1 Request for Proposals (RFP) for 3 Ton Plow Truck Issued by: Village of Belcarra Proponent Information Date of RFP Issue: June 6, 2018 1. Closing Date for Response: June 25, 2018 by no later than 2:00 pm local time. (Pacific Standard Time) 2. Send two complete copies of each proposal. Alternatively, proposals may be submitted electronically in PDF format. 3. Contract Name: 3 Ton Plow Truck Contact Agency: Contact Person: Address: Village of Belcarra Bernie Serné, Superintendent of Public Works 4084 Bedwell Bay Road Belcarra, BC V3H 4P8 Telephone No: (604) 937-4100 Fax No: (604) 939-5034 Email: bserne@belcarra.ca
2 TABLE OF CONTENTS 1. General Purpose Schedule 2. History Background 3. Service Requirements Expectations/scope Specifications Pricing 4. Submission Guidelines Organization Proposal Format 5. RFP Conditions Evaluation Criteria Negotiation Acceptance of Proposals Proposal Revisions Disclosure No Claim for Compensation 6. Attachments
3 1. General Purpose The Village of Belcarra intends to replace one of its trucks with a new 3 Ton Plow Truck. Schedule The anticipated time of delivery will be within four (4) months after the successful Proponent is notified, or as mutually agreed upon. 2. History Background The Village of Belcarra presently has a 3 Ton Plow Truck that is now due for replacement. 3. Service Requirement Scope of project The successful Proponent shall supply one (1) 3 Ton Plow Truck that: o Meets the required Village of Belcarra technical specifications o Meets Commercial Vehicle Safety and Enforcement (CVSE) requirements for operation in British Columbia o In the model year range from 2017 to 2019 Proponents should submit proposals that address the above requirements, proposals not closely reflecting these requirements, will not be considered. The above specifications are the minimum requirements the Village of Belcarra will accept. However, the Village of Belcarra encourages Proponents to offer alternative technology options. Specifications Please see attached Specification Form. Pricing Please see attached Bid Form. 4. Submission Guidelines Organization Proponent to supply list of completed sales to local government institutions. This information is required to evaluate your company s ability to successfully undertake the contract and meet all the RFP intentions. Proposal Format Complete and return the Specification and Bid Forms as attached. May be submitted electronically in PDF.
4 5. RFP Conditions Evaluation Criteria Evaluation criteria used to evaluate proposals fall into the following categories and subcategories: o o Proposal Ability to meet Specification Form Delivery schedule / availability Cost Pricing as per Bid Form Negotiation Negotiation sessions may be held to work out contract details and other expectations of the parties applicable to the services required, based on the RFP and the proposal(s) submitted. Acceptance of Proposal The highest rated, lowest priced, or any proposal will not necessarily be accepted. Proposal Revisions Proponent s revisions must be received prior to the RFP submission closing date and time. Disclosure All documents submitted by Proponents shall become the property of the Village of Belcarra. Proposal information is proprietary and as such shall be treated as confidential. Information pertaining to the Village of Belcarra obtained by the Proponent as a result of participation in this project is confidential and must not be disclosed without written authorization from the Village of Belcarra. No Claim for Compensation Except as expressly and specifically permitted in these instructions to Proponents, no Proponent shall have any claim for any compensation of any kind whatsoever, as a result of participating in the RFP and by submitting a proposal each Proponent shall be deemed to have agreed that it has no claim against the Village of Belcarra. 6. Attachments: o o Specification Form Bid Form
5 Specification Form Proponents are required to submit detailed information on the requirements herein REFERENCE AND REQUIREMENTS All accessories and add-ons to be OEM Factory unless clearly stated on Proposal and agreed upon by both parties A. Exterior (Parallel straight rail frame) 1. Weight (approx.) GVW 19,000 lbs (8,618 kg) 2. Wheel base (approx.) 145 (3,690 mm) CA 84 (2,134 mm) 3. Heavy duty trailer tow package with factory 7 pin wiring connector 4. Cab Regular 5. Bumper Front only 6. Mirrors 2 side mirrors 7. Lights o All exterior lights and reflectors, clearance lights as required under Provincial Law for nighttime highway use o Front; low/high beam headlights, combination park, direction & hazard lights o Rear: combination tail, stop, direction, hazard & backup lights, shock mounted-rubber grommet type, license plate lights 8. Colour Bright white or equivalent 9. Undercoating Extra heavy duty Ziebart or equivalent 10. 2-truck steps, Driver and Passenger MEET SPEC? Proponent to provide specifications or clarify difference & variance from the Village s requirements
6 B. Interior 1. 2 seats (heated); height adjustable grey or graphite colour, vinyl covered 2. 2 Seat belts shoulder harnesses 3. Heater & defroster Multiple speed fan 4. Wipers & washers Intermittent electric 3-speed plus washer 5. Visors Two (2) padded, driver and passenger 6. Interior dome light Ceiling mounted 7. Rubber Floor Mats Heavy duty rubber 1 driver and 1 passenger 8. Instrumentation Full instrumentation as standard equipment on model bid plus gauges, as opposed to warning lights for voltage, oil pressure & water temperature 9. AM/FM radio with factory blue tooth Auxiliary plugs 10. Keys Three (3) complete sets required Remote Keyless Entry (RKE) 11. Factory installed electronic brake controller (not inertia driven) 12. Road Temperature Sensor 13. 120 V Invertor 14. Controls for plow, sander & brine 15. Insta-chains deployment system (optional) Price:
7 C. AXLES, BRAKES AND SUSPENSION 1. Axle capacities (approx.) Front: minimum: 6,000 lbs / 2,721 kg Rear minimum: 13,500 lbs / 6,123 kg Full floating type 2. Brakes Extra duty ABS Front: Power assisted single caliper disc Rear: Power assisted single caliper disc Rear cable operated park brake 3. Shocks Heavy duty front & rear piston style 4. Springs (approx.) Front Leaf: 5,600 lbs / 2,540 kg Back Leaf: 13,500 lbs / 6,123 kg 5. Rear end Full floating type 6. Rear End Ratio Has limited slip State axle ratio 7. Tow Capacity To have greatest tow capacity available for make of model bid D. TIRES AND STEERING 1. Tires Radial type, steel belted, All Season 6 mounted on truck 1 full size spare to be mounted on spare rim & supplied with truck 2. Steering Ball gear type power boosted steering Front stabilizer bar included
8 E. ENGINE AND TRANSMISSION 1. Engine Heavy duty Diesel V8 or inline 6 Electronic fuel injected Electronically controlled Min. 250 HP / 500 lbs Torque Describe Size HP 2. Fuel Diesel 3. Cooling System HD radiator with minimum 5 blade fan Antifreeze to -22 o F (-30 o C) 4. Alternator Minimum 155 amps 5. Battery Minimum 2-750 CCA With battery disconnect switch under hood 6. Transmission 5 or 6 speed Heavy Duty Automatic Transmission with PTO capability Extra tow power capability where possible 7. 4 wheel drive Shifting from 2 to 4 wheel drive from in the cab while in motion Automatic locking hubs 8. Fuel tank Minimum 45 gallon (170 L) fuel tank(s) 9. Fuel/water separator
9 F. TILT DECK 1. Dimensions (approx.) Length: 108 Width: 92 Sides: 12 Tailgate: 18 Front: 42 2. Construction; Must meet or exceed standards Long sills 5 channel Cross members 3 channel Body gauge 12 Steel double flow 3/11 Cab protector approx. 35 above deck and extend approx.18 over cab Full length sides Clean side bottom rail Side board 6 Step at both front corners of box 3. Tool / Shovel Rack 6-2 tubes mounted on cab protector close to sides 4. Tailgate; heavy duty construction able to spread, dump and lay flat 5. Hydraulic System Must have single double-action hydraulic cylinder lift (not scissor style) Engine mounted electric clutch controlled hydraulic pump Minimum 8 GPM capacity at 1,000 rpm / 2,500 psi To include all lines, reservoir, mounts, controls and installation required to operate box, sander or brine tank Controls to be mounted in cab On the fly PTO system (able to engage while in motion) 6. Top Lights Whelen Liberty LB2AAAAP (or approved equal) Wired/fused, switched, cab operated Mounted on top of cab protector 2 additional forward-facing LED lights (top mounted) (switch in cab) 1 additional backward-facing LED light (top mounted) (switch in cab)
10 7. Arrow Board 6 X 30 (152 mm X 75 mm) 8. Pull Tarp Manual tarp system to be mounted on cab protector Extends to fully cover contents in box Spring load to retract 9. Tow Apron 2 ball c/w 2 receiver 7 pin round hole wiring to industry standard Safety rings for chains 10. 2 Belly Boxes Mount 2 120 V plugs in passenger side G. FRONT MOUNT PLOW Install all plumbing/lines/electrical to operate plow, sander and brine tank 1. Front Mount Plow Western MPV Plus or approved equal 8.5 length Bolt on cutting edges Teflon/poly plow face Adjustable skids c/w quick snap pins Elevated head light kit Quick hitch/dismount Flexible edge markers mounted on each end Power angle left/right Power lift Rubber deflector on top edge of plow 2. Cab operated; command control to operate each function separately and/or simultaneously One spare cutting edge to be supplied One spare set of skids to be supplied Minimum one-year warranty H. GENERAL Optional 2 nd plow package Price: 1. Supply parts & service manuals at no charge to the Village of Belcarra
Bid Form Request For Proposal 3 Ton Plow Truck 11 Year Make Model Bid Form - Offered to the Village of Belcarra 4084 Bedwell Bay Road Belcarra BC, V3H 4P8 Irrevocable for thirty (30) days 1. Tendering Firm 2. Contact Person 3. Contact Number 4. Authorized Signature 5. Net tendered price for one (1) 3 Ton Plow Truck 6. Environmental levies etc. 7. Freight & Delivery 8. PST 9. GST 10. Total tendered price delivered to the Village of Belcarra 11. Warranty 12. Expected delivery date 13. Firm pricing period Please attach any options that may be an asset to operation of the Truck Price to be FOB Belcarra, complete with all taxes. Truck to have vehicle Inspection and ready to be transferred. Must meet all WCB and MoTI (CSVE) requirements.