SOUTH DAKOTA CITY OF WATERTOWN SPECIFICATIONS AND BID FORM FOR ONE NEW 201 6 SIX WHEEL DRIVE ARTICULATED MOTOR GRADER WITH SNOW GATE Street Department CITY OF WATERTOWN, OWNER P.O. BOX 910 WATERTOWN SOUTH DAKOTA 57201 Final Specification BID SUBMITTAL TO: Bid Opening: 11-10-2015 CITY OF WATERTOWN 10:00 a.m. ATTN:CITY FINANCE OFFICER Council Chambers P.O. BOX 910 23 2 nd Street NE WATERTOWN, SOUTH DAKOTA 57201-0910 Anticipated Bid Award: 11-16-15 7:00 p.m. Council Chambers 23 2 nd Street NE Page 1 of 9
SAFETY EQUIPMENT SPECIFICATIONS FOR A NEW 2016 SIX WHEEL DRIVE ARTICULATED MOTOR GRADER WITH SNOW GATE GENERAL PROVISIONS INTENT The intent of these specifications is to describe one (1) 2016 model, or later, new and unused, SIX WHEEL DRIVE ARTICULATED MOTOR GRADER WITH SNOW GATE meeting the following minimum specifications considered necessary to perform the work assigned. GENERAL All component parts furnished shall be new, unused and the same as the manufacturer's current production model. Equipment, accessories, component parts and work not specifically mentioned in these specifications, but necessary to furnish a complete unit, shall also be provided as though they were specifically mentioned and delineated. Assemblies, subassemblies and component parts shall be standard and interchangeable throughout the unit specified. COMPOSITION OF THE BID The bid price shall include all labor, component parts, equipment and services required to fully complete and deliver the specified unit. The prices quoted on the bid schedule shall be firm quotes and shall be the total price as stipulated above. BID FORMS All bidders must use the forms provided by the City of Watertown. Bidders must submit completed bid proposal forms in a sealed envelope or packet clearly marked on the outside: "BID FOR SIX WHEEL DRIVE ARTICULATED MOTOR GRADER WITH SNOW GATE." Additional specifications and bid proposal forms may be obtained at the Finance Department Office, 23 Second Street NE, Watertown, South Dakota, 57201 or by phoning (605) 882-6203. BID CLARIFICATION Bidders may contact the Street Department at (605) 882-6207 for additional clarification of these specifications. Request for such clarification should reach the Street Department no later than five (5) working (M-F) days before the date on which bids are due. Prior to submission of bids, any ambiguities in the specifications shall be brought to the attention of the Street Department. If necessary, an addendum will be issued to give effect to such clarification. The proposed Six Wheel Drive Articulated Motor Grader and Snow Gate shall include all Federal government required safety equipment. Page 2 of 9
BID PROPOSAL In their proposal, Bidders will be required to state the make, model, engine size and other pertinent data asked for in the proposal forms with reference to the equipment they propose to furnish. All bids must be submitted on the forms furnished by the City. These forms may be obtained from the office of the Finance Department located at 23 2 nd Street NE, 605-882-6203 or the Watertown Street Department Located at 730 Arrow Avenue, 605-882-6207. DELIVERY AND TRANSPORTATION The bid price for the complete unit will include freight designated FOB Watertown, SD. The bidder shall be required to pay all costs in transportation, delivery and set up of the complete unit ready for use, to the City of Watertown Street Department. The successful bidder shall deliver and set up the complete unit ready for use, within 90 days from the date of Watertown City Council taking action to award the contract. Penalty of $500.00 per day may be assessed for each calendar day delivery exceeds 90 days. Penalty may be assessed until the unit is accepted, and no incomplete unit will be accepted. TAXATION The City of Watertown is exempt from all Federal, State or Local taxation. The City shall not be liable for additional payment to defer the cost of any tax or other imposition that might be made by Federal, State or Local taxing authorities. DISPOSITION OF BIDS No bidder may withdraw a submitted bid for a period of thirty (30) days after the date of the opening of the bids. The City Council of the City of Watertown, South Dakota, reserves the right to reject any or all bids or to waive any irregularities in any bid. INSTRUCTIONS: The unit bid will meet or exceed the following minimum specifications. Bidder shall complete every space with a check mark in the specifications YES column to indicate if the bid is exactly as specified. If not, the NO column must be checked and a detailed description of the basis for indicating NO must be provided. The city will evaluate and determine if the exception meets or exceeds the specification. Page 3 of 9
NEW 2016 SIX WHEEL DRIVE ARTICULATED MOTOR GRADER WITH SNOW GATE GENERAL SPECIFICATIONS: 1. The Motor Grader and Snow Gate shall be new, unused units. 2. Bidder shall maintain a complete service center in South Dakota. 3. The manufacturer shall furnish all standard equipment advertised, whether or not specifically called for and listed below, except where optional over standard or conflicting equipment is specified. 4. The Motor Grader shall be delivered fully operational and fully lubricated with proper lubricants. The Snow Gate shall be attached and fully operational. COMPLIES YES NO Operating Weight: 1. 37,000 Lbs. (minimum, no accessories) Engine: 1. 9.0 Liter (minimum) 2. Six cylinder, turbocharged, 4 cycle Diesel 3. EPA Tier 4 Final 4. Wet sleeve engine 5. Cold weather package (starting aid) 6. 110 volt engine coolant heater 7. Two-stage dry type air cleaner w/ service indicator 8. Turbo pre-cleaner 9. Standard electric system w/ heavy duty starter 10. 70 amp heavy-duty alternator (minimum) 11. Heavy-duty 1300 amp batteries w/ 310 (minimum) reserve cap 12. Electrical system shall have a master disconnect switch 13. Net peak power six wheel drive on, 7 th gear, 240 H.P. (minimum) Fuel Tank Capacity: 1. 104 Gal. (minimum) Page 4 of 9
COMPLIES YES NO Transmission & Differential: 1. Direct drive power shift type or auto shift type w/ foot inching pedal 2. Electronic shift transmission shall have a minimum of 8 forward and 6 reverse gears 3. Transmission oil cooler shall be standard 4. Differential lock and unlock shall be controlled from the operator s seat, automatic 5. Final drive shall be a planetary type Brakes: 1. Wet disk brakes effective on all four tandem wheels 2. Service brakes must be self adjusting Steering & Frame: 1. Steering shall be Joystick style 2. Steering shall be dual cylinder, with lean in either direction of 18 degrees (minimum) 3. Frame shall articulate behind cab with lock valves on both cylinders 4. Articulation indicator in the line of sight, in front of operator, in the operators compartment 5. Main frame to be constructed in a box style Hydraulics & Controls: 1. Hydraulic system shall be closed center, load sensing, with a variable displacement pump 2. Electric over hydraulic Joystick/lever controls to operate blade lift, center shift, circle rotation, wheel lean, moldboard side shift, scarifier and tilt 3. All attachments shall be fully hydraulic and factory installed 4. Lock valves shall be integrated into all implement circuits to prevent drift 5. Hydraulic pump shall produce a minimum of 49 gpm at rated engine operating rpm 6. Blade lift cylinder controls shall have float position Moldboard: 1. Shall be a minimum of 12 ft. with a 2 ft. extension to be mounted on the left side to achieve a minimum of 14 ft. 2. Shall be high carbon steel with a minimum thickness of 7/8 inch and a minimum height of 24 inches 3. Shall have a minimum ground lift clearance of 16 inches 4. Shall have an impact relief system for horizontal shock protection for the draw bar assembly, circle drive and moldboard 5. Shall have a circle drive slip clutch Page 5 of 9
COMPLIES YES NO Rims & Tires: 1. All six tires shall be 14.00 Rx24 Radial Grip Snow Wedge tires mounted on 10 inch, 3 piece rims (split ring). 2. One spare rim shall be provided if the rims are the same front to rear. If the rims are different front to rear, one spare rim shall be provided for the front and one for the rear. Cab: 1. R.O.P.S. cab, sound suppressed to meet OSHA requirements with lockable doors 2. Shall have tinted glass throughout 3. Shall have front and rear electric wipers and washers 4. Front & rear mounted defrosters 5. Shall have a factory mounted combination heater/air conditioner 6. Shall have a cloth covered deluxe air ride seat with seat belt 7. Foot controlled accelerator and decelerator and a throttle control 8. Gauges/warning lights shall include a transmission pressure or transmission oil temperature, tachometer, hour meter, fuel gauge, engine coolant temperature and engine oil pressure 9. Shall have a convex type center interior mirror 10. Shall have all standard exterior mirrors 11. Shall have a 24 to 12 volt, 20 amp continuous converter 12. AM/FM radio 13. Backup alarm 14. Backup camera system Lights: 1. 2 moldboard working lights 2. 2 rear flood lights 3. 2 High mount front snowplow lights 4. Headlights 5. Directional lights 6. Stop lights 7. Tail lights 8. High intensity strobe light mounted on left hand side or center of upper cab Scarifier: 1. Front mounted (ahead of the front wheels) 2. Nine (9) teeth 3. Hydraulic controls 4. Rylind or equivalent (Model # FMS 48H) Page 6 of 9
COMPLIES YES NO Rear Hitch & Pin: 1. Shall have standard hitch & pin Fenders: 1. All tires shall be covered by a standard factory style fender Snow Gate: 1. A Henke Hi-Gate snow gate shall be attached to the motor grader and fully functional Safety Equipment: 1. The proposed grader shall include all Federal Government required safety equipment. Additional Requirements: 1. The City of Watertown reserves the right to inspect and observe a demonstration of the grader bid and select the machine that appears to be the most advantageous to the City. Warranty: 1. Unit bid shall have seven (7) year, or 4000 hour, 100% unconditional warranty on all parts, labor, travel and other expenses associated with repair of warranted items. Transportation of unit to and from service center for warranty work shall be covered under warranty. Warranty work may be completed at our Watertown facility, if space is available. Normal wear items are bulbs, tires, tubes, cutting edges, oil, filters, grease, glass, theft and vandalism and shall be excluded. A copy of the manufacturer s warranty shall be submitted with the bid. 2. The successful bidder shall supply one (1) each of the following in CD or paper form: Parts manual, Operators manual, Shop Technical manual, and Service manual. Manuals must cover all components of the unit bid. 3. In the event that the machine shall be down for warranted repairs for a period exceeding 48 hours, the bidder shall furnish, at no cost to the purchaser, a machine of comparable specs to the purchaser for the duration of the repair period. Transportation & Delivery: 1. The bidder shall be required to pay all costs in transporting and delivery of the complete unit ready for use, to the City of Watertown, Street Department. 2. The successful bidder shall deliver the grader as specified on the date designated by Page 7 of 9
the bidder on the Bid Form, which shall be within 90 days from the date of bid award. Vendor Notes about Specifications: _ Page 8 of 9
BID PROPOSAL FORM Bid Item: ONE (1) NEW 2016 SIX WHEEL DRIVE ARTICULATED MOTOR GRADER WITH SNOW GATE Honorable Mayor and City Council City of Watertown 23 2 nd Street NE PO Box 910 Watertown, SD 57201 The undersigned, having familiarized themselves with the specifications for the bid item, hereby proposes to deliver FOB Watertown, South Dakota, one new and unused 2016 Six Wheel Articulated Motor Grader with Snow Gate which meets the written specifications as provided by the City of Watertown Street Department for the price set out below. Bid Price for One (1) New 2016 Six Wheel Drive Articulated Motor Grader with Snow Gate: Motor Grader $ Snow Gate $ Total $ Motor Grader Make/Model: Snow Gate Make/Model: Name of Company / Bidder: Respectfully submitted, Print Name & Title of Authorized Company Representative Phone Number Signature of Authorized Company Representative Date: Page 9 of 9