Operating a Total Fleet S olution. APSE Vehicle Maintenance & Transport Advisory Group (S outhern Meeting) 5th February 2019

Transcription

1 Operating a Total Fleet S olution APSE Vehicle Maintenance & Transport Advisory Group (S outhern Meeting) 5th February 2019

2 Analysing vehicle profile information to support procurement decisions Unders tanding whole-life vehicle costs Information and support available to move towards ultralow emission vehicles Kim Harrison C ategory Lead for Fleet Holly Brooks C ategory Manager for Fleet

3 Analysing vehicle profile information CCS to s upport procurement decis ions

4

5 To understand key drivers for Vehicle Selection Vehicle types, specifications and volumes To Optimise fleet utilisation % usage Owned, leased, grey fleet, hired, rented, pooled etc. To Inform policy decisions Purchase vs Lease vs Rental Use of grey fleet Adoption of salary sacrifice schemes Driver standards and training Why analyse vehicle data?

6 Sources of Information External sources: Leas e contracts Fleet management service provider Telematics data Fuel C ard us age Ins urance claims Damage costs Internal sources Fleet management systems HR and expense claims

7 Types of Fleet Profiles and Usage Depends on the organisational need Different profiles: Purchase Lease (Contract Hire) Hired/rented vehicles Daily Rental Flexible Rental Different uses: Operational Business Travel E.g. pool cars, Daily Rental vehicles Salary Sacrifice

8 Mitigating Risk in Uncertain Times What is Flexible Rental? Bridges gap between a committed lease and an ad-hoc Daily Rental Usually for 28+ days Relatively quick order to delivery No delivery or collection charges No early termination of contract costs Typically better value than a hire, but not quite as good as a lease/purchase Supports peaks/troughs in demand

9 Understanding CCS whole-life vehicle costs

10 Whole Life Costing Takes into account all costs over the period of usership e.g. P urchas e price Depreciation and residual value S ervicing, maintenance and repair cos ts R unning cos ts s uch as fuel Emis s ions B IK / Taxation implications for vehicles with an element of pers onal us e Lease vs. Purchase vs. Rental The newly upgraded C C S Fleet Portal can help!

11 The Fleet Portal Generate real time quotes for purchase and lease - quickly and eas ily C hoos e from a full range of vehicles and manufacturers Compare up to 3 vehicles s ide by s ide Filter on key criteria including environmentally sustainable and safety options R eview a full breakdown of whole life costs Link to Fleet Portal

12 Search Functionality

13 Whole Life Costing

14 The move towards CCS ultra-low emission vehicles

15 Challenging times for fleet - policy and legis lation outpacing the market s upply/availability C C S working with: Office for Low Emis s ion Vehicles (OLEV) J oint Air Quality Unit (DfT & Defra) Government Buying Standard for Transport Government Fleet Commitment Safety standards in vehicles E nergy S avings Trus t C C S cons olidate and s hare information with cus tomers to ens ure that they are prepared for future changes

16 Numbers are expected to top 180

17 Commercial Solutions Infrastructure Trans port technology products, s olutions and profes s ional s ervices, including: s us tainable trans port infras tructure speed enforcement smart traffic management A dynamic catalogue for commodity products Vehicles Full availability of alternatively fuelled vehicles, including pure Electric Vehicles (EVs) and other Ultra Low Emission Vehicles (ULEVs) Buy, lease or hire vehicles Access associated consultancy and fleet management services, to help with electrification Option for post-production convers ions Vehicle telematic s olutions available

18 Key Challenges Utilisation Mileage and journey type data to support business case Chargepoint: Landlord permissions Electricity supply Back-office management Time taken to charge Policies & procedures Driver usage Reimbursement/BiK Ongoing management/usage Redesigingin Specifications Potential changes in operation styles Policies & procedures Driver usage Reimbursement/BiK Public charging infrastructure: Network mapping Payment solutions

19 An overview of policies and examples of taxi and private hire fleets becoming cleaner and greener Insight from the Low Carbon Vehicle Partnership low-emission taxi workshop Charlotte Banks Energy Research and Project Officer APSE Energy 1

20 Low Carbon Vehicle Partnership Low emission taxi guide with the Energy Saving Trust Helping Local Authorities implement low emission taxi and private hire vehicle schemes Project brief. CAZ pressure Air pollution Licensing Range of fuel and technology options Local authority workshop National policy perspective Local authority case studies 2

21 National Policy Perspective The Road to Zero Strategy This is a strategy for the whole UK and all the measures outlined (except where indicated) are available across the UK. We will continue to collaborate closely with the devolved administrations in Scotland, Wales and Northern Ireland, and partners in local government The devolved administrations and local authorities have a crucial role to play during the transition to zero emission vehicles and addressing local air quality issues. Many local authorities are already taking action to accelerate the transition to zero emission road transport, including the eight Go Ultra Low cities Ambition to see at least half of new cars to be ultra low emission by 2030 as part of plans to make the UK the best place in the world to build and own an electric vehicle all new cars and vans to be effectively zero emission by

22 Local Authority Case Studies Birmingham City Council NOx reduction Champions project ,000 from the Department of Transport to convert c.80 taxis to LPG LPG free entry to CAZ & meet Euro 6 LPG conversion, final cost 7,700 per vehicle. VAT only cost to drivers NOx emissions testing results Early and continued engagement Found that drivers like the technology but not willing to pay Nottingham City Council Aging fleet. 411 Diesel Hackney Cabs, average age 14yrs / Euro 3 Policy changes ULEV support package. 3 main areas Evidence/ Suitability. Cenex assessment. Data loggers Electric taxi trial. 3 council owned taxis. 12 day loan supported so far Financial support (coming 2019). Home charger grants. Licencing cash back scheme Infrastructure, taxi charge point network Brighton & Hove Council Air quality 2005 parking permits 50% discount for low emission vehicles 2009 first public EV fast charging points Recent OLEV bid for 200 on-street lamppost chargers By 2024 Ultra low emission zone for Euro 6 busses only Survey & analysis. Only 1/3 taxi drivers have a driveway. Range anxiety Engagement, personal health benefits 4

23 Common Themes Engagement is Key! Need to have engaged champions Surveys. Barriers to EVs Forums Broaden knowledge. Taxi driver knowledge is key Air quality awareness Infrastructure Knowledge Funding Pilot schemes On-street charging options Aesthetics. Accessibility EV only parking bays. Enforcement? Local Authority Collaboration Ideas sharing and events Joint bids Go Ultra Low Cities group, OLEV funded Dundee 100 electric taxis 5

24 APSE Energy Publication Go Ultra Low Oxford This document explains the steps Oxford have taken so far, some of the problems they have come across and solutions they have identified, how they have engaged with private and public sector partners and what they plan to do next. It will help other local authorities when they are considering their own approaches to this issue over the coming years and highlight the progress that can be made. Series of Oxford publications, tracking progress APSE Energy members free electronic and hard copy 6

25 Discussion 1. Have you progressed any EV taxi projects? What barriers to EV taxis do you experience in your area? 2. Rapidly developing area. News of Uber in London last week. What would help you to keep up to date? 3. Would you consider introducing an electric taxi trial in your council? 7

26 THANK YOU 8

27 Contact Details Charlotte Banks, Energy Research and Project Officer, APSE Association for Public Service Excellence 3rd Floor, Trafford House Chester Road, Manchester M32 0RS telephone: fax: web: 9

28 APSE Energy Update

29 Assets Problems - fuel poverty, air quality, rising energy prices Supporting the local community and local economy Generating income Addressing environmental issues Capacity???

30

31 Advocacy Knowledge Learning Consultancy

32

33 Advocacy Knowledge Consultancy Learning Consultancy project examples -

34 Anthony Meehan Corporate Sustainability Officer (Travel) Partnerships and Corporate Services Bath & North East Somerset Council Telephone:

35 How can we reduce in-work travel costs and promote sustainable travel? Monitoring in-work travel needs and cost Establishing a pool car fleet and engaging staff and teams who stand to benefit Strategies for influencing travel choices

36 Delivering and influencing STRATEGY & POLICY NATURAL ENVIRONMENT FOOD ENERGY TRANSPORT Sustainability Team Strategies Env. Sustainability & Climate Change Local food Corporate Travel Community Energy Local Development Framework WASTE Carbon MGT ADAPTATION

37 Who Where Why How How much

38 Grey Fleet Checklist

39 Staff Surveys Payroll

40 In 2010 business as usual was: 60% staff drove to work - on their own We drove over 1.6 million miles for work which cost over 1.1 million & emitted 611 tonnes of CO2

41 Results so far ( ): 400k saved on ECU payments annually 60k VAT recovered (annually pro rata) & 245k reduction on mileage over period CO2 reduced by 58% (396 tonnes) In work mileage reduced by 42% 32% of staff using sustainable travel modes for in work travel 100k pool car miles / 25k E.V. (5 years)

42 Issues Cultural reliance on grey (private) fleet Grey what?- management of travel behaviour Duty of care exposure Little employee engagement with travel policy Historic anomalies Parking Permits Perceived mileage payment as salary

43

44 If you build it.

45 For people like us

46 We have about 70 tubes to monitor air quality in B&NES and we have to inspect & change them all each month. The E.V. is great for this as not only are we not contributing further to air pollution, but the public comment on the joined up thinking- for once! Gary, Environmental Monitoring I am delighted we took the decision to replace two diesel vans with the all electric Nissan env200 vans. The drivers love them and we will deliver the same service 100% more sustainably and for less. Brilliant! Shaun Information Management Service

47 Staff Offers Bath and North East Somerset The place to live, work and visit

48 What does that deliver? Consistent policy Safer, cleaner & appropriate pool cars Flexible travel options for flexible working Partnerships

49 - For team & individual level support Allegedly, I m one of the highest users in the Council of a tablet computer on the move! The train journey & walk to the Keynsham offices only takes 20 minutes and feels like time well spent. I always arrange mgt. meetings at 15 minutes past the hour to align with the train timetable. A small detail but helps a lot. Andrew Pate, Strategic Director Hi Anthony Just had loads of fun, clocked up a few miles and finished the survey in under what I had estimated. Came back along the river bank from Brassmill Lane. No traffic. What joy! I will definitely be using it again and will promote it around the office. When can we have more? Paul- Highways

50

51