Agenda. Utility Undergrounding Strategies & Laguna Canyon Road Master Plan

Size: px

Start display at page:

Download "Agenda. Utility Undergrounding Strategies & Laguna Canyon Road Master Plan"

Charleen Underwood
5 years ago
Views:

Meeting 2 Agenda Progress since March 2016 Status of

and SR-73 Proposed Laguna Canyon Road Master Plan and

1 Utility Undergrounding Strategies & Laguna Canyon Road Master Plan January 17, 2017 City Council Meeting 2 Agenda Progress since March 2016 Status of undergrounding and road widening between El Toro Rd. and SR-73 Proposed Laguna Canyon Road Master Plan and Undergrounding Citywide Undergrounding Strategies Next Steps 1

3 Council Direction March 22, 2016 1. Develop a Cost Study, $300,000 Replace with a new Strategy 2. Engineering Survey of Laguna Canyon Road Replace with a new Strategy 3.

Prepare undergrounding ordinance In Progress 4 Status of Undergrounding Laguna Canyon Road from El Toro to SR-73 Progress is being made due to Supervisor Bartlett and City Council leadership Staff is

2 3 Council Direction March 22, Develop a Cost Study, $300,000 Replace with a new Strategy 2. Engineering Survey of Laguna Canyon Road Replace with a new Strategy 3. Hire Undergrounding Manager In Progress 4. Community survey Completed 5. Support SB 1463 Completed 6. Prepare undergrounding ordinance In Progress 4 Status of Undergrounding Laguna Canyon Road from El Toro to SR-73 Progress is being made due to Supervisor Bartlett and City Council leadership Staff is Continuing monthly meetings to facilitate Caltrans leading project: Utility Undergrounding: Rule 20A funding Drainage: $7 million Caltrans funding Safety: provide 2 lanes outbound Bikeway: County funded, still negotiating cost Status: County and Caltrans determining share of required mitigation $30 - $39 million (Dependent upon mitigation site requirements) Start construction Fall 2020; Complete by Summer

enable applications for funding, grants, and agencies participation Facilitate

3 5 Laguna Canyon Road Master Plan and Undergrounding 6 LCR Master Plan & Undergrounding A master plan would: Provide conceptual road design and cost estimates Upon completion, enable applications for funding, grants, and agencies participation Facilitate preliminary design of utility undergrounding Develop a Project Study Report standard Caltrans process 3

acquisitions Improvements will require utility relocation or undergrounding 8 Maximize Use of Right-of-Way Added Class 1 Bike Lane and D.

4 7 LCR Master Plan & Undergrounding Further LCR Taskforce recommendations: Improve mobility for pedestrians and bikes Improve transit access Improve safety through utility undergrounding Define a project: Utilize existing right-of-way; minimize additional right-of-way acquisitions Improvements will require utility relocation or undergrounding 8 Maximize Use of Right-of-Way Added Class 1 Bike Lane and D.G. Multi-Use Trail Shoulder/Barrier Shoulder/Barrier Shoulder Existing ROW Varies Approx. 66 Proposed ROW Width Approx. 70 4

9 LCR Master Plan & Undergrounding Extensive scope of work: LCR Owned, operated and controlled by Caltrans City becomes sponsor agency: City consultants lead and design, agencies participate

5 9 LCR Master Plan & Undergrounding Extensive scope of work: LCR Owned, operated and controlled by Caltrans City becomes sponsor agency: City consultants lead and design, agencies participate (Caltrans, SCE, and County) Identify existing right-of-way Prepare preliminary survey Prepare preliminary undergrounding designs for distribution and transmission 10 LCR Master Plan & Undergrounding Start Applying for Funding 4 MONTHS 4 MONTHS 18 MONTHS 26 MONTHS 24 MONTHS 30 MONTHS Cooperative Agreement for Master Plan Retain Consultant Master Plan & SCE Preliminary Design Project Approval & Environmental Document Plans, Specifications, Estimates & Obtain Rightof-Way Construction $50,000 $500,000 $1.5 million $2 million $3 million + $ TBD ROW $TBD 106 Months or 8 ½ Years Total 5

6 11 Citywide Undergrounding Ruby Street Before and After 12 Active Utility Undergrounding Assessment Districts 6

13 Active Utility Undergrounding Assessment Districts District Number Location Number of Parcels Average Assessment Cost Status AD 09-1 Coast Royal 221 $32,000 $7,052,000 Construction AD 13-1 Ruby

7 13 Active Utility Undergrounding Assessment Districts District Number Location Number of Parcels Average Assessment Cost Status AD 09-1 Coast Royal 221 $32,000 $7,052,000 Construction AD 13-1 Ruby St/Catalina St 48 $22,000 $1,072,000 Construction AD 13-6 Summit Dr 12 $42,000 $500,000 Construction AD 13-4 Agate St/Glenneyre St 25 $54,000 $1,347,000 Pre-Vote AD 13-2 Diamond St 21 $66,000 $1,378,000 Pre-Vote AD 14-1 Crestview Dr 13 - Design AD 14-2 Woods Cove Design 14 Current Funding Availability for Undergrounding Current Fund Balance $1,550,000 Annual Revenue $1,700,000 Street Lighting Fund $700,000 $1.7 million in annual revenue could leverage $25-$30 million debt Measure LL $1,000,000 7

15 Possible Future Revenue Community Choice Aggregation (CCA): City purchases electricity Existing utility provides transmission, distribution, repair and billing Reasons to

Theoretical savings 1% - 3% Feasibility and Implementation Plan - $70,000 16 Possible Future Funding Purchase of Rule 20.

8 15 Possible Future Revenue Community Choice Aggregation (CCA): City purchases electricity Existing utility provides transmission, distribution, repair and billing Reasons to develop a CCA include: Reduce electricity cost Provide more power from local sources Options to purchase more green power Customers have an option not to participate Theoretical savings 1% - 3% Feasibility and Implementation Plan - $70, Possible Future Funding Purchase of Rule 20.A Allocations: Explore opportunities to obtain additional Rule 20 A allocations SCE allocation balance $2 million SCE allocation for 2016: $84,000 SDG&E allocation balance $600,000 Reallocation not allowed SDG&E allocation for 2016: $25,000 8

17 Possible Future Funding Options Special Tax District, Community Facility District Assessment District Possibly Citywide: Possibly Citywide

vote Assessment District requires majority vote Significant preparation for vote G.O.

9 17 Possible Future Funding Options Special Tax District, Community Facility District Assessment District Possibly Citywide: Possibly Citywide 6,000 parcels = significant cost District not required to be contiguous Community Facility District requires 2/3 vote Limited preparation for vote Assessment District requires majority vote Significant preparation for vote G.O. Bond requires legislation 18 Undergrounding Priorities to Consider Fire Risk Identify key areas to reduce fire risk Access/Evacuation Routes Identify key roads Facilitate the formation of Assessment Districts 9

19 Laguna Canyon Road Undergrounding 7,000 feet 85 poles 130 Parcels 2825 LCR Fire Safety & Access / Evacuation

Distribution Transmission Cost Per Mile $5.

3 Million $3 to 4 Million $13.8 Million $20.8 to 23.1 Million 130 $3.

10 19 Laguna Canyon Road Undergrounding 7,000 feet 85 poles 130 Parcels 2825 LCR Fire Safety & Access / Evacuation Frontage Road Length in Feet Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Transmission Cost Per Mile $5.2 Million x 2 Circuits Total Cost Per Mile Range Parcels $30,000 per Parcel 7,000 $4 to 5.3 Million $3 to 4 Million $13.8 Million $20.8 to 23.1 Million 130 $3.9 Million 20 Laguna Canyon Road Undergrounding 6,700 feet 81 poles 53 Parcels El Toro Road Fire Safety & Access / Evacuation Big Bend L.C.R. Length in Feet Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Transmission Cost Per Mile $5.2 Million x 2 Circuits Total Cost Per Mile Range Parcels $30,000 per Parcel 6,700 $3.8 to 5.1 Million $2.9 to 3.8 Million $10.1 Million $16.8 to 19 Million 53 $1.5 Million 10

21 Major Access /Evacuation Routes Laguna Canyon Road Monterey/Hillcrest El Toro Road Park Ave.

Bluebird Canyon Road Fire Road Summit Drive Overhead services: SCE SDG&E Undergrounding in progress Glennerye South

Alta Vista Nyes Place Virginia Way 22 Bluebird Canyon Undergrounding 802 Bluebird 904 Bluebird 39 Parcels Water

11 21 Major Access /Evacuation Routes Laguna Canyon Road Monterey/Hillcrest El Toro Road Park Ave. Thalia/Temple Hills Dr. North Coast Hwy. Bluebird Canyon Road Fire Road Summit Drive Overhead services: SCE SDG&E Undergrounding in progress Glennerye South Coast Hwy. Alta Vista Nyes Place Virginia Way 22 Bluebird Canyon Undergrounding 802 Bluebird 904 Bluebird 39 Parcels Water Reservoir Access / Evacuation 420 Households in box-canyon 994 Bluebird Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range Parcels $30,000 per Parcel 1,700 $965,000 to $1.3 Million $725,000 to $965,000 $1.7 to $2.3 Million 39 $1.2 Million 11

Thalia Street Undergrounding 23 700 Thalia 888 Glennerye

Distribution Cost per Mile $3 to $4 Million Other

Per Mile Range Parcels Cost @ $30,000 per Parcel 1,700

Hills Access / Evacuation 1950 Temple Hills Length Per

2 to $3 Million $1.7 to $2.2 Million $3.9 to $5.

12 Thalia Street Undergrounding Thalia 888 Glennerye 905 Temple Terrace Access / Evacuation Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range Parcels $30,000 per Parcel 1,700 $965,000 to $1.3 Million $725,000 to $965,000 $1.7 to $2.3 Million 60 $1.8 Million 24 Temple Hills Undergrounding 2795 Temple Hills Access / Evacuation 1950 Temple Hills Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range Parcels $30,000 per Parcel 3,900 $2.2 to $3 Million $1.7 to $2.2 Million $3.9 to $5.2 Million 87 $2.6 Million 12

Glenneyre Undergrounding 25 Near Calliope Access / Evacuation 3,500 feet 65 poles Near Upland 90 Parcels Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost

7 Million 26 Coast Highway Undergrounding Near Pearl St. Access / Evacuation 2,100 feet 32 poles Near Arch St.

13 Glenneyre Undergrounding 25 Near Calliope Access / Evacuation 3,500 feet 65 poles Near Upland 90 Parcels Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range Parcels $30,000 per Parcel 3,500 $2 to $2.7 Million $1.5 to $2 Million $3.5 to $4.7 Million 90 $2.7 Million 26 Coast Highway Undergrounding Near Pearl St. Access / Evacuation 2,100 feet 32 poles Near Arch St. 85 Parcels Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range Parcels $30,000 per Parcel 2,100 $1.2 to $1.6 Million $900,000 to $1.2 Million $2.1 to $2.8 Million 85 $2.6 Million 13

27 Coast Highway Undergrounding Laguna Canyon Road Myrtle El Toro Road Access / Evacuation Coast

Ann s Thalia Cress Pearl Diamond to Solana Way South Laguna Undergrounding District 2009-1 28 West

Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range

14 27 Coast Highway Undergrounding Laguna Canyon Road Myrtle El Toro Road Access / Evacuation Coast Highway Overhead Crossing Overhead Parallel North Coast Hwy. High South Coast Hwy. Legion Cleo St. Ann s Thalia Cress Pearl Diamond to Solana Way South Laguna Undergrounding District West Street Access / Evacuation 1,400 feet 11 poles 39 Parcels 3 rd Avenue Length Distribution Cost per Mile $3 to $4 Million Other Utilities Cost per Mile 75% of Distribution Total Cost Per Mile Range Parcels $30,000 per Parcel 1,400 $800,000 to $1.1 Million $600,000 to $800,000 $1.4 to $1.9 Million 39 $1.2 Million 14

29 Facilitate/Incentivize Assessment Districts Contribute toward portions related to major access roads/evacuation routes Facilitate formation of larger districts for economies of scale 30 California

15 29 Facilitate/Incentivize Assessment Districts Contribute toward portions related to major access roads/evacuation routes Facilitate formation of larger districts for economies of scale 30 California Public Utilities Commission Fire Mapping Depict areas for new fire safety regulations Laguna Beach Only local community represented Laguna Beach extreme/very high risk area on Fire Map 2 Eligibility for enhanced mitigation measures Last meeting December 2016, continuing participation Laguna Beach 15

31 Evaluate the Safety of the Electrical System Investigate pole locations in proximity to travel lanes 32 Undergrounding Strategies Funding Analysis Task FY 16/17 FY 17/18 FY 18/19 FY 19/20 Cost

16 31 Evaluate the Safety of the Electrical System Investigate pole locations in proximity to travel lanes 32 Undergrounding Strategies Funding Analysis Task FY 16/17 FY 17/18 FY 18/19 FY 19/20 Cost Beginning Balance $1,430,000 $1,330,000 $ 600,000 Street Lighting Fund $ 230,000 $ 230,000 $ 900,000 $ 900,000 Rule 20 A Southern California Edison $2,000,000 New Revenue LL $ 450,000 $1,000,000 $1,000,000 $1,000,000 Total Revenue/Beginning Balance $2,680,000 $2,610,000 $3,245,000 $2,515,000 Hire Undergrounding Manager $(230,000) $(230,000) $(230,000) $(230,000) $(920,000) Continue facilitation of undergrounding between El Toro and SR 73 In progress Facilitate/Incentivize Assessment District $(600,000) $(1,000,000) $(2,300,000) $(2,100,000) $(6,000,000) Evaluate Safety of Electrical Systems $(200,000) $(200,000) Community Choice Aggregation Feasibility $ (70,000) $ (70,000) Legislative and Regulation Strategies $(150,000) $(100,000) $(100,000) $(100,000) $(450,000) Task Totals $(1,250,000) $(1,330,000) $(2,630,000) $(2,430,000) $(7,640,000) Ending Balance $1,430,000 $1,330,000 $ 600,000 $ 70,000 16

17 33 LCR Funding Analysis Existing Funding for Streets FY 16/17 FY 17/18 FY 18/19 Cost Beginning Balance $ 2,015,000 $ 615,000 City Council Appropriation 3/22/16 Cost Study (SLF) $ 300,000 City Council Appropriation 3/22/16 Survey (SLF) $ 350,000 Laguna Canyon Road Improvements (TIF) $ 500,000 Transportation Infrastructure Fund $ 395,000 Street Lighting Funds ($900,000 total split between Funding for Streets and Undergrounding) $ 670,000 $ 670,000 Total Revenue/Beginning Balance $ 2,215,000 $ 2,685,000 $ 615,000 LCR Master Plan & Design of Undergrounding $ (200,000) $(1,500,000) $ 300,000) $ (2,000,000) Street Lights Acquisition $ (570,000) $ (570,000) Street Lights Conversion $ (300,000) $ (300,000) Tasks Total $ (200,000) $(2,070,000) $ (600,000) $ (2,870,000) Ending Balance $ 2,015,000 $ 615,000 $ 15, Recommendations 1. Direct staff to develop an incentive program for formation of utility undergrounding assessment district and to contribute funding for undergrounding of utilities along the City s major evacuation routes and access roads such as Bluebird, Thalia, Upper Temple Hills, Glenneyre, Coast Highway, Monterey, and Virginia Way for up to $6 million over the next four years; 2. Direct staff to evaluate the safety of the electrical systems in the City and report deficiencies to the appropriate utility company and the California Public Utilities Commission estimated at $200,000 over the next 12 months; 3. Authorize staff to solicit proposals from consulting firms to evaluate the feasibility of Community Choice Aggregation for Laguna Beach estimated at $70,000 over the next 12 months; 4. Authorize staff to continue to work with the special legal counsel on the fire mapping process, development of the City s Undergrounding Ordinance, and other legal issues estimated at $450,000 over the next four years; 5. Authorize the City Manager to negotiate and execute a cooperative agreement with Caltrans for development of the Laguna Canyon Road Master Plan (Project Initiation Document and Project Study Report); 17

18 35 Recommendations - Continued 6. Authorize staff to solicit proposals from consulting firms for the development of the Laguna Canyon Road Master Plan costing an estimated $500,000 over the next 24 months; 7. Authorize staff to send a request to Southern California Edison (SCE) to start the preliminary engineering for the design to underground transmission and distribution poles along Laguna Canyon Road as part of the development of the Laguna Canyon Road Master plan at the City s cost estimated at $1.5 million over the next two fiscal years ; 8. Authorize the City Manager to modify the FY budget to appropriate available funding sources shown in Attachment A to expenditures listed in recommendations 1-7 and described in Attachment A; and 9. Direct staff to work with the Utility Undergrounding Working Group to identify other potential opportunities such as Special Tax District or General Obligation Bond financing, in order to secure additional funding to assist with the undergrounding, and report back to the City Council on this matter by August 2017, with the understanding that any additional taxing measures would require approval through a community vote. End 18

City of Palo Alto (ID # 6416) City Council Staff Report

City of Palo Alto (ID # 6416) City Council Staff Report Report Type: Informational Report Meeting Date: 1/25/2016 Summary Title: Update on Second Transmission Line Title: Update on Progress Towards Building