PROCUREMENT SERVICES AWARD SUMMARY Solicitation: RFP #17-039 School Buses * This solicitation number must be referenced on all EPISD Purchase Orders * Effective Dates: May 17, 2017 through May 16, 2018 Type of Approval: Board of Trustees Type of Award: Original Award Date of Approval: 5/16/2017 Option to Extend: None Solicitation is for: Transportation AWARDED VENDOR INFORMATION: Vendor Name Awarded Amount Longhorn Bus Sales $3,668,951.00 Special Instructions: See attached tabulation for specific item description, unit price, etc. Please feel free to contact Procurement Services should you have questions or need clarification. PROCUREMENT SERVICES CONTACT INFORMATION: Deborah Martinez, Buyer 915-230-3104 dmartin4@episd.org Isela Parsons 915-230-3105 iparsons@episd.org
NEW 2017 or 2018 Model, 77-Passenger Conventional School Buses Year, Make & Model Estimated Time of Delivery 17 $99,386.00 $1,689,562.00 $95,08 $1,616,44 $99,364.00 $1,689,188.00 2018 Blue Bird BBCV3310S 2018 IC CE 2018 Thomas Built Bus C2 180 Days ARO 90-120 Days Allow approx. 180 Bus. Days ARO New Panasonic Toughbook 54 laptops, with Intel Core 15-6300U. Laptops must each come with a five (5) year 1 subscription of Power Train & Fuel System Software. Laptops 3 must each include all hardware needed when performing diagnostics. $23,00 Toughbooks will be furnished as per RFP, but will be contingent of the complete award of RFP#17-039 (17-77 Passenger and 18-53 SPED) Toughbooks are included in soliciation price. AIR CLEANER 2 Disposable single stage dry type ducted to the air Cleaner with air restriction indicator 3 ALTERNATOR Standard 270 High output OEM Alternator, Ours is 320 FRONT AXLE 10,000 lbs. minimum capacity. Front hubs shall be oil 4 lubricated REAR AXLE Shall be full floating type with a minimum capacity of 19,000 5 lbs., rear axle ratio to be 4.88, 6.14 ratio/std. BATTERIES EPISD Prefers Three AGM batteries 12-volts each, to have a 6 minimum of 900 cold cranking amps No, N/A from Manufacturer, Offering Group 3 Series Batteries with 1190 CCA. Manufacturer standard, 1,886 (above standard) OPTION: AGM-Gel $1,000, 2100 cca/std. BRAKES 7 A. Full dual air disk brake system B. Manufacture training and certifications COOLING SYSTEM Radiator to be manufacture standard. Radiator to be aluminum core with composite end tanks. The deaerating tanks shall be 8 see-through plastic with sight glass and separate from the radiator. The coolant shall be DEX-Cool long life coolant No, IC uses translucent container (no sight glass offered), Texaco Brand/Std. 9 DESIGN Type C Conventional School Bus ENGINE Must be an alternative fuel powered by propane to include 10 manufacture training 11 EXHAUST SYSTEM Must meet Federal and State Specifications 12 FRAME Must meet FMVSS and Sate Specifications FUEL TANK 60-100 gallons capacity with fuel tank door and easy fuel 13 drain port, 100 gallon tank, $185. 69 gallon tank standard from Manufacturer, 70 gallon/std. SUSPENSION Two front leaf springs with a minimum of 10,000 lbs. 14 capacity. Front suspension shall include stabilizer bar. Rear suspension to be air ride with a capacity of 21,000 lbs. No, Stabilizer bar not offered on IC. 15 TIRES 11R x 22.5, 14-ply Radials tier one tires TRANSMISSION EPISD Prefers Allison 2500 Transmission. 16 Transmission manufacturer training. No, Ford Transmission is only option available from Manufacturer with the Ford Engine. Manufacturer standard., It comes with 7 year warranty (standard). $0, 2300 Model/Std. 17 Wheels Disc type 22.5, 10-hole hub pilot 18 WIRING To include four printed poster size laminate wiring diagram sets No, $1,40, Online/Std. 1
BODY SPECIFICATION BACK-UP ALARM, 120 dba automatic back-up alarm installed behind 19 rear axle. No, IC uses 112 dba (120 not offered), 112 dba/std. 20 BUMPERS Must meet FMVSS and State Specifications CONSTRUCTION The body frame structure as integrated shall be 21 designed to meet the rollover requirements of FMVSS 220 22 ENTRANCE DOOR Outward opening, air operated entrance door. Hinge to allow for grease. Vandal-lock mechanism on both front and rear doors. No, IC doors do not except grease., No grease sents/std. ELECTRICAL SYSTEM A. Access to be provided through exterior panel below driver's window. B. Wiring shall be color and number coded. Body harness to be 23 accessible through interior access without removing windows.. A. Inside/Std. C. Permanently attached wiring diagram to be included. D. Manufacture body electrical training and certification. 24 EXTERIOR PANELS Must meet FMVSS and State Specifications SAFETY EQUIPMENT A. Five pound fire extinguisher. 25 B. One first aid kit. C. Triangle Flares in container. D. Body fluid kit. FLOOR COVERING EPISD will accept two piece flooring A. Heavy duty black RCA rubber over 5/8 inch plywood floor. (Plywood floors secured with screws not nails) 26 No splices in floor in the passenger compartment. No, IC uses Keroseal flooring. B. Floor under seats and in the driver's compartment to be covered. All seams to be covered with aluminum aisle trim. C. Floor covering along walls to be covered with cove molding. FUEL TANK OPENING No, Option: No interior access plate is offered on A. Exterior: Fuel fill opening to be covered with hinged metal door and key 27 propane units. That is a diesel & gasoline lock. engine option only. Manufacturer standard. B. Interior: An Access plate to be supplied above tank. HEATER AND DEFROSTER A. Front heater to be 84,000 BTU's minimum B. Full length defroster channel required at the base of the windshield and 28 drivers window. No, Under seat heater 84,500 (larger BTU not offered)., D. 84,000 BTU C. Heater and defroster controls to be automotive type controls. D. 88,000 BTU rear wall mounted heater. INSULATION 29 A. Ceiling sides and rear panels shall be insulated with 1 1/2" Blanket, A. Polyester 2" type fiberglass insulation minimum. INTERIOR A. All interior edges shall have lapped edges. B. Side panels from below windows to be seated rail to be covered with 30 aluminized steel.. B. Galvalume/Std. C. Interior height of the passenger compartment to be minimum 74" on top of plywood floor including driver's vestibule. LAMPS AND SIGNALS Must meet FMVSS and State Specifications LED 31 lighting 32 LETTERING Six inch black letting "EL PASO I.S.D." on each side 33 MIRRORS (Must meet FMVSS and State Specifications) ROOF HATCHES Two transpec triple value roof vents hatches. Handle 34 operated roof hatch 2
SEATS Driver: Bostrom high back air suspension with lumbar support and 35 adjustable strap for shoulder harness or equal. Passengers: All seats must have seat belt ready frames STEPWELL 3 step entrance with consistent depth and width. Chassis 36 frame should not be cut for step well harness. Shall be non-skid design. 37 STOP ARM Stop arm shall be air operated with alternating strobe lights. SUN VISOR 38 A. 6"x30" dark Plexiglas over driver's side windshield., Driver's window Visor 6X30 B. 6"x16" dark Plexiglas over driver's side window. SWITCH PANEL A. Switches shall be rocker type 39 B. Switches to be installed to the left of the driver EPISD is ok with vendor's original set up. No modification necessary. 40 VENTILATION Driver's fan mounted upper center WINDOWS A. Two-piece, dark tinted, nine (9) inch side windows. Dark tint in rear 41 windows shall be included., A. 12"/Std. B. Two push out widows per side required. W/S WIPERS Two wet arm electric, bottom mounted intermittent wipers 42 on single switch 43 RADIO 2-way radio installed Kenwood TK8360HU VIDEO CAMERA SYSTEM Angel Trax Vulcan V5 with 1080P micro view 44 mobile digital video recorder with VSM (3 cameras, font stairwell, rear facing, front facing) lockbox, manufacturer training AIR CONDITIONING 126,000 BTU A. Two TM21 compressors B. EPISD Prefers: Dual cut out side skirt mounted 3- fan copper condensers 45 C. EPISD Prefers: Dual 60,000 BTU in wall copper evaporators D. HVAC training and certification E. 3 year warranty F. Dash unit 15,000 BTU, Option: Copper coils are not available from our manufacturers. In order to maintain the 3 year warranty, the district is required to perform an annual inspection to begin one (1) year after delivery date on the A/C systems, complete the attached inspection form and retain all inspection documentation. If any warranty issues arise after the first year and no inspection was performed the warranty will be null and void., Note: For max cooling add EM7 evaporative for additional $1,931.00. B & C Aluminum/Std. NOTES: Our buses come equipped with over the air diagnostics and programming. Allowing dealer and customer to monitor buses from remote locations. ADDED ADVANTAGE-LONGHORN In our designated area of sales dictated by Blue BUS SALES, Value added should Longhorn Bird Body Co., we do not service any school Bus Sales be awarded (RFP# 17-039) 17/77 districts with a fleet size of 500 or more. We passenger propane and 18/53 passenger have provided references for schools in our area special education buses. IC will extend major with larger fleets. component service contract on the 18 MAXX7 engines in service now at EL Paso ISD. That means 10 years total from date of original in service date. 3
NEW 2017 or 2018 Model, 53-Passenger "Special Needs" Conventional Buses $102,479.00 $1,844,622.00 $98,892.00 $1,780,056.00 $100,451.00 $1,808,118.00 Year, Make & Model 18 2018 Blue Bird BBCV2610S 2018 IC CE 2018 Thomas Built Bus C2 Estimated Time of Delivery 180 Days ARO 180 Days Allow approx. 180 Bus. Days ARO AIR CLEANER 1 Disposable single stage dry type ducted to the air Cleaner with air restriction indicator 2 ALTERNATOR Standard 270 high output OEM Alternator, Ours is 320 FRONT AXLE 1-Beam design with minimum capacity of 10,000 lbs. 3 Front hubs shall be oil lubricated REAR AXLE Shall be full floating type with a minimum capacity of 19,000 4 lbs., rear axle ratio to be 4.88, 6.14 ratio/std. BATTERIES EPISD Prefers: Three AGM batteries 12-volts each, to have 5 a minimum of 900 cold cranking amps No, N/A from the manufacturer. Offering Group 3 Series Batteries with 1190 CCA. Manufacturer standard., 1886 (above standard) OPTION: AGM-Gel $1,000, 2100 cca/std. BRAKES 6 A. Full dual air disk brake system B. Manufacture training and certifications COOLING SYSTEM Radiator to be aluminum core with composite end tanks. The deaeration tanks shall be see-through plastic with sight glass 7 and separate from the radiator. The coolant shall be DEX-Cool long life No, IC uses translucent container (no sight glass offered), Texaco Brand/Std. coolant. 8 DESIGN Type C Conventional School Bus ENGINE Must be an alternative fuel powered by Propane to include 9 Manufacture training 10 EXHAUST SYSTEM Must meet Federal and State Specifications 11 FRAME Must meet FMVSS and Sate Specifications FUEL TANK 60 to 100 gallons capacity with fuel tank door and easy fuel 12 drain port, 69 gallon tank standard from Manufacturer, 70 gallon/std. SUSPENSION Two front leaf springs with a minimum of 10,000 lbs. 13 capacity. Front suspension shall include stabilizer bar. Rear suspension to No, Stabilizer bar not offered on IC. be air ride with a capacity of 21,000 lbs. 14 TIRES 11R x 22.5, 14-ply Radials tier one tires 15 TRANSMISSION EPISD Prefers: Allison 2500 transmission. Transmission manufacturer training No, Ford Transmission is only option available from Manufacturer with the Ford Engine. Manufacturer standard., Comes standard with 7 year warranty., 2300 Model/Std. 16 Wheels Disc type 22.5, 10-hole hub pilot 17 WHEEL BASE Wheel base shall be 210 minimum. Not Specified 18 WIRING To include four printed poster size laminate wiring diagram sets. No, $1,40 4
AIR CONDITIONING A Minimum of 126,000 A. Two TM21 compressors B. EPISD Prefers: Dual cut out side skirt mounted 3- fan copper condensers 19 C. EPISD Prefers: Dual 60,000 BTU inwall copper evaporators D. HVAC training and certification E. 3 year warranty F. Dash unit 15,000 BTU, Option: Copper coils are not available from our manufacturers. In order to maintain the 3 year warranty, the district is required to perform an annual inspection to begin one (1) year after delivery date on the A/C systems, complete the attached inspection form and retain all inspection documentation. If any warranty issues arise after the first year and no inspection was performed the warranty will be null and void., Note: For max cooling add EM7 evaporative for additional $1,931.00. B & C Aluminum/Std. BACK-UP ALARM, 120 dba automatic back-up alarm installed behind 20 rear axle. No, IC only uses 112dba (120 not offered), 112 dba/std. 21 BUMPERS Must meet FMVSS and State Specifications CONSTRUCTION The body frame structure as integrated shall be 22 designed to meet the rollover requirements of FMVSS 220 ENTRANCE DOOR Outward opening, air operated entrance door. Hinge 23 to allow for grease. Vandal-lock mechanism on both front and rear doors. No, IC does not offer grease fittings., No grease sents/std. ELECTRICAL SYSTEM A. Access to be provided through exterior panel below driver's window. B. Wiring shall be color and number coded. Body harness to be 24 accessible through interior access without removing windows., A. Interior/Std. C. Permanently attached wiring diagram to be included. D. Manufacture body electrical training and certification. 25 EXTERIOR PANELS Must meet FMVSS and State Specifications SAFETY EQUIPMENT A. Five pound fire extinguisher. 26 B. One first aid kit. C. Triangle flares in container. D. Body fluid kit. FLOOR COVERING EPISD will accept two piece flooring A. Heavy duty black RCA rubber over 5/8 inch plywood floor. (Plywood floors secured with screws not nails) 27 No splices in floor in the passenger compartment. No, IC uses Keroseal and not RCA Rubber. B. Floor under seats and in the driver's compartment to be covered. All seams to be covered with aluminum aisle trim. C. Floor covering along walls to be covered with cove molding. FUEL TANK OPENING A. Exterior: Fuel fill opening to be covered with hinged metal door and key 28 lock. B. Interior: An access plate to be supplied above tank. No, No interior access plate is offered on propane units. That is a diesel & gasoline engine option only. HEATER AND DEFROSTER A. Front heater to be 80,000 BTU's minimum B. Full length defroster channel required at the base of the windshield and 29 drivers window. No, Wall heater is 80,000 BTU., D. 84,000 BTU C. Heater and defroster controls to be automotive type controls. D. 88,000 BTU rear wall mounted heater. INSULATION 30 A. Ceiling sides and rear panels shall be insulated with 1 1/2" blanket type, Polyester 2"/Std. fiberglass insulation. 5
INTERIOR A. All interior edges shall have lapped edges. B. Side panels from below windows to be seated rail to be covered with 31 aluminized steel., B. Galvalume/Std. C. Interior height of the passenger compartment to be minimum 74" on top of plywood floor including driver's vestibule. LAMPS AND SIGNALS Must meet FMVSS and State Specifications LED 32 lighting 33 LETTERING Six inch Black letting "EL PASO I.S.D." on each side. 34 MIRRORS Must meet FMVSS and State Specifications ROOF HATCHES Two Transpec triple value roof vents hatches. Handle 35 operated roof hatch. SEATS A. See attached diagram for seating and wheel chair positions. Drawing is attached. 36 B. All seat to have (3) coded seat belts. C. Driver: Bostrom high back air suspension with lumbar support and adjustable strap for shoulder harness or equal. STEPWELL 3 step entrance with consistent depth and width. Chassis 37 frame should not be cut for step well harness. 38 STOP ARM Stop arm shall be air operated with alternating strobe lights. SUN VISOR 39 A. 6"x30" dark Plexiglas over driver's side windshield., Driver's window Visor 6X30 B. 6"x16" dark Plexiglas over driver's side window. SWITCH PANEL A. Switches shall be rocker type 40 B. Switches to be installed to the left of the driver. EPISD is ok with vendor's original set up. No modification necessary. 41 VENTILATION Driver's fan mounted upper center. WHEELCHAIR LIFT A. Ricon wheelchair lift shall be installed in rear. Lift platform shall include automatic folding safety handrail. 42 B. Pilot light for lift door to be included. -Ricon 1,000 lb. lift. C. Manufacture training and certification. D. Model # S Type Series WHEELCHAIR RESTRAINTS A. There must be three (3) wheelchair positions B. L-Track above window shall be included for wheelchair occupant 43 shoulder restraint strap. C. All tracks for wheelchairs shall be flush mounted L-Track. D. Q-Straint automatic retractable tie-downs. WINDOWS A. Two-piece, dark tinted, nine (9) inch side windows. Dark tint in rear 44 windows shall be included., A. 12"/Std. B. Two push out widows per side required. W/S WIPERS Two wet arm electric, bottom mounted intermittent wipers 45 on single switch. 46 RADIO 2-way radio installed Kenwood TK-8360HU VIDEO CAMERA SYSTEM Angel Trax Vulcan V5 with 1080P micro view 47 mobile digital video recorder with/vsm (3 cameras, font stairwell, rear facing, front facing) lockbox, manufacturer training 6
References Provided NOTES: ADDED ADVANTAGE-LONGHORN BUS SALES, Value added should Longhorn Bus In our designated area of sales dictated by Blue Sales be awarded (RFP# 17-039) 17/77 Bird Body Co., we do not service any school passenger propane and 18/53 passenger districts with a fleet size of 500 or more. We special education buses. IC will extend major have provided references for schools in our area component service contract on the 18 MAXX7 with larger fleets. engines in service now at EL Paso ISD. That means 10 years total from date of original in service date. DEVIATIONS Warranty Requirements: A-4) Propulsion System - Engine and Axles have a 5 year/100,000 warranty while the Transmission is 7 years unlimited. B-1) Extension of Warranty - We no not have the ability to extend the warranty period. That said: we will review policy dollars case by case bases. C-1) Repair Performance - Warranty reimbursement is available with an executed Customer Performed Warranty Agreement. Our buses come equipped with over the air D-1) Repairs by Vendor - While it is our goal diagnostics and programming. Allowing dealer See separate atached deviation/exception page. to process warranty claims timely, we are and customer to monitor buses from remote unable to commit to a 5 day turnaround. locations. E-1) Repairs by EPISD - All warranty repairs need to follow the Customer Performed Warranty Agreement process. A sample of the warranty agreement accompanies this proposal. F-1) Vendor Supplied Parts - While it is our intention to provide superior parts availability, we cannot commit to providing all required parts within 5 days. H-1) Reimbursement Requirements - EPISD will be reimbursed within 45 days of the claim being fully processed and approved. EVALUATION CRITERIA 1 Purchase price, to include all costs associated with services requested 40 pts. 32.00 4 36.00 2 The reputation of the vendor and of the vendor s goods or services 15 pts. 11.25 1 1 3 The quality of the vendor s goods or services 15 pts. 12.25 1 1 The extent to which the vendor s goods or services meet the District s 4 needs 15 pts. 14.50 1 1 5 The Vendor s past relationship with the District 5 pts. 4.75 The total long-term cost to the District to acquire the vendor s goods or 6 services 5 pts. 4.75 7 The impact on the ability of the District to comply with laws and rules relating to Historically Underutilized Business 0 pts. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the 8 vendor or the vendor s ultimate parent company or majority owner: 0 pts. a) Has its principal place of business in this state or b) Employs at least 500 persons in this state 9 Relevant factors specifically listed in request for bids or proposal 5 pts. TOTAL 84.50 10 96.00 7