Town of Digby Tender Equipment Purchase 4 WD One Ton Truck CONTENTS Tender Call 2 General Instructions. 3/4 General Requirements 5 Specifications 1) One Ton Truck Chassis.. 6/7/8 2) Lift & Dump Gate.. 9 3) Plow and Additional Comments.10 Tender Form s...11 1
Tender Call Equipment Purchase 4 WD One Ton Truck The Town of Digby will be accepting tenders for one 4 WD One Ton truck, complete with Dump Box and attachments Tender forms and specifications may be picked up at the Town Hall, 147 First Avenue, Digby, NS, during regular business hours, 8:30am to 4:30pm Monday to Friday or on the Town s Website at https://www.digby.ca/ Tenders are to be received no later than 12:01 p.m., Thursday, August 16, 2018. All Tenders must be submitted in a sealed envelope clearly marked Equipment Purchase - 4 WD One Ton Truck The Town of Digby reserves the right to reject any or all tenders, not necessarily accept the lowest tender, or accept any tender which it consider not to be in its best interests. The Town of Digby also reserves the right to wave formality, informality, technicality on any tender. 2
Tender Equipment Purchase 4 WD One Ton Truck General Instructions: 1. All bids must be submitted on the tender form supplied with document. 2. The equipment specification sheets form part of this tender and must not be removed. 3. This tender is not intended to exclude standard supplied equipment or materials except where specified. 4. Only firm prices will be considered. 5. Prices are to remain valid for 60 days following the closing of the tender. 6. Straight purchase price (no trade in) 7. Late tenders will not be considered and will be returned unopened. Fax, telephone, or email bids will not be accepted. 8. The lowest or any tender may not necessarily be accepted. 9. The tender may be awarded in whole or part. 10. The words Heavy Duty shall mean heavy duty in relation to the job requirements and not just the name on the equipment or material. 11. The following will be taken into consideration when awarding the tender: a) The tender meets or exceeds the specifications. b) All tender forms are completed in all aspects. c) Performance/experience with manufacturer s equipment. d) References e) Delivery schedule f) Service/parts facilities 3
12. Tenders are to be returned to the Office of the Chief Administrative Officer, 147 First Avenue, PO Box 579, Digby, NS B0V 1A0 in a sealed envelope clearly marked, Tender 4WD One Ton Truck and are to be received no later than 12:01 p.m., Thursday, August 16, 2018. 13. Public opening of the tenders received will be held immediately following the tender closing in the Council Chambers at 147 First Avenue, Digby, NS. 14. For further information, please contact Ed McCormick, Director of Public Works, Town of Digby at 902-245-4683 or publicworksdirector@digby.ca 4
General Requirements: 1. All tenders must be accompanied by the manufacturer s literature and specifications describing the equipment bid upon. 2. A complete set of owner manuals are to be supplied with the equipment. Supplier is to instruct buyer on proper operation of the equipment upon delivery. 3. Warranty information is to be included with tender submission. 4. Tender price must include all freight, duty, sales tax, and any other charges which are applicable at the time the tender is awarded. It is the responsibility of the bidder to determine from appropriate authorities what taxes, duties, and other charges are applicable to this tender. Equipment is to be delivered to the Public Works Building at 68 Sydney Street. 5. The Town Engineer or his designated representative reserves the right to inspect any equipment supplied as a result of this tender prior to taking possession and shall be the sole judge as to whether the equipment supplied meets the specifications. 6. Any variation from the specifications must be noted on the specification sheet with an explanation of what is offered and may be call for rejection if it substantially affects the performance for the intended application. 5
Specification 4WD One Ton Truck One Ton Truck Chassis Tender Specifications Comply Exception Comments 1 Make (Specify) 2 Model (Specify) 3 Year (Specify) 2018 or newer 4 One Ton 5 Regular Cab and Chassis 6 V-8 Diesel Engine 7 4X4- Four Wheel Drive 8 Dual Rear Wheel 9 Heavy Duty Automatic Transmission 10 Minimum towing capacity 16500 lbs 11 Upgraded suspension package 12 Heavy Duty Radiator 13 Rear Axle with Differential Locks 14 Power Take Off Provision On Transmission 15 Skis Plate Package 16 Extra Heavy Duty Alternator 17 Dual Heavy Duty Batteries 18 Complete with (7) winter tires and rims good quality 19 Full Size Spare Tire 20 Two Bucket Seats (Heavy Duty Vinyl) 21 Vinyl Interior Floor 22 Driver Side and Passenger Side Steps 23 LED Backup lights 24 Back up alarm 6
25 Splash Guards on all Tires 26 Blue Tooth Hands Free Communication 27 Roof Top Amber Revolving Light Bar (with interior on/off switch) 28 The Entire Underside Of The Vehicle Shall Be Sprayed With Automotive Undercoating 29 Heavy Duty Rear Springs and Shocks 30 Plow Prep Package (Include Heavy Duty Springs, Wiring ETC) 31 Heated Mirrors 32 4 Wheel Disc Brakes with ABS 33 Color (Dark Blue) 34 Factory to install weight carry, receivertype hitch, designed and constructed to exceed the maximum towing capacity of the vehicle. Include a receiver insert with a 2 inch ball. Factory installed standard 7 pin RV style sealed electric connector, wired to vehicle using OEM standard wiring schematic. 35 Power and tilt steering 36 Intermittent Windshield Wipers 37 Manufactures Literature/ Specifications Supplied With Tender Submission 7
38 Warranty Information Supplied With Tender Submission 8
Lift and Dump Gate Tender Specifications Comply Exception Comments 1 Make (Specify) 2 Model (Specify) 3 Minimum 11 Steel Dump Box 4 6 ton Capacity Front Mount Telescopic Hoist 5 Folding 12 hinged sides 6 Front Wall With Steel Mesh Screen Windows 7 Cab Shield 8 Color- Black or Grey 9 Retractable Tarp Cover, Manually Operated 10 Controls For Dump To Be Mounted In Cab Of Truck 11 Running/ Clearance Lights to As Required By Motor Vehicle Standards 12 Splash Shields 13 Rear Cargo Light Mounted On Cab Guard 9
Plow Tender Specifications Comply Exception Comments 1 Make (Specify) 2 Model (Specify) 3 Minimum 9 Stainless Steel V-Plow With Trip Springs & Adjustable Shoes 4 Quick Connection Mount Hitch 5 In Cab Hand Controller Additional Comments: 10
Tender Submission To furnish and deliver one (1) Model year, 4 WD One Ton Truck, Lift & Dump Gate and Plow in accordance with the specifications listed above. The undersigned bidder has carefully examined the form of tender and the specifications to furnish and deliver the utility vehicle listed below and described in the above specifications and will accept in full payment, the following price, including HST: TENDER $ DOLLARS and CENTS (Price must be written in words including dollars and cents) Tender $ FIGURES MAKE/MODEL/YEAR DELIVERY DATE (Number of calendar days in which delivery will be made after receipt of order) Submitted by: Company Name Mailing Address Postal Code Phone Number Fax Number Signature Date Print Name 11