Caldwell County, North Carolina Capital Improvement Plan BUILDING A BETTER FUTURE FOR THE CITIZENS OF CALDWELL COUNTY

Transcription

1 Caldwell County, North Carolina Capital Improvement Plan BUILDING A BETTER FUTURE FOR THE CITIZENS OF CALDWELL COUNTY

2 PROGRESS THROUGH PLANNING

3 TABLE OF CONTENTS Water Fund Summary General Fund Summary Water Fund Detail pages 7-14 Buildings and Grounds Detail pages Emergency Services pages Animal Shelter pages Sheriff's Office pages Information Technology pages TODAY WE LAY THE FOUNDATIONS FOR A BETTER TOMORROW

4 CALDWELL COUNTY, NORTH CAROLINA SUMMARY OF CAPITAL IMPROVEMENT PLAN Project Description Source of Funds Five Year Total Water - Cedar Rock Tank Water Fund , ,000 Water - Draco Tank Water Fund , ,000 Water - Electronic Read Meters Water Fund 410, , , ,230,000 Water - Equipment Replacement Water Fund , ,000 Water - Temple Hill Tank Water Fund 1,182, ,182,000 Water - West Tank Water Fund - 1,078, ,078,800 Water - Vehicle Replacements Water Fund 142, , ,000 $ 1,734,000 $ 1,488,800 $ 610,000 $ 205,000 $ 528,000 $ 4,565,800 Cash Balance as of 06/30/2016 (projected) $ 6,800,000 Add Cash Flow from Operations 600, , , , ,000 Deduct CIP Spending (1,734,000) (1,488,800) (610,000) (205,000) (528,000) Running Cash Balance $ 5,666,000 $ 4,777,200 $ 4,767,200 $ 5,162,200 $ 5,234,200

5 CALDWELL COUNTY, NORTH CAROLINA SUMMARY OF CAPITAL IMPROVEMENT PLAN Project Description Source of Funds Five Year Total Buildings and Grounds Convenience Site Mount Herman General Fund 70, ,000 Convenience Site Railings General Fund - 15,000 15,000 15,000-45,000 Court House Boiler General Fund 185, ,000 Court House HVAC General Fund 10, ,000 Cook Building HVAC General Fund - 5, ,000 Courthouse Holding Cells General Fund 425, ,000 Cook Building Gutters General Fund - 10, ,000 Court House Door Locks General Fund 15,000 5,000 5,000 5,000-30,000 Health and Human Services Buildng HVAC General Fund - 90,000 90,000 90, ,000 Health and Human Services Buildng Road General Fund 350, ,000 Lenoir Library Elevator General Fund - 5, ,000 Library - Lenoir (boiler replacement) General Fund 23, ,000 Library - Lenoir (painting) General Fund - 30, ,000 Library - Lenoir (HVAC controls) General Fund - 25,000 25,000 25,000-75,000 Library - Lenoir (floor tiles) General Fund - 20,000 10,000 10,000-40,000 Library - Hudson (carpet) General Fund - 15, ,000 Total Buildings and Grounds 1,078, , , ,000-1,588,000 EMS EMS Base Borrowing 1,200, ,200,000 EMS Power Stretchers General Fund 210, ,834 EMS - Heart Monitor General Fund 37,000 37,000 37,000 37,000 37, ,000 EMS- Lucas Device General Fund 16,000 16,000 16,000 16,000 16,000 80,000 Emergency Management Vehicle Replacement General Fund ,000-60,000 Fire Marshal Vehicle Replacements General Fund 57, , ,972 EMS Ambulance Replacements General Fund 380, , , , ,000 1,340,000 EMS Vehicle Replacements General Fund - 60, , ,000 Total EMS 1,901, , , , ,000 3,313,806

6 CALDWELL COUNTY, NORTH CAROLINA SUMMARY OF CAPITAL IMPROVEMENT PLAN Project Description Source of Funds Five Year Total Animal Shelter Borrowing - 3,000, ,000,000 Sheriff's Office Sheriff Evidence Room Expansion General Fund 100, ,000 Sheriff Camera System for Jail General Fund 77, ,190 Sheriff Vehicle Replacements General Fund 289, , , , ,000 1,189,100 Total Sheriff 466, , , , ,000 1,366,290 General Government Board of Elections Voting Machines General Fund 181, ,563 Building Inspections General Fund 48, ,800 Communications Radio Consolettes General Fund 50, ,000 Social Services Vehicle Replacements General Fund 36, ,080 xl 316, ,443 Information Technology Information Technology - Vehicle General Fund - 24, ,000 Information Technology - HHS Phone System General Fund - 315, ,000 Total Information Technology - 339, ,000 General Fund Items Total $ 3,762,539 $ 4,197,000 $ 728,000 $ 873,000 $ 673,000 $ 9,923,539 School System - Granite Falls Middle School Borrowing $ - $ - $ 17,000,000 $ - $ - $ 17,000,000 Water Fund Items Total (see previous page) $ 1,734,000 $ 1,488,800 $ 610,000 $ 205,000 $ 528,000 $ 4,565,800 Grand Total $ 5,496,539 $ 5,685,800 $ 18,338,000 $ 1,078,000 $ 1,201,000 $ 31,489,339

7 Water Fund

8 Public Utilities Water Cedar Rock Tank & Pump Station Cedar Rock / Eagle Heights 1. Upgrade to Cedar Rock pump station and ground storage tanke 2. Installation of air release valves on the higher points of elevation. This will assist and maximizing the usage of Cedar Rock Tank. Water Fund / Grants 528, ,000 TOTAL $ - $ - $ - $ - $ 528,000 $ 528,000 page 8 of 42

9 Public Utilities Water Draco Tank Improvements Draco Road 1. installation of automatic valves at the master meters which will allow the system to float off the Draco Tank. The automatic timeres would elminate stagnant water or in the event of a fire in the system to maximize the use of the water tank Water Fund / Grants 200, ,000 TOTAL $ - $ - $ 200,000 $ - $ - $ 200,000 page 9 of 42

10 Public Utilities Water Electronic Read Meters County Water System 1. Converting all water meters to electronic read capability would improve the accuracy of the utility billing and meter reading process. With the installation of radio read meters the liability for accidents is reduced. Water Fund / Grants 410, , ,000 1,230,000 TOTAL $ 410,000 $ 410,000 $ 410,000 $ - $ - $ 1,230,000 page 10 of 42

11 Public Utilities Water Equipment Water Department 1. Replacement of a 1970 Trackhoe Water Fund / Grants 170, ,000 TOTAL $ - $ - $ - $ 170,000 $ - $ 170,000 page 11 of 42

12 Public Utilities Water Vehicles Water Department 1. Replace a heavy duty service truck 2. Replace service truck given to maintenance department 3. Replace small service truck 4. Replace service truck Water Fund 102, ,000 Water Fund 40,000 35,000 TOTAL $ 142,000 $ - $ - $ 35,000 $ - $ 102,000 page 12 of 42

13 Public Utilities Water Temple Hill Tank (southeast) Water Department Install new tank at the Temple Hill site to serve the southeastern portion of the water sysm Water Fund / Grants 1,182,000 1,182,000 TOTAL $ 1,182,000 $ - $ - $ - $ - $ 1,182,000 page 13 of 42

14 Public Utilities Water West Tank Water Department Installation of a new tank to serve the western portion of the water system Water Fund / Grants 1,078,800 1,078,800 TOTAL $ - $ 1,078,800 $ - $ - $ - $ 1,078,800 page 14 of 42

15 Buildings and Grounds

16 Public Utilities Buildings and Grounds Lenoir Library Boiler Lenoir Replace Boiler at Library General Fund 23,000 23,000 TOTAL $ 23,000 $ - $ - $ - $ - $ 23,000 page 16 of 42

17 Public Utilities Buildings and Grounds Lenoir Library Paint Lenoir Painting of the main floor of the Lenoir Library. This will need to be completed by a professional painting company that can do the work quickly to avoid closing the library. General Fund 30,000 30,000 TOTAL $ - $ 30,000 $ - $ - $ - $ 30,000 page 17 of 42

18 Public Utilities Buildings and Grounds Lenoir Library Electronic Controls Lenoir In order to maximize the operations of the chiller and boiler, the controls and thermostats need upgrading. The controls that are operating the heating and air conditioning are approximately 40 years old. Throughout the years, various HVAC changes have been but no work has been done to renovate the controls. General Fund 25,000 25,000 25,000 75,000 TOTAL $ - $ 25,000 $ 25,000 $ 25,000 $ - $ 75,000 page 18 of 42

19 Public Utilities Buildings and Grounds Lenoir Library Tile Flooring Lenoir 1. Replace tile flooring in Entry Way of Library 2. Replace tile flooring Downstairs of Library 3. Replace tile in both Women s and Men s restrooms Flooring is worn and needs replacing. The restrooms are original to the building. Upgrades are needed to insure the bathrooms are clean. The restrooms at the Library have been overlooked for years. General Fund 20,000 10,000 10,000 40,000 TOTAL $ - $ 20,000 $ 10,000 $ 10,000 $ - $ 40,000 page 19 of 42

20 Public Utilities Buildings and Grounds Lenoir Library Elevator Lenoir Upgrade elevator doors to replace the existing obsolete mechanical door edge with the newest technology, infrared door scanner General Fund 5,000 5,000 TOTAL $ - $ 5,000 $ - $ - $ - $ 5,000 page 20 of 42

21 Public Utilities Buildings and Grounds Library Carpet - Hudson Branch Hudson Replace carpet in the Hudson Library. General Fund 15,000 15,000 TOTAL $ - $ 15,000 $ - $ - $ - $ 15,000 page 21 of 42

22 Public Utilities Buildings and Grounds Cook Building Gutters Cook Building Gutters have rusted and fallen off. New gutters need to be added to protect the building. General Fund 10,000 10,000 TOTAL $ - $ 10,000 $ - $ - $ - $ 10,000 page 22 of 42

23 Public Utilities Buildings and Grounds Cook Building HVAC Cook Building Add heat in areas where employees work to stack electronics General Fund 5,000 5,000 TOTAL $ - $ 5,000 $ - $ - $ - $ 5,000 page 23 of 42

24 Public Utilities Buildings and Grounds Convenience Site Railings Convenience Sites Installation of guard posts and safety railings at all the convenience sites General Fund 15,000 15,000 15,000 45,000 TOTAL $ - $ 15,000 $ 15,000 $ 15,000 $ - $ 45,000 page 24 of 42

25 Public Utilities Buildings and Grounds Courthouse Boiler Courthouse Replace boiler at the Courthouse General Fund 185, ,000 TOTAL $ 185,000 $ - $ - $ - $ - $ 185,000 page 25 of 42

26 Public Utilities Buildings and Grounds Courthouse HVAC Courthouse Replace HVAC at the Courthouse General Fund 10,000 10,000 TOTAL $ 10,000 $ - $ - $ - $ - $ 10,000 page 26 of 42

27 Public Utilities Buildings and Grounds Courthouse Holding Cells Courthouse Renovate a portion of the courthouse to create additional holding cells for inmates ready for trial. General Fund 425, ,000 TOTAL $ 425,000 $ - $ - $ - $ - $ 425,000 page 27 of 42

28 Public Utilities Buildings and Grounds Health and Human Services Building HVAC Health and Human Services Building Replacement of HVAC Unit General Fund 90,000 90,000 90, ,000 TOTAL $ - $ 90,000 $ 90,000 $ 90,000 $ - $ 270,000 page 28 of 42

29 Public Utilities Buildings and Grounds Health and Human Services Building Entrance Road Health and Human Services Building Construct new entrance road for the Health and Human Services Building that will connect with the existing stoplight. General Fund 350, ,000 TOTAL $ 350,000 $ - $ - $ - $ - $ 350,000 page 29 of 42

30 EMERGENCY SERVICES

31 Emergency Services EMS Ambulance Replacements Various In accordance with the vehicle replacement policy made effective July 1, 2015 the vehicles noted below will meet the threshold for replacement over the next 5 years due to the following: Ambulances reaching 250,000 mile threshold: FY17/18 - Ambulance 10 (2007 GMC), Ambulance 11 (2007 GMC); FY18/19 - Ambulance 8 (2007 Ford); FY19/20 Ambulance 16 (2004 International); FY20/21 Ambulance 9 (2014 Freightliner); FY21/22 Ambulance 12 (2015 Freightliner) **Costs below are estimated and shown at new apparatus cost. The potential for remounts remain, and should be utilized when available. Cost of a remount should reflect a decrease of approx. $20-30k/unit. In FY17/18 the potential for obtaining reserve units to replace A10 and A11 from Lovelady Rescue Squad will reduce the CIP of Apparatus substantially. Potentially by $380,000+/-.Decreased downtime in primary units due to efficiency may allow for a break in CIP purchasing in FY19/20 thus decreasing overall cost of CIP an additional 230,000. General Fund 380, , , , ,000 1,340,000 (2 GMC) (1 Ford) (1 Int'l) (1 FHL) (1 FHL) TOTAL $ 380,000 $ 230,000 $ 230,000 $ 250,000 $ 250,000 $ 1,340,000 page 31 of 42

32 Emergency Services EMS Facility Replacement TBD Proceed with facility replacement plan for current Lenoir EMS Base at 616 W. Ave NW, Lenoir, NC at the identified locations on Taylorsville Rd. in the Lower Creek Community of Lenoir, and on Clarke Dr. in the Valmead Community of Lenoir. Financing of said project an option, reflected below is a total cost estimate of completing facilities. **The plan of the Office of Emergency Services is to develop a finance plan with Caldwell County Finance Department to spread the cost of the project over a period of time TBD by the Finance Officer. Sales Tax 1,200,000 1,200,000 Reinvestment Fund TOTAL $ 1,200,000 $ - $ - $ - $ - $ 1,200,000 page 32 of 42

33 Emergency Services EMS Vehicle Replacement Various In accordance with the vehicle replacement policy made effective July 1, 2015 the vehicles noted below will meet the threshold for replacement over the next 5 years due to the following: Quick Response Vehicles reaching the 135,000 mile threshold for emergency use and/or the 150,000 mile surplus threshold: FY19/ Chevrolet Pickup; FY21/ Chevrolet Tahoe General Fund 60,000 60, ,000 TOTAL $ - $ 60,000 $ - $ - $ 60,000 $ 120,000 page 33 of 42

34 Emergency Services EMS Stryker Power-LOAD Stretchers Various Requested continuation of replacement plan of current Stryker manual stretchers with the Stryker Power-LOAD System in an attempt to decrease the number of on the job injuries and workload on current pre-hospital emergency staff. The Power-LOAD cot fastener system lifts and lowers the cot into and out of the ambulance, reducing spinal loads and the risk of cumulative trauma injuries. Suggested implementation plan is to continue to purchase three (3) systems in FY17/18, and two (2) systems in FY18/19 for a total of seven (7) systems to outfit current apparatus. The system will also be included in apparatus specs to complete the process in all transport units within the fleet. **The potential exists for completion of project in FY17/18 by financing total cost of project in single year or over multiple years by coupling with a Capital Improvement Loan. General Fund 210,834 Included with Included with Included with Included with 210,834 new unit new unit new unit new unit TOTAL $ 210,834 $ - $ - $ - $ - $ 210,834 page 34 of 42

35 Emergency Services Fire Marshal Vehicle Replacement Various In accordance with the vehicle replacement policy made effective July 1, 2015 the vehicles noted below will meet the threshold for replacement over the next 5 years due to the following: Quick Response Vehicles reaching the 135,000 mile threshold for emergency use and/or the 150,000 mile surplus threshold: FY17/ Ford; FY19/ Chevrolet Pickup; General Fund 57,972 60, ,972 TOTAL $ 57,972 $ - $ - $ 60,000 $ - $ 117,972 page 35 of 42

36 Emergency Services Emergency Management Vehicle Replacement Various In accordance with the vehicle replacement policy made effective July 1, 2015 the vehicles noted below will meet the threshold for replacement over the next 5 years due to the following: Quick Response Vehicles reaching the 135,000 mile threshold for emergency use and/or the 150,000 mile surplus threshold: FY17/18 requested Capital for new position; FY20/21 Ford Expedition; General Fund 60,000 60,000 TOTAL $ - $ - $ - $ 60,000 $ - $ 60,000 page 36 of 42

37 ANIMAL SHELTER

38 Health Department Animal Control Animal Shelter Facility TBD Current facility requires significant repair and/or renovation with the addition of 10 kennels in order to meet NCDA requirements including: Managing volume of animals Holding period for strays Ambient temperature control Cleaning and maintenance (walls are deteriorating and floors are cracked in current facility) Separation of adoption area would help reduce risk of disease transmission and promote safety. Additional kennels for rescues and other adoptable animals. Improved design would promote efficiency re: animal intake, vaccinations, grooming/bathing, transports and euthanasia. Current property lease expires January 10, TBD 3,000,000 3,000,000 TOTAL $ - $ 3,000,000 $ - $ - $ - $ 3,000,000 page 38 of 42

39 SHERIFF'S OFFICE

40 Sheriff's Office Patrol Vehicle Replacement Schedule Sheriff's Office In order to maintain a safe and effective fleet of emergency response vehicles at the sheriff s office it is necessary to replace older high mileage units on a regular basis. To meet that goal we propose to replace an average of 7 vehicles per year. This number may fluctuate from year to year and will be based on the existing vehicle policy so that only vehicles that meet the current threshold are replaced each year. The funding for this program will come from the general fund and be a part of the annual appropriation. General Fund 289, , , , ,000 1,499,100 TOTAL $ 289,100 $ 295,000 $ 300,000 $ 305,000 $ 310,000 $ 1,499,100 page 40 of 42

41 INFORMATION TECHNOLOGY FOR DEPARTMENT OF SOCIAL SERVICES

42 Information Technology Health and Human Services Building Phone System Replacement Health and Human Services Building This project is the replacement of our current EON phone system that services the DHHS Our current system has been in place for 16 years, which is 7 years past its expected life cycle of 9 years. The total would allow us to replace the current system, as well as all the phones, and network switches, with a modern IP based system with more functionality. Our department s main fear is that the old system will die and getting a replacement system on short notice would be even more expensive. As DSS utilizes 65% of the phone system, their portion of the system would be $204,750. The state 50% reimbursement would pay $102,375. The remaining $212,625 would come from general funds. General Fund 212, ,625 - DSS 50% - Reimbursement 102, ,375 TOTAL $ - $ 315,000 $ - $ - $ - $ 315,000 page 42 of 42