Destin Beach Safety ATVs, UTV, and Waverunner

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1 DESTIN FIRE CONTROL DISTRICT Request for Proposals: Destin Beach Safety ATVs, UTV, and Waverunner December 12, 2018

2 Specifications for Destin Beach Safety ATVs, UTV, and Waverunner 1.0 INTENT It is the intent of this specification to provide for the purchase of three all-terrain vehicles, one utility task vehicle and one waverunner. The Destin Fire Control District will receive proposals for the purchase of three ATVs, one UTV and one waverunner until January 4, 2019, at 12 noon CST. All proposals received must be marked on the outside of the envelope 2019 ATVs, UTV and Waverunner and meet the specifications as described herein. The Destin Fire Control District (DFCD) has evaluated different styles of ATVs, UTVs and Waverunners and has determined that this published specification is best suited for the DFCDs needs in terms of quality and features. This specification shall not be interpreted as restrictive but rather as a measure of quality and performance against which all other systems will be compared. In comparing proposals, comparison will not be confined to price only. The successful proposer will be one whose product is judged as best serving the interest of the DFCD when price, product, quality and delivery are considered. The DFCD also reserves the right to reject any or all proposals or any part thereof, and to waive any minor technicalities. Questions regarding this RFP can be directed to the following individual: Division Chief Joe D Agostino Phone (850) EQUIVALENT PRODUCT Proposals will be accepted for consideration on any structure that is equal or superior to the equipment specified. Decisions of equivalency will be at the sole interpretation of the DFCD. A blanket statement that equipment proposed will meet all requirements will not be sufficient to establish equivalence. 3.0 INTERPRETATIONS In order to be fair to all proposers, no oral interpretations will be given to any proposer, as to the meaning of the specification documents or any part thereof. Every request for such a consideration shall be made in writing. Based on such inquiry, the DFCD may choose to issue an Addendum in accordance with local state laws. 4.0 GENERAL The specification herein states the minimum requirements of the DFCD. All proposals must be regular in every respect. Unauthorized conditions, limitation, or provisions shall be cause for rejection. The DFCD will consider as irregular or non-responsive any and all proposals that are not prepared and submitted in accordance with the proposal document and specification, or any proposal lacking sufficient technical literature to enable the DFCD to make a reasonable determination of compliance to the specification. It shall be the proposer s responsibility to carefully examine each item of the specification. Page 2 of 7

3 Failure to offer a completed proposal or failure to respond to each section of the technical specification will cause the proposal to be rejected without review as non-responsive. All variances, exceptions and/or deviations shall be fully described in the exceptions and deviation section of the proposal. Deceit in responding to the specification will be cause for rejection. 5.0 SPECIFICATIONS a. ATVS: 1) Year: ) Color: Red 3) Engine: i. Type: 420 CC liquid-cooled fuel- injected OHV wet-sump longitudinally mounted single-cylinder four stroke ii. Bore x stroke: 86.5mm x 71.5mm iii. Induction: Keihin1 33 mm throttle-body fuel injection system iv. Ignition: Full-transistorized type with electronic advance v. Starter: Electric with optional auxiliary recoil vi. Compression ratio: 9.9:1 4) Drive Train: i. Clutch: Automatic ii. Transmission: 5 speed with Reverse iii. Driveline: Direct front and rear driveshafts with TraxLok and torque-sensitive front differential 5) Chassis / Suspension / Brakes: i. Front Suspension: Independent double wishbone; 6.69 inches travel ii. Rear Suspension: Swingarm with single shock; 6.69 inches travel iii. Front Brakes: 190mm Dual hydraulic disc iv. Rear Brakes: 160mm Sealed mechanical drum v. Front Tire: 24 x 8-12 vi. Rear Tire: 24 x ) Dimensions: i. Length: 82.8 in ii. Width: 47.4 in iii. Height: 46.2 in iv. Wheelhouse: 49.9 in v. Seat Height: 33.7 in vi. Ground Clearance: 7.2 in vii. Curb Weight: 608 lbs. (Includes all standard equipment, required fluids and full tank of fuel ready to ride) viii. Fuel Capacity: 3.9 gal. including 1.3 gallon reserve ix. Turning Radius: 9.2 ft 7) Factory Warranty Information: i. One Year Page 3 of 7

4 b. UTV: 1) Year: ) Color: Red 3) Engine: a. Type: 686cc liquid-cooled SOHC 4-stroke; 4 valves b. Bore x stroke: 102.0mm x 84.0mm c. Fuel delivery: Yamaha Fuel Injection (YFI) d. Ignition: TCI: Transistor Controlled Ignition e. Compression ratio: 10:0:1 f. Transmission: Ultramatic V-belt with all-wheel engine braking; L,H,N,R g. Final Drive: On-Command; 3-way locking differential; 2WD, 4WD, locked 4 WD; shaft drive 4) Chassis / Suspension / Brakes: a. Front Suspension: Independent double wishbone; 8.1 in travel b. Rear Suspension: Independent double wishbone; 8.1 in travel c. Front Brakes: Dual hydraulic disc d. Rear Brakes: Dual hydraulic disc e. Front Tire: AT25 x 8-12 f. Rear Tire: AT25 x ) Dimension: a. L x W x H: in x 61.8 in x 75.8 in b. Wheelbase: 84.1 in c. Ground Clearance: 11.8 in d. Wet Weight: 1431 lbs. e. Fuel Capacity: 9.7 Gallons f. Turning Radius: in g. Bed Capacity: 600 lbs. h. Towing Capacity: 1500 lbs. 6) Factory Warranty Information: a. 6 Months Page 4 of 7

5 c. Waverunner: 1) Year: ) Color: Carbon Metallic 3) Engine: i. Type: 4- Cylinder, 4-stroke, 1.8 Liter high output Yamaha Marine Engine ii. Displacement: 1812cc iii. Fuel: Regular Unleaded iv. Carburetor/ Injection: Electronic Fuel Injection v. Pump: 155mm High-pressure 4) Dimensions: i. Length: in ii. Width: 4 ft. iii. Height: 46.9 in iv. Dry Weight: 767 lbs. v. Fuel Capacity: 18.5 gal. vi. Vehicle Capacity: 3 person vii. Storage Capacity: 24.6 gal. viii. Hull Material: Nano Xcel Ultra lightweight hull and deck 5) Factory Warranty Information: i. Limited Factory Warranty 6.0 SCOPE OF SERVICES The successful proposer shall provide all equipment specified. a. Warranty: 1) Warranty The successful proposer shall guarantee all equipment for a minimum period off: ATVs: Factory Warranty of one (1) year from purchase UTV: Factory Warranty of six (6) months from purchase Waverunner: Limited Factory Warranty Page 5 of 7

6 Destin Fire Control District - Expenditure Proposal Form Destin Beach Safety ATVs, UTV and Waverunner Closing Date: January 4, pm CST ************************************************************************************* NOTE TO ALL PROPOSERS NO PROPOSAL RECEIVED AFTER CLOSING WILL BE ACCEPTED. All requests for proposals must be marked on the outside of the envelope 2019 ATVs, UTV and Waverunner and received by January 4, 2019, at 12 noon CST. Any failure to mark such on the outside of the sealed envelope as set forth herein may result in the request for proposal not to be considered. In compliance with the requirement of this specification (if applicable), vendor must submit with proposal two (2) sets of descriptive literature or your proposal may not be considered. Further, prices shall be held fixed for one year from date of award. Quantities listed are estimates, actual orders may vary more or less than indicated. *** Equipment Qty Unit Price Total 1. ATV 3 2. UTV 1 3. Waverunner 1 4. Warranty 3 TOTAL FOR ALL ITEMS $. Please state Vendor Catalog Discount on all other items that are not listed in the proposal. %. Page 6 of 7

7 Exceptions & Deviations Proposers shall fully describe every variance exception and/or deviation. List the item number here and fully explain any items in non-compliance with specification. Additional sheets may be used if required. *************************************************************************************************** EXTENSIONS, TOTALS AND GRAND TOTAL, IF APPLICABLE, SHALL BE ENTERED IN SPACES PROVIDED. FAILURE TO COMPLY MAY RENDER YOUR PROPOSAL INVALID. DELIVERY MAY BE A FACTOR IN AWARD. PLEASE STATE DELIVERY SCHEDULE IN SPACE PROVIDED BELOW. FALILURE TO COMPLY MAY RENDER YOUR PROPOSAL INVALID. TERMS: PROPOSERS ARE REQUESTED TO QUOTE NET PRICES. NET PRICES ARE LIST PRICES LESS TRADE OR OTHER DISCOUNTS OFFERED, EXCEPT CASH DISCOUNTS. IF A CASH DISCOUNT IS OFFERED, IT MUST BE CLEARLY SHOWN IN THE SPACE PROVIDED BELOW. IN ORDER FOR YOUR CASH DISCOUNT TO BE CONSIDERED IN THE BID EVALUATION PROCESS, THE DISCOUNT PERIOD SHALL BE A MINIMUM OF THRITY DAYS. ANY DISCOUNT PERIOD OFFERED OF LESS THAN THRITY DAYS WILL NOT BE CONSIDERED IN THE BID EVALUATION PROCESS. ALL DISCOUNTS OFFERED WILL BE TAKEN IF EARNED. TIME WILL BE COMPUTED FROM THE DATE OF ACCEPTANCE AT DESTINATION OR FROM DATE A CORRECT INVOICE IS RECEIVED IF THE LATTER DATE IS LATER THAN THE DATE OF ACCEPTANCE. ************************************************************************************************* TERMS % 30 Days DELIVERY: Time Required for Delivery After Receipt of Order Days The undersigned, declares that they have read the provisions and specifications covering the purchase of ATVs, UTV, and Waverunner. With full knowledge and understanding of the requirements, we do hereby agree to furnish items in full accordance with the specifications attached hereto and made a part hereof. FIRM NAME: SIGNATURE: TITLE: DATE: ADDRESS: PHONE NUMBER: Page 7 of 7

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