EXHIBITOR MANUAL April, 2015 Shanghai International Expo Centre, China

Transcription

1 EXHIBITOR MANUAL April, 2015 Shanghai International Expo Centre, China

2 Dear Exhibitor, Welcome to SinoCorrugated We are pleased to provide this Exhibitor Manual to assist you in your preparation for the exhibition. Please study the contents carefully and feel free to contact us, should you require any assistance or further clarification. To ensure that your orders are processed on time, be sure to submit each form by the stipulated deadline. Please note that all orders received after the deadline will incur additional charges. For your reference, please retain a printout of each form submitted so you can check it against invoices billed for your orders. Note: Exhibitors are only authorized to exhibit products for which they are a manufacturer, agent, distributor or dealer. In case of conflict, the organizers will mediate to try and bring about a fair and amicable resolution for all parties. We wish you all the best for SinoCorrugated Yours sincerely, Reed Exhibitions Ltd. Shanghai Office 42F, Intercontinental Center, 100 Yutong Road, Zhabei District, Shanghai , P.R. China Tel:(+86) Fax:(+86)

3 CONTENTS Please click on the link to go directly to the related page. FORM DEADLINE CHECKLIST (SHELL SCHEME) FORM DEADLINE CHECKLIST (RAW SPACE) USEFUL CONTACTS TIMETABLE OF ON-SITE OPERATIONS IMPORTANT NOTES 1. GENERAL INFORMATION 1.1 EXHIBITION NAME 1.2 VENUE 1.3 LOCATION OF SHANGHAI NEW INTERNATIONAL EXPO CENTER 1.4 DATES AND OPERATING HOURS 1.5 ORGANIZERS 1.6 SECURITY 1.7 ACCOMMODATION 1.8 ADMISSION (a) Exhibitors (b) Visitors (c) Contractors 1.9 COMMUNICATION 1.10 BUSINESS CENTER 1.11 CATERING 1.12 TRANSLATION OF PROMOTIONAL MATERIALS 1.13 EXHIBITION HALL SPECIFICATIONS 1.14 SHELL SCHEME BOOTH SPECIFICATIONS 1.15 STANDARD SHELL SCHEME FURNITURE & ELECTRICAL ENTITLEMENT 2. RULES AND REGULATIONS 2.1 OBSERVING RULES AND REGULATIONS 2.2 CHINESE FAIRS AUTHORITY RULING 2.3 MANNING OF BOOTHS & CONDUCT OF BOOTH OPERATORS 2.4 IN-HALL FREIGHT HANDLING 2.5 CUSTOMS CLEARANCE 2.6 LOCAL DELIVERY 2.7 PAYMENT FOR SPACE OR SHELL SCHEME BOOTHS 2.8 STORAGE AND WASTE MATERIALS 2.9 DELIVERY AND REMOVAL OF EXHIBITS 2.10 CENSORSHIP 2.11 PUBLIC ADDRESS SYSTEM 2.12 USE OF SPREADER PLATES 2.13 INDUSTRIAL GAS 2.14 BOOTH CLEANING 2.15 PRESENTATIONS, DEMONSTRATIONS OF WORKING EXHIBITS 2.16 SOUND LEVEL 2.17 FURNITURE 2.18 BOOTH-FITTING REGULATIONS 2.19 ELECTRICAL SERVICES 3

4 2.20 COMPRESSED AIR 2.21 PHOTOGRAPHY 2.22 FIRE SAFETY AND PREVENTION 2.23 FORCE MAJEURE 2.24 DILAPIDATION 2.25 PROTECTION OF PATENT RIGHTS 2.26 ON-SITE AUTHORITY 2.27 HALL HAND-OVER SERVICE ORDER FORMS FORM 1 FASCIA NAME FOR SHELL SCHEME BOOTH FORM 2 FURNITURE (RENTAL) FORM 3a ELECTRICAL SERVICE (RENTAL) FORM 3b SERVICE LOCATION PLAN FORM 4 COMPRESSED AIR / WATER SUPPLY AND DRAINAGE (RENTAL) FORM 5 TEMPORARY TELEPHONE SERVICE FORM 6 FREIGHT INSTRUCTIONS FORM 7 REGISTRATION OF CONTRACTORS / BOOTH INTERIOR DECORATORS FORM 8 TEMPORARY BOOTH PERSONNEL FORM 9 EXHIBITOR BADGE APPLICATION FORM 10a DIRECTORY LISTING FORM 10b COMPANY LOGO/CMO FORM 11 COMPLIMENTARY INVITATION TICKET FORM 11 COMPLIMENTARY INVITATION TICKET FORM 12 HOTEL ACCOMMODATION FORM 13 APPLICATION FOR VISA INVITATION LETTER FORM 14 PRODUCT INFO COLLECTION 4

5 FORMS DEADLINE CHECKLIST SHELL SCHEME EXHIBITORS PART A) REQUIRED FORMS: It is compulsory for SHELL SCHEME Exhibitors to fill in and submit all the forms listed here. No. FORM DEADLINE RETURN TO 1 FASCIA NAME FOR SHELL SCHEME 13 March 2015 Pico 9 APPLICATION OF EXHIBITOR S BADGE 13 March 2015 Reed 10a DIRECTORY LISTING 10 March 2015 Reed 11 COMPLIMENTARY INVITATION TICKET 1 March 2015 Reed 14 PRODUCT INFO COLLECTION 22 Feb 2015 Reed PART B) OPTIONAL FORMS: Forms listed here should be filled and submitted only if such services are being required. No. FORM DEADLINE RETURN TO 2 FURNITURE (RENTAL) 13 March 2015 Pico 3a ELECTRICAL SERVICE (RENTAL) 13 March 2015 Pico 3b SERVICES LOCATION PLAN 13 March 2015 Pico 4 COMPRESSED AIR / WATER SUPPLY 13 March 2015 Pico AND DRAINAGE 5 TEMPORARY TELEPHONE SERVICE 13 March 2015 Pico 6 FREIGHT INSTRUCTIONS As shown in the Shipping Rogers/Agility Instructions Form 7 REGISTRATION OF CONTRACTOR / BOOTH INTERIOR DECORATOR 13 March 2015 Reed 8 TEMPORARY BOOTH PERSONNEL 20 March 2015 Reed 10b COMPANY LOGO / CMO 10 March 2015 Reed 12 OFFICIAL HOTEL 13 March 2015 Mega 13 APPLICATION OF VISA INVITATION LETTER 13 March 2015 Mega Note: 1. To expedite matters, please also enclose all necessary payments, samples, plans and other relevant materials to the appropriate party. 2. Exhibitors who sign up after the deadline stipulated are requested to submit all forms immediately. * RETURN ADDRESS IS SHOWN AT THE FOOT OF EACH ORDER FORM Reed - Reed Exhibitions Ltd Pico - Pico IES Group (China) Co Ltd Rogers - Shanghai Rogers Exhibition Services Ltd. Agility - Agility Fairs & Events Logistics (Shanghai) Co Ltd Mega - Mega Expo Solutions Co., Ltd. Shanghai 5

6 FORMS DEADLINE CHECKLIST SPACE ONLY EXHIBITORS PART A) REQUIRED FORMS: It is compulsory for SPACE ONLY Exhibitors to FILL IN AND SUBMIT ALL THE FORMS listed here. No. FORM DEADLINE RETURN TO 3a ELECTRICAL SERVICE (RENTAL) 13 March 2015 Pico 3b SERVICES LOCATION PLAN 13 March 2015 Pico 7 REGISTRATION OF CONTRACTOR / 13 March 2015 Reed BOOTH INTERIOR DECORATOR 9 APPLICATION OF EXHIBITOR S BADGE 13 March 2015 Reed 10a DIRECTORY LISTING 10 March 2015 Reed 11 COMPLIMENTARY INVITATION TICKET 1 March 2015 Reed 14 PRODUCT INFO COLLECTION 22 Feb 2015 Reed PART B) OPTIONAL FORMS: Forms listed here should be filled and submitted only if such services are being required. No. FORM DEADLINE RETURN TO 1 FASCIA NAME FOR SHELL SCHEME 13 March 2015 Pico 2 FURNITURE (RENTAL) 13 March 2015 Pico 4 COMPRESSED AIR / WATER SUPPLY 13 March 2015 Pico AND DRAINAGE 5 TEMPORARY TELEPHONE SERVICE 13 March 2015 Pico 6 FREIGHT INSTRUCTIONS As shown in the Shipping Instructions Form Rogers/Agility 8 TEMPORARY BOOTH PERSONNEL 20 March 2015 Reed 10b COMPANY LOGO / CMO 10 March 2015 Reed 12 OFFICIAL HOTEL 13 March 2015 Mega 13 APPLICATION OF VISA INVITATION 13 March 2015 Mega LETTER Note: 1. To expedite matters, please also enclose all necessary payments, samples, plans and other relevant materials to the appropriate party. 2. Exhibitors who sign up after the deadline stipulated are requested to submit all forms immediately. RETURN ADDRESS IS SHOWN AT THE FOOT OF EACH ORDER FORM Reed - Reed Exhibitions Ltd Pico - Pico IES Group (China) Co Ltd Rogers - Shanghai Rogers Exhibition Services Ltd. Agility - Agility Fairs & Events Logistics (Shanghai) Co Ltd Mega - Mega Expo Solutions Co., Ltd. Shanghai 6

7 USEFUL CONTACTS ORGANIZERS: Reed Exhibitions 42th F, Intercontinental Center, 100 Yutong Road, Zhabei District, Shanghai, P.R. China. Tel: (86) Fax: (86) Sales Contact Person Telephone Mobile Alex Wang (86) Adward Lu (86) Timmy Tang (86) Judie Liu (International) (86) Cathy Yuan(International) (86) Rick Liu (86) Daniel Song (86) Tarry Yang (86) Jack Yang (86) Zoe Jiang (86) Kelly Liu (86) Marketing & Promotion Contact Person Telephone Facsimile Tina Da (86) (86) Susie Zhang Snow Wang Cecile Wang (86) (86) (86) (86) (86) (86) Keith Ma (86) (86) Selina Li (86) (86) Jessica Zhu (86) (86) Operations Contact Person Telephone Fascimile Kerry Fan (+86) (86) Queenie Wang (+86) (86) Rebecca Ma (+86) (86) General Enquiries Contact Person Telephone Facsimile Sabrina Ni Pinky Xie (86) (86) (86) (86) Erica Fan Pretty Pan (86) (86) (86) (86)

8 OFFICIAL CONTRACTORS (a) OFFICIAL BOOTH-FITTING CONTRACTOR (Booth-fitting, furniture, electrical, plumbing and compressed air) Pico IES Group (China) Co Ltd No.99 Lane Cao an Highway, Jiading District Shanghai , P R China Tel: / Fax: Ctc: Aaron chen/ Yomo Zhang aaron.chen@cn.pico.com / yomo.zhang@cn.pico.com (b) OFFICIAL FREIGHT FORWARDER For exhibit forwarding and on-site handling formalities. Shanghai Rogers Exhibition Services Ltd. Rogers Worldwide (Hong Kong) Ltd Room 1803, Block A, New Century Plaza, Units A&D, 16/F, Nathan Commercial Bldg., No. 48 Xing Yi road, Shanghai China Nathan Road, Kowloon, Hong Kong Tel: Tel : Fax: Fax: / 52 Ctc: Frank Chen / Angel Dai Ctc: Ronny Fan/Marco Lung info@rogerssha.com info@rogershk.com Agility Fairs & Events Logistics (Shanghai) Co Ltd Building#9,IBP, 280Linhong Road,Changning District, Shanghai , P.R. China Tel. 86 (21) Fax. 86 (21) Ctc: Mr. Max Xie & Mr. Vincent Jiang MaXie@agility.com ; Vjiang@agility.com Note: Shipping Manual will be issued by the Official Freight Forwarder to all exhibitors separately. (c) OFFICIAL TRAVEL AGENT Travel & accommodation MEGA EXPO SOLUTIONS CO., LTD. SHANGHAI Unit 306, Yuanzhong Science & Research Building, 1905 Hongmei Road, Shanghai , P. R. China Tel: / Fax: Attn: Ms. Jenny Zhang / Mr.Billy Xu jenny.zhang@megaexpo.cn / Billy.xu@megaexpo.cn 8

9 TIMETABLE OF ON-SITE OPERATIONS BUILD-UP PERIOD Space Only Contractors move-in Registration of Exhibitors / booth interior dressing and positioning of exhibits by Exhibitors Completion of Official Shell Scheme Booth/Upgrade Shell Scheme Booth Onsite Electricity & Compressed air supply DATE / TIME 11 April hrs 2200hrs 12 April hrs 1800hrs 13 April hrs 2200hrs 11 April hrs 12 April hrs 12 April 2015 (Time is on pending) Completion of exhibits move-in / machine positioning 13 April hrs All booths to be dressed and exhibits ready for viewing 13 April hrs Final hall cleaning 13 April hrs BREAKDOWN PERIOD DATE / TIME Commencement of booth dismantling 17 April hrs Disconnection / Cut-off of all utilities 17 April hrs Collection of rental items 17 April hrs Distribution of empty crates / Exhibits re-packing 17 April hrs Dismantling on 17 April could take place until 17 April hrs All exhibits and booth-fitting materials must be cleared from the Exhibition Hall 18 April 2015 before 1200 hrs Note: The above schedule is correct at the time of printing. An updated copy will be available from the Exhibitor Service Center during the build-up period. Information regarding press briefings, VIPs, visitors who are part of delegations, meetings and social events will be issued either shortly before, or upon you arrival to, the show. IMPORTANT NOTES 1. The Exhibition Hall will be opened for booth building and dismantling purposes from 0900hrs to 1800hrs daily during the build-up and breakdown periods. There will be an extension of working hours on 11 April 2015 and 13 April 2015 until 2200hrs of the day at the expenses of the organizer during the build-up periods and an extension of working hours on 17 April 2015 until 2200hrs of the day at the expenses of the organizer during the breakdown periods. 2. Due to the strict regulation of working hours in China, exhibitors who, for any reason, need to work overtime in the exhibition hall should be aware of the heavy overtime charges levied by the Exhibition Center, for which exhibitors will personally be responsible. In addition, notice must be given by 1500hrs on that day in question should overtime work be required. This will allow time for the necessary security and operational staff to be organized. 9

10 3. Exhibitors are advised that the electricity supply to shell scheme stands will only be available from 1400hrs on Apr 12 while supply for Space Only stands is subject to satisfactory testing by the hall owners electrical engineer. 4. All Space Only contractors can only move in for build-up after 1600hrs on Apr 11, Importantly, all Space Only stand layouts and perspective plans with clear dimensions (length, width, height) must be submitted to the organizers by on, or before, Mar 13, 2015 for approval. Moreover, double-decker booth construction is not permitted unless prior approval from Organiser and hall management is obtained. Accoring to the new rules of SNIEC, the exhibitor who plans to build the booth of one storey 4.5m,or double decker booth, should submit the design to the Shanghai Hanhai Exhibition Co.,Ltd (Tel: /34/35, approval. Fee for drawing check: Fee for drawing check (booth of more than one storey booth) Fee for drawing re-check (booth of more than one storey booth) Fee for drawing check (booth of one storey 4.5m) Fee for drawing re-check (booth of one storey 4.5m) RMB: 50/sqm RMB: 25/sqm RMB: 25/sqm RMB: 18/sqm Exhibitors who erect double-storey stands for their presentations will be charged an additional 50% of the overbuild area. 5. Please note that all Space Only contractors are liable to pay the hall management fee, working badge fee, truck pass fee as well as the refundable deposit. a. The non-refundable hall management fee is at RMB 20/sqm per event. b. The refundable cleaning deposit (payable to the organizer) is charged at RMB 10,000 per booth. Payment will be refunded to the contractor in the case of zero delay of construction works, no damage and the total removal of all rubbish generated from construction after the exhibition. c. The work badge fee is charged at RMB 30 / badge per person. d. Truck pass fee is charged at RMB 50 per vehicle per 90 minutes and deposit is charged at RMB All the contractors shall have the helmet in the exhibition halls during the move-in and move-out period. The maximum height reached by herringbone ladder is 2 meters, above that only portable scaffold, with no less than 1.2 meters high security fence, can be used according to the national safety standard. To those who fail to wear the helmet, the security guard of the venue has the right to stop them entering the exhibition hall. 7. On the Exhibition days, exhibitors are permitted to come in at 0900 hrs to service their booth and replenish stocks. Exhibitors cannot remain in the Exhibition Hall after the Exhibition closes for security reason. 8. A Decision Maker from each exhibiting company is requested to present at the Exhibition Centre at least one day (i.e.13 April 2015) before the show opens to facilitate any last minute requests. 9. All utility services to booths will be cut off 15 minutes after the closure on the Exhibition days and at 1515 hrs on 17 April 2015 when the Exhibition ends. 10. Packing of exhibits and dismantling of stands will commence on 17 April 2015 at 1500hrs when the exhibition closes. The Hall will remain open until 2200hrs on that day for the removal of hand-carried goods. We strongly recommend that at least one member of your staff should be 10

11 on your booth at that time to ensure the safety of your displays whilst dismantling is taking place. 11. Exhibitors and Contractors building stands in the exhibition must comply with all the regulations stated herein. Please be reminded that the maximum booth construction height for Space Only booth is 6m. Accoring to the new rules of SNIEC, the exhibitor who plans to build the booth of one storey 4.5m,or double decker booth, should submit the design to the Shanghai Hanhai Exhibition Co.,Ltd (Tel: /34/35, approval. 12. A back-wall must be provided, except in the case of island booths. Where a structure, such as a wall or sign, exceeds the height of the neighboring booth s wall (the maximum height of the shell scheme booth is 2.5m) the exhibitor with the higher wall must decorate the visible portion to a standard acceptable to the organizers. Any structures to be used for logos and graphics like towers and signboards should be set in by least half a metre from the common walls. In case of an island booth and side wall facing the aisle, a complete full wall is not permitted on any side of the booth (this does not refer to internal partition walls inside the island booth).you would need to leave a minimum of 50% vacancy space for side wall.violation of these regulations will result in the forfeiture of 100% of the RMB 10,000 booth construction deposits. In addition, Reed Exhibitions reserves the right to oblige exhibitors to change their booth design and construction where such violations occur. 13. Exhibitors who erect double-floor booths for their presentations will be charged an additional 50% of the overbuild area. Guidelines for constructing double-floor booths: The constructor must get safety certification for the stand structure from the relevant Chinese authorities. The construction of this kind of booth can only be allowed after having given prior notice to the organizers and the hall owners. The gross area of the booth should be at least 90 m2 and completely independent of other booths. The total height cannot exceed 6m; the second floor can only be used as a negotiation room and its area can only be half of the first floor s area, at most. To take the necessary precautions against fire, exhibitors must hang up the 6kg hanging fire extinguishers themselves. Booths of 20 m2 require a single fire extinguisher, booths of m2 require two extinguishers and so on. 14. Only general hall cleaning is provided. This includes cleaning of shell scheme booth carpet and emptying of waste basket. Please note that cleaning of exhibits is the responsibility of exhibitor. The removal/disposal of construction debris during build up & tear down period is the responsibility of Exhibitors or appointed contractors. 15. All persons under the age of 18 years old are not permitted throughout the entire build up, show days and tear down period. 16. This exhibition is open to visitors from the trade only. Visitors not connected to the industry will not be admitted. 17. Exhibitors must have adequate insurance coverage against any, and all, eventualities throughout the entire exhibition for their personnel, equipment, third party liability claims and movement of equipment into and out of the exhibition hall. 18. Food and drink may not be brought into the hall. 11

12 All information in this manual is correct at the time of posting and the organizers have done their utmost to ensure its accuracy. However, the organizers cannot be held liable for any omission or errors. 12

13 1. GENERAL INFORMATION 1.1 THE EXHIBITION SINOCORRUGATED VENUE SinoCorrugated 2015 is the world s leading industry exhibition for corrugated equipment, supplies and technologies; it showcases the full range of advanced corrugated box and board manufacturing equipment under a single roof. The event also attracts 36,000 high-purchasingpower local and international trade buyers from over 100 countries and regions. As a trusted barometer of the developmental status of the industry, SinoCorrugated is an outstanding platform for ambitious exhibitors to meet powerful buyers, do business, conduct technical exchange, explore cooperation opportunities, tap into emerging markets, promote their brands and network with key contacts from the corrugated industry. Shanghai New International Expo Center, Shanghai, China. N5 Hall N1 Hall, Huamu Road, Exit 7, Entrance LOCATION OF SHANGHAI NEW INTERNATIONAL EXPO CENTER SNIEC is strategically located in Pudong's key economic development zone, 600m away from the Longyang Rd subway station and only a 7minutes ride by Meglev train from Shanghai Pudong International airport. Situated right beside the Inner Ring, SNIEC brings you easy access to the heart of the city. 13

14 1.4 DATES AND OPENING HOURS Exhibition Opening Hours: Tuesday 14 April hrs to 1700 hrs Wednesday 15 April hrs to 1700 hrs Thursday 16 April hrs to 1700 hrs Friday 17 April hrs to 1500 hrs (Registration counters will be closed 30 min prior to show closure on each open day) 1.5 ORGANIZER Reed Exhibitions 1.6 SECURITY We have engaged a SECURITY force from Shanghai New International Expo Centre and will do our best to ensure the safety of your exhibits. Nevertheless, you must be arrange your own insurance to cover all stages of the event and be particularly careful to pack light, portable and attractive exhibits immediately after the close of the Exhibition. It is at this time that there is the greatest risk of theft. Please be sure to see that your booth is not left unattended until all portable items have been secured. 1.7 ACCOMMODATION The show organizer has negotiated with various hotels to secure very competitive rates for your stay. If you wish to make reservations, please fill in FORM 12. For other arrangement, the Exhibitors can also contact our OFFICIAL TRAVEL AGENT. 1.8 ADMISSION (a) Exhibitors Badges allowing Exhibitors and bona fide members of their staff to enter the Exhibition Hall throughout the build-up, breakdown and show days will be issued free of charge (for quantity within the free entitlement). For security reason, Exhibitors must wear their Badges at all times during the build-up, breakdown and show days whilst they are in the Exhibition Hall. Exhibitor Badges may not be used for contractors or persons not working on the Booth. We retain the right to carry out ALL REGISTRATION OF EXHIBITORS AND THEIR STAFF AT BOOTHS. Exhibitors are required to provide a complete list of all those persons who will be on their booth. It is therefore particularly important that you complete and return FORM 9 and keep us informed by of last minute changes. Badges can be collected at the Exhibitor Registration Counter 3# Entrance Hall, Huamu Road, Exit 7, Shanghai New International Expo Center, from 0900 hours onwards on 11 April (b) Visitors The Exhibition is open for Trade and Professional visitors by invitation to members of the industry, academics and those with proof of relation to the industry through business card / letter of introduction. A small number of admission tickets will be made available to Exhibitors for distribution to their personal contacts shortly before, or during the Exhibition. All visitors will be required to complete a Registration Form before being admitted. No new admissions of visitors will be allowed from half an hour prior to the show closing each day. 14

15 Note: Minors (<18 years) will not be admitted to the exhibition premises at any time. This regulation is enforced for both security and safety reasons and applies to all stages of build-up, show days and tear-down. (c) Contractors Only contractors approved by Shanghai New International Expo Centre may carry out construction in the exhibition hall. Contractors will be required to pay commission or taxes, as appropriate to the exhibition hall, association or government. 1.9 COMMUNICATION Badges issued to contractors and their workers are only valid on build-up and tear-down days when the workers need access to the show area to construct or dismantle exhibits. The badges will be charged by Shanghai New International Expo Centre on a per badge basis. Where a contractor has a valid reason for being present during the exhibition period (e.g. for maintenance or repair purposes), special passes will be issued on application, subject to permission being granted by the organizers. Please note that contractors must make their own applications. Exhibitors should not apply for these passes on a contractor s behalf. To register your contractor, please fill in Form 7a and submit it to us. Exhibitor may also hire temporary telephone line or / and internet line for their booths and is on first-come-first-served basis. Please submit your requirements on FORM BUSINESS CENTRE The business centre located at each Entrance Hall, Huamu Road, Exit 7, Shanghai New International Expo Center and it is fully equipped with fax, internet, printing, photocopy, ticketing, stationeries, and courier etc service CATERING There are several fast food outlets in the Exhibition Hall TRANSLATION OF PROMOTIONAL MATERIALS Product catalogues and pamphlets in English are acceptable in China. To promote your products more effectively, we recommend a one-page technical summary sheet be prepared in Chinese for each product on display. If you wish, you may also translate your major product literature in Chinese. Please note that R.O.C. and Hong Kong should not be listed under COUNTRY and the map of China should include Taiwan Province. Name card and any form of your promotional materials should not list R.O.C. This is strictly enforced and exhibitor will have to bear the liability and consequence should they refuse to adhere to EXHIBITION HALL SPECIFICATIONS Venue : Shanghai New International Expo Center, Shanghai, China. N5 Hall N1 Hall, Huamu Road, Exit 7, Entrance 3 Floor loading : 3,000 kg per sqm(excluding the floor duct) Floor finish : Solid Concrete Ceiling height : m 15

16 Freight access : 5 Freight Doors each at West and East at size 5mW x 4mH Electrical supply : 220V 50Hz Single Phase 380V 50Hz Three Phase + Neutral + Earth A Fluctuation of 20% can be expected Water supply : 210 Outlets per hall. Various outlets at 15mmD, 20mmD & 25mmD Drainage : 105 Outlets per hall. Each outlet at 100mmD Compressed air : Lower than 10 Bar. Various outlets at 10mmD, 19mmD & 25mmD General lighting : Approximately 250 lux 1.14 SHELL SCHEME BOOTH SPECIFICATIONS Shell Scheme booths will be built from modular extruded aluminum system to the following specifications for every 9sqm standard shell booth (please see FORM 1 for perspective): (a) (b) (c) (d) (e) (f) (g) (h) Backwall and 2970mm deep side walls, of 2480mm high and white laminated panels 4mm thick with aluminium frame support. 200mm (visible height) colour fascia with black company name (in English and Chinese) and Booth number 100mm high (4 inches) across face of booth and exhibition show logo. Floor-to-floor needle-punch carpet One information counter Two folding chairs Two 100w spotlight One 5A socket (General lighting only) One waste paper basket 1.15 STANDARD SHELL SCHEME FURNITURE & ELECTRICAL ENTITLEMENT Area of Booth / Item Information Counter Folding Chair Waste Paper Basket 100W Longarm Spotlight 5 Amp Socket (500watts) sqm (1 full set) sqm sqm (2 full set) sqm sqm (3 full set) sqm sqm (4 full set)

17 2. RULES AND REGULATIONS 2.1 OBSERVATION OF RULES AND REGULATIONS All exhibitors and their personnel must observe the rules and regulations stated in this Exhibitor Manual, and those stipulated in the organizers Exhibition Participation Agreement, while working or present in the exhibition hall. 2.2 CHINESE FAIRS AUTHORITY RULINGS The following are general Chinese Fairs Authority Rulings that we would like to bring to your attention. Rulings relating to specific topics are listed under their respective headings. (a) (b) Official booth-fitting contractors and agents will work with their local Chinese equivalent and pay commission or taxes as appropriate to the hall, relevant association or government. Exhibitors should adhere to the following requirements when preparing promotional materials: (i) Do not list Taiwan, Hong Kong and Macau as nations. (ii) Do not include any content that is morally unacceptable to visitors. (iii) Do not include any content that will distort, or is offensive to, the host nation, or other countries. (iv) When drawing the map of China, please draw it in accordance with the standard map published by a Chinese government department and currently available in local Chinese bookstores. 2.3 MANNING AND CONDUCT OF BOOTH OPERATIONS Your booth must be fully staffed and operational throughout the opening hours of the exhibition, including on the final day of the event. Exhibits must not be dismantled or packed up before the show closes. All activities of the exhibitors and their staff must be confined to the booth or the site allocated to them. Exhibitors must not participate in any activity which causes, or is likely to cause, annoyance to visitors or other exhibitors. No advertising or canvassing for business may take place elsewhere in the exhibition hall, nor may staff recruitment be carried out during the exhibition, other than the search for local agents for the sale of their products. No person participating in the exhibition is to act in a manner that may cause harm, injury or damage to other persons or exhibits, nor to the exhibition hall s property and fixtures. 2.4 IN-HALL FREIGHT HANDLING For insurance reasons, and to ensure proper control and co-ordination of on-site freight movement, only official freight forwarders are permitted to work in the hall and operate lifting equipment. This applies in all cases unless the consignment can be hand-carried (without mechanical equipment such as sack-barrows, hard-wheel trolleys, pallet trucks or cranes). This regulation will be strictly enforced by the venue owners and organizers. If the exhibit is particularly fragile, the appointed freight forwarder may request that a representative of the exhibitor accompany and advise them on the handling of their products. Details of exhibits must be submitted to the official freight forwarders by the stipulated deadline. The exhibitor will then be informed of the date and time his exhibits are to be delivered to the Hall. No other lifting or handling contractor will be permitted to work in the exhibition hall. 17

18 2.5 CUSTOMS CLEARANCE All items and exhibits coming into the exhibition hall must first be cleared by Customs. Only official freight forwarders can arrange for the entry and customs clearance on behalf of exhibitors. Exhibitors should always check with the official freight forwarders about this procedure. Please note that any item that is not declared to the Customs Office will not be allowed out of the exhibition hall once brought in. 2.6 LOCAL DELIVERY Exhibits should not be sent to the exhibition hall until the booth is sufficiently progressed to receive them. The exhibitor and/or his representative must be present at the booth to accept delivery. The organizers will not accept responsibility for any delivery on behalf of an exhibitor, nor will the organizers be responsible for the safe-keeping of such items after delivery. Exhibitors may arrange delivery of their hand-carried items. However, we strongly advise you to make advance arrangements with the official freight forwarders, if you intend to display heavier exhibits requiring lifting equipment. 2.7 PAYMENT FOR SPACE OR SHELL SCHEME BOOTHS Exhibitors will not be permitted to commence booth construction or move exhibits into the hall until the organizers have received full payment, including deposits. 2.8 STORAGE AND WASTE MATERIALS The organizers are unable to provide storage facilities on-site for packing cases, surplus materials, or any other property belonging to exhibitors. Prior arrangements for the safekeeping of such items must be made with the official freight forwarders. Goods must not be stored in service spaces behind or between booths and/or walls, nor in adjacent areas. During the move-in of exhibits, the construction of booths and unpacking of exhibits, aisles in the exhibition areas MUST NOT be obstructed with packing materials, construction materials or debris. At the end of each day, exhibitors are responsible for ensuring that their contractors remove off cuts and unwanted materials from the exhibition hall. Painting is not permitted and sawing can only be carried out in designated areas. Exhibitors are asked to place their waste materials in the aisle for removal by the cleaners. The organizers reserve the right to invoice exhibitors for the removal of EXCESSIVE packing materials, discarded crates or cartons. 2.9 DELIVERY AND REMOVAL OF EXHIBITS Only personal property and hand-carried exhibits may be removed from the exhibition hall after the show closes on the final day of the exhibition. During exhibition days, replenishment of stock may only be delivered before and after opening hours. Exhibitors who wish to remove display items from the hall during show days should contact the official freight forwarders. Exhibitors are strongly advised to ensure that at least one member of their staff is on-site to monitor the repacking of their exhibits CENSORSHIP All promotional materials, giveaways and audiovisual presentations (films, videos and slides) must be approved by the customs authorities. 18

19 All exhibitors must comply with this rule and should contact our official freight forwarders immediately to make the necessary arrangements. IMPORTANT: It is strongly recommended that exhibitors comply with the above conditions. Spot checks are likely to be conducted by state government officials during the exhibition period PUBLIC ADDRESS SYSTEM The public address system in the exhibition hall is for use by the organizers and the hall authorities for official announcements ONLY. Paging for exhibitors or visitors cannot be carried out USE OF SPREADER PLATES Spreader plates will only be necessary if exhibits exceed the floor loading. requirements must be arranged in advance with the official freight forwarders. All such 2.13 INDUSTRIAL GAS The use of industrial gases of an inflammable or toxic nature for demonstration purposes will not be permitted within the exhibition hall BOOTH CLEANING The organizers will arrange for the general cleaning of the exhibition premises and shell scheme booths (excluding exhibits and displays) prior to the opening of the exhibition and daily thereafter. It is the responsibility of all exhibitors to keep their own booths tidy. Space Only contractors are expected to carry out daily cleaning and an initial rough clean of the booths they constructed and remove all construction debris. Exhibitors who, because of working exhibits, are likely to have substantial quantities of waste materials for removal, either during or at the end of each day, must inform the organizers in advance so that necessary arrangements can be made, for which service a fee will be imposed PRESENTATIONS, DEMONSTRATION OF WORKING EXHIBITS Exhibitors intending to demonstrate working machinery or equipment at their booths must: (a) (b) (c) Provide the organizers with full details in writing of any working exhibits involving moving parts, inflammable materials, laser or other potential safety risks. Exhibitors must obtain approval for such demonstrations prior to the exhibition; Give proper consideration to the conditions under which the exhibits will be demonstrated and restrict the demonstration strictly to the actual booth area; Not use any flashing lights, unless they are integral to the exhibit; (d) Install all operating machinery securely to prevent base slippage. Such machinery should be positioned so that the operation thereof will not cause intrusion into the gangway or otherwise prove hazardous to visitors; (e) (f) (g) Adequately guard all moving parts of machinery to prevent injury to any persons, including visitors, staff and contractors; Isolate starting devices to prevent operation by visitors or other unauthorized persons; Arrange for the exhaust of toxic fumes or other irritants caused by the demonstrations or exhibits to the outside of the exhibition hall; 19

20 (h) (i) Make sure that no gas or arc welding or cutting works are carried out in the exhibition hall. Remember: the use of a naked flame is prohibited inside the exhibition hall; Ensure that sound levels cause no interference with, nor annoyance to, visitors or other exhibitors. Where a high level of noise, or other objectionable factor, is involved, demonstrations may only take place at the times stipulated by the organizers, who reserve the right to reduce sound level or switch off audiovisual displays causing problems if the sound level exceeds 70 decibels. The organizers decision is final in any dispute arising SOUND LEVELS Exhibitors should ensure that sound levels cause no interference with, nor annoyance to, visitors or other exhibitors. Speakers and other sound devices should be positioned so as to direct sound into your booth and not into the aisles. Where a high level of noise, or other objectionable factor, is involved, demonstrations may only take place at the times stipulated by the organizers, who reserve the right to reduce the sound level or switch off audiovisual displays causing problems if the sound level exceeds 75 decibels. The organizers decision is final in any disputes that arise FURNITURE A full range of items is available on hire from the official booth-fitting contractor. Please submit your requirements via Form 2. When the show closes on the final day, please make sure that nothing is left inside drawers or cupboards when the contractor collects the rental furniture BOOTH-FITTING REGULATIONS The following regulations must be observed when preparing a booth presentation: (a) (i) (ii) (iii) (iv) Space Only Sites: Booth-fitting contracting firms other than the official booth-fitting contractor may gain admittance to the show. If an exhibitor or national pavilion employs another such contractor they are personally responsible for negotiating the commission rates and paying the taxes levied by the HALL MANAGEMENT. Please submit the details of such contracting firms to us via Form 7 by 13 Mar, For safety and insurance reasons, ONLY THE OFFICIAL BOOTH-FITTING CONTRACTOR can carry out electrical wiring procedures. These should be charged at the listed price. Booth layout plans, and designs with clear dimensions, should be submitted in triplicate to the organizers for approval NO LATER THAN 13 Mar, 2015 (( rebecca.ma@reedexpo.com.cn). These should be sent in together with Form 7. Failure to obtain prior approval can result in costly alterations on-site being required by the venue owners and the organizers. Some exhibitors may wish to erect double-storey stands for their presentation. As organizers and managers of the show, we recognize and appreciate such a need. However, we seek the full understanding and co-operation of exhibitors and their appointed contractors to ensure that all construction rulings pertaining to such stands are enforced at the time of this exhibition and that the stands strictly adhere to the rules and regulations set by the organizers and the show managers. In addition, these exhibitors and their contractors must ensure that they work to the schedule stated in the Timetable of On-site Operations. Exhibitors who erect double-storey stands for their presentations will be charged an additional 50% of the overbuild area. 20

21 Please consult the organizers immediately for a feasibility study and more details should you wish to erect such a stand. (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) (xvii) A 0.6m clearance between existing hall walls and booth walls is required. The width of the aisle or passageway between rows of booths must be within 3m (3.5m where hall pillars fall on the aisle or passageway). No fitting or display may be attached, nailed, screwed or drilled onto any other part of the building. If this instruction is contradicted, the exhibitor / contractor concerned will be charged for the damage done. No flashing/blinking lights or neon signs will be permitted. No part of any structure may extend beyond the boundaries of the site allocated. This includes the exhibitor s name, logo or light fittings. Suspensions to be made from the ceiling of the exhibition hall must be approved by the organizers. The exhibitor s name and booth number must be prominently displayed. If this rule is not observed, the organizers reserve the right to affix booth numbers as they see fit and to charge the cost incurred to the exhibitor. A suitable floor covering, such as carpet, must be provided for booths. The use of paint or glue on the floor is strictly forbidden. A back wall must be provided, except in the case of island booths. The organizers reserve the right to request exhibitors change, modify, lower or shorten any back wall, if such, in the organizers opinion, may obstruct the reasonable view or exposure of other exhibitors stands. All works in the exhibition should be confined to installation and minor alteration works only. Fabrication works like welding, cutting, sawing, laminating, painting, spraying, etc. should not be carried out inside the exhibition hall. Severe restrictions and penalties will be imposed on anyone who infringes this regulation. This is a health and safety measure. In the case of island booths, a full wall is not permitted on any side of the booth. This does not refer to internal partition walls inside the island booth. Each exhibitor is responsible for providing their own walls. Where booths are adjacent to one another, an exhibitor may not use the reverse of the neighboring booth s wall. Where a structure, such as a wall or a sign, exceeds the height of the neighboring booth s wall (the maximum height of the shell scheme booth is 2.5m) the exhibitor with the higher wall must decorate the visible portion to a standard acceptable to the organizers. (xviii) Where Space Only booths lie alongside shell scheme package booths, the walls of the shell scheme package booth may not be used by the Space Only exhibitor. (xix) (xx) The outer surface of Space Only booth construction must be decorated if visible from the aisles. Exhibitors wishing to cover a portion of their booth for video presentations must submit drawings, in duplicate, to the organizers for approval. Ceilings can only be constructed 21

22 from large mesh or egg box materials that will permit the absorption of water in the event of fire. (xxi) (xxii) Construction work must give due allowance for electrical and telephone wiring to be carried out. Similarly, these wires, if laid, must not be removed, cut or diverted without the permission of the organizers. Exhibitors are reminded that it is the responsibility of their appointed booth-fitting contractor to carry out daily cleaning and an initial rough clean, before handing over to the exhibitor. Any left-over construction materials will be the responsibility of the exhibitor s appointed booth-fitting contractor. (xxiii) Exhibitors cannot display their name boards or signs over the side of an adjacent exhibitor s back wall or sidewall - only on the sides of their own booths. Any structures to be used for logos and graphics, like towers and signboards, should be set in by least 0.5m from the common walls. (xxiv) (xxv) (b) (i) (ii) (iii) (iv) (v) (vi) (vii) Exhibitors should deploy a 6kg hanging fire extinguisher for booths with glass or wooden roofs. One fire extinguisher for a 20m 2 booth; two fire extinguishers for a 20-30m 2 booth and so on. If the roofs of the booths are made of cloth, there should be a distance of at least 20cm between the cloths and a fireproofing agent must be sprayed onto the material. The standard density of this spray is 5m 2 per kilogram (16m 2 per kilogram for nylon and mesh cloths). If exhibitors have any glass-made exhibition furniture, they are to follow the stipulations below: 1 The glass can only be fixed below 2m, and any piece of glass larger than 3m 2 must be made of fortified glass. 2 All glass fixed above a height of 2m, regardless of size, must be made of fortified glass. Shell Scheme Booths: No additional booth-fitting or display may be attached to the shell scheme structure. Neither nailing nor drilling is allowed. If you require assistance in hanging or displaying your exhibits, please consult the official booth-fitting contractor. Painting or wall-papering the shell scheme booth panels is prohibited. Exhibitors who wish to have the panels painted must inform the official booth-fitting contractor who will provide a quote for the service. Free-standing fitments may not exceed a height of 2.5m from the floor or extend beyond the boundaries of the allocated site. This includes company names, towers, balloons and logos provided by the exhibitors. Any change in color or type of fascia and floor covering must be carried out by the official booth-fitting contractor after approval by the organizers. Changes will be at the exhibitor s expense. An exhibitor occupying a corner booth will have an additional open side with a fascia, complete with name and booth number, at no additional cost. Logos may be attached onto the fascia, but MUST NOT exceed 300mm x 300mm x 10mm. The cost of reproduction of logos will be borne by the exhibitor. No financial recompense will be paid by the organizers for any shell scheme package item not utilized. 22

23 (viii) Exhibitors are not allowed to change the booth format by dismantling the shell scheme structure or removing any integral part of it without prior written approval from the Organiser. Such applications should be submitted to the Organiser for approval at least one month before the show ELECTRICAL SERVICES For safety reasons and to protect the sophisticated electrical installation system of the exhibition center, all power main installations from source to outlet (exhibition booths) must only be carried out by the official booth-fitting contractor. Connection of exhibits in booths may be carried out either by the official electrical contractor or by the exhibitor s technician. However, connections must be inspected by the official booth-fitting contractor before circuits go live. Electricity arrangements for booths have been divided into three sections. Please see Form 3a for details. Please note that power supply for booth lighting is part of the package for shell scheme booth exhibitors. Power for Space-Only booths must be ordered to include booth lighting. All exhibitors must order electricity supply for their exhibits. Each electricity supply provided is intended for one piece of equipment / machine on display. Multi-point socket outlets may not be fitted. For exhibitors who have ordered additional electrical items using Form 3a (ELECTRICAL SERVICE), a separate quotation will be provided on application for any unlisted fittings or installations, including step-up or step-down transformers. Any changes in position of service points on-site will be treated as new orders and charged as such, unless the electrician is notified prior to installation. Please check that your equipment is able to operate within the electrical specifications stated in Para You may bring with you any transformers, adaptors or regulators that you need. Orders will also be accepted by the official electrical contractor. A fluctuation of approximately ± 20% is possible. EXHIBITORS WHOSE EQUIPMENT IS PARTICULARLY SENSITIVE SHOULD ARRANGE TO HAVE STABILIZERS. In certain circumstances it may be necessary to place an electrical distribution board (DB) on the wall of an exhibitor s booth. Whenever possible, this will be avoided. Where it is unavoidable, we will always discuss the concealment of a DB with the exhibitor in question and make arrangements with our electrical contractor. No electrical installation or fitting may be suspended from the ceiling of the exhibition hall or fixed to any part of the building structure. Supplies to booths will be switched off at source 15 minutes after the exhibition closes each evening. On the final day of the exhibition, electricity will be cut off 15 minutes after the exhibition closes. Exhibitors requiring electricity supply at times other than those stated should make advanced application to the organizers in writing two weeks before the exhibition opening date. Any cost involved must be borne by the exhibitor. It is essential that exhibitors submit this information in good time as it may not be possible to satisfy late orders. The organizers reserve the right to disconnect the electricity supply to any installation which, in the opinion of the electrical engineers, is dangerous or likely to cause annoyance to visitors or other exhibitors. 23

24 Note: Please place orders early as electrical plans have to be pre-approved by the Center Facilities Section COMPRESSED AIR Rental of compressors must be through the official stand fitting contractor. Please indicate your requirements on Form 4. Air supply is not totally clean and dry, exhibitors must arrange their own filters PHOTOGRAPHY Commercial photographers representing trade media, or individual visitors to the exhibition, may wish to photograph exhibitors booths or individual exhibits. In such instances, exhibitors have the right to ask such persons not to carry out photography without their consent. A general photograph, taken along the length of the aisle, would not require specific consent, whilst a head on shot or a close up of any of your exhibits lies within your jurisdiction. Exhibitors wishing to restrict photography for any reason should place a notice to that effect adjacent to the exhibit and are advised to hire a security guard, at their own expense, to enforce the notice FIRE SAFETY Exhibitors who, because of the nature of their exhibits, require a special type of fire extinguisher, must make arrangements, at their own cost, for the provision of such equipment. The organizers can assist and advise where required. Any person seeing an incidence of fire, however slight, must make immediate use of the fire alarm system and make every endeavor to extinguish the fire or to confine it by using extinguishers and/or removal of goods in the vicinity. SMOKING BANNED IN EXHIBITION HALL 2.23 FORCE MAJEURE The exhibition may be postponed, shortened or extended for reasons beyond the organizers control. The organizers shall not be responsible for any loss sustained by exhibitors, directly or indirectly attributable to elements of nature, force majeure or orders and directives imposed by any governmental authority. In the event of such circumstances, the money paid by the exhibitors, or any part thereof, is refundable at the sole discretion of the organizers DILAPIDATION The organizers, in conjunction with the venue landlord, will inspect the halls before build-up and after tear-down. Exhibitors are responsible for the cost of making good or repairing any damage or dilapidation to the exhibition premises, whether caused by themselves, their agents, contractors or any person or persons employed or engaged on their behalf by such agents or contractors. Exhibitors occupying shell scheme booths are also responsible for the cost of making good, restoring or renewing any damage or dilapidation to their shell scheme structure, floor covering, light fittings, or any part thereof, whether caused by themselves, their agents, contractors or by any person or persons employed or engaged on their behalf by such agents or contractors. The cost of making good any damage will be assessed by the official booth-fitting contractor and charged to the exhibitor concerned PROTECTION OF PATENT RIGHTS It is incumbent upon the exhibitor to ensure that patent rights for the equipment exhibited conforms to all legal requirements. These measures must be taken before the exhibits are shown at the exhibition. The organizers accept no responsibility in this matter. 24