CITY OF MARSHALL, MINNESOTA SPECIFICATION AND BIDDING DOCUMENTS FOR FURNISH ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER FOR THE MARSHALL STREET DEPARTMENT PURCHASE / TRADE-IN ONE (1) 2008 ELGIN PELICAN STREET SWEEPER FROM THE MARSHALL STREET DEPARTMENT Bids to be Received: February 26, 2015 at 2:00 P.M. CONTACT: PUBLIC WAYS SUPERINTENDENT DEAN COUDRON OFFICE # 507-537-6778 CELL # 507-829-5806 E-MAIL: dean.coudron@marshallmn.com
ADVERTISEMENT FOR BIDS CITY OF MARSHALL, MINNESOTA TO WHOM IT MAY CONCERN: The City of Marshall, Minnesota, will receive bids in the Council Chambers of the Municipal Building at 344 West Main Street until 2:00 P.M., on Thursday, February 26, 2015, for the following: FURNISH ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER FOR THE MARSHALL STREET DEPARTMENT PURCHASE / TRADE-IN ONE (1) 2008 ELGIN PELICAN STREET SWEEPER FROM THE MARSHALL STREET DEPARTMENT Immediately following expiration of the time for receiving bids, the City Clerk/Financial Director and Director of Public Works/City Engineer will publicly open bids in the Council Chambers of the Municipal Building at 344 West Main Street. Bids shall be directed to the City Clerk/Financial Director, securely sealed and endorsed upon the outside wrapper with a brief statement as to the vehicle(s) / unit(s) for which the bid(s) is made. The City Council reserves the right to reject any or all bids, and to waive any informalities in the bidding. Specifications are on file at the office of the City Engineer. Vendors who desire specifications may secure them from the City Engineer. Bids will be considered by the City Council at 5:30 P.M. in the Professional Development Room of the Marshall Middle School located at 401 South Saratoga Street on Tuesday, March 10, 2015. No bidder may withdraw his bid for at least 30 days after the scheduled closing time for the receipt of bids. Dated this 10 th day of February, 2015 Thomas M. Meulebroeck City Clerk/Financial Director Published on the City of Marshall website www.marshallmn.com: February 11 - February 26, 2015 Published in the Marshall Independent: February 13, 2015
PROPOSAL A TO THE HONORABLE MAYOR AND THE February 26, 2015 COMMON COUNCIL OF THE CITY OF MARSHALL, MINNESOTA Ladies and Gentlemen: The undersigned being familiar with all requirements and conditions hereby proposes to FURNISH ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER FOR THE MARSHALL STREET DEPARTMENT WITH TRADE-IN in accordance with the base bid specifications attached hereto for the following price, to-wit: The undersigned has completed the attached MINIMUM SPECIFICATIONS sheet including explanation of any items which exceed the minimum specifications. BASE BID: ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER YEAR MAKE MODEL TRADE-IN: 2008 Elgin Pelican Dual Controls, Dual Gutter Brooms Approximately 4,595 hours Approximately 16,840 miles BASE BID AMOUNT * LESS TRADE-IN AMOUNT SUBTOTAL VEHICLE TAX (6.5%) TOTAL BID AMOUNT () * THE LOWEST RESPONSIBLE BIDDER WILL BE GIVEN THE OPPORTUNITY TO MATCH THE COMPARABLE PRICE OF THE STATE CPV BID PRICE DELIVERED TO MARSHALL, MN FOR THIS UNIT. DELIVERY DATE: Contact Dean Coudron, Public Ways Superintendent at (507) 829-5806 regarding questions on the specifications of the new vehicle or questions/viewing of the trade-in vehicle. In submitting this proposal, it is understood that the right is reserved by the City to reject any or all proposals, waive any informalities, and accept the bid or bids that are in the best interest of the City. Respectfully Submitted, OFFICIAL ADDRESS _
PROPOSAL B February 26, 2015 TO THE HONORABLE MAYOR AND THE COMMON COUNCIL OF THE CITY OF MARSHALL, MINNESOTA Ladies and Gentlemen: The undersigned being familiar with all requirements and conditions hereby proposes to FURNISH ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER FOR THE MARSHALL STREET DEPARTMENT in accordance with the base bid specifications attached hereto for the following price, to-wit: The undersigned has completed the attached MINIMUM SPECIFICATIONS sheet including explanation of any items which exceed the minimum specifications. BASE BID: ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER YEAR MAKE MODEL BASE BID AMOUNT * VEHICLE TAX (6.5%) TOTAL BID AMOUNT * THE LOWEST RESPONSIBLE BIDDER WILL BE GIVEN THE OPPORTUNITY TO MATCH THE COMPARABLE PRICE OF THE STATE CPV BID PRICE DELIVERED TO MARSHALL, MN FOR THIS UNIT. DELIVERY DATE: In submitting this proposal, it is understood that the right is reserved by the City to reject any or all proposals, and to waive any informalities, and accept the bid or bids that are in the best interest of the City. Respectfully Submitted, OFFICIAL ADDRESS _
PROPOSAL C February 26, 2015 TO THE HONORABLE MAYOR AND THE COMMON COUNCIL OF THE CITY OF MARSHALL, MINNESOTA Ladies and Gentlemen: The undersigned being familiar with all requirements and conditions hereby proposes to PURCHASE ONE (1) EXISTING VEHICLE for the following price, to-wit: 2008 Elgin Pelican Dual Controls, Dual Gutter Brooms Approximately 4,595 hours Approximately 16,840 miles Contact Dean Coudron, Public Ways Superintendent at (507) 829-5806 to make arrangements for viewing of this trade-in vehicle. In submitting this proposal, it is understood that the right is reserved by the City to reject any or all proposals, and to waive any informalities, and accept the bid or bids that are in the best interest of the City. Respectfully Submitted, OFFICIAL ADDRESS _
MINIMUM SPECIFICATIONS FOR ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER FOR THE MARSHALL STREET DEPARTMENT -- CITY OF MARSHALL, MINNESOTA MINIMUM SPECIFICATION 1 Engine (Diesel) 72 hp 2 Air cleaner Two-stage, dry type with restriction indicator 3 Alternator 120 amp 4 Water fill Anti-siphon 5 Automatic engine shut down Oil pressure and engine temp 6 Automatic pickup in reverse 7 Fuel Diesel/Biodiesel compatible 8 Backup alarm Electric 9 Brakes Power 10 Broom (main) Hydraulically suspended 11 Broom (main) In cab pressure control 12 Broom (side) Hydraulically suspended 13 Broom (side) In cab pressure control 14 Coolant Recovery system 15 Doors See-through glass 16 Throttle Electric 17 Engine (gauges) Warning lights, engine oil temp, engine oil pressure, fuel level, speedometer and odometer with trip 18 Fenders Over front wheels 19 Flushing system Hopper and conveyor washout 20 Fuel tank 35 gallons 21 Fuel Water separator with indicator light 22 Heater Pressurized with filtered air and defrost 23 Air conditioning 24 Water tank Hydrant fill 25 Lights Spotlight adjustable, one per side broom 26 Lights Headlights, LED tail lights, LED stop lights, and LED turn signals 27 Low water light Dash mounted 28 Hydraulics Low level and temp shutdown 29 Broom (main) Controls in cab 30 Mirror Inside rear view mirror 31 Mirrors Outside front mounted 32 Mirrors (motorized) Outside front post mounted, heated west coast type, one each side 33 Parking brake With interlock 34 Camera (rear) In cab monitor 35 Return to sweep feature 36 Seat belts Both sides for dual operator Meets Min Spec? If Yes" mark with "X" Comments for items Exceeding Minimum Specifications
MINIMUM SPECIFICATION 37 Seats High back air ride 38 Steering wheel Tilt and telescoping 39 Sun visors Both sides 40 Tachometer 41 Tow loops All four corners 42 Water tank Poly, 220 gallon with fill gauge 43 Windshield wipers With washers 44 Windshield Tinted 45 Gutter brooms Dual, tilting 46 Battery Disconnect 47 Battery box LED lights mounted in box 48 Engine Precleaner 49 Water hoses Silicone hose package 50 Strobe light LED with guard 51 Limb guard Right hand and left hand 52 Lights Two (2) rear flood and backup 53 Radio AM/FM with map light 54 Air conditioning and heat 55 Shoes Carbide 56 Service manuals Bound copy 57 Parts manuals Bound copy Meets Min Spec? If Yes" mark with "X" Comments for items Exceeding Minimum Specifications Also included is all equipment normally advertised as standard equipment on the make and model bid on proposal. All other items advertised as standard equipment shall be included in the bid and furnished by the successful bidder. Pre-Delivery: Prior to delivery, new vehicle shall be completely serviced by vendor in accordance with the standard new care and "Make Ready" and manufacturer's recommendations. FOB City of Marshall Street Department.
BID TABULATION FURNISH ONE (1) NEW 3-WHEEL MECHANICAL STREET SWEEPER FOR THE MARSHALL STREET DEPARTMENT PURCHASE / TRADE-IN ONE (1) 2008 ELGIN PELICAN STREET SWEEPER FROM THE MARSHALL STREET DEPARTMENT DATE: FEBRUARY 26, 2015 TIME: 2:00 P.M. PROPOSAL BIDDER BID SECURITY PROPOSAL A (Vehicle and Trade-In) PROPOSAL B (Vehicle Only) PROPOSAL C (Purchase Existing Vehicle Only) COMMENTS