~Sit. Meeting Date: June 26, 2017 Agenda Item No: ... ~ '-..41CH,..,Ot0tl..)

Size: px

Start display at page:

Download "~Sit. Meeting Date: June 26, 2017 Agenda Item No: ... ~ '-..41CH,..,Ot0tl..)"

Wendy Ray
5 years ago
Views:

1 f'"'" fv C "'*r~ ~ ~ ~Sit... ~ '-..41CH,..,Ot0tl..) Meeting Date: June 26, 2017 Agenda Item No: Kitsae Count)l Board of Commissioners Office/Department: Public Works, Solid Waste Division Staff Contact & Phone Number: Pat Campbell, Senior Program Manager, Agenda Item Title: Contract Amendment KC with Stericycle Environmental Solutions for Moderate Risk Waste Transportation and Management Services at the Household Hazardous Waste Collection Facility Recommended Action: Execute Contract Amendment KC with Stericycle Environmental Solutions for Moderate Risk Waste Transportation and Management Services at the Household Hazardous Waste Collection Facility Summary: Stericycle Environmental Solutions transports and recycles and/or disposes of Household Hazardous Waste (HHW) and Small Quantity Generator waste received at the HHW Collection Facility from residents and businesses located in Kitsap and Mason Counties. Facility staff sorts and packs the waste in drums or Department of Transportation approved containers. Stericycle transports the containers to their facility in Kent, Washington for processing. Expenditures are offset by Coordinated Prevention Grant funding from the Department of Ecology, reimbursements from Mason County and payments from serviced businesses. This is the second of four annual renewal options provided for in the oriqinal contract. Attachments: 1. Contract Amendment KC (three originals to be signed) Fiscal Impact for this Specific Action Expenditure required for this specific action: $360, (not to exceed) Related Revenue for this specific action: $0.00 Cost Savings for this specific action: N/A Net Fiscal Impact: $360, Source of Funds: Public Works Solid Waste Fiscal Impact for Total Project Project Costs: $1,085, Project Costs Savings: N/A Project Related Revenue: $0.00 Project Net Total: $1,085, Departmental/Office Review & Coordination Department/Office Department Director I \/,()]) Public Works Andrew Nelson/Stella V. Vakarcs J 1 " 1 A,/, V.I/ o,!:- ~.. J Contract Information Contract Number Date Original Amount of Original Total Amount of Contract or Contract Amended Contract Amendment Amendment Approved KC June 22, 2015 $375, KC A June 13, 2016 $350, $725, KC $360, $1,085,500.00

2 A. GENERAL INFORMATION Kitsap County CONTRACT REVIEW SHEET (Chapter 3.56 KCC) 1. Contractor Stericycle Environmental Solutions 2. Purpose Moderate Risk Waste Transportation and Management Services at the Household Hazardous Waste Collection Facility 3. Contract Amount Original Contract: $375,000 Disburse x Receive Previous Amendment: $350,000 Current Amendment: $360,500 Total Contract: $1,085,500 ~ ~ 4. Contract Term July 1, 2017 to June 30, 2018, with 2 remaining annual renewal options 5. Contract Administrator Pat Campbell, Senior Program Manager Phone Approved: Andrew B. Nelson, P.E, Date May 10, 2017 Department Director B. AUDITOR -ACCOUNTING INFORMATION 1. Contract Control Number KC Fund Name Public Works Solid Waste 3. Payment from-revenue to CC/Account Nbr Encumbered By Dean G. Brown Date 5/11/17 C. AUDITOR'S ACCOUNTING - GRANTS REVIEW Signature required only if contract is grant funded 1. I I Approved l J Not Approved Reviewer 2. Comments: N/A Date D. ADMINISTRATIVE SERVICES DEPARTMENT - RISK MANAGER REVIEW 1. I X I Approved L_J Not Approved Reviewer Timothy M. Perez Date 5/16/ Comments: Amendment Only E. ADMINISTRATIVE SERVICES DEPARTMENT- BUDGET OFFICE REVIEW 1. I X I Approved LJ Not Approved Reviewer Kristofer Carlson Date 05/11/ Comments: F. PROSECUTING ATTORNEY REVIEW 1. I X I Approved as to Form I I Not Approved as to Form Reviewer Lisa Nickel Date 05/16/17 2. Comments: G. CERTIFICATION BY CONTRACT ADMINISTRATOR: THIS CONTRACT IS READY FOR CONSIDERATION BY THE AUTHORIZED CONTRACT SIGNER. (For contract signing authority, see KCC ) Contract Administrat6r -::1-t,/~ ~ V\ 1 Ad._ Date h f S-l 11 Date Approved by Authorized Contract Signe9: Date ' I ' RETURN SIGNED ORIGINALS TO: Marsha MS #27

3 KC B CONTRACT AMENDMENT This Contract Amendment is made and entered into between Kitsap County, a municipal corporation, with its principal offices at 614 Division Street, Port Orchard, Washington 98366, hereinafter "County", and Stericycle Environmental Solutions, with its principal offices at nd Avenue South, #217, Kent, Washington 98032, hereinafter "Contractor." In consideration of the mutual benefits and covenants contained herein, the parties agree that their Contract, numbered as Kitsap County Contract No. KC , and executed on June 22, 2015, and amended by Kitsap County Contract Amendment No. KC A, and executed on June 13, 2016, shall be further amended as follows: 1. This Contract Amendment will become effective on July 1, 2017 and expire on June 30, 2018, with two (2) annual renewal options remaining on the original contract term. In no event will the Contract Amendment become effective unless and until it is approved and executed by the duly authorized representative of Kitsap County. 2. A description of the compensation to be paid to the Contractor under this Contract Amendment is set forth in Exhibit A: Compensation, which is attached to this Contract Amendment and incorporated by this reference. 3. The total amount payable under this Contract Amendment by the County to the Contractor in no event will exceed total compensation of $360, annually, unless a Contract Amendment has been negotiated and executed prior to the County incurring any costs in excess of the maximum payable amount. This increases the total compensation under this contract to an amount not to exceed $1,085, If this Contract Amendment extends the expiration date of the Contract, then the Contractor shall provide an updated certificate of insurance evidencing that any required insurance coverages are in effect through the new contract expiration date. The Contractor shall submit the certificate of insurance to: Kitsap County Risk Management Division, 614 Division Street, MS-7, Port Orchard, Washington Except as expressly provided in this Contract Amendment, all other terms and conditions of the original Contract, and any subsequent amendments, addenda or modifications thereto, remain in full force and effect. This amendment shall be effective upon execution by the parties. KC Stericycle MRW Transportation & Management Services Page 1 Amendment B

5 EXHIBIT A: COMPENSATION The price paid to the Contractor for material collected by the Contractor from the HHW Collection Facility shall be as follows: Item Description WASTE PRICE LIST Management Method Est. Annual Quantity Total Cost Acids (Liquid and Solid) 55 gallon drum lab packed Treat-POTW 55 $ $7, gallon drum lab packed Treat-POTW 1 $34.75 $ gallon drum lab packed Treat-POTW 1 $56.00 $ gallon drum bulk Treat-POTW 1 $ $ Glacial Acetic acid (5 gallon lab pack) Incinerate or Treat-POTW 1 $57.00 $57.00 Glacial Acetic acid (10 gallon lab pack) Incinerate or Treat-POTW 1 $77.00 $77.00 Hydrofluoric acid (5 gallon lab pack) Incinerate or Treat-POTW 1 $57.00 $57.00 Hydrofluoric acid (10 gallon lab pack) Incinerate or Treat-POTW 1 $77.00 $77.00 Aerosols Paint and Paint Related 55 gallon drum loosepack Energy Recovery 1 $ $ cubic yard box Energy Recovery 20 $ $9, Aerosols Pesticide, Corrosive and Chlorinated 55 gallon drum loosepack Incinerate 40 $ $7, cubic yard box Incinerate 1 $ $ Alkaline Batteries 55 gallon drum loosepack Recycle (Nucor Steel Only) 50 $ $5, gallon drum Landfill 50 $ $5, gallon drum Recycle (Other Not Nucor) 1 $ $ Antifreeze 55 gallon drum bulk Recycle 15 $ $1, Used Motor Oil Uncontaminated 55 gallon drum bulk Recycle or Energy Recovery 1 $77.00 $ gallon tank Recycle or Energy Recovery 20 $ $3, Used Motor Oil with non-pcb Chlorinated Liquids (e.g. methylene chloride) 55 gallon drum bulk Incineration or Energy Recovery 1 $77.00 $ gallon tank Incineration or Energy Recovery 1 $ $ Used Motor Oil with PCB 55 gallon drum TSCA Incinerate 1 $ $ gallon tank TSCA Incinerate 1 $1, $1, Carbon Zinc Batteries 55 gallon drum loosepack Landfill 10 $ $1, KC Stericycle MRW Transportation & Management Services Page 1

6 Item Description Alkaline (liquid and solids) WASTE PRICE LIST Management Method Est. Annual Quantity Total Cost 55 gallon drum lab pack Treat-POTW 65 $ $9, gallon drum lab pack Treat-POTW 1 $35.00 $ gallon drum lab pack Treat-POTW 1 $56.00 $ gallon drum bulk Treat-POTW 35 $ $5, Compressed Gas Flammable Cylinders, under 1.5 liters (camp fuel, propane, butane, inert gas) 55 gallon drum loosepack Energy Recovery 20 $ $4, Flammable Solids gallon drum loosepack Energy Recovery 2 $ $ Reactives (4.2, 4.3) 55 gallon drum lab pack Incinerate 1 $ $ gallon drum lab pack Incinerate 1 $ $ gallon drum lab pack Incinerate 6 $ $ Oxidizers 55 gallon drum lab pack Treat-POTW or Incinerate 3 $ $ gallon drum lab pack Treat-POTW or Incinerate 8 $98.00 $ gallon drum lab pack Treat-POTW or Incinerate 15 $ $2, gallon drum bulk Treat-POTW or Incinerate 1 $ $ Organic Peroxides 5 gallon drum lab pack Incinerate 1 $ $ gallon drum lab pack Incinerate 1 $ $ Latex Paint "Good" 55 gallon drum loosepack Recycle 1 $ $ Cubic Yard box loosepack Recycle 1 $ $ Latex Paint "Bad" 55 gallon drum loosepack Beneficial Reuse or Landfill 1 $93.00 $93.00 Cubic Yard box loosepack Beneficial Reuse or Landfill 1 $ $ gallon drum bulk Beneficial Reuse or Landfill 370 $98.00 $36, Oil Based Paint/Paint Related Material 55 gallon drum loosepack Energy Recovery 630 $98.00 $61, Cubic Yard box loosepack Energy Recovery 65 $ $17, gallon drum bulk Energy Recovery 1 $ $ Non-Chlorinated Mixed Flammable Liquids (gasoline, paint thinner, solvents, etc.) 55 gallon drum loosepack Energy Recovery 1 $98.00 $ gallon drum bulk Energy Recovery 230 $77.00 $17, Pesticide Solids 55 gallon drum loosepack Incinerate 65 $ $9, gallon drum loosepack Incinerate 1 $52.00 $ gallon drum loosepack Incinerate 1 $77.00 $77.00 Cubic Yard box loosepack Incinerate 1 $ $ KC Stericycle MRW Transportation & Management Services Page 2

7 Item Description Pesticide/Chlorinated Liquids WASTE PRICE LIST Management Method Est. Annual Quantity Total Cost 55 gallon drum lab pack Incinerate 175 $ $24, gallon drum lab pack Incinerate 1 $52.00 $ gallon drum lab pack Incinerate 1 $77.00 $77.00 PCB Light Ballasts, non-leaking 55 gallon drum loosepack Hazardous Waste Landfill 6 $ $1, gallon drum loosepack Recycle/Incinerate 1 $ $ gallon drum loosepack Hazardous Waste Landfill 1 $41.00 $ gallon drum loosepack Recycle/Incinerate 1 $77.00 $77.00 PCB Light Ballasts, leaking 55 gallon drum loosepack TSCA Incineration 1 $ $ gallon drum loosepack TSCA Incineration 1 $77.00 $77.00 PCB Liquids >50 ppm 55 gallon drum bulk TSCA Incineration 1 $ $ gallon drum loosepack TSCA Incineration 1 $67.00 $67.00 Elemental Mercury (price per pound) 5 gallon drum loosepack (3 lb. minimum) Retort 1 $27.00 $27.00 Mercury Debris 5 gallon drum loosepack Retort 1 $ $ gallon drum loosepack Retort 5 $ $1, gallon drum loosepack Retort 1 $1, $1, Mercury Compounds 5 gallon drum loosepack Retort 1 $ $ gallon drum loosepack Retort 1 $ $ Rechargeable Batteries 5 gallon drum loosepack Recycle 1 $36.00 $ gallon drum loosepack Recycle 1 $ $ Lithium Batteries 5 gallon drum loosepack Recycle or Incinerate 1 $ $ gallon drum loosepack Recycle or Incinerate 2 $1, $2, Non-RCRA Liquids (oily water, WT02 coolants, etc.) 55 gallon drum, bulk Treat/POTW 20 $ $2, Non-RCRA Solids (contaminated soils, debris, etc.) 55 gallon drum, bulk Stabilize/Landfill 6 $ $ Cubic Yard box Stabilize/Landfill 1 $ $ Container size conversion: 30G = 0.75x55G, 5G = 0.25x55G, 10G = 0.50x55G Any additional item and method will be mutually negotiated at a fair and reasonable price KC Stericycle MRW Transportation & Management Services Page 3

8 Supplies SUPPLIES PRICE LIST Est. Annual Quantity Total Cost Empty Drums Reconditioned 55 gallon metal 1A1 245 $39.00 $9, gallon metal 1A2 1,525 $39.00 $59, gallon metal 1A1 1 $ gallon metal 1A2 1 $ gallon metal overpack 5 $ $ gallon plastic overpack 1 $ $ Empty Drums New 55 gallon metal 1A1 1 $67.00 $ gallon metal 1A2 1 $77.00 $ gallon metal 1A1 1 $67.00 $ gallon metal 1A2 1 $77.00 $ gallon plastic 1H2 1 $43.00 $ gallon plastic 1H2 1 $15.00 $ gallon metal overpack 1 $ $ gallon plastic overpack 1 $ $ Pre-printed shipping papers (non-hazardous waste manifest, e.g.) Shipping markings/labels, per delivery 80 No Charge DOT hazard class labels, per roll 1 No Charge SERVICES PRICE LIST Services Certificates of Treatment Per Shipment, no final CD's No Charge Certificates of Disposal Per Shipment, with final CD's No Charge HHW Facility Haz-catting and/or consulting Per Hour $52.00 Travel $36.00 HHW Facility extra help (including weekends) Per Hour $52.00 Travel $36.00 LTL Dispatch, staffing and transportation of periodic one-day mobile collection at fixed "permanent" site Site Chemist/Specialist, per hour $52.00 Technician, per hour $41.00 Transportation for waste hauling $ Training (on site, include travel costs) HAZWOPER 8 hour refresher Each for non HHW staff $ DOT Online for HHW Staff $0.00 Consulting (for policy, operations, safety and health, facility design, etc.) Per hour $67.00 Please Note: labor items must be staffed by 24 or 40 hour HAZWOPER personnel, certified and current. KC Stericycle MRW Transportation & Management Services Page 4

9 Material collected by the Contractor from the HHW Collection Facility shall be assessed the current Utility Tax rate for the City of Bremerton, per Bremerton Municipal Code, Chapter 3.50 Utility Tax. Supplies purchased by the County from the Contractor shall be assessed the current Utility Tax rate for the City of Bremerton and the current Kitsap County sales tax rate, Kitsap County Code Chapter 4.24, Sales and Use Tax. Pricing shall be fixed and firm through the Contract Amendment term. Requests for price increases shall be considered only during each annual contract renewal period. The Contractor may submit a written request for a price increase to the County 60 days in advance of the contract expiration date and, if accepted, the price increase shall take effect on the contract renewal date. The decision to accept any price increase will be at the sole discretion of the County. Such requests shall demonstrate the following: 1. request shall be no greater than the total of changes to the Consumer Index for Kitsap County or other pricing index appropriate to the particular product herein; 2. Not produce a higher profit margin than that of the original contract; 3. Clearly identify the items impacted by the increases; 4. Be accompanied by documentation acceptable to the County sufficient to warrant the increase; 5. Remain firm for a minimum of 365 days; 6. The County will not be bound by prices contained in an invoice higher than those in the Contract Amendment, unless the County has accepted the higher price and a Contract Amendment has been executed. Invoices may be rejected and returned to the Contractor for correction. KC Stericycle MRW Transportation & Management Services Page 5

HORRY COUNTY SOLID WASTE AUTHORITY, INC.

HORRY COUNTY SOLID WASTE AUTHORITY, INC. The Horry County Solid Waste Authority, Inc. is requesting sealed proposals from qualified firms to provide a turnkey service for the collection of household hazardous