon Drum) 10 (120lb Drum) 11 (1 oz Tube) 2 12 Gear Oil (5 Gallon Containers) 13 Hydraulic Fluid (55 Gallon Drum) 1 Hydraulic Fluid (5 Gallon Containers) 16 Glover Oil Company Inc S. Main Street Melbourne, FL 901 Ken Marshall Phone: Fax: ken@gloveroil.com EXTENDED 15 Tractor Hydraulic Fluid (5 Galloon Containers) 16 Diesel Fuel Additive (1 Galloon Containers) Diesel Fuel Additive (5 Gallon Containers) 30 1 Diesel Exhaust Fluid (55 Gallon Drum) 10 Ultrapure DEF $13.60 $1, Diesel Exhaust Fluid (1 Gallon Containers) 20 Balance of Product line Discount % Balance of Product line Discount: N/A % 21 Delivery Time 22 Minimum Order 23 List Any Exceptions to this Bid: 2 Account Representative Contact Information: If unable to meet the delivery time listed in paragraph , specify the best possible delivery after receipt of order 3 days. Minimum Order Amount: $13.60 N/A Ken Marshall Phone: Fax: ken@gloveroil.com
ATTACHMENT C BREVARD DISTRICT SCHOOLS FUEL TANK LOCATIONS Fuel Tanks Annual Usage 1 JAN 2013-31 DEC 2013 TITUSVILLE BUS COMPOUND D: 10,000 D: 148,213.20 1500 DRAA ROAD D: 6,000 TITUSVILLE, FL 32796 U:
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