CALIFORNIA ANTIQUE FARM EQUIPMENT SHOW April 19-21, 2013

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1 CALIFORNIA ANTIQUE FARM EQUIPMENT SHOW April 19-21, S. Laspina, Tulare, CA or Fax: Register by March 25, 2013 (March 4, 2013 for Swap Meet and Antiques & Boutiques exhibitors to reclaim space) to receive Exhibitor Packets by mail. For forms received after the deadline, pick up packets at Will Call, Gate 7 in north parking lot. EXHIBITOR INFORMATION Name Street Address City State ZIP Phone Address TICKETS AND BOOTH SPACE SALES Each Exhibitor receives one complimentary show button and six admission tickets. Buttons are not valid for admission to the show. Antique Exhibitor: Processing and handling fee. Includes parade entry for both days. Antique Tractor Antique Engine Antique Truck Demonstration Auction Horse/Mule/Oxen Exhibit Models & Miniatures Steam/Boiler Engine Other Equipment QTY COST TOTAL $10 SWAP MEET: Outside 25 x 40 booth - $80 per inside space; $85 per corner space Friday, Saturday and Sunday. Processing and handling included. ANTIQUES & BOUTIQUES: Inside 10 x 10 booth - $75 per space. Friday, Saturday and Sunday. Processing and handling included. BOOTH # ELECTRICITY FOR ANTIQUES & BOUTIQUES (must be purchased in advance) $25 CITY SALES LICENSE FEE Required for anyone selling product. You may provide your own. LICENSE # ADMISSION TICKETS: Each ticket is valid for one day. SHOW BUTTONS: Not valid for admission to the show. OUTSIDE RV PARKING: Outside of Gate 12. Dry Camp only. No dump stations or utility hook-ups. INSIDE RV PARKING: Inside the grounds. Dry camp only. No dump stations or utility hook-ups. HAMBURGER OR HOTDOG FEED: Friday, April 19, 6:00 p.m. with entertainment. STEAK BBQ DINNER: Saturday, April 20. Social hour at 5:00 p.m., dinner at 6 p.m. with entertainment. Reserved seats available for groups of 8 or more. Reservation name: Phone: # of Seats: PANCAKE BREAKFAST: Sunday, April 21, 7:00 p.m. ON-SITE PERSONAL CART PERMIT Must complete Permit Application and provide insurance ANTIQUE EQUIPMENT AUCTION $80 Inside $85 Corner $75 ea. $15 $10 ea. $5 ea. $30 ea. $80 ea. $6 ea. $30 ea. $6 ea. $ 10 ea. TOTAL AMOUNT DUE $ HOW DO YOU PREFER TO RECEIVE YOUR PACKET? Will Call Mailed (Must be received by March 25, 2013) Please return a check or fill in credit card information below. Tickets and RV Parking passes will not be sent without full payment. PAYMENT Check Ck# Credit Card Credit Card Type : Visa Master Card American Express CREDIT CARD NUMBER: EXPIRATION DATE: DISCLAIMER AND SIGNATURE I agree to abide by all safety rules and display aspects, and to exhibit an appropriate antique equipment display. I agree to hold harmless and indemnify the International Agri-Center, Inc. the California Antique Farm Equipment Show, staff and volunteers, for any losses, damages or injuries incurred during the show. Signature: Date:

2 December 11, 2012 Dear Exhibitor: The 21 st annual California Antique Farm Equipment Show is approaching, so mark your calendars for Friday, April 19 through Sunday, April 21 at the International Agri-Center in Tulare, California! The 2013 show will feature antique trucks. To celebrate our agricultural heritage, we invite all antique truck, tractor, farming implement, horse and horse-drawn equipment collectors to come to Tulare for an exciting weekend in April! For the 2013 show, we will be implementing some changes. In order to continue hosting the show, it was important that costs be evaluated. One of the largest costs associated with organizing the show is production and mailing of contract and exhibitor packets. To help offset these, we are implementing a $10 processing and handling fee for each exhibitor. We hope that you love the show as much as we do and will help us ensure that it continues. Another significant change is that we have two separate fees for RV parking. Exhibitor RV parking inside the grounds is $80, and parking outside the grounds is $30. We know how much everyone loves the souvenir buttons, and we will continue this tradition. Every exhibitor will receive one free commemorative show button. However, these buttons may no longer be used as admission into the grounds; we will be using tickets for admissions. We are looking for new sponsors for this show and we need your help! We have included a sponsorship packet for you to share with anyone you think would be interested in being a partner with the California Antique Farm Equipment Show. Sincerely, John Stewart 2013 Chairman California Antique Farm Equipment Show

3 2013 California Antique Farm Equipment Show For all exhibitors, return the enclosed contract by March 25 to have your packet mailed to you. For contracts received after the deadline, packets will be available for pick up at the will call office outside of Gate 7 in the parking lot. Exhibitors may begin moving in on Thursday, April 18. Complete one contract per exhibitor. If you are coming with a group, complete one contract per individual exhibitor and note the group with which you are affiliated. Antiques & Boutiques and Swap Meet exhibitors must submit their contract by March 4 to reclaim their space from the previous show. Following the deadline, spaces will be sold on a first-come, firstserved basis following the deadline. Personal vehicle permit applications are enclosed with this letter. Complete the application and return it with your contract. Permits are required for any vehicles driven on the grounds during the show. Drivers must be at least 16 years of age. Help us maintain a safe experience by operating all vehicles in a safe manner. Applications will also be available onsite at the show office. Outside alcohol is not allowed on the show grounds. Security will strictly enforce this rule. Exhibitors (including Antiques & Boutiques and Swap Meet) may NOT sell food and/or beverages onsite. All food and beverages are sold by the California Antique Farm Equipment Show. Move-in and setup begins on Thursday, April 18. All exhibitor vehicles will enter through gate 7 or 9 and will require a vehicle pass as well as admission tickets. Move-out begins on the last day of the show, Sunday, April 22 at 3 p.m. Do not exit before we are closed to the public. Saturday s steak BBQ dinner will feature entertainment and a great meal! Tickets may be purchased on your contract or at the show office. You are encouraged to purchase ahead of time to guarantee a seat. For more information, visit our website at If you have any questions, contact us at antique@farmshow.org or by phone at (800) or (559)

4 Personal Vehicle Permit Regulations Required for vehicles driven on the grounds. Includes: golf carts, quads, ATVs, etc. All Personal Transportation Vehicles (PTV) must be registered ($10 fee) and proof of insurance must be provided for each vehicle listed on application form. Exceptions Electric powered carts use by a handicapped person. Parade entries Exhibits - Tractors, trucks, lawn/garden equipment displayed in the exhibit area Guidelines Anyone operating a PTV on the International Agri-Center grounds must return this form with the exhibitor agreement or return it to the Show Office prior to operating on the grounds. If your PTV is not displayed in the designated area, you must have a permit! o If you are driving it (outside of the parade) you must have a permit. The speed limit of 5 MPH must be observed while driving any vehicle on the show grounds. Operators must hold a valid Driver s License. Vehicles may only carry passengers as indicated by the manufacturer. A copy of declarations page (auto, home or ranch policy) naming each PTV and listing the limits of the insurance carrier must be provided. Check with your insurance carrier prior to CAFES. Not abiding to the guidelines may result in permit being revoked and removal from the grounds No two wheeled motorized vehicles allowed CUT HERE AND KEEP TOP PORTION FOR YOUR RECORDS PERSONAL VEHICLE PERMIT APPLICATION Fee: $10, payable to California Antique Farm Equipment Show. One form required per vehicle. Primary Driver: Additional Driver: Name of Insurance Company: Type of Vehicle: Driver s License Number: Driver s License Number: Policy Number: Address: City: State: Zip: Phone: Cell: I will register my PTV and operate it within the guidelines set forth. I agree to indemnify, defend and hold the IAC, CAFES and their agents, employees and representatives free and harmless from liability related to my use of the PTV that is subject of this agreement. Signature: Date:

5 California Antique Farm Equipment Show 2013 Sponsorship Packages Select box corresponding to desired sponsorship package. $500 ($1,300 Value) 5 admission tickets $1,000 ($4,300 Value) 10 admission tickets $3,000 ($7,500 Value) (banner to be provided by sponsor) 20 admission tickets 4 BBQ Steak Dinner tickets 1 Golf Cart advertising package $5,000 ($13,200 Value) 1 month of advertising on the International 25 admission tickets 2 Golf Cart advertising packages $7,500 ($20,000 Value) 2 months of advertising on the International 3 banner displays on the CAFES Show Grounds Recognized as an Official Sponsor of CAFES during the parade announcements & dinner 50 admission tickets 2 Golf Cart advertising packages $10,000 ($35,000 Value) 2 months of advertising on the International 4 banner displays on the CAFES Show Grounds One banner ad on the CAFES website (1 year) Recognized as an Official Sponsor of CAFES during the parade announcements & dinner 100 admission tickets 3 Golf Cart advertising packages Logo on Official CAFES Show Guide For questions regarding packages, contact the Sponsorship Department at ! Company: Contact Name: Address: City: State: Zip: Phone: Check Credit Card Type: Card #: Exp: Signature: Date: For Office Use Only Approved By: Approval Date: Agreement is not official until approved by the International Agri-Center