Scout -O-Rama. Star Spangled Scouting. The 200th Anniversary of the Star Spangled Banner. May 9-11, Monroe County Fairgrounds, Monroe, MI

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1 Scout -O-Rama Star Spangled Scouting The 200th Anniversary of the Star Spangled Banner May 9-11, 2014 Monroe County Fairgrounds, Monroe, MI Unit Guide for Leaders Revised: February 11, 2014 This event is open to: Cub Scout Packs, Boy Scout Troops, Venturing Crews, Explorer Posts, Sea Scout Ships. The General Public is invited to visit on Saturday. Please share this document with all adult and youth leaders attending so that everyone is up-to-date with the latest information about our event.

2 Table of Contents General Information for ALL Participants Our Sponsors SSFSC Scout-O-Rama Committee... 3 Registration & Fees Schedule of Events How to get here Unit-Level Competitions: Scoring & Award Information Individual Competitions and Separate Contests General Rules and Regulations Contact Info for questions Boy Scout Troop/Crew/Post/Ship Information Section Rules and Regulations Dutch-oven Cooking Contest Campsite Appearance Judging Sheet Themed Display Judging Sheet Gateway Judging Sheet Cub Scout Pack Information Section Rules and Regulations Tiger Cub Raingutter Regatta Webelos Overnighter Themed Pack Display Booth Judging Sheet SSFS Council S-O-R Pinewood Derby Car and Best of Show SSFS Council Pinewood Derby Race Governing Rules SSFS Council Derby Car Best of Show Contest Rules S-O-R Pinewood Registration Worksheet pg SSFSC S-O-R Page # 1

3 Our Sponsors: 2014 Scout-O-Rama - Star Spangled Scouting We respectfully acknowledge these sponsors and thank them for their contributions which have helped make our event a success! Thanks to Harman International for the donation of sound equipment for the Scout-O -Rama event and continued use by the Southern Shores Field Service Council. Thanks to Jack s Bicycles for underwriting the stunt bike show. Thanks to Stevens Disposal for supplying trash disposal service for our Scout-O-Rama event. C S and Marion F McIntyre Foundation Thanks to the CS and Marion F McIntyre Foundation for the generous financial support of our Scout-O-Rama Event. Thanks to Fort McHenry National Monument and Historical Shrine and River Raisin National Battlefield Park for the flag flown at Fort McHenry a replica of flag of 1812 flown during the writing of the Star Spangled Banner SSFSC S-O-R Page # 2

4 Welcome to the 2014 Southern Shores Field Service Council (SSFSC) Scout-O-Rama! This will be the 83rd Scout-O-Rama held in Monroe County, and 55th occasion at the Monroe County Fairgrounds location. Our Scout-O-Rama is a unique event in the Scouting world. It is part Camporee, but mostly Scout Show. The purpose of this event is for Units to promote the Scouting Program by putting their Scouting skills to the test. Scouts are challenged to build the best gateway they can; design and present the best themed display your youth members can dream up. It is an opportunity for current Scouts and Scouters to show the public how much fun Scouting is and why they should join. This event is also an exciting way for each of us share the Scouting spirit with other Scouts and Scouters from around the Southern Shores Field Service Council, make new acquaintances and renew contacts from previous events. Whether this is your first time attending the Scout-O-Rama or you have participated in so many that you have lost count, this is going to be an event full of fun and opportunities for Scouts and Scouters alike. This is the Spring Event for the Southern Shores Field Service Council, and many comments/suggestions from last year s participants have been reviewed and incorporated to make this an even better event for all. Countless hours of hard work have been put into this year s event to ensure that Scout-O-Rama remains the Largest and Greatest Scout Show in Michigan. The Scout-O-Rama Committee believes this manual will be an excellent tool to prepare your Unit for a fun and meaningful experience at this momentous event. This manual is organized into sections, based on the level and type of units participating. The beginning section contains information that is important to all participants. The subsequent sections are group specific. We hope this manual answers all your questions about the 2014 SSFSC Scout-O-Rama. See you at the show!!! Sincerely, Your 2014 SSFSC Scout-O-Rama Committee Scout-O-Rama Chairman Leo Malvitz & Rob Sherry Venturer/Explorer/Sea Scout Chair Lowell Conner Boy Scout Chair Mary Ann Doty Order of Arrow Activities Larry Kowalski Cub Scout Chair Jennifer Sweet Pinewood Derby Chairman Christina Schmidt Raingutter Regatta Chairman Gale Selden Trade-O-Ree Bill Adams Shooting Sports Chairman Jerry Milliken Registration Carolyn Shipp Judging Chairman Nancy Howard Programs and Ceremonies Kirk Shade Publicity Joe Schall First Aid Estral Beach Fire Department Security Explorer Post 547 Scouts Own Service Coordinator Phil Farnsworth Webelos Overnighter Christy Wachowicz Maintenance Supervisor Louis Butler Food Services Cornerstone Baptist Church & various area food trucks 2014 SSFSC S-O-R Page # 3

5 2014 Scout-O-Rama - Star Spangled Scouting Registration Registrations are taken on a Unit basis. Pack, Troop, Crew, Post, and Ship participants may register their Units online at by selecting the Scout-O-Rama event from the May 2014 calendar. Be sure to select the correct event, i.e. Troop/Crew/Post/Ship Participant (Fri- Sun) or Pack Participant (Fri-Sat), or Visitor (Saturday ONLY). Units are asked to pay 50% of their fees at the time of registration. Each Troop/Crew/Post/Ship that is registered to participate in the event is expected to build a gateway as well as create and staff a themed display in its campsite during specified hours. Each Pack that is registered to participate is expected to create and staff a themed display booth in the Glenn Stock Arena during specified hours. Please be prepared to present a complete and accurate Unit roster and any outstanding fees upon check-in. Units who are visiting for Saturday only are not expected to provide a staffed display, and are therefore not eligible for certain activities such as: the Gateway Competition, Themed Display Competition, etc SSFSC S-O-R Page # 4

6 Fees The participation fees for the 2014 SSFSC Scout-O-Rama event are as follows: Cub Scout Packs: $8.00 per Scout & $5.00 per Leader ( Registration must be completed before April 27, 2014 ). Webelo Scouts participating in the overnight event: $5.00 per Scout-parent team in addition to the $8.00 Cub fee. Registration and fee is due before April 27, Cub Scouts participating in Pinewood Derby (either race or best of show ): $5.00 per Scout in addition to the above fee. Tiger Cub Scouts participating in Rain Gutter Regatta: $5.00 per Scout in addition to the above fee, (includes materials for the event). Boy Scout Troops/ Venture Crews/Explorer Posts/ Sea Scout Ships: $15.00 per Scout & $10.00 per Leader (if registration is completed before April 15, 2014 ) ; $25.00 for late registrations. Order of Arrow call out candidates: $5.00 per Scout in addition to above fee. Registration is due before April 15, Order of Arrow Brotherhood Workshop: $15.00 per Scout in addition to above fee. Registration is due before April 15, Day Visitors: $2.00 for General Admission which can be credited towards your new Scout membership if application is signed and submitted at SOR. Also, please bring a non perishable food item for donation to the Gleaners food bank. General Admission covers all shows and performances for the day. Units are asked to pay 50% of their fees at the time of registration, with remainder due at check in at the event. Payment from each Unit can be made with a credit card during the on-line registration process or electronic check. Payment questions can be directed to the SOR chair: Leo Malvitz or Rob Sherry SSFSC S-O-R Page # 5

7 Schedule of Weekend Events: Friday May 11, 2014: 3:00pm - 10:00pm All Booth, Campsite, Display and Gateway Setup Unit check in begins at 4pm at the Registration Trailer 4:00pm Webelos Webelos Overnighter check-in begins at the Webelos Campsite near Glenn Stock Webelos set up individual tents in designated area near Glenn Stock 5:00 PM 9:00 pm All Trade-O-Ree Open in South Exhibit Building 9:00pm 9:00 PM 9:30 pm All Troops, Crews, Please move ALL vehicles from the grounds to the East Parking Lot off of M -50. Late arrivals must have prior approval from the SOR chair. Unit Youth Leaders Meeting (SPLs, Presidents, Boatswains) TBD location 10:00 pm Cub Packs Glenn Stock Arena Closes All Cub Booths must be complete by this time! 11:00 pm 11:50pm Adult leaders All Cracker Barrel - Adult Fellowship TBD location (Leaders, make a sure two adults remain at your campsite during this time.) Lights Out! - All Scouts must be in campsites for remainder of the evening SSFSC S-O-R Page # 6

8 Saturday May 12, 2014: Schedule of Weekend Events: 7:00 AM 8:50 AM Staff SOR Staff Breakfast available for purchase 7:00 AM 8:50 AM ALL Scouts Breakfast individual campsites Troops, Crews, Posts, Ships - Please complete ALL site preparations before the Opening Parade. 9:00 AM ALL Opening Parade Assembly for ALL UNITS in front of sheriff building Opening Ceremony - Glenn Stock Arena following parade 9:30 AM 5:00 PM ALL Trade-O-Ree Open - South Exhibit Building 10:00 AM 5:00 PM ALL Show Open to the Public 10:00 AM 5:00 PM ALL Scouting Information Pavilion Large Rest Area on Dundee Avenue Detroit Toyota Scout Shop Registration Trailer/Headquarters Pedro the Boys Life Burro Branding Station American Indian Arts and Crafts Display Small Rest Area on Dundee Avenue Nature Display Model Train Display South Exhibit Building RC Plane Display Glenn Stock Arena National Park Display Foodservice Available Fairgrounds Avenue and at Glenn Stock Arena First Aid First Aid Building 10:00 AM 2:00 PM ALL Touch-A-Truck East Side of MBT Expo building 10:00 AM 2:30 PM Cubs 10:30 AM Noon Cubs Cub Scout Booth Displays Staffed and Open to the Public SOR committee judging of unit displays Pinewood Derby Registration Glenn Stock Arena "Best of Show" Registration Sheriff Building 12:00 PM 1:00 PM Tiger Cubs Tiger Cub Raingutter Regatta Boat Building Glenn Stock Arena 12:30 PM-4:00 PM Cubs SSFSC Scout-O-Rama Cub Scout Pinewood Derby Race Glenn Stock Arena Voting for SSFSC Scout-O-Rama Pinewood Best of Show Sheriff Building 2014 SSFSC S-O-R Page # 7

9 Saturday May 12, 2014: ( Continued) Schedule of Weekend Events: 1:00 PM Tiger Cubs Tiger Cub Raingutter Regatta Race Glenn Stock Arena 1:00 PM 5:00 PM Troops, Crews, Posts, Troop, Crew, Post, Ship Displays staffed and open to the Public 2:00 PM Troops Chaplain s Aide Meeting Pavilion next to Glenn Stock 2:30 PM 4:00 PM Troops, Crews, Posts, Ships Dutch Oven Contest Judging Registration Trailer/Headquarters Brotherhood Workshop (Order of the Arrow) Location TBA Order of the Arrow Brotherhood Ceremony Glenn Stock Arena 5:00 PM Cubs Cub Scout Pack Closing Program Glenn Stock Arena Themed Campsite & Booth Display clean up Place all trash in thirty yard dumpster near Glenn Stock Arena. 5:30 PM 6:30 PM ALL PACKS MAY NOT LEAVE UNTIL AN EVENT STAFFER INSPECTS THEIR BOOTH AREA AND CHECKS THEM OUT. Please return the event evaluation form at this time. 7:00 PM 7:30 PM Troops, Crews, Posts, Troops/Crews/Posts/Ships: Please keep gateways up until 5PM Scouts Own Service (non-denominational) for ALL UNITS--Glenn Stock Arena 7:30 PM 8:30 PM Troops, Crews, Posts, Troop/Crew/Post/Ship Closing Program Glenn Stock Arena 8:30 PM ALL Camp-wide Outdoor Movie (weather permitting) 9:00 PM 9:30 PM OA Order of the Arrow Chapter Meeting & Cracker Barrel South Exhibit 10:00 PM OA Order of the Arrow Call Out Line Up Registration Trailer 11:00 PM Adult leaders, Adult Cracker Barrel South Exhibit Building (Leaders, make a sure two adults remain at your campsite during this time.) 11:30 PM Troops, Crews, Posts, Lights Out! All Scouts must be in camp for remainder of the evening SSFSC S-O-R Page # 8

10 Sunday May 13, 2014: 2014 Scout-O-Rama - Star Spangled Scouting 7:00 AM - 10:00 AM Troops, Crews, Posts, Ships Rise and shine, break camp Place all trash in thirty yard dumpster just east of the Glenn Stock Arena. TROOPS/CREWS/POSTS/SHIPS MAY NOT LEAVE UNTIL AN EVENT STAFFER INSPECTS THEIR CAMPSITE AREA AND CHECKS THEM OUT. Please return the event evaluation form at this time. ** This Scout-O-Rama schedule is completely tentative. There is a 99.9% chance that this schedule will change throughout the course of the event due to conditions beyond our control. Please listen closely to all announcements as the Scout-O-Rama committee tries to provide them for you in a timely manner SSFSC S-O-R Page # 9

11 Boy Scout Camp Parking... Scout-O-Rama Sheriff building 35 -Trains 38 - Trade-O-Ree Activities Midway Webelos Camp 42 - Glenn F. Stock Arena 50 - Touch a Truck 55 - Event Entrance 64 - Registration Location of Monroe Fairgrounds: The Monroe County Fairgrounds are located in Monroe County on Highway M-50 (south side ), at the corner of Raisinville Road (east side). The parking and entrance to the fairgrounds is off M50, and is just past the MBT Expo Center building. There will be signs marking the entrance on M-50. Raisinville Road entrances will be closed. GPS address for the fairgrounds: 3775 South Custer Rd., Monroe MI SSFSC S-O-R Page # 10

12 Unit Level Competitions: Scoring and Award Information Points earned for activities completed before and during the Scout-O-Rama event weekend will be combined to determine one composite score for each Unit. Composite scores will be used to determine each Unit s award level. Within the Scout-O-Rama event there will be three Unit-level divisions of competition: Packs Troops Crews/Posts/Ships Within each division there will be three award levels: Gold (5 highest scoring Units in the division) Silver (5 next-highest scoring Units in the division) Bronze (remaining points-earning Units in the division) Ways to earn points BEFORE the event: (These points will be awarded on the display as part of A Scout is helpful category. This will be a maximum of 5 of the 15 points. 1 point per service project/food collection.) + Conduct a service project and record the service hours on the Journey to Excellence Website scoutnet.scouting.org/gtfa/ui/security/login.aspx (the old Good Turn For America Website) + Conduct a Scouting for Food/Personal Hygiene Item Collection and record the service hours on the Journey to Excellence Website (the old Good Turn For America Website) + Sign your Unit up to pre-plan and then provide services to the Scout-O-Rama Event (provide a skit, a song, some run-ons, a flag ceremony, or an A/V presentation, etc. for either the Opening or Closing.) 2014 SSFSC S-O-R Page # 11

13 Ways to earn points DURING the event: Packs: + Set up and operate a themed display booth (see Pack Booth Judging Sheet on page #25) Troops/Crews/Posts/Ships: + Set up and reside in your Unit s campsite according to BSA standards and guidelines (see T/C/P/S Campsite Appearance Judging Sheet, page #18) + Set up and operate a themed display (see T/C/P/S Themed Display Judging Sheet, page #19) All Units (youth or adults, as appropriate) may earn additional points for their Unit by: ( A Scout/Scouter is Helpful. May earn up to 15 points total( 1 person/hour = 1 point). This will be accessed on display judging.) + Working a shift at the Branding Station (OA youth and Adults only) + Working a shift at Headquarters + Serving as a Chaplain s Aid for the Scouts Own Service + Serving as a Bugler for the event + Helping with the Webelos Overnighter + Helping with the Tiger Cub Raingutter Regatta Sign-up sheets outlining the many service and assistance opportunities to earn additional points for your Unit will be available at Registration or you may contact the SOR Chairs. In order to reserve any extra point-earning opportunities for your Unit, you must send a Unit representative to registration to confirm need SSFSC S-O-R Page # 12

14 Individual Competitions and Separate Contests at Scout-O-Rama Field Service Council Raingutter Regatta (Open to all currently registered Tiger Cubs) Top 3 Finishers of the Race receive trophies Race Participants receive recognition Field Service Council Pinewood Derby (Open to Pre-qualified Cub Scouts and Webelos ONLY) Top 3 Finishers of the Race receive trophies Race Participants receive recognition Best of Show Winner receives a trophy (determined by vote of Registered Scout Leaders at the Best of Show Display in the Sheriff Building) Best of Show Participants receive recognition Dutch Oven Cooking Contest (Boy/Venturer/Explorer/Sea Scouts and Scouters) Best Youth Dessert Best Youth Entrée Best Adult Dish Best Red, White, & Blue Dish Gateway Competition Best Troop Gateway award (see Best Gateway Contest Judging Sheet, page # 20 ) Best Crew/Post/Ship Gateway award (see Best Gateway Contest Judging Sheet, page# 20 ) 2014 SSFSC S-O-R Page # 13

15 General Scout Participant Rules and Regulations 1. No alcoholic beverages of any kind are permitted anywhere on the fairgrounds for this event. 2. Any use of illegal drugs, fireworks, or firearms is not permitted. 3. We ask that you do not use any firearms or ammunition in any of your Unit displays. 4. Units may not begin assembly of any themed display, gateway, or campsite materials (i.e. kitchen, dining flies, tents, or other Unit equipment) on Monroe County Fairgrounds until 3:00 pm Friday, May 9th, Unit trailers, equipment, and supplies may be dropped off Thursday May 8th, from 6-9pm, but no work (i.e. erection of gateway, lashings, building, etc.) can be done prior to the time and date stated above. Please plan the design and complexity of your Unit s, display activities, and associated structure(s) accordingly. 5. All Unit vehicles must be removed from the fairgrounds by 9:00pm Friday. 6. No vehicles will be permitted to enter the event grounds on Saturday. 7. Anyone engaging in the use of profanity, fighting, vandalism, or causing a disturbance unbecoming of Scouting will be asked to leave. Please use good moral judgment and the Scout Oath and Law as your guidelines for acceptable behavior over the course of the weekend. 8. Misuse of any cell phone, or other electronic device, will result in immediate dismissal from the event; additional consequences may be incurred as a result of the choice to engage in device misuse. 9. Any areas not rented for the event are off limits and we ask you to please stay out of those areas SSFSC S-O-R Page # 14 (Continued)

16 10. Please explain to all youth and adults in your Unit that they are to enter and exit only through the gateway of any Unit site they visit. They are not to cross under campsite perimeter ropes or take shortcuts through a Unit s campsite. Our campsites are our homes for the weekend, so be respectful. If you want to enter a campsite other than during show hours (10am-5:00pm), stand at the gateway and shout, "Permission to enter. If the response is, "Permission granted, then enter. Otherwise, do not enter. When you leave a site, ask for permission to do so. Show some respect and courtesy and you'll probably receive the same in return. 11. Frisbees, footballs, soccer balls, softballs, baseballs, or any other throwing things or projectile-type toys are forbidden. They do not mix well with gas lanterns, cooking food, or unsuspecting human body parts. Don't bring in-line skates, bicycles, or other riding things or toys. We ask that any electronic gaming devices be left at home. This is a Scouting weekend and we believe there are enough other things to do. If any Unit member cannot survive the weekend without these things then it would be in the best interest of all if they would stay home. 12. Any questions regarding these rules, or issues that arise during the event, may be directed to either Boy Scout Event Chair, Mary Ann Doty or the Venture/Explorer/Sea Scout Event Chair, Lowell Conner SSFSC S-O-R Page # 15

17 Criteria: 2014 Scout-O-Rama - Star Spangled Scouting Best Gateway Contest Judging Sheet (points NOT to be included in Unit s composite score this is a stand-alone contest) Gateways will be judged on overall appearance, originality, and creativity. Unit number, city and state, and Charter Organization s name must be part of the gateway. Gateways should be constructed by Youth with ADULTS ONLY SUPERVISING. Adults CANNOT PHYSICALLY ASSIST WITH ANY LASHINGS. This is a Youth organization and all gateways should be constructed accordingly. The structure must be free standing and should not be held up by any holes in the ground. Please leave your gateway up till 5pm on Saturday, May 10th, For Troops; the gateway cannot be constructed using nails, lag bolts, ANYTHING METAL, zip ties, 2 x 4 s, or plywood. For Crews, Posts, Ships; the gateway must reflect your unit s Focus. All: The structure may not be over fifteen feet tall and must be able to withstand wind and weather. Please have an ax yard set up if you are going to be cutting or trimming your gateway building materials. If the gateway is going to be a pioneering project, then an adult must be present at all times during construction. See National Council Guidelines for more details. Safety should be your top priority. Be sure to read and follow all rules, regulations, and guidelines outlined in this manual. Gateway Awards: Traveling Trophies and small keeper Awards will be presented for the Top Troop Gateway, and the Top Crew/Post/Ship Gateway. The Traveling Trophies allows the winning Unit to brag about their Unit s Scouting Skills for a whole year. The winners are asked to add to the traveling trophy a small metal plate engraved with their Unit number, and the year they won. 1. Is Unit number clearly visible on gateway? Maximum 10 Points 2. Is Unit city and state visible on gateway? Maximum 10 Points 3. Is Unit s Chartered Organization visible on gateway? Maximum 10 Points 4. How would you rate the overall amount of creativity? Maximum 20 Points 5. How would you rate the overall appearance and safety of gateway? Maximum 50 Points Deductions for rule violations--please specify: 6. Comments: Total points awarded out of 100 points possible. => -- Points Judge s Signature: Time: 2014 SSFSC S-O-R Page # 25 Troop/Crew/Post/Ship section - page # 9

18 The following section of this Unit Guide for Leaders contains Information specific for: Cub Scout Packs Be sure to review the General Information for ALL participants of the 2014 Southern Shores Field Service Council Scout-O-Rama which is identified earlier in this manual. Please share this info with all adult and youth leaders attending so that everyone is up-to-date with the latest information about this event SSFSC S-O-R Page # 26 Cub Scout section - page # 1

19 Cub Scout Rules and Regulations 1. General Scout Participant Rules and Regulations are listed earlier in this information packet. All participants are expected to follow the general rules as well as any specific rules for their particular section. 2. Webelos and adults participating in the Webelos overnighter are expected to follow not only these rules but also the Troop/Crew/Post/Ship Rules and Regulations found on pages of this booklet. Cub Scouts: Please 3. Do abide the Cub Scout Promise throughout the weekend. 4. Do not change any electrical fuses or tamper with any wires. 5. Do bring your own tables and equipment. No other supplies will be provided except for a reserve space for your booth. 6. Do bring a minimum of 1 completely freestanding and self-supporting divider for the Pack s booth to separate one Cub Scout Booth from another and to provide a vertical surface for display materials. Booth spaces are approximately 20 x20. Please size your divider accordingly. 7. We will fill sites in sequential order from front to back (no gaps). 8. Do not dig any holes in the Glenn Stock Arena. 9. Do not tape anything to the walls of Glenn Stock Arena or peg anything into the ground. 10. DO NOT begin any disassembly of your Pack display until AFTER the Cub Scout SOR event Closing Ceremony. 11. DO NOT leave the Glenn Stock Arena until an event staffer inspects your cleaned booth area and your Pack turns in its event evaluation form. 12. EVERYTHING you bring in, you have to take back out. Remember, Leave No Trace. This includes sand bags, gravel, and other weight materials. These materials must be removed as they are detrimental to the Fair animals that use the building. 13. DO NOT bring any vehicle onto the grounds until the event closes to the public at 5:30pm. This is a safety issue and we need everyone s cooperation. After the Cub Scout SOR event closing ceremony, vehicles may come and go via Gates F or G on Shelter Road (behind the Glenn Stock Arena). Under no circumstances should anyone drive in front/north of the Glenn Stock Arena!!! You may access your booth area via the side doors SSFSC S-O-R Page # 27 Cub Scout section - page # 2

20 Southern Shores Field Service Council 2014 Tiger Cub Raingutter Regatta Sailboat Race Saturday May 10 th The Scout-O-Rama Raingutter Regatta is a special event just for Tiger Cubs! Each boy builds a small model sailboat from an Official BSA Raingutter Regatta Kit and races it down a rain gutter sealed at both ends and filled with water. Each Tiger Cub races against another Tiger Cub and uses his own lungpower to propel his boat down the gutter. Any currently registered Tiger Cub may enter, so be sure to sign-up online and join us for the race! Registrations are done at the Unit level, so when your Pack leader registers you to come to Scout-O-Rama, ask him or her to add on the Raingutter Regatta Race option for an additional $5 fee, which covers the cost of the boat, building supplies, and a recognition item. Raingutter Regatta Fast Facts: 1. Each Tiger Cub must build his own sailboat according to the specifications shown on the instruction sheet found in the Official BSA Raingutter Regatta Kit, item # Sailboat kits WILL BE PROVIDED on Saturday to all pre-registered, pre-paid participants. We will take walk-ins only as we have supplies available. We highly recommend that you pre-register. 3. Boats must be built at the Raingutter Regatta Race Site (Glenn Stock Arena) from 12:00 PM until 1:00 PM Saturday, and the Race will begin promptly at 1:00 PM. 4. Each Tiger Cub will be allowed to race at least twice in Double Elimination fashion. 5. Official Race Procedures will be outlined at the start of the event. 6. The Winner will be announced and his trophy presented at the Cub Scout Closing Ceremony. Any questions or concerns can be directed to: Gale Selden ph: (734) SSFSC S-O-R Page # 28 gselden@charter.net Cub Scout section - page # 3

21 Webelos Overnighter Scouts who are registered First or Second-Year Webelos, and who are currently in the 4 th or 5 th grade, are invited to participate in the annual Scout-O-Rama Webelos overnight camping experience. Each Webelos Scout must camp with his parent or guardian. Campers will learn the basics of Boy Scout Camping under the direction of trained Cub and Boy Scout leaders, and with the help of older Scouts. We will begin pitching camp at 4pm, and the event will conclude Saturday morning at 9am with the Scout-O-Rama Parade and Opening Ceremony. Participants are welcome to leave their tent and gear in camp all day and utilize the campsite until 5pm Saturday. All Scouts must be supervised by their parent or guardian at all times during the overnighter, and while in the Webelos campsite. There is a $5.00 fee per Webelos Scout and one parent or guardian. Additional adults are $5.00 each. We provide: Space for your tent, Boy Scout campsite gear (dining fly, patrol box, tables, fire pit, etc.), light dinner and cracker barrel (snacks!) on Friday evening, breakfast on Saturday morning, any activity or project supplies, and staffers to teach Boy Scout skills to the Webelos. You provide: Tent, bedding, personal gear (refer to the list in your Webelos handbook in the Outdoorsman Activity Badge section), BSA Annual Health and Medical Record with Parts A & B completed FOR BOTH WEBELOS AND PARENT, your Webelos uniform and handbook, a compass, and your sense of adventure! Bring your Den/Patrol flag for the Saturday morning parade. To Register: Select the Overnighter option for Webelos and parents when registering the Pack for Scout- O-Rama. Cost for the Overnighter is an additional $5 per Scout participant and one parent or guardian. When the date gets closer you will receive further instructions and information for this event SSFSC S-O-R Page # 29 Cub Scout section - page # 4

22 Pack Themed Display Booth Judging Sheet (points to be included in Unit s composite score) Pack # 1. Was the Pack s booth fully completed and ready by 10:00 PM Friday evening? Maximum 25 Points Is the Pack s booth manned by both Cub Scouts and adults (minimum 2 adults)? Are the Cubs actively participating in running the booth? Is the Pack, both Cubs and adults, in full BSA uniform or in a costume appropriate to the activity or theme? Is the Pack clearly identified with the Unit name, Sponsor, City, and State? Is the booth display topic clearly stated? Are the youth knowledgeable of their topic? Are they courteous in their answers to your questions? Maximum 25 Points Maximum 25 Points Maximum 10 Points Maximum 20 Points 6. Is there a filled fire extinguisher and first aid kit clearly labeled and visible in the booth? Maximum 10 Points Is the Pack s booth attractive? Did the youth members take part in its creation, taking into consideration their age? A Scout/Scouter is Helpful (max 15 points) - describe helpful actions: Deductions for rule violations--please specify: Total points awarded out of 150 points possible. => Maximum 20 Points Maximum 15 Points -- Points Comments: Judge s Signature: Time: 2014 SSFSC S-O-R Page # 30 Cub Scout section - page # 5

23 The following section of this Unit Guide for Leaders contains Information specific for: Cub Scout Pinewood Derby Finals Be sure to review the General Information for ALL participants of the 2014 Southern Shores Field Service Council Scout-O-Rama which is identified earlier in this manual. Please share this info with all adult and youth leaders attending so that everyone is up-to-date with the latest information about this event SSFSC S-O-R Page # 31 Derby section - pg. # 1 Cub Scout section - page # 16

24 Official Southern Shores Field Service Council Championship 2014 Scout-O-Rama Pinewood Derby Race and Best of Show contest Governing Rules The pinewood Derby has been a long standing and popular event for Cub Scouts. The first race was held in 1953, and was created by Don Murphy, Cub Master for Pack 280C in Manhattan Beach, CA. As the name implies, the Pinewood Derby event is a race of cars built out of pinewood blocks. Traditionally the cars are built by the Scouts with help and guidance from Akela, their adult partner in scouting. The rectangular blocks are shaped into unique car body designs and then raced in a speed competition. The cars are powered by gravity and run down a track. Most packs have a pinewood derby competition every year. Every boy can design and build his own "grand prix" car to enter in the race. There are many lessons and experiences that the young scouts learn when participating in a Pinewood derby event. Some of the these include: basic woodworking skills, sportsmanship, creativity, patience, honesty, fair play. In addition to the Speed competition of the Pinewood Derby, there frequently is a Best of Show award presented for the best design. The Best of Show award is usually decided by popular vote. Region Definition: 1. The Southern Shores Field Service Council has been divided into four Regions for the qualification process for competition in the 2014 SSFSC Scout-O-Rama Pinewood Derby speed Contest. 2. The Regions are: Far West, West, East, and Far East. The map below defines where the boundaries of each region are located. 3. Region map: 4. Racers are encouraged to attend the regional event in his home region, however it is not mandatory. A racer may go to ANY one of the regional races as is convenient to their schedule and location. 5. Each of the four Regions are to hold regional competitions to define the Pinewood Derby race champions for their region. The First, Second, and Third place finishers for each Cub Scout Level (Tiger, Wolf, Bear, 2014 SSFSC S-O-R Page # 32 Derby section - pg. # 2 Cub Scout section - page # 7

25 Webelos I & II ) will be eligible to participate in the 2014 SSFSC Scout-O-Rama Pinewood Derby Championship Race. Any questions or concerns regarding the Region boundaries should be directed to: Michael Briggs ; sggirbekim@gmail.com or ph: (517) Official Southern Shores Field Service Council Championship 2014 Scout-O-Rama Pinewood Derby Race and Best of Show contest Governing Rules Race - Speed Competition: 1. The 2014 Southern Shores Field Service Council (SSFSC) Scout-O-Rama Pinewood Derby Race is open to the first, second and third place finishers of each of the Southern Shores Regional competitions for each rank of Cub Scouts. Racing will be done by rank level as determined at the time of the Pack s competition. (ie. Winning Tiger Scouts from each Region will race against each other ; Wolf Scouts will race against Wolfs. etc. ) Webelo 1 & Webelo 2 s will be considered the separate ranks for this competition. The participant must be a current registered BSA Cub Scout and be active in his pack (or troop if he has crossed over earlier in the 2014 calendar year). Each Scout-O-Rama Region should hold a regional pinewood derby competition prior to the Scout-O-Rama, and define their first, second, third place car for each level of Cub Scouts. 2. The Cub Scout Derby Car owner must be present to enter his car in the race. The Cub Scout should bring his car to registration during the designated time for inspection and for any final adjustments that are necessary. A participant CANNOT race a car built in a previous program year. 3. The Pinewood Derby Car is to be constructed from the materials in the Official BSA Cub Scout Pinewood Derby Car Kit, Item # The original nails in the kit must be used for the axles. Nothing may be added to the racer except: weights, paint, and other purely decorative items. The plastic official BSA wheels (must have BSA insignia on them) may not be modified except for the removal of small burrs (as described in the kit instructions) and the addition of (again) purely decorative items. 4. The two pre-cut slots provided on the block of wood in the kit are the required location for placing the official BSA nail axles into the car. This is not optional SSFSC S-O-R Page # 33 Derby section - pg. # 3 Cub Scout section - page # 8

26 5. The total overall width must NOT exceed 2-3/4 inches and the total overall length must not exceed 7 inches. The wheel track must be between 1-3/4 inches and 1-7/8 inches. The clearance between the bottom of the car (including added-weights) and the flat surface on which the car is placed must be at least 3/8 inches. The car s height may be no more than 6 inches as measured from a flat surface to the highest point on the vehicle. The car must not hang up on the track during the race. 6. The use of spring or shocks, wheel bearings, bushings, washers, or starting devices is strictly prohibited. The Derby Car MUST be freewheeling. 7. The total weight of the racer must not exceed 5 ounces (141.7 grams) which shall be determined by the official scale. Any added weight MUST be of a solid form, and must be firmly attached to the racer. Liquid or movable weight is not allowed. For example, BB shots in a hollowed out compartment of the race car must be firmly attached to the race car. 8. Only dry lubricants such as graphite may be used. No liquids may be present when the racer is checked in. Derby Cars must be lubricated for the last time BEFORE check-in and will race all races without further lubrication. 9. Each Derby Car MUST pass an inspection by the Scout-O-Rama Pinewood Derby Committee before the Derby Car may be entered into the SSFSC Scout-O-Rama Pinewood Derby. The Derby Car must meet ALL of the above criteria in order to be entered into the SSFSC Scout-O-Rama Pinewood Derby. Modifications of the car will NOT be allowed after the car has been checked in ; this includes lubrication of the wheels. 10. The SSFSC Scout-O-Rama Pinewood Derby Committee has the right to disqualify any Derby Car that does not meet any of the above criteria. Derby Cars that pass inspection by the Scout-O-Rama Pinewood Derby Committee become, at that moment, the responsibility of the Scout-O-Rama Pinewood Derby Committee until such a time that the Derby Car is eliminated, or the entire event is over. As soon as the Derby Car passes inspection, it will be placed in the Pit Area. 11. No one except for Scout-O-Rama Pinewood Derby Committee Members will be allowed in the Pit Area until the entire event is completed. During the race, NO ONE except Scout-O-Rama Pinewood Derby Committee Members and the owner of the Derby Car may handle the Derby Cars. If the Derby Car becomes in need of repair, the Scout and his Parent(s) or Guardian will be allowed to repair the car in the officially designated area. They must be observed by a member of the Scout-O-Rama Pinewood Derby Committee. Any necessary repairs must be made before the car s next scheduled race. After such repairs, the Derby Car will be subject to re-inspection, and must continue to meet the above requirements. Repair and re-inspection MUST be completed before the next race. Racers delaying the event are subject to disqualification for that round SSFSC S-O-R Page # 34 Derby section - pg. # 4 Cub Scout section - page # 9

27 Official Southern Shores Field Service Council Championship 2014 Scout-O-Rama Pinewood Derby Race and Best of Show contest Governing Rules Race - Speed Competition (continued): 12. A Scout who places 1st, 2nd, or 3rd at his Pack s Regional Pinewood Derby as a registered second-year Webelos is eligible to race at the SSFSC Pinewood Derby at the Scout-O-Rama of the same program year, as long as he is a current registered and active Scout, ( in the case of a Scout who has recently crossed over to a Troop). Similarly, if he placed 4th, he may serve as an alternate racer for his Pack, or former Pack s Region. 13. Poor sportsmanship or unsportsmanlike conduct by either a Scout or his Parent(s) or Guardian will result in the disqualification of the Scout. Scouts and their family members are expected to behave in a dignified manner whether winning or losing. 14. The Cub Scout must pre-register online by April 27, 2014 and designate his pack membership in order to compete in the SSFSC Scout-O-Rama Pinewood derby competitions. Registration information for the Regional Races will be announced in January A Wild Card race will be conducted before the official SSFSC Scout-O-Rama championship race. All of the above rules will apply to any car that wishes to compete in the Wild Card race including inspection and pack participation. The only exception being rule #1 (winning at the Regional Competition). Three Wild Card slots will be included in the SSFSC Scout-O-Rama Pinewood Derby championship for each Scout rank. Timing of the race may be adjusted based on the number of participants. Revisions to the schedule will be posted at the registration desk. 16. The regionals will run on a time format. Each car will race once on each lane in a track and the average time will be recorded. Any questions or concerns regarding the speed contest should be directed to: Christina Schmidt - SSFSC Scout-O-Rama Derby Championship Race Chairman cmssrph@gmail.com ph: (734) SSFSC S-O-R Page # 35 Derby section - pg. # 5 Cub Scout section - page # 10

28 Official Southern Shores Field Service Council Championship 2014 Scout-O-Rama Pinewood Derby Best of Show contest Governing Rules Best of Show - Competition: 1. The 2014 SSFSC Scout-O-Rama Pinewood Derby Best of Show contest is open to one Best of Show car from each Pack. The participant must be a current registered BSA Cub Scout and be active in his pack (or troop if he has crossed over earlier in the 2014 calendar year). Each Pack should define their pack s Best of Show car prior to the Scout-O-Rama. An alternate car should also be designated, in case the first place car can not attend. 2. Each car MUST meet all of the above requirements listed for the Scout-O-Rama Pinewood Derby Race and pass inspection by the SSFSC Scout-O-Rama Pinewood Derby Committee upon registration for the Best of Show Contest. The committee has the right to disqualify any car that does not meet the above outlined criteria. Cars that pass the inspection of the committee become, at that moment, the responsibility of the committee until the Best of Show contest is complete. As soon as the car is accepted, the committee will place it in the Best of Show display area where it will remain until voting is completed. During the show, NO ONE except committee members and the owner of a car may handle ANY car. 3. The Scout MUST be present to enter his car in the Best of Show contest. The Pack must pre-register online by May 1st in order for its designated member to participate in the Best of Show. When the Pack completes the online pre-registration, it must identify the Cub Scout by name and Cub Scout rank, who will represent the Pack in the Best of Show competition. The pack may also identify an alternate in case the first place entrant can not attend. 4. Poor sportsmanship or misconduct by either the Scout or his family members will result in the disqualification of the Scout. Scouts are expected to be dignified whether winning or losing. 5. If a Scout wins the Pinewood Derby Car Best of Show contest at his Pack as a second-year Webelos, he is eligible to enter his winning car at the SSFSC Pinewood Derby Car Best of Show Contest at the Scout-O- Rama of the same program year, as long as he is a current registered and active Scout, ( in the case of a Scout who has recently crossed over to a Troop). Similarly, he may serve as the alternate Best of Show entrant for his Pack, or former Pack (in the case of a Scout who has recently crossed over to a Troop) SSFSC S-O-R Page # 36 Derby section - pg. # 6 Cub Scout section - page # 11

29 6. A participant CANNOT show a car built in a previous year. A new car is to be built and the car must be built from a Cub Scout Derby Grand Prix Pinewood Derby Kit. 7. This contest is determined by vote. All currently registered Adult Leaders are eligible to vote, and voting takes place from 12:30pm to 4pm. The winner will be announced and his trophy presented at the Cub Scout Closing Ceremony. Any questions or concerns regarding the Best of Show competition should be directed to: Edna Kinsey Leo Malvitz, lfmal58@msn.com 2014 SSFSC S-O-R Page # 37 Derby section - pg. # 7 Cub Scout section - page # 12