Budget. Equipment & Technology March 14, 2016

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1 Budget Equipment & Technology March 14,

2 Mission-Focused Budgeting All students are provided the opportunity and necessary support to engage in relevant, challenging work which contributes to their academic and social growth and development All staff, teachers, and administrators are part of a larger learning community working together to build collective capacity in order to provide a high-quality, relevant, equitable education for all 2

3 Tonight s Agenda Equipment Schedule C Overview Custodial Maintenance Transportation Information Technology

4 Equipment Overview See Schedule C in your binders

5 Custodial Department

6 Custodial Equipment - $25,300 New Tires for SHS Forklift Tractor with Bagger for LO Snow Thrower attachment for LO Burnishers for LO and LR Portable Hot Water Carpet Cleaner (DW) DR- Leaf Vacuum (DW) Copier for MWA (Office) $1,800 $8,500 $2,000 $2,600 $6,500 $1,900 $2,000

7 SHS Forklift Tires $1,800 LO Tractor with Bagger and Snow Thrower Attachment $10,500 7

8 Corded Burnisher for LO and LR $2,600 Portable Hot Water Carpet Cleaner District Wide $6,500 8

9 DR Leaf Vacuum for all Locations $1,900 Copier Machine $2,000 9

10 10

11 Maintenance

12 Maintenance Department Equipment 20 Service, Van, Dump or Pick-up Truck Vehicles 12 Plows 7 Commercial Mowers 6 Equipment Trailers 3 Field Tractors 2 Backhoes (Large & Small) Over 25 Specialized Pieces of Equipment and Attachments Including.Field Grader, Ride on Paint Machine, Deep Tyne Aerator, Forklift, Thatcher, Spreader, Core and Deep Tyne Aerator, Field Rollers, Aerovator, Top Dresser, Turf Vehicle, etc.

13 Maintenance Department Equipment Budget Requests to

14 Maintenance Department Equipment Budget Request $147,750 Request (2) Service Vehicles with Plows (Replace) (1) 72 Snow blower Attachment (Replace) (1) Large 4WD Tractor (Replace) (1) Copper Pipe Press (New) (1) Cast Soil Pipe Cutter 1 ½ to 8 (Replace)

15 Examples of Equipment Proposed to be Purchased (New) Pro-press Copper Pipe Connection System (Replacement) Soil Line Cutter

16 Examples of Vehicles and Equipment Proposed to be Replaced

17 Maintenance Department Anticipated Equipment Budget Requests 2016/ /21 $50,000 $52,500 $55,000 $72,500 $91,000 $92,000 $94,000 $40,000 $160,000 $102,500 17

18 Maintenance Dept. - Detailed Vehicle Replacement Plan (See Handout for Complete Listing) Description 2004 Ford F350 Svc. Body with Plow (T-65) 2004 Ford F350 Pickup with Plow (T-66) Condition Fair- Heavy Body Rust $45,500 Fair - Fender & Body Rust $45, Ford F350 Svc. Body with Plow (T-64) Fair/Good Body Rust $46, Ford F350 Pickup with Plow (T-68) Fair/Good Fender Rust $46, Ford F250 Pickup with Plow (T-73) Good/Some Body Rust $47, Ford F350 Svc. Body with Plow (T-74) Good/Some Body Rust $47, Int l Dump Large Truck w/ Salter/Plow (T-63) Good/Chassis Frame Rust 2003 Ford F350 Small Dump Truck w/ Plow/Salter Good - Body Rust $67,500 Good $35, Ford E350 Van (T-77) Total Vehicles $160,000 $91,000 $92,000 $94,000 $160,000 $102,500

19 Maintenance Dept. Detailed Equipment Replacement Plan (See Handout for Complete Listing) Make/Body Year Condition Kubota Tractor-Large 2002 Fair/Good $47,000 Kubota Snowblower Attachment 2002 Fair $5,500 Master Tow Field Utility Trailer 2002 Fair $5,000 Toro Groundsmaster Mower 2004 Fair/Good $50,000 Steiner Attachment Snow blower 1999 Good-Some Rust $6,500 Steiner Box Rake 2005 Good $5,000 Steiner Leaf Blower 2005 Good $4,500 Steiner 430 Max Mower 2006 Fair/Good $7,000 Toro Grounds Master Mower 2008 Good $40,000 Haulin Campus Trailer 2001 Fair $2,500 Pioneer Walk Paint Machine 2008 Very Good $7,000 Kubota Turf Vehicle 2005 Good $15,000 Toro Groundsmaster Mower 2009 Good $35,000 Textron/Ryan Sod Cutter 2003 Good $2,500 Yale Forklift 1993 Good/Fair $30,000 Howe Mowing Trailer 2003 Good $7,500 Total Wheeled Equipment & Attach. $52,500 $55,000 $72,500 $50,000 $40,000

20 Maintenance Department Vehicle and Wheeled Equipment and Attachment Replacement Plan Summary Vehicles $91,000 $92,000 $94,000 $160,000 $102,500 Wheeled Equipment and Attachments $52,500 $55,000 $72,500 $50,000 $40,000 Other: Pipe Cutter $750 TBD * TBD TBD TBD Pipe Press $3,500 TBD TBD TBD TBD Grand Totals $147,750 $147,000 $166,500 $210,000 $142,500 * Minor equipment is reviewed annually for replacement needs. 20

21 Transportation Department Equipment Requests for

22 Transportation Department General Information 840,012 miles in ,934 public school students assigned to be transported each day 140 special needs students on 10 routes 540 non-public students transported on 20 buses to 35 different schools

23 Bus Replacement Schedule Currently purchasing 6-8 buses per year, for an average 11 year lifespan For purchased 7 buses at a cost of $837,000 For propose purchasing 7 buses at a cost of $826,000 23

24 Bus Before Repair

25 Bus After Completed Body Work

26 100% DOT Passing Rate for 4 of last 7 years (Just finished with another 100%)

27 Bus Purchases Body Type Body Capacity Cost Adults/Children Repl Bus# Purchase Year/ Mileage Conventional Thomas 49/74 $118, ,318 Conventional Thomas 49/74 $118, ,064 Conventional Thomas 49/74 $118, ,951 Conventional Thomas 49/74 $118, ,957 Conventional Thomas 49/74 $118, ,367 Conventional Thomas 49/74 $118, ,715 Conventional Thomas 49/74 $118, ,503 Total # buses: 7 Total: $826,000 27

28 Transportation Department Equipment Purchases ($19,380) OTC Air Lift (Bumper Lift) Snow Plow Impact Wrench (2) Zonar GPS/Maintenance Monitor $3,350 $4,650 $1,380 $10,000 28

29 Information Technology Equipment Requests for

30 Categories of IT Equipment Administrative Hardware Non-Public Hardware Instructional Tech Hardware (Gen Fund & Smart Schools Bond Act) Replacement Cycle New Initiatives Network Infrastructure (erate and Smart Schools Bond Act) Phase 1 - Year 2 ($165,000 of a 2 year erate plan) Phase 2 - Core Network Replacements

31 Administrative Hardware ($25,000) Administrative PCs, printers, scanners Last year this category was funded by the lease Restoring as a separate line item in Schedule C Amount is the same as last year 31

32 Non-Public Hardware ($13,000) Used to loan hardware to non-public schools residing in our district Amount is calculated by the State based on the the enrollment from the previous year Amount budgeted is unchanged from last year 32

33 Instructional Hardware - Replacement Cycle ($331,300) Building Description Device Description SHS C105 - Robotics and Electronics PC Desktops $20, SHS C109 - Architecture and Engineering PC Desktops $15, SHS C205 - Art imacs $33, SHS G209 - Art -Animation imacs $26, SHS J110 - Computer Science PC Laptops $19, SHS J103 - Science Research PC Laptops $10, SHS English Cart Chromebooks $9, SHS C214 - Music Tech and Music Theory Macbooks $12, SHS FACS Cart PC Laptops $16, SJHS FACS cart Chromebooks $9, SJHS Library Classroom Chromebooks $8, Various Teacher/Pupil Services replacements PC Laptop /2011/2012 $42, Various Teacher Macbook replacements Macbooks /2011/2012 $64, Various Projector Replacements Short Throw /2012/2013 $6, Various Projector Replacements Bulbless /2012/2013 $38, Total Replacement Cycle Year Purchased Cost $331,300.00

34 Instructional Hardware - New Initiatives ($450,000) New Initiatives are reviewed by the Tech Committee Requests come from building principals and department supervisors in cooperation with itrts and teachers $1.2 Million in requests for the school year are currently under review Focusing on chromebooks in the classrooms, but will include other devices Funding from Smart Schools Bond Act

35 Network Infrastructure 35

36 Network Infrastructure Stage 1 (Year 2) - Focusing on connections in the classroom Additional 80 Access points, 2nd half of Access/Distribution switch replacements Total Stage 2 - Network Core Item Cost $165,000 $165,000 Item Cost Additional 125 access points + Outdoor APs (not in 2015 erate Plan) $88,100 Additional Distribution/POE switches, cabling, and SFPs $50,005 Core Switches $29,000 Interior Fiber between closets $150,610 Outdoor Fiber from SHS to BC, JH, Football, BG $67,412 Firewall/Web Filter $65,000 Servers, UPS, Racks $40,000 Total $490,127 36

37 Outdoor Fiber Project Replace 18 year old existing fiber between the H.S. and 3 on-campus buildings Increase Bandwidth between buildings on campus to 10Gbps (10 times our current speed) Run new fiber from the JH to the Broadcasting Booth in the Stadium 37

38 Firewall / Web Filter Current Firewall/Web Filter is struggling to keep up with increased encrypted ( traffic May need to buy a separate Web Filter and Firewall Firewall is erate eligible, but Web Filter is not

39 Increase Internet Bandwidth to 1Gbps For less than we currently are paying per month, we can upgrade to 1Gbps Internet Bandwidth 10Gbps between buildings (10 times our current speed)

40 Funding Plan for IT Equipment General Fund Budget: Administrative Hardware Non-Public Hardware Hardware (new & replacement) $25,000 $13,000 $465,000 Smart Schools Bond Act: Network Infrastructure Network Infrastructure Devices (new & replacement) $490,127 $99,000 $300,000 Erate: Network Infrastructure Total $66,000 $1,458,127

41 What s next? Budget committee schedule: March 3: Preliminary Budget Overview March 7: Maintenance, Interfund Transfers March 10: Debt Service, Enrollment March 14: Equipment (includes technology) March 17: New Programs & Initiatives, Summer Curriculum March 21: Staffing Changes, Contingency Budget, Revenue, Tax Cap Levy, Use of Fund Balance March 24: Further discussion, voting by Board of Education March 31: (If needed) April 4: (If needed) April 6: (If needed) April 19: BOE officially adopts budget (regular monthly mtg.) May 4: Public hearing/meet the candidates night May 17: Annual Budget Vote & Board of Education Election 41