REQUEST FOR QUOTATION 2014-RFQ-10 FOR TANDEM DUMP TRUCK CONVENTIONAL CAB Date: March 4, 2014 The City invites your company to provide a price Quotation to: Supply one (1) only new, demo or slightly used ** Tandem Dump Truck with Conventional Cab Quotations will be accepted no later than: 2:00 p.m. Tuesday, April 8, 2014 Quotations must be clearly marked 2014-RFQ-10 Tandem Dump Truck and by way of hand delivery, courier, mail, e-mail or fax to: City Purchasing Department City of Penticton 616 Okanagan Avenue East Penticton, BC V2A 3K6 purchasing@penticton.ca Fax (250) 490-2557 If you have any questions regarding this Request for Quotation, please contact me at (250) 490-2555 or via e-mail at cathy.ingram@penticton.ca Cathy Ingram Purchasing Manager NOTE: Should any potential bidders download this Request for Quotation, it is the proponent's responsibility to check for Addendas which will be posted on the City of Penticton's website at www.penticton.ca/purchasing
CONDITIONS 1) A qualified quotation (Quotation) is one, which meets both the Specifications as outlined in the enclosed Specification section of this document, as well as the Conditions contained in this Request For Quotation (RFQ). A qualified Quotation must also meet cost expectations of the City for this particular RFQ. 2) The City of Penticton (the City) reserves the right to accept any or all Request for Quotations or parts of Quotations and to waive any informalities, irregularities or technicalities. The City also reserves the right to award the Contract for such goods as the City deems will best serve its interest. It further reserves the right to award the Contract on a split order basis, lump sum, or individual item basis, or such other combination unless otherwise specified by the City or the bidder. 3) A Quotation, which is not qualified, is one, which does not meet the Specifications and/or Conditions and/or exceeds the cost expectations of the City. In the event that any or all Quotations exceed the cost expectations and/or do not conform to Specifications, and/or do not meet the Conditions, the City reserves the right to reject any or all Quotations and seek an alternative solution of its choosing. 4) The City will decide whether a Quotation is qualified by evaluating it based on the Specifications and price, and may opt to have the Quotations examined by qualified engineers to ensure quality and conformity to the Specifications. The Purchasing Department, or designate, will examine all Quotations and recommend which, if any, is in the City's best interest. 5) The City recognizes that BEST VALUE is the essential part of purchasing a product and therefore the City may prefer a Quotation with a higher Quotation price, if it offers greater value and better serves the City's interests, as determined by the City, over a Quotation with a low price. BEST VALUE is the value placed on service, quality, past performance, delivery and price. 6) The City reserves the right to negotiate with the preferred bidder or any bidder on any details, including changes to Specifications and price. If Specifications require significant modification, all bidders shall have the opportunity to adjust their Quotations or requote altogether, as determined by the Purchasing Department. 7) The City reserves the right to cancel this RFQ at any time. The City also reserves the right to reject Quotations from bidders who are unable to provide evidence that they are capable of providing the necessary labour, skills, materials and/or equipment to perform the work. Evidence of such competency and experience must be provided by the bidder upon request. n:\city\rms\1000-1299 equipment and supplies\1220 procurement - tenders and quotations\1220-20 tenders and quotations\2014\rfq\2014-rfq-10 tandem dump truck\2014-2
8) All goods, equipment, supplies, labour and workmanship associated with this RFQ must conform to all necessary standards for use in Canada and the Province of British Columbia- such as CSA, ULC, ETL, WCB, Canadian Weights and Measures, Canadian Electrical Codes, etc. 9) All Chemical shipments, if any, must include current MSDS sheets. 10) All information provided to the City is subject to release through the Protection of Privacy and Freedom of Information Act, unless information is given in confidence, and so, must be communicated in writing as CONFIDENTIAL. 11) Please use the accompanying Bid Sheet when submitting your Quotation; you may attach additional sheets to the form if necessary. 12) All quoted prices shall include delivery F.O.B. City Works Yard or other destination point, as specified by the City and the successful bidder, hereafter named the Contractor shall bear all risk of loss or damage. 13) The Contractor will guarantee that its Quotation will meet the needs of the City. The Contractor will also guarantee that any goods supplied shall be correct. If the goods supplied by the Contractor are in any way incorrect or unsuitable, all correction costs shall be borne solely by the Contractor. 14) Only the Contractor shall be notified, but inquiries are welcome. 15) The Contractor shall notify the City that it possesses the necessary legal patents and/or has legal permission to manufacture, sell and/or service the product(s) it will supply. n:\city\rms\1000-1299 equipment and supplies\1220 procurement - tenders and quotations\1220-20 tenders and quotations\2014\rfq\2014-rfq-10 tandem dump truck\2014-3
SPECIFICATIONS for (1) one only Tandem Dump Truck Convention Cab **The City of Penticton is seeking quotes for a new, demo or slightly used Tandem Dump Truck with a Conventional Cab, being not more than (2) two years old and having not more than 1,000 hours, with the following specifications: If providing more than one option i.e. new and used, please provide separate Bid Sheets for each. REFERENCE 1. Year/hours State CITY OF PENTICTON SPECIFICATIONS DEALER MUST STATE SPECIFICATIONS 2. Manufacturer State 3. Model State 4. Wheel Base required 18 between cab and a 16 6 dump box to install hydraulic tank and controls State wheel base a) Cab to axle State b) Set back front axle state set back offered c) Turning radius State d) Expected GVW 60,000 lbs. State 4
5. Engine: a) 6 cylinder, turbo charged state make and wet sleeve diesel model b) H.P. minimum 400. state H.P. offered c) engine torque minimum 1450 lb./ft State d) Displacement Approx. 13L required, state displacement offered e) Restrictor indicator f) Engine HR meter in the cab g) Exhaust: vertical c/w chrome guard cover and angled out R.S. of the cab. Tail pipe must extend approximately 12 above the cab h) Fiberglass tilt forward hood i) Front fender extensions j) Coolant Filter k) Engine block heater 5
l) Lone life anti-freeze -30 F m) Low oil pressure/high water temperature engine shut down n) Jacobs type engine brake c/w 3 position control o) Provisions made to operate a 30 g/p.m. hydraulic pump off of the front of the engine c/w adaptor flange. 6. Radiator:, state model a) Radiator overflow container b) Air on/off engine fan clutch Preferred c) Nylon fan blade 7. Electrical a) Batteries (3) 2775 CCA total b) Windshield wipers 2 speed c/w washers with intermittent feature c) Alternator- 150 amp Minimum 6
d) Circuit breakers on all electrical systems e) Electric Horn f) Back-up Alarm g) Back-up lights h) Daytime running lights i) Halogen headlights j) Door operated dome light k) AM/FM radio l) Provisions made for 2-way radio wiring m) Extra 4 switches on the dash n) Self-cancelling turn signal lights 8. Transmission ( Manual) a) Fuller 10-speed with overdrive and air shift Preferred state if available State transmission offered b) Transmission lubricating 7
pump c) Transmission must be geared so that in the highest gear at governed RPM, as speed of approx.. 100km/hr is attained d) Clutch 15 ½ 2 place ceramic Preferred state maximum speed Minimum capacity of 1700 lb./ft. State clutch offered e) Synthetic oil 9. Rear Axle a) Tandem b) 40,000 lb. rear axle rating, prefer Meritor c) Driver controlled main locking differential in the rear axle d) Hendrickson HM type suspension with about 52 axle spacing e) Synthetic oil in read differentials Minimum required, state ratings and manufacturer state suspension ride height offered f) Rear shocks 8
10. Front Axle a) Capacity 20,000 lb. minimum b) Tape Leaf Springs 20,000 lb. capacity c) Dual power steering boxes d) Shocks 11. Brakes a) Air b) Spring brakes on both rear axles c) Type: Anchor lock, S- Cam d) Automatic adjusting slack adjusters, Haldex preferred e) Size: Front 16.5 x 6 Rear 16.5 x 7 f) All wheels must have brake dust covers State type offered State Size State Size g) Compressor mim 15 C.F.M. state capacity 9
h) Bendix A.D. 9 air dryer or comparable i) Air tank drain cocks must be easily accessible without crawling under the truck or a cable must be installed to control the drain j) A.B.S. Brakes 12. Cab a) Mirrors flexible mounted type with heat and lights b) Air horn c) High back, air suspension driver s seat cloth covered d) Non-suspension passengers seat e) Tilt and telescopic steering wheel f) Padding and cab insulation package c/w 2 sun visors g) 2 grab handles to climb in and out of the cab h) Tachometer 10
i) Gauges for coolant temp, engine oil pressure and temp, air and application, transmission temp and volts j) Tinted glass all windows k) Interior grey colour Preferred l) Air Conditioning m) Cab fresh air filter n) Rear cab air mounts 13. Front Bumper a) H.D. front bumper Extended to accommodate front mounted PTO b) Tow hook mounted to the frame 14. Frame a) 120,000 psi yield, frame Minimum state ratings b) Full length double channel frame Preferred 11
c) Frame rails must extend from the front of the grill d) Frame attachments must be kept as high as possible as rotating under body plow will be mounted under truck 15. Paint a) Truck and wheels must be painted white b) Must have clear cover coat 16. Fuel Tanks a) Minimum 60 U.S. gallons State capacity b) Prefer 10 U.S. Gallon DEF tank which must be covered State size of DEF tank offered 17. Mud Flaps a) Located behind front steer wheels 18. Drive Line a) Main: 1810 Main or State type Comparable b) 1710 Inner 12
19. Wheel Rims a) Front 22.5 x 12.25, 10 hole bud b) Rear 22.5 x 8.25 20. Tires: Radials a) Front 20 ply highway tread (425/65R x 22.5) b) Rear 14 ply gripper tread Radials 1100R x 22.5 c) Tire Brands accepts: Goodyear, Bridgestone or Michelin State brand and model 21. Manuals a) Parts CD or access to internet parts site b) Repair CD or access to internet site c) Operating Manual d) Supply brochure on the model bid 22. Warranties a) State warranties offered State 13
on all major components b) Full Warranty repair depot must be located within approx. 60 kms of Penticton s City Garage 23. Dump Box Specifications: State location NOTE: No hydraulic pump, tank and box controls are required as the hydraulic shop that installs the ground speed controls will install pump, tank and box controls a) Suggested manufacturers Nahanni model Light Steel 16 6 or Brandon model Dura Light SL or similar b) High lift tailgateoutboard lift linkages and cylinder will NOT be accepted c) Describe floor support offered state manufacturer and model offered State d) ½ AR450 floor Minimum state floor offered e) One piece formed sides of high tensile steel f) Cab guard g) 25 ton commercial hoist, tunnel mounted must be tunnel mounted 14
h) Lift hook on tailgate for ease of removal i) Sloping 44 tailgate j) Mud flaps front and rear tandems, front c/w anti sails k) Air actuating cylinder double acting for opening and closing of tailgate locks l) Dump box to have 18 between the box and cab m) Box liner/plywood lined, unless AR450 unless sides are AR450 n) Automatic tarp roller, air operated with cylinders o) Hydraulically operated high lift tailgate p) Single batch door in the centre of the tailgate q) Walk rails each side r) Access ladder kon drivers side of the box s) Lighting Motor Vehicle Act Regulations approved L.E.D. lighting with sealed harness t) Beacon mounted and wired, to be located in the middle of the cab guard 15
24. Replacement Filters fuel, upon delivery oil, air and cab air f 25. Delivery Date State estimated delivery date 26. Pre-build Meeting After the supplier is selected, a pre-build meeting will be held in Penticton to determine exact build specifications Trade In The City will consider trading in the 2002 International Dump Truck (specifications below). This Dump Truck will be sold As Is - Where Is, in present condition with no warranty, except ownership, to be given or implied, and on the basis that the buyer will remove and transport. The consideration of a trade will be at the sole discretion of the City. Model 2654 Year 2002 Hours 7200 Engine 530E Unit #45 2002 International Dump Truck s/n IHTGHADTX2H505455 16
BID SHEET ** SPECIFICATIONS SHEETS MUST BE SUBMITTED WITH THIS BID SHEET Bid Sheet for: Closing Date: 2014-RFQ-10 TANDEM DUMP TRUCK CONVENTIONAL CAB Tuesday, April 8, 2014 at 2:00 p.m. local time The undersigned Proponent has carefully examined the Conditions and Specifications for the Equipment requested and will provide the Equipment required. This proposal is valid for: days and shall expire on Description TANDEM DUMP TRUCK CONVENTIONAL CAB (Excluding taxes) $ Price Levy extras $ Less Trade (if applicable) $ TOTAL BID PRICE $ NOTE: please include a delivery lead-time schedule with your submission. Delivery Date: FIRM NAME: ADDRESS: POSTAL CODE: PHONE NO. E-MAIL: FAX NO. DATE: **SIGNATURE OF BIDDER PRINT NAME ** must be an official signatory of the company n:\city\rms\1000-1299 equipment and supplies\1220 procurement - tenders and quotations\1220-20 tenders and quotations\2014\rfq\2014-rfq-10 tandem dump truck\2014-17