Request for City Commission Agenda

Transcription

1 Item # Request for City Commission Agenda Agenda Date Requested: May 6, 2014 (a.k.a. Facesheet) Contact Person: Description: Charles DaBrusco, P.E, Director Environmental Services Award of Contract for Retrofitting of Water Plant Generators Fiscal Impact: $105, Budget Line Item #/Title: Impact on Cost of Housing: , "Electric N/A Required Attachment: A cover memo from the Department Head to the City Manager further describing the requested agenda item and providing back-up information, analyses, and documentation. THE REMAINDER OF THE FORM IS RESERVED FOR PROCESSING OF THE REQUEST Ordinance Resolution Presentation Quasi-Judicial Public Hearing Public Hearing Public Hearing 2 nd Reading General Item Consent Agenda Final Action Consent Agenda First Reading Discussion Item OK FOR AGENDA: COMMENTS: By Date

2 Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, Director of Environmental Services DATE: April 11, 2014 RE: Award of Contract for Retrofitting of Water Plant Generators The purpose of this agenda item is to request City Commission approval to award a contract to Pantropic Power, Inc. for the retrofitting of two (2) Caterpillar Generators located at the Water Plant. The Water Plant has two (2) Caterpillar generators that are on a load sharing program with Florida Power & Light (FPL). The program provides the City with a significant amount of savings in energy consumption costs annually, in the amount of approximately $81,000. The generators are considered a part of the FPL energy network and are therefore required to comply with specific Environmental Protection Agency (EPA) regulations similar to those imposed on FPL. The proposed work will involve the installation of emission lowering devices on the existing generators. Staff of the Purchasing Division have thoroughly researched into vendors who provide the services required to satisfy the EPA requirements and have recommended award of contract to a local Caterpillar dealer, Pantropic Power, Inc. The contract will be based on an existing National Joint Powers Alliance (NJPA) Contract# CAT, the terms, conditions, and prices of which have been reviewed and determined to be beneficial to the City. A memo from the Purchasing Manager is attached. The cost of the proposed work is estimated at $105, and the funds for the subject contract shall be expended from account number , Electric. Staff recommends award of contract to Pantropic Power, Inc. for retrofitting of the Caterpillar Generators located at the Water Plant. Attachments Cc: David Santucci, Purchasing Manager Jim Walker, Chief Water Operator

3 RESOLUTION NO. 2014/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA APPROVING THE UTILIZATION OF NATIONAL JOINT POWERS ALLIANCE CONTRACT # CAT TO AWARD A CONTRACT TO PANTROPIC POWER, INC. FOR THE RETROFITTING OF TWO (2) CATERPILLAR GENERATORS LOCATED AT THE WATER PLANT IN THE ESTIMATED AMOUNT OF $105, WHEREAS, the City of Deerfield Beach wishes to utilize the National Joint Powers Alliance Contract# CAT awarded to Pantropic Power Inc.; and WHEREAS, the Water Plant has two (2) Caterpillar generators that are on a load sharing program with Florida Power & Light (FPL) and the program provides the City with a significant amount of savings in energy consumption costs annually; and WHEREAS, the generators are considered a part of the FPL energy network and are therefore required to comply with specific Environmental Protection Agency (EPA) regulations similar to those imposed on FPL; and WHEREAS, the proposed work will involve the installation of emission lowering devices on the existing generators; and WHEREAS, the City Commission finds that it is in the best interest of the City to utilize the National Joint Powers Alliance Contract# CAT awarded to Pantropic Power Inc. which yielded a price that is beneficial to the City of Deerfield Beach; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the utilization of the National Joint Powers Alliance Contract# CAT awarded to Pantropic Power Inc. in the estimated amount of $105, The City Manager or designee is hereby authorized to execute the necessary documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, JEAN M. ROBB, MAYOR 1

4 ATTEST: ADA GRAHAM-JOHNSON, MMC, CITY CLERK Deerfield/Resolutions/Purchasing/National Joint Powers CAT generators 2

5 TO: FROM: FOR: Charles DaBrusco, Director of Environmental Services David Santucci, Purchasing Manager Commission Approval of Piggyback Contract DATE: February 21, 2014 RE: National Joint Powers Alliance (NJPA) Contract# CAT The Water Plant Operations Divisions approached me with a project that has been mandated by the Environmental Protection Agency (EPA) concerning two Caterpillar (CAT) generators used in the Water Plant operation. The subject generators are on a load sharing program with Florida Power & Light (FPL) that saves the City a significant amount of money in energy consumption costs annually. However, since these generators are in essence a part of the FPL energy network we are required to comply with the same EPA regulations imposed on FPL. In order to meet the EPA requirements, installation of emission lowering devices are required. Since we have an existing CAT maintenance agreement for the generators and the installed devices are CAT products, CAT must perform the work. Moreover, CAT has specific authorized local dealers for purchases, service, and repairs. Our local CAT dealer is Pantropic, who also holds the maintenance agreement. Therefore, essentially this project is a sole source. However, there is an available CAT contract through NJPA that I would prefer we use, rather than claiming sole source (sole source should always be our last resort). The NJPA Contract provides verifiable discount off of list prices and support from the national CAT government accounts representative to ensure the project is in compliance with the favorable terms, conditions, and prices provided in the NJPA contract. The national representative has already reviewed the price proposal provided by Pantropic and found the prices to be better than the minimum discount on the Contract. The total price for this contract is $105, Therefore Commission approval is required. This memo along with the attached contract documents should be included in agenda memo to the City Manager. Please place this on the next available agenda, as I understand there is a deadline date to complete the project and come into compliance. Once approved by Commission, please provide a requisition so Purchasing can expedite the purchase order. DS Att. Contract Documents

6 Caterpillar Aug 6th, 2013 NJPA Member Discounts All Discounts listed are for "Standby Ratings Only unless otherwise stated". NJPA Member Discount 60 HZ, kw (Reference the "PSNA-EPG-F_C4.4PGAN" Caterpillar Price List) D40-6 (3 phase) 30% D50-6 (3 phase) 30% D60-6 (3 phase) 30% D80-6 (3 phase) 30% D100-6 (3 phase) 30% D40-6S (1 phase) 30% D50-6S (1 phase) 30% D60-8S (1 phase) 30% D80-2S (1 phase) 30% D100-6S (1 phase) 30% 60 HZ, kw (Reference the "PSNA-EPG-F_C6.6PGAN" Caterpillar Price List) D125-6 (3 phase) 30% D150-8 (3 phase) 30% D175-2 (3 phase) 30% C9, 60 HZ, ekw (Reference the "PSNA-EPG-F_C9PKGN" Caterpillar Price List) 200 kw (600, 480, 240 Volt)* 38% 250 kw (600, 480, 240 Volt)* 32% 300 kw (600, 480, 240 Volt)* 32% *Other Voltages available, but may affect generator output C15, 60 HZ, KW (Reference the "PSNA-EPG-F_C15PKGG" Caterpillar Price List) 350 kw (600, 480, 240 Volt)* 34% 400 kw (600, 480, 240 Volt)* 32% 450 kw (600, 480, 240 Volt)* 32% 500 kw (600, 480, 240 Volt)* 32% 550 kw - ESP ** (600, 480, 240 Volt)* 31% *Other Voltages available, but may affect generator output **Emergency Standby Rating ONLY (ESP); maximum 200 hours/year C15, 60 HZ, KW (Reference the "PSNA-EPG-F_C15PKGN" Caterpillar Price List) (EPA & CARB Tier 4 Interim Emissions Certified) 455 kw Prime Power, 500 kw Standby 600 Volt Tier 4i 17% 455 kw Prime Power, 500 kw Standby 480 Volt Tier 4i 17% 455 kw Prime Power, 500 kw Standby 208 Volt Tier 4i 17% C18, 60 HZ, kw (Reference the "PSNA-EPG-F_C18PKGG" Caterpillar Price List) 550 kw (600, 480, 240 Volt)* 25% 600 kw (600, 480, 240 Volt)* 25% *Other Voltages available, but may affect generator output C27, 60 HZ, KW (Reference the "PSNA-EPG-F_C27PGAN" Caterpillar Price List) 750 kw 480 Volt 34% 800 kw 480 Volt 34% C27, 60 HZ, KW (Reference the "PSNA-EPG-F_C27PKGN" Caterpillar Price List) (EPA & CARB Tier 4 Interim Emissions Certified) 725 kw Prime Power, 800 kw Standby 480 Volt Tier 4i 17% 725 kw Prime Power, 800 kw Standby 480 Volt Tier 4i Heavy Duty 17% C32, 60 HZ, 1000 kw (Reference the "PSNA-EPG-F_C32PKGN" Caterpillar Price List) 1000 kw % 3512C, 60 HZ, 1500 kw (EPA Tier 2 & CARB Emissions Certified (Nonroad); EPA Tier 2 Emissions Certified for Stationary Use) (Reference the "PSNA-EPG-F_3512PGAN" Caterpillar Price List) 480 V, Standby Rating Only kw 34% V, Standby Rating Only kw 34% 3516C, 60 HZ, 2000 kw (EPA Tier 2 & CARB Emissions Certified (Nonroad); EPA Tier 2 Emissions Certified for Stationary Use) (Reference the "PSNA-EPG-F_3516PGAG" Caterpillar Price List) 480 V, Standby Rating Only kw 34% V, Standby Rating Only kw 34% 3516C-HD, 60 HZ, 2500 kw (EPA Tier 4 Interim) 480/277, 4160, Volts available (Reference the "PSNA-EPG-F_3516PGEG" Caterpillar Price List) 19% 3516C-HD, 60 HZ, 2000 kw (EPA Tier 4 Interim) 480/277, 460, Volts available (Reference the "PSNA-EPG-F_3516PGEG" Caterpillar Price List) 19%

7 3516B, 60 HZ, 2000 kw (EPA Tier 1) (Reference the "PSNA-EPG-F_3516PGDG" Caterpillar Price List) Low/Med Voltage - Standby Rating Only kw 33% High Voltage - Standby Rating Only kw 33% 3516B, 60 HZ, 2250 kw (EPA Tier 1) (Reference the "PSNA-EPG-F_3516PGDG" Caterpillar Price List) Low/Med Voltage - Standby Rating Only kw 33% High Voltage - Standby Rating Only kw 33% 3516C HD, 60 HZ, 2500 kw (EPA Tier 2 & CARB Emissions Certified (Nonroad); EPA Tier 2 Emissions Certified for Stationary Use) (Reference the "PSNA-EPG-F_3516PGDG" Caterpillar Price List) Low/Med Voltage - Standby Rating Only kw 31% High Voltage - Standby Rating Only kw 31% G3508, 60 HZ, 1200 RPM, 3 Phase, 480 Volt (Reference the "PSNA-EPG-F_G3508EPG" Caterpillar Price List) 17% G3516, 60 HZ, 1800 RPM, 3 Phase, 240 or 480 Volt, Self Excited (Reference the "PSNA-EPG-F_G3516APGG" Caterpillar Price List) 1040 ekw - Standby 17% G3516, 60HZ, 1200 RPM, 3 Phase, 480 Volt (Reference the "PSNA-EPG-F_G3516AEPG" Caterpillar Price List) 17% G3520, 60 HZ, 2055, 1900, or 1600 ekw (Reference the "PSNA-EPG-F_G3520CPGL" Caterpillar Price List) 17% C175, 60 HZ, 4000 kw (EPA Tier 2 for Mobile and Stationary Use) (Reference the "PSNA-EPG-F_C175-20EL" Caterpillar Price List) 4000 kw (with Fan Rating) 24% C175, 60 HZ, 3000 kw (EPA Tier 4 Interim) (Reference the "PSNA-EPG-F_C175A-16EL" Caterpillar Price List) 3000 kw (with Fan Rating) 19% C175, 60 HZ, 3000 kw (EPA Tier 2 for Mobile and Stationary Use) (Reference the "PSNA-EPG-F_C175-16EL" Caterpillar Price List) 3000 kw (with Fan Rating) 27% 3100 kw (without Fan Rating) 27% Natural Gas (Optional LPG) Olympian Generator Sets, kw (Reference the "PSNA-EPG-F_GASOLYGN" Caterpillar Price List) G25LTA2 45% G35LG2 45% G40LG2 45% G45LG2 45% G50LG2 45% G60LG2 45% G70LG2 45% G80LG4 45% G100LG4 45% G130LG2 45% G150LG2 45% G150LG4 45% G175LG4 45% G200LG4 45% G230LG4 45% G250LG4 45% G275LG2 45% G300LG2 45% XQ200N, 60 HZ, 200 kw (EPA Tier 4 Interim & CARB Emissions Certified (Non-road)) (Reference the "PSNA-EPG-F_XQ200N" Caterpillar Price List) 182 kw* (3 phase or 1 phase) 45% XQ500N, 60 HZ, 500 kw (EPA Tier 4 Interim & CARB Emissions Certified (Non-road)) (Reference the "PSNA-EPG-F_XQ500N" Caterpillar Price List) 455 kw* (3 or 1 phase) 23% XQ800N, 60 HZ, 500 kw (EPA Tier 4 Interim & CARB Emissions Certified (Non-road)) (Reference the "PSNA-EPG-F_XQ800N" Caterpillar Price List) 725 kw* (3 or 1 phase) 23% *There are several voltage options available Switchgear (customizable) 12%

8 Due to the customization and plethora of options, it is not feasible to provide a paper price list for Cat switchgear. However, members will receive a 12% discount off of the configured list price from each member s local dealer. UPS (Uninterruptible Power Supply) 60 HZ, kva (Reference the "UPSB130G" Caterpillar Price List) UPSB040 (40kVA) 20% UPSB050 (50 kva) 20% UPSB060 (60 kva) 20% UPSB080 (80 kva) 20% UPSB100 (100 kva) 20% UPSB130 (130 kva) 20% Plus all price list related options 20% UPS (Uninterruptible Power Supply) Flywheel Options (Reference the "UPS300AG" Caterpillar Price List) UP0300A - UPS V 60HZ 20% UP300G - UPS V 60HZ 20% UP0600G - UPS V 60HZ 20% UPO300Z - UPS V 60HZ 20% UPO600Z - UPS V 60HZ 20% UPO900Z - UPS V 60HZ 20% UPO1200Z - UPS V 60HZ 20% UPEXP02 - UPS Module Power Stage Expansion 20% Epic (Reference the "CATEPICG" Price List) Epic - Master Control Panel 10% Epic - Generator Control Panel 10% Epic - Utility Control Panel 10% ATS (AUTOMATIC TRANSFER SWITCHES) 444 ATS's available via ATS Price List Password: ATS %

9 Caterpillar August 6th, 2013 Sourced Goods & Support Services Multiplier Sourced Goods & Support Service Provided Custom Shop Work Installation Delivery/Freight Training Custom Enclosure Custom Fuel Tank Custom ATS Dealer Labor Additional/Custom Parts General Contracting Labor Maintenance Agreements NJPA Member Pricing Electrical Energy Generation Equipment with Related Accessories, Services, and Supplies.

10 Caterpillar August 6th, 2013 Used Equipment Multiplier Every used product will receive the new product family member discount plus at least a 10% discount Electrical Energy Generation Equipment with Related Accessories, Services, and Supplies.

11 Caterpillar August 6th, 2013 Rental Agreements Product & Services Multiplier Sourced Good or Support Service Provided Rental Agreements NJPA Member Pricing 10% off dealer list price Electrical Energy Generation Equipment with Related Accessories, Services, and Supplies.

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14 Regular Meeting Minutes of the NATIONAL JOINT POWERS ALLIANCE Board of Directors Tuesday, July 19, 2011 Maple Room Chair Wolden called the meeting to order at 5:30 p.m. with the following members present: Mike Wilson, Randy Pepin, Wayne Wolden, Mike Domin Lane Waldahl, Barb Neprud, and Scott Veronen. Also present were David Jessop, Diana Pihlaja, Todd Lyscio, Mike Hajek, Andy Campbell, Susan Nanik and Bev Hoemberg, staff. Special guests attending included Ex-Officio Catherine Bettino, Pine River-Backus Superintendent and Jolene Bengston, Pine River-Backus Business Manager; and Chris Arenz, Sorenson-Gross Construction. Mr. Domin moved, seconded by Mr. Pepin to accept the agenda as amended. Motion carried. Mr. Waldahl moved, seconded by Mr. Veronen to accept the minutes of the Regular Board Meeting held on June 21, Motion carried. Ms. Pihlaja presented the monthly Financial Reports. Mr. Wilson moved, seconded by Ms. Neprud to approve the check register and Treasurer s Report of Cash, Revenues, and Expenditures and to pay all vendor disbursements #75455 to # Motion carried. Mr. Wilson moved, seconded by Mr. Pepin to approve Wire Transfers # to # Motion carried. Mr. Wolden moved, seconded by Mr. Waldahl to accept the Consent Agenda as follows: Approve updated Membership Agreements as of June 30, 2011 Authorize to bid for E-Rate Consulting Services E-Rate, and E-Rate Related Equipment and Services Approve Bid Evaluation Committee s Recommendation to Award RFP # for Heavy Construction Equipment together with Related Accessories, Supplies and Services to DriveCam, Inc. Altec Industries, Inc. Wirtgen America, Inc. Multiquip VT Leeboy, Inc. CNH America, LLC Sullair Corporation Grove US LLC (Manitowoc) Caterpillar Inc. Clark Equipment Company John Deere Construction Retail Sales, A Division of JDSS

15 Approve Bid Evaluation Committee s Recommendation to Award FRP # for Fuel Card and/or Related Fuel Transaction or Settlement Services to Wright Express Financial Services Corp. Approve Renewal of Agreements with MV Sales and Leasing, Inc. # ElDorado National California # Alexander Dennia, Inc. # National Bus Sales and Leasing # Mitel Business Systems, Inc. # Steelcase, Inc. # Outcomes Pharmaceutical # Federal Signal Corp. # Playpower LT Farmington, Inc. # And to move to New Business the following: item 13a. Motion carried. Mr. Hajek presented the Contract Purchasing update. He gave an overview of the H2O meeting. He explained the request for bid for E-rate. Mr. Wilson moved, seconded by Ms. Neprud to approve going out nationally to bid for Health Insurance and/or Health Care Related Services. Motion Carried. Barb Schmitt joined the meeting at 7:00 p.m. Mr. Jessop presented the Risk Management update. Mr. Waldahl moved, seconded by Ms. Schmitt to approve award of RFP # for Group Medical Claims Administrative Services, Group Prescription Drug Claims Administration, and Individual and Aggregate Stop Loss Coverage on a Stand-alone basis or in Any Combination Thereof; and with Related Products and Services to HealthPartners, with an administrative services only contract and a $200,000 Specific Stoploss level, effective January 1, Mr. Lyscio gave a building update and introduced Chris Arenz of Sorenson/Gross Construction who was available to answer questions presented by the Board. Mr. Wolden moved, seconded by Mr. Domin to approve changing Third Party Administrator (TPA) of NJPA s 403b Plan from July Business Services to Goldleaf Partners as of July 1, 2011 and approve plan change to allow Employer contributions retroactive to July 1, Motion carried. Mr. Wilson moved, seconded by Mr. Domin to approve the Bid Evaluation Committee s Recommendation to Award RFP # for EZIQC in Georgia to i. Georgia Atlantic Contractors, Inc. GA ii. Sorenson Gross Construction Services GA iii. Centennial Contractors Enterprises, Inc. GA iv. Lesco Restoration, Inc. GA v. F.H. Paschen, S.N. Nielsen & Associates LLC GA vi. Centennial Contractors Enterprises, Inc. GA

16 vii. F.H. Paschen, S.N. Nielsen & Associates LLC GA viii. Boykin Contracting, Inc. GA ix. J.J. Morley Enterprises, Inc. GA x. F.H. Paschen, S.N. Nielsen & Associates LLC GA xi. JLC Johnson-Laux Construction GA Motion carried with Ms. Schmitt and Mr. Veronen voting no. Mr. Lyscio gave an update on the Technology Plan and how it applies to IPads, cell phones and computer updates. He also gave a powerpoint of his Goals and Objectives for the coming year. Mr. Waldahl moved, seconded by Ms. Schmitt to approve the Revised Employee Matrix. Motion carried. Ms. Schmitt moved, seconded by Mr. Domin to approve additional five (5) days to Sara Schoepf s FY ECSE contract. Motion carried. Ms. Schmitt moved, seconded by Mr. Domin to approve additional five (5) days to Mary Ruprecht s FY contract. Motion carried. Mr. Wilson moved, seconded by Mr. Pepin to approve the Purchase of Services with Menahga ISD#821 for Literacy Coaching Teacher Services for FY Motion carried. Mr. Lyscio reported on the Minnesota Service Cooperatives (MSC) Board Member Conference he attended July th. Ms. Neprud, Mr. Wilson, Mr. Pepin, Mr. Wolden, Mr. Waldahl and Ms. Nanik also attended parts of the MSC conference and reported. The meeting was closed at 8:45 p.m. as permitted by section 13D.05, subdivision 3a to evaluate the performance of the Executive Director. At 9:25 p.m. the meeting was reopened. Mr. Wolden reported on the Executive Director s Evaluation stating there were areas of improvement identified and areas of successes. The determination is that of a satisfactory evaluation. National Conference Selection a. NACO July 15-19, Portland, Oregon b. NIGP August 25-29, National Harbor, MD (Lane) c. ASBO September 16-19, Seattle, WA d. AESA November 30-Dec. 3, Colorado Springs, CO e. AASA February 16-19, 2012 Houston, TX (Wayne) f. NSBA April 21-23, 2012 Boston, MA Mr. Wilson moved, seconded by Mr. Waldahl to adjourn the meeting at 9:30 p.m. Motion carried.

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