REQUISITION: MAY 2018 SCOPE OF WORK AND SPECIFICATION

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Cornelius Turner
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1 REQUISITION: MAY 2018 SCOPE OF WORK AND SPECIFICATION PROVISION AND SUPPLY OF INDUSTRIAL TYRE MAINTENANCE SERVICES, TYRE MANAGEMENT SERVICES AND TYRE SCRAPPING SERVICES FOR TRANSNET SOC LTD (REG.NO 1990/000900/30) OPERATING AS TRANSNET PORT TERMINALS (HEREINAFTER REFERRED TO AS TPT ), FOR DURBAN MULTIPURPOSE TERMINAL (MAYDON WHARF & POINT) EQUIPMENT, FOR A PERIOD OF 1 MONTH. 1. Retreading of Tyres a. The Service Provider in accordance with SANS 20108:1998, SANS and SANS will identify casings suitable for reconditioning and repairs and submit the report to the TPT Terminal representative for approval. 2. Repairs of tyres The Service provider is responsible for all repairs/replacement of tyres and rims, including all punctures experienced within operations on all equipment. 3. Repairs to tyre rims The Service provider is responsible for monitoring the condition of tyre rims. The Service provider will provide a report on the condition of the rims. Where rims need to be replaced, the Service provider will inform TPT accordingly. 4. Tyre Management 4.1 Tyre management will consist of the following: 1) On-site tyre inflations service using a bakkie with a 12 bar rated compressor. 2) Tyre repairs where tyres have been penetrated by a hard object and can still be repaired. 3) The tyre management team to be able to cover 24 hours and 7 days a week. 4) Detailed report of all repaired tyres to be provided within the shift period. 5) Aligning services with any tyre/rim/wheel related initiatives within TPT. Suitable manpower must be available for this and the service provider shall price accordingly. 4.2 Fitment and Maintenance of tyres Tyre fitment The Service Provider must price the function of professional tyre fitment to the various fleet vehicles. This includes the removal of the used & damaged tyres and fitting of the new tyre The Service Provider will NOT be responsible for the disposal of any damaged tyres but will be required to conduct scrapping sessions together with Transnet to determine reasons for failure and capture data thereof Used tyres are to be stored suitably at the Terminal and remain Transnet property. Supply of industrial tyres for TPT 1

2 5 Maintenance Should the Service Provider damage wheel studs these will be replaced by the service provider at his own expense This service of professional tyre fitting includes fitment of the correct matching type of tyre size, type and rating, the correct rim to hub combination as well as inflation of the tyre to the correct pressure and torque of the wheel studs as specified by the OEM. Four stud rotation indicators will be fitted The expected turnaround time of the fitment process (tyre-to-rim fitment) must not be more than 1 hour and will be monitored accordingly It is envisaged that the service is a 24/7 operation in accordance with Port Operations and the prospective Service Provider should price accordingly. Utilization of power tools to assist in productivity is for the cost of the Service Provider. Compressed air remains the service provider s responsibility All Safety and Legal Aspects affecting the works of tyre fitment, including instruction from Management and Supervisory Personnel, must be adhered to Any damage sustained due to improper fitment could result in penalties to the contractor. In addition to the above: a. The Service Provider will specify all tyre brands used and track each tyre casing by recording the unique serial numbers stamped on the casing. b. Scrap tyres must be analysed and signed off by the relevant TPT employee before being scrapped. This should be done on weekly basis, clearly indicating reason for tyre scrapping and the scrap report should be presented to a TPT official. c. The sidewall on each scrap tyre must be cut and then stored in a suitable area within the port as guided by a Transnet Port Terminals management employee. d. The Service Provider should be capable to handle and fit all TPT s solid tyre sizes or have access to the necessary equipment and presses. e. Service back-up to be applied, which will include the following: Trained tyre technicians to work safely on site equipped with the correct specialized tools Where there are no on-site tyre fitters, rapid response to any breakdown including 24hr breakdowns on specialized material handling equipment on site is required (Response time refers to the time between receiving notification and completion of breakdown Maximum response time to be 3hours or less) Mobile compressors used on-site must be Diesel driven as per TPT HAZMAT CHEMICAL regulations these need to be capable of inflating to 10BAR pressure. Supply of industrial tyres for TPT 2

3 All pressure vessels (compressors) must comply with OCCUPATIONAL HEALTH AND SAFETY ACT 1993 AND AS AMENDED. (TPT reserves the right to visit the Service Providers site for verification purposes Safe on-site fitting and stripping of tyres Safe reinforced repairs On-site tyre inflation cages for safety purposes supplied by Service Provider Daily inspection of machines with tyre action report to point out any tyre problems related to tread wear, punctures and the timely removal of worn tyres. The removal and turning of tyres on rims that indicate conical wear patterns for the purpose of achieving maximum hours. A weekly Tyre Expenditure Report to assist Technical Manager s to forecast tyre expenditure, operational and non-operational factors as well as the achieved hours per tyre size and brand. A monthly report as guided by TPT National Project Leader and information listed below. 6. Management reporting program and information system The Service Provider must provide and maintain a management information system, which will trace the usage and history of all the tyres used in the Terminal the supplier is supplying. The system offered must have a proven track record within the tyre industry. TPT will have the rights to the total information on the system at the time of termination of the Agreement. a. Tyre Management System (TMS) is expected to produce the following monthly technical reports which must consist of the following minimum reporting: i. Defects ii. Punctures iii. Weekly tyre survey and inflation test with wheel nut/stud torque test iv. TDR below 20% v. Hours achieved per size per product vi. Monthly diagnostic scrap tyre analysis vii. Fleet condition viii. Casing condition ix. Wear Patterns x. User abuse xi. Defective rim components xii. Tyres requiring urgent attention xiii. Tyre cost analysis xiv. Graphs xv. Tyre running Value xvi. Detailed survey of tyre in fleet xvii. Details maintenance survey xviii. Tread utilization xix. Brand analysis xx. Rubber audit xxi. Operational Issues Regular route survey with rectification report xxii. Supply of industrial tyres for TPT 3

4 7. Qualifying Criteria Please note the following qualifying criteria for the provision of Tyre Management, Tyre Maintenance and Tyre Scrapping Services: 1) Quoting company to provide proof that they are an approved agent / distributor for a manufacturer that is registered with the South African Tyre Manufacturers Council (SATMC). Proof to be in the form of a letter from a manufacturer that is registered with the SATMC - this letter must be on the manufacturer's letterhead and must state that the bidder is an approved agent/ distributor for this manufacturer's tyres. 2) Quoting company to stipulate response time to breakdowns where response time is the time between receiving notification and completing the breakdown. It terms of response time, quoting company is to specify details pertaining to tyre sizes, equipment types and number of tyres in a single breakdown to ensure that response time in all events are made clear. 3) Quoting company to provide proof that they have conducted similar services for at least a period of 5 years. Proof must be in the form of reference letters indicating performance records for supplying, managing and maintaining heavy duty equipment tyres for port operation or similar, such as mining or agricultural rubber tyre equipment. 4) Quoting company to provide written confirmation indicating that, should there be an abnormal tyre failure that is suspected to be quality related, the quoting company will arrange for the tyre manufacturer to do an on-site inspection of the tyre and provide feedback in a formal report. 5) For solid tyres, the quoting company will provide pressing services to press tyres onto or off rims. Quoting company to provide written confirmation of this for all solid tyres supplied. 6) Quoting company to indicate lead time to begin maintenance and management services once notification of successful award has been provided by TPT. 7) Written confirmation that the service provider will align their services with any tyre/rim/wheel related initiatives within TPT and that Suitable manpower is available and included in the price accordingly. NB: In order to understand the equipment tyres that require the maintenance and management services, please see list of equipment & tyres sizes used at Durban Multipurpose Terminal on next page Supply of industrial tyres for TPT 4

5 Area, Equipment Type & Tyre Sizes MPT DURBAN ("RORO - Point") HAULERS (25 Normal Haulers (6 tyres each)); 8 farm tractors "powerstar" (4) 300 X 80R22.5 TUBELESS (Normal hauler front/rear) 12R22.5 (Normal hauler front/rear) 310/80 R This is the preferable size to be used on Rear axle!! (Normal Haulers) 10.00x16:D/RIB: 8PLY 9.00x16:D/RIB: 10PLY 18.4/15x34:10 PLY HAULAGE INDUSTRIAL 10.5/80-18:10 PLY HAULAGE INDUSTRIAL 16.9/14-28:10 PLY HAULAGE INDUSTRIAL 9.00x16:F/BASE:12 PLY HIGHWAY 18.4/15x30:10 PLY HAULAGE INDUSTRIAL 12R22.5:T/LESS 16PLY HIGHWAY - ERF :14PLY:F/B HIGHWAY (front axle of farm tractor) x 25 Haulage 12 Ply tubeless!! (Rear Axle of farm tractors) Current Fleet FORKLIFT (6 of 4x2type (Use tyres and 16.00R25 tyres, 6tyres 16 each) and 10 of 2x2type ( front; rear, 8-25x15 front ), 4 tyres each ) 650x10:10 PLY:REAR:INDUSTRIAL:3t MITS 700x12:12 PLY:REAR:4,5t MITS 815x15:MITS-3t:FRONT 8.25x15 solid 300x15:FRONT:18 PLY:IND:4,5t MITS 1200x24:18PLY:MIN/ND:13/18t 1200R24 DEEP TREAD INDUSTRIAL 1200x20:20PLY:INDUSTRIAL 1200x20:8.5 INCH DUAL FITMENT SOLID (BATH TUB TRAILERS) 1200x20:10 INCH SINGLE FITMENT SOLID (BATH TUB TRAILERS) 700x15: 12PLY INDUSTRIAL P/CLAMP IDU DEEP TREAD INDUSTRIAL 1600X25:28 PLY:E-3 INDUSTRIAL 1400X24:28 PLY E-3 INDUSTRIAL 1800 x 33 REACH STACKERS x25:40 PLY INDUSTRIAL:42t 18.00x25:40 PLY INDUSTRIAL:L4 SLICK 18.00x33 elug 18.00x33 Deep Thread - Ferrari 14.00x24 Fantuzzi 100ton - Mobile TRAILERS (3 different types: 8 Single axle dual (4 tyres each); 23 Tandem Dual (8 tyres each); 8 Tri-axle (12 tyres each) :SOLID tyre!! (Tandem dual) 310/80R Supply of industrial tyres for TPT 5

6 12R /65R x20 SOLID - Elma MPT MAYDON WHARF "RORO Maydon Wharf" (1400) HAULERS (Normal Haulers (6 tyres each) + Farm Tractors (4 tyres 11 each)) 10.50X16 PNEUMETIC (Used on front of farm tractor "powerstar machine") 12R22.5 (Normal hauler front/rear) TUBELESS (Used on rear of farm tractor "powerstar machine") 300 X 80R22.5 TUBELESS (Normal hauler front/rear) FORKLIFT (4x2 (16.00R25) and 2x2 ( front; rear) ) X 25 E-3 40PLY INDUSTRIAL X 25 E-4 40PLY INDUSTRIAL DEEP TREAD X 25:28PLY E-3 INDUSTRIAL (Big Forklift "4x2" front and back) X 24:28PLY E-3 INDUSTRIAL 700 X 12: IMPORT SOLID / 12PLY PLY /SOLID 8.25X15 SOLID TRAILERS ( 8 Tandem Dual (8 tyres each); 8 Triaxle Dual (12 tyres each)) SOLID 12.00x20 SOLID Tyre SOLID REACH STACKERS x25:40 PLY INDUSTRIAL:42t 18.00x25:40 PLY INDUSTRIAL: L4 SLICK TUBELESS SWEEPERS PNEUMETIC MOBILE CRANE 4 285/70 R19.5 TUBELESS PAYLOADERS E-3/L-3 TRIANGLE TUBELESS L-5 TUBELESS BOBCAT (GEHL SKID LOADER 1 300X15 SOLID Supply of industrial tyres for TPT 6

SRSA limited warranty Policy and Procedure

SRSA limited warranty Policy and Procedure Document Number: W 01 Rev 07 Issued : 2013-07-31 Review date : 2016-12-02 Reg No. 1997/021619/07 Building 1, Lion Match Office Park, 892 Umgeni Road, Durban KwaZulu-Natal, South Africa, 4001 PO Box 925,