BID TABULATION - RFP Golf Carts - Lease & Service 6/15/2016. Vendors J Peters M Womack

Transcription

1 BID TABULATION - RFP Golf Carts - Lease & Service 6/15/2016 Vendors J Peters M Womack D Trimm TOTAL WEIGHTED SCORE VENDOR 1 - Jerry Pate Turf VENDOR 2 - Textron (E-Z Go) VENDOR 3 - Yamaha Golf Car Co Tabulated by Paul Eubanks, Purchasing Manager

2 DESIRED SPECIFICATIONS FOR ELECTRIC GOLF CARTS (125 EACH) Vendor 1 Vendor 2 Vendor 3 JERRY PATE TEXTRON YAMAHA Feature Motor: 48 Volt DC High Efficiency series wound, brazen armature, solid copper windings (or equal) Comply Complies / Does Not Comply / Exceeds Comply Comply Batteries: Six, 8-Volt deep cycle storage batteries (or Equal). Trojan batteries preferred. Chargers: Fully Automatic, DC output at 48 volts; UL Listed, CSA Certified (or equal) Brakes: Dual rear wheel, self adjusting brakes with cast iron drums; Automatic park brake release with Self Compensating System. Suspension: Leaf Springs with Hydraulic shock absorbers. Comply Comply Exceeds Steering: Self-Adjusting rack and pinion. Speed: MPH (7-19mph) Comply Comply 0 Length: 92.6 inches (Approximately) Width: inches (Approximately) Wheel Base: 65.5 inches (Approximately) 66 inches - Front Wheel Tread: 33.5 inches (Approximately) Exceeds Comply Comply Rear Wheel Tread: 38.0 inches (Approximately) Load Capacity: 800 lbs. including passengers, accessories, and cargo. Tires: 18 x 8.5 x 8 standard (4-ply rated) Design: Stability of cart shall remain constant during maximum turns. Such carts shall have an emergency braking system to prevent movement while unattended, and a reverse warning indicator. Replacement Parts: New Original Equipment (OEM) replacement parts. Please specify Manufacturer being Quoted: Club Car E-Z-Go Yamaha Please specify Model Number being Quoted: Precedent i2 Electric 2017 E-Z-Go TXT 48V Yamaha Drive electric DC Fleet car; 2016 DESIRED SPECIFICATIONS FOR GASOLINE UTILITY CART: Vendor 1 Vendor 2 Vendor 3 JERRY PATE TEXTRON YAMAHA Feature Complies / Does Not Comply / Exceeds 4-Cycle gas cart with 6.5 gallon fuel tank Comply Comply 4 Cycle & DNC with Fuel Tank / Comply Automatic, Continuously Variable Transmission (DVT) with SRQTM - New Original Equipment Manufacturer (OEM) Replacement parts Welded, high yield strength, tubular steel Self Compensating, Single reduction rack and Pinion Comply Comply Exceeds 15 MPH governed Exceeds Comply Comply Dash-mounted key switch and fuel gauge, reverse warning Key dash; Horn dash; indicator, floor mounted horn button. fuel gauge on tank Comply Comply Cargo Bed 48 Wide x 40 x 40 Long x 12 Deep 44.5" L x 44" W x 10.25" D Comply Comply Can be Refurbished Carts New (2015) See Attached - Comply Comply Please specify Manufacturer being Quoted: Toro Cushman Hauler 1200G Yamaha Please specify Model Number being Quoted: Mid-Duty 2015 Cushman Hauler 12000G Adventure II EFI Gas Utility

3 S & ACCESSORIES: Feature 1. Tops, complete with frames and covers (canopy) for golf clubs. Vendor 1 Vendor 2 Vendor 3 JERRY PATE TEXTRON YAMAHA Complies / Does Not Comply / Exceeds 2. Removable Information Holder 3. Fold-down Windshields for all carts (must be made of lexan) 4. Number Decals (two per cart) 5. Club Protector Rain Awning 6. Sand Bottle (2) 7. Scuff Guards on rear of Cart 8. Sweater Tray 9. Installation of Battery Chargers Comply Comply DOES NOT COMPLY 10. Color Options Comply Green; Ivory, Platinum, Black or Burgandy Standard Color Option 11. Single battery watering system Name & Address of company / person that will be maintaining the carts: Company Name: Jerry Pate Turf & Irrigation Dixie Electrical Yamaha Golf-Car Co Address: 301 Schubert Drive 116 N Holiday Road 748 Valley Drive City/State/Zip: Pensacola, FL Miramar Beach, FL Pensacola, FL Company Representative: Brian Masterson, President Blair Gorman Bill Molitorisz Phone Number: Fax: Name & Address of company leasing the carts: Company Name: DLL Finance LLC Twin-Cities Financial Bk (TCF) Yamaha Motor Corp Address: PO Box Wayzata Blvd, Ste Katella Ave City/State/Zip: Des Moines, IA Minnetonka, MN Cypress, CA Company Representative: Geoffrey Hoffman - POC Kellen Miller - POC Joshua Lee - POC g.a.hoffman@agricredit.com kmiller@tcfef.com Joshua_Lee@Yamaha-motor.com Phone Number: (direct) Fax: (toll-free - CS) Ext 9 Mike Jersey - Sales Rep Hayes Orton - Fleet Sales Jeff Jungers - Sales Mgr jjungers@ymmc.yamaha-motor.com

4 City of Fort Walton Beach Bid Tabulation RFP - FINAL Jerry Pate Turf & Irrigation (Club Car) MONTH # OF CARTS UNIT PRICE PER CART YEARLY PRICE UNIT PRICE PER CART YEARLY PRICE UNIT PRICE PER CART YEARLY PRICE PER MONTH (Monthly Cost x 12) PER MONTH (Monthly Cost x 12) PER MONTH (Monthly Cost x 12) BASE CART FLEET (125 UNITS) 125 $85.33 $127, $63.50 $95, $59.32 $88, GAS UTILITY CART(S) 4 $ $8, $ $5, $ $6, TOTAL COST FOR 36-MONTH $408, TOTAL COST FOR 36-MONTH $302, TOTAL COST FOR 36-MONTH $284, MONTH # OF CARTS UNIT PRICE PER CART YEARLY PRICE UNIT PRICE PER CART YEARLY PRICE UNIT PRICE PER CART YEARLY PRICE PER MONTH (Monthly Cost x 12) PER MONTH (Monthly Cost x 12) PER MONTH (Monthly Cost x 12) BASE CART FLEET (125 UNITS) 125 $71.67 $107, $53.50 $80, $50.58 $75, GAS UTILITY CART(S) 4 $ $6, $93.85 $4, $ $5, TOTAL COST FOR 48-MONTH $456, TOTAL COST FOR 48-MONTH $339, TOTAL COST FOR 48-MONTH $323, Alternate Time Period Proposal # OF CARTS UNIT PRICE PER CART YEARLY PRICE UNIT PRICE PER CART YEARLY PRICE UNIT PRICE PER CART YEARLY PRICE PER MONTH (Monthly Cost x 12) PER MONTH (Monthly Cost x 12) PER MONTH (Monthly Cost x 12) BASE CART FLEET (125 UNITS) 125 NO BID $57.68 $86, $54.35 $81, GAS UTILITY CART(S) 4 NO BID $ $4, $ $5, TOTAL COST FOR ALTERNATE TIME NO BID Textron (E-Z Go Carts) TOTAL COST FOR ALTERNATE TIME (42 MO) $320, TOTAL COST FOR ALTERNATE TIME (42 MO) Jerry Pate Turf & Irrigation Textron (E-Z Go Carts) Yamaha (Club Car) Yamaha $304, Finance Company: Electric Cart Model: Gas Utility Model: Payment Terms: Golf Cart Delivery Date: Gas Utility Cart Delivery Date: DLL Finance, LLC TCF Equipment Finance Yamaha Motor Corp. Precedent i2 Electric E-Z-Go 2017 TXT-48V Yamaha Drive Elect DC Fleet car Toro Mid-Duty RefurbishedE-Z Go Cushman Yamaha Adventure II EFI Gas Hauler 1200 Utility Monthly N/A N/A 45 Days ARO days from award 30 days or less from bid award 46 Days ARO days from award 31 days or less from bid award Warranty (Carts) Warranty (Battery) Non-Warranty Repairs: 4 yrs; or 25,000 energy units See warranty statement 25,000 energy units 4 years / 25,000 amp hours $99/hour 4 years / 25,000 amp hours 4 yr limited on fleet carts; 2 yr limited on utility carts 4 yr / 25K am hr Trojan Battery Warranty 4 yr / 25K am hr Trojan Battery Warranty

5 RFP SUMMARY OF VENDOR 1 - Jerry Pate Turf & Irrigation As of 6/15/2016 PROPOSAL EVALUATION CRITERIA ASSIGNED WEIGHT J Peters M Womack D Trimm TOTALS Proposal meets City requirements 0 thru WEIGHTED SCORE 20% Past Performance (References) 0 thru WEIGHTED SCORE 10% Price & Warranty offerings 0 thru WEIGHTED SCORE 30% Qualifications / Experience of firm in providing golf carts under lease agreement 0 thru WEIGHTED SCORE 5% Location of Maintenance Service Provider 0 thru WEIGHTED SCORE 10% Ability to meet or exceed delivery requirements 0 thru WEIGHTED SCORE 10% Leasing Co - Qualifications; customer service levels 0 thru WEIGHTED SCORE 5% Local Merchant Preference 0 or State Certified MBE/WOB/SDVOB 0 or TOTAL WEIGHTED SCORES 100% Not responsive; Included no information on the subject criteria 3 - Average

6 RFP SUMMARY OF VENDOR 2 - Textron Specialized Vehicles (E-Z Go) As of 6/15/2016 PROPOSAL EVALUATION CRITERIA ASSIGNED WEIGHT J Peters M Womack D Trimm TOTALS Proposal meets City requirements 0 thru WEIGHTED SCORE 20% Past Performance (References) 0 thru WEIGHTED SCORE 10% Price & Warranty offerings 0 thru WEIGHTED SCORE 30% Qualifications / Experience of firm in providing golf carts under lease agreement 0 thru WEIGHTED SCORE 5% Location of Maintenance Service Provider 0 thru WEIGHTED SCORE 10% Ability to meet or exceed delivery requirements 0 thru WEIGHTED SCORE 10% Leasing Co - Qualifications; customer service levels 0 thru WEIGHTED SCORE 5% Local Merchant Preference 0 or State Certified MBE/WOB/SDVOB 0 or TOTAL WEIGHTED SCORES 100% Not responsive; Included no information on the subject criteria 3 - Average

7 RFP SUMMARY OF VENDOR 3 - Yamaha Golf-Car Company As of 6/15/2016 PROPOSAL EVALUATION CRITERIA ASSIGNED WEIGHT J Peters M Womack D Trimm TOTALS Proposal meets City requirements 0 thru WEIGHTED SCORE 20% Past Performance (References) 0 thru WEIGHTED SCORE 10% Price & Warranty offerings 0 thru WEIGHTED SCORE 30% Qualifications / Experience of firm in providing golf carts under lease agreement 0 thru WEIGHTED SCORE 5% Location of Maintenance Service Provider 0 thru WEIGHTED SCORE 10% Ability to meet or exceed delivery requirements 0 thru WEIGHTED SCORE 10% Leasing Co - Qualifications; customer service levels 0 thru WEIGHTED SCORE 5% Local Merchant Preference 0 or State Certified MBE/WOB/SDVOB 0 or TOTAL WEIGHTED SCORES 100% Not responsive; Included no information on the subject criteria 3 - Average

8 RFP Golf Carts - Lease & Svc Evaluator: Jeff Peters Criteria Rating* x Weight = Rating* x Weight = Rating* x Weight = Proposal meets City requirements (20%) 4.00 x 0.20 = x 0.20 = x 0.20 = 0.80 Past Performance (References) (10%) 4.00 x 0.10 = x 0.10 = x 0.10 = 0.40 Price & Warranty Offerings (30%) 1.00 x 0.30 = x 0.30 = x 0.30 = 1.50 Qualifications / Experience of firm in providing golf carts under lease agreement 5.00 x 0.05 = x 0.05 = x 0.05 = 0.25 (5%) Location of Maintenance Service Provider (10%) 3.00 x 0.10 = x 0.10 = x 0.10 = 0.30 Ability to meet or exceed delivery requirements (10%) 3.00 x 0.10 = x 0.10 = x 0.10 = 0.50 Leasing Co - Qualifications; customer service levels (5%) 5.00 x 0.05 = x 0.05 = x 0.05 = 0.25 Local Merchant Preference (5%) (Rated 0 or 5 points) 0.00 x 0.05 = x 0.05 = x 0.05 = 0.00 State Certified MBE/WOB/SDVOB (Rated 0 or 5 points) 0.00 x 0.05 = x 0.05 = x 0.05 = 0.00 Total : 100% % % Not responsive; Included no information on the subject criteria 3 - Average, Vendor 1 - Jerry Pate Turf Vendor 2 - Textron (E-Z Go) Vendor 3 - Yamaha Golf Car Co

9 RFP Golf Carts - Lease & Svc Evaluator: Mindy Womack Criteria Rating* x Weight = Rating* x Weight = Rating* x Weight = Proposal meets City requirements (20%) 5.00 x 0.20 = x 0.20 = x 0.20 = 0.90 Past Performance (References) (10%) 5.00 x 0.10 = x 0.10 = x 0.10 = 0.48 Price & Warranty Offerings (30%) 2.50 x 0.30 = x 0.30 = x 0.30 = 1.50 Qualifications / Experience of firm in providing golf carts under lease agreement (5%) 5.00 x 0.05 = x 0.05 = x 0.05 = 0.25 Location of Maintenance Service Provider (10%) 4.75 x 0.10 = x 0.10 = x 0.10 = 0.48 Ability to meet or exceed delivery requirements (10%) 4.50 x 0.10 = x 0.10 = x 0.10 = 0.50 Leasing Co - Qualifications; customer service levels (5%) 5.00 x 0.05 = x 0.05 = x 0.05 = 0.25 Local Merchant Preference (5%) (Rated 0 or 5 points) 0.00 x 0.05 = x 0.05 = x 0.05 = 0.00 State Certified MBE/WOB/SDVOB (Rated 0 or 5 points) 0.00 x 0.05 = x 0.05 = x 0.05 = 0.00 Total : 100% % % Not responsive; Included no information on the subject criteria 3 - Average, Vendor 1 - Jerry Pate Turf Vendor 2 - Textron (E-Z Go) Vendor 3 - Yamaha Golf Car Co

10 RFP Golf Carts - Lease & Svc Evaluator: David Trimm Criteria Rating* x Weight = Rating* x Weight = Rating* x Weight = Proposal meets City requirements (20%) 4.00 x 0.20 = x 0.20 = x 0.20 = 0.80 Past Performance (References) (10%) 3.00 x 0.10 = x 0.10 = x 0.10 = 0.50 Price & Warranty Offerings (30%) 2.00 x 0.30 = x 0.30 = x 0.30 = 1.50 Qualifications / Experience of firm in providing golf carts under lease agreement (5%) 5.00 x 0.05 = x 0.05 = x 0.05 = 0.25 Location of Maintenance Service Provider (10%) 2.00 x 0.10 = x 0.10 = x 0.10 = 0.40 Ability to meet or exceed delivery requirements (10%) 4.00 x 0.10 = x 0.10 = x 0.10 = 0.40 Leasing Co - Qualifications; customer service levels (5%) 3.00 x 0.05 = x 0.05 = x 0.05 = 0.10 Local Merchant Preference (5%) (Rated 0 or 5 points) x 0.05 = 0.00 x 0.05 = 0.00 x 0.05 = 0.00 State Certified MBE/WOB/SDVOB (Rated 0 or 5 points) x 0.05 = 0.00 x 0.05 = 0.00 x 0.05 = 0.00 Total : 100% % % Not responsive; Included no information on the subject criteria 3 - Average, Vendor 1 - Jerry Pate Turf Vendor 2 - Textron (E-Z Go) Vendor 3 - Yamaha Golf Car Co