BIG LOTS STORES INC. IMPLEMENTATION SPECIFICATIONS ASC X12 PO TRANSACTION SET 850 VERSION 5010

Transcription

1 MPLEMETTO SPECFCTOS SC X12 PO TRSCTO SET 85 VERSO 51 Summary of Changes 1/29/ SF - Ship From 1 3, 4 Optional R - Remit To 1 3, 4 Optional V Vendor 1 3, 4 Optional Changed to Conditional Changed to Conditional First Release of 51 1/31/28 9:58:35 a1/p1 Page1

2 85 SUMMRY SEGMET SEQUECE ME M/OPT/ COTOL OCUMET EVELOPE RE: ST 1 Transaction Set Header M 1 OCUMET HEER RE: BEG 2 Beginning Segment for Purchase Order *MX USE M 1 LOOP REPET REF 5 Reference nformation M 6 PER 6 dministrative O 2 Communications Contact FOB 8 F.O.B. Related nstructions M 2 T 13 Terms of Sale/eferred Terms M 1 of Sale TM 15 ate/time Reference M Extended Reference nformation O 1 MTX 286 Text O >1 9 Loop 1 31 Party dentification M 1 4 Loop 3 51 Party Location M Geographic Location M 1 PER 36 dministrative M 1 Communications Contact OCUMET ETL RE: PO1 1 Baseline tem ata M Loop P 5 Product/tem escription M 1 PO4 9 tem Physical etails M 1 SQ 19 estination Quantity O >1 MTX 468 Text O 1 SL 47 Subline tem etail O 1 1 Loop P 49 Product/tem escription O 1 OCUMET SUMMRY RE: CTT 1 Transaction Totals M 1 MT 2 Monetary mount nformation M 1 OCUMET EVELOPE M RE: SE 3 Transaction Set Trailer M 1 1/31/28 9:58:35 a1/p1 Page2

3 OTE This document was created to assist our trading partners in the implementation of the 85 transaction set. This specification defines only those segments and data elements currently supported by Big Lots Stores nc. This does not imply, that each trading partner will send or receive all segments defined in this document. customized transaction can be developed for each trading partner based on individual requirements. ** Required elements will be designated by (R). Optional elements will be designated by (O). Trading Partner Setup Record Separator ~ Element Separator ^ Sub-Element Separator > 1/31/28 9:58:35 a1/p1 Page3

4 ocument Envelope rea ST Transaction Set Header Mandatory ST1 143 Transaction Set dentifier Code R 3/3 85 PO ST2 329 Transaction Set Control umber R 4/9 ssigned by sender BEG Beginning Segment for Purchase Order Mandatory BEG1 353 Transaction Set Purpose Code R 2//2 - Original 5 - Replacement BEG2 92 Purchase Order Type Code R 2//2 S - Stand lone BEG3 324 Purchase Order umber R 1 /22 BEG4 328 Release umber R 1/3 BEG5 373 Purchase Order ate R 8/ 8 EXMPLE: BEG**S*221631*4* ~ T BL assigned Purchase Order number BL assigned YYYYMM REF Reference nformation Mandatory REF1 128 Reference umber Qualifier R 2 // 3 LU - Location umber - nternal Vendor umber assigned by BL B Letter of Credit PK etail Packing Slip ZZ Pre-Ticket FJ Total Units REF2 127 Reference umber R 1//8 Value defined by REF1 REF3 352 escription O 1//8 Value defined by REF1 When LU - Location umber S Store W - Warehouse EXMPLE: REF*LU*55*S~ REF** ~ REF*B*C123456~ REF*PK*Y~ REF*ZZ*Y~ REF*FJ*125~ 1/31/28 9:58:35 a1/p1 Page4

5 PER dministrative Communications Contact Optional PER1 366 Contact Function Code O 2 // 2 PER2 93 ame O 1 //6 EXMPLE: PER*B*JLL JOES~ B Buyer Value defined by PER1 FOB F.O.B. Related nstructions Mandatory FOB1 146 Shipment Method of Payment R 2// 2 FOB2 39 Location Qualifier R 2// 2 FOB3 352 escription R 1/8 FOB6 39 Location Qualifier R 1/ 2 FOB7 352 escription R 1/8 PP Prepaid By Seller PC Prepaid Charge Customer CC Collect OV - On Vessel (Free On Board (FOB) point) Value efined by FOB2 C Country Of Origin Value efined by FOB6 FOB9 352 escription R 1/8 Value efined by FOB1 EXMPLE: FOB*PP*OV*FOB Cntry*C*Origin*Prepaid By Seller~ FOB F.O.B. Related nstructions Mandatory FOB1 146 Shipment Method of Payment R 2// 2 FOB2 39 Location Qualifier R 2// 2 FOB3 352 escription R 1/8 FOB6 39 Location Qualifier R 1/ 2 FOB7 352 escription R 1/8 EXMPLE: FOB*PP*E*Port ***OR*Ship Point~ 1/31/28 9:58:35 a1/p1 Page5 PP Prepaid By Seller PC Prepaid Charge Customer CC Collect E estination Shipping Value efined by FOB2 OR Origin (Shipping Point) Value efined by FOB6

6 T Terms of Sale/eferred Terms of Sale Mandatory T1 336 Terms Type Code R 2// Basic T2 333 Terms Basic ate Code R 2// 2 T3 338 Terms iscount Percent C 1/ 6 T5 351 Terms iscount ays ue C 1/ 3 T7 386 Terms et ays R 1/ 3 T escription R 1/8 EXMPLE: T*1*3*2**1**3*****2%-1/ET 3~ 3 - nvoice ate R *ote for et Terms this element will default ays due from invoice date *ote for et Terms this element will default et due from invoice date Free-form text 1/31/28 9:58:35 a1/p1 Page6

7 TM ate/time Reference Mandatory TM1 374 ate/time Qualifier R 3// 3 TM2 373 ate R 8// 8 EXMPLE: TM*73*199911~ TM*37* ~ TM*2* ~ TM*1* ~ T 73 Must Route By 37 Ship ot Before 2 elivery Week 1 Cancel YYYYMM Value efined by TM1 9 Extended Reference nformation Optional Reference dentification Qualifier R 2/ 3 L1 Letters or otes Free-form escription C 1/4 5 EXMPLE: 9*L1*Header Comments~ Free Form Text MTX Text Optional MTX Text R 1// 4 96 EXMPLE: MTX**Header Comments~ ote* Currently 8 characters but it is subject to change Special Handling nstructions 1 Party dentification Mandatory Entity dentifier Code R 2/3 Required : ST - Ship To Optional: BT - Bill To SF - Ship From 1 3, 4 Optional R - Remit To 1 3, 4 Optional V Vendor 1 3, 4 Optional ame R 1/6 Free-form name Code Qualifier C 1/2 1 - uns 9 - uns with 4-character suffix (uns + Loc. br.) 92 BL 5 digit location Code C 2/8 Value defined by 13 1/31/28 9:58:35 a1/p1 Page7

8 EXMPLE: 1*ST*STORE 5*9* ~ 1*ST*STORE 5*92*5~ 1*BT*BG LOTS STORES C*1* ~ 1*SF*BC CO~ 1*V*BC CO~ 1*R*BC CO~ 3 Party Location Mandatory ddress nformation R 1/55 ddress ddress nformation O 1/55 ddress2 EXMPLE: 3*1417 BELT HWY~ 4 Geographic Location Mandatory City ame R 2/3 City State Or Province Code R 2/2 State Code Postal Code R 3/15 Zip Code EXMPLE: 4*ST JOSEPH*MO* ~ PER dministrative Communications Contact Mandatory PER1 366 Contact Function Code R 2/2 C nformation Contact PER2 93 ame R 1/6 Free-form name defined by PER1 PER3 365 Communications umber R 1/2 TE - Telephone Qualifier PER4 364 Communication umber R 1/256 Value defined by PER3 PER5 365 Communications umber R 1/2 FX - Fax Qualifier PER6 364 Communication umber R 1/256 Value defined by PER5 EXMPLE: PER*C*JLL JOES*TE* *FX* ~ etail rea P1 Baseline tem ata Mandatory P11 35 ssigned dentification R 1/2 Line umber P12 33 Quantity Ordered R 1/15 R P Unit of Measurement Code R 2/2 E Each S ssortment Combo *ote SL will contain ssortment Combo detail P Unit Price R 1/17 R (4) ecimals P Product/Service Qualifier R 1/2 SK SKU# P Product/Service R 1/48 Value defined by PO16 P Product/Service Qualifier R 1/2 MG Mfg# P Product/Service R 1/48 Value defined by PO18 1/31/28 9:58:35 a1/p1 Page8

9 P Product/Service Qualifier R 1/2 UP UPC P Product/Service R 1/48 Value defined by PO11 P Product/Service Qualifier O 1/2 SZ Vendor lphanumeric Size Code P Product/Service O 1/48 Value defined by PO112 P Product/Service Qualifier O 1/2 BL Brand/Label P Product/Service O 1/48 Value defined by PO114 P Product/Service Qualifier O 1/2 CL Color P Product/Service O 1/48 Value defined by PO116 EXMPLE: PO1*1*1*E*8955**SK*6114*MG*44-4T***UP* ~ etail rea P Product/tem escription Mandatory P1 349 tem escription Type R 1/1 F - Free Form P5 352 escription R 1/8 tem escription EXMPLE: P*F**** Extension Table ~ etail rea MTX Text Optional MTX Text R 1// 4 96 EXMPLE: MTX**etail Comments~ ote* Currently 8 characters but it is subject to change Special Handling nstructions etail rea P4 tem Physical etails Mandatory P Pack R 1/6 Carton Quantity P Size R 1/8 R Value efined By PO43 P Unit of Measurement Code R 2/2 ZZ Master Pack P Gross Volume per Pack R 1/9 R Value efined By PO49 P Unit of Measurement Code R 2/2 ZZ nner Pack EXMPLE: PO4*1*1*ZZ*****1*ZZ~ etail rea SQ estination Quantity Optional SQ1 355 Unit or Basis for Measurement Code R 2/2 E - Each C - Carton SQ2 66 dentification Code Qualifier R 1/8 R 92 - ssigned By Buyer SQ3 67 dentification Code R 2/2 Store umber SQ4 38 Quantity R 1/9 R umeric Value Of Quantity SQ5 - dentification Code / Qty Repeat Of ata Elements 1/31/28 9:58:36 a1/p1 Page9

10 SQ22 EXMPLE: SQ*E*92*1*1*2*2~ ote* Segment will be used for palletized store quantity 67 & 38 (Store/Qty) s Required By Usage 1/31/28 9:58:36 a1/p1 Page1

11 etail rea SL Subline tem ata Optional SL1 35 ssigned dentification R 1/2 Line umber SL3 662 Relationship Code R 1/1 ncluded SL4 33 Quantity Ordered R 1/15 R SL5 335 Unit of Measurement Code R 2/2 E Each SL6 212 Unit Price R 1/17 R (4) ecimals SL9 235 Product/Service Qualifier R 1/2 SK Combo SKU# SL1 234 Product/Service R 1/48 Value defined by SL9 SL Product/Service Qualifier R 1/2 MG Mfg# SL Product/Service R 1/48 Value defined by SL11 SL Product/Service Qualifier R 1/2 UP UPC SL Product/Service R 1/48 Value defined by SL13 EXMPLE: SL*1*1*E*5955**SK*6116*MG*44-4T*P**UP* ~ etail rea P Product/tem escription Optional P1 349 tem escription Type R 1/1 F - Free Form P5 352 escription R 1/8 tem escription EXMPLE: P*F**** Extension Table Top~ Summary rea CTT Transaction Totals Mandatory CTT1 354 umber of Line tems R 1/6 umber of PO1 segments in the transaction set EXMPLE: CTT*2~ Summary rea TS Total Monetary Value Summary Mandatory MT1 522 mount Qualifier Code R 1/3 TT MT2 782 Monetary mount R 1/18 R PO mount igit 11/3 EXMPLE: MT*TT*2872~ ocument Envelope rea SE Transaction Set Trailer Mandatory SE1 96 umber of ncluded Segments R 1/ PO SE2 329 Transaction Set Control umber R 4/9 ssigned by sender EXMPLE: SE*24*1154~ 1/31/28 9:58:36 a1/p1 Page11

12 PO TRSCTO EXMPLE ST*85*1154~ BEG**S*221631*4* ~ REF*LU*55*S~ REF** ~ REF*B*C123456~ REF*PK*Y~ REF*ZZ*Y~ REF*FJ*125~ PER*B*JLL JOES~ FOB*PP*OV*FOB Cntry*C*Origin*Prepaid By Seller~ FOB*PP*E*Port ***OR*Ship Point~ T*1*3*2**1**3*****2%-1/ET 3~ TM*73*199911~ TM*37* ~ TM*2* ~ TM*1* ~ 9*L1*Header Comments~ MTX**Header Comments~ 1*BT*BGLOTS C CORP*9* ~ 3*3 PHLLP R~ 4*COLUMBUS*OH* ~ PER*C*JOH JOES*TE* *FX* ~ 1*ST*STORE 5*9* ~ 3*1417 BELT HWY~ 4*ST JOSEPH*MO* ~ PER*C*JLL JOES*TE* *FX* ~ 1*V*BC CO~ 3*12 EST HWY~ 4*JCKSO *MO*12345~ PER*C*ROGER*TE* *FX* ~ PO1*1*1*E*8955**SK*6114*MG*44-4T*UP* ~ P*F**** Extension Table ~ PO4*1*1*ZZ*****1*ZZ~ MTX**etail Comments~ SL*1*1*E*5955**SK*6116*MG*44-4T*UP* ~ P*F**** Extension Table Top~ CTT*1~ MT*TT*2872~ SE*24*1154~ 1/31/28 9:58:36 a1/p1 Page12