TENDER MOCR03072014 EQUIPMENT PURCHASE PUBLIC WORKS VEHICLE TENDER CONTENTS Tender Call...... 2 General Instructions... 3 General Requirements...... 4 Specifications... 5 Form of Tender... 6 TENDER MOCR03072014
PUBLIC WORKS VEHICLE TENDER The Municipality of the County of Richmond will be accepting tenders for one 4WD half ton truck. Tender forms and specifications may be picked up at the Municipal Administration Building, 2357 Hwy #206, Arichat, NS during regular office hours, 8:30 am to 4:00 pm, Monday to Friday. Tenders must be received at 2:00 p.m., local time, Friday, March 7 th, 2014. All tenders must be submitted in a sealed envelope clearly marked PUBLIC WORKS VEHICLE TENDER MOCR03072014. The Municipality reserves the right to reject any or all tenders, not necessarily accept the lowest tender, or accept any tender which it may consider to be in its best interests. The Municipality of the County of Richmond also reserves the right to waive formality, informality, technicality on any tender. 2
GENERAL INSTRUCTIONS 1. All bids shall be submitted on the tender forms supplied with the document. 2. The Municipality of the County of Richmond considers that all suppliers act in good faith and intend to supply equipment and services of high quality. 3. The Municipality of the County of Richmond will not accept any equipment or material that is inferior to or substituted for factory supplied products without the Municipality s express approval. 4. The words "heavy duty" shall mean heavy duty in relation to the job requirements and not just a name on the equipment or material. 5. This tender is not intended to exclude standard equipment or materials except where specified. 6. This tender is not intended to favour any particular equipment, manufacturer or contractor. Any names or figures the same or similar to any specific equipment, manufacturer or contractor is purely coincidental. The phrase or equivalent shall apply where a particular specification, equipment, manufacturer or contractor is mentioned. 7. The following items will not be accepted or considered: a) Tenders arriving after the closing date and time. b) Corrections or additions to any submitted tender unless initialled by the bidder. 8. Tenders are to be submitted in a sealed envelope clearly identified PUBLIC WORKS VEHICLE TENDER MOCR03072014 and are to be delivered no later than 2:00 pm, March 7 th, 2014 to: The Municipality of the County of Richmond 2357 Hwy #206 Arichat, NS, B0E 1A0 Attn: Chris Boudreau P.Eng. Faxed / Electronic submissions will not be accepted. 9. All questions related to this tender shall be directed to: Chris Boudreau P. Eng. Director of Public Works Phone: 902-226-3988 Fax: 902-226-0060 Email: caboudreau@richmondcounty.ca THE LOWEST OR ANY TENDER NOT NECESSARILY ACCEPTED. 3
GENERAL REQUIREMENTS All articles shall be free from design deficiencies that may affect their operation or serviceability. In all particulars not covered by this specification and/or tender documents production shall be in accordance with good commercial practice. Materials not defined here shall be of the best commercial quality and suitable for the purpose intended. The following specifications are prepared with the intention of providing a basis for securing competitive bids. Notwithstanding certain details of specifications, commodities or equipment of similar design and construction will receive consideration if, in the opinion of the using department, they are considered to be suitable for the intended application and generally conform to performance requirements. All bids on commodities or equipment not fully meeting the specifications shall be accompanied by a statement fully outlining any departures from the specifications and fully describing the commodities offered. It is a condition of this tender that bidders submit description literature and specifications of the equipment quoted on and also be prepared, when requested, to arrange for a demonstration within five days of such a request at no cost to the Municipality. Parts book and shop service manual to be supplied on delivery of equipment. Shop manual to cover in detail all servicing instructions and repair instructions (electronic service manual acceptable if hard copy is not available). Safety inspection shall be completed before delivery and dated the month of delivery. It is the vendor s responsibility to license vehicles, i.e. complete forms and mail to the Municipality. Vehicles are to be sworn as owned by the Municipality of the County of Richmond. Tender must include freight, duty, tire tax and charges, which are applicable at time tender is awarded. It is the responsibility of the bidder to find out from the appropriate authorities what taxes, rates and charges are applicable to this tender. The bidder must be a manufacturer, a factory branch, or an agent engaged in the business of selling, dealing in and servicing the equipment bid upon and must maintain a full stock of parts and service. Parts must be available within two (2) days of receipt of order. Any deviation from specifications must be shown. If no deviations are shown, it will be considered that equipment bid upon meets or exceeds specifications called for. The Municipality, at its sole discretion, reserves the right to waive minor non-conformances to the tender specifications provided it does not compromise the intended use of the vehicle. Warranty and service work must be available within 50 Kms of Louisdale, Nova Scotia, Postal Code B0E 1V0. Please state the location of the warranty work: 4
PUBLIC WORKS VEHICLE TENDER MOCR03072014 Specification and Tender Form One (1) New 2013/2014 PUBLIC WORKS ½ Ton TRUCK PUBLIC WORKS TRUCK Item No. Description Yes No 1 new model, year 2013 or 2014 regular cab ½ ton model (Ford F-150, Dodge Ram 1500, Chevrolet or GMC 1500) or 2 equivalent 3 dark blue in color (or closest available match) 4 8 ft box 5 4 X 4 - Four wheel drive 6 automatic transmission 7 driver and front passenger air bag restraints 8 towing package 8.1 include all necessary wiring for seven and four plug light connector 8.2 electric brake controller permanently mounted in the cab of the truck 8.3 2-5/16" ball and insert 9 most fuel efficient model of V6 gasoline engine available 10 limited slip differential 11 air conditioning 12 skid plate package 13 complete with four (4) top quality all terrain tires 14 upon delivery provide four (4) top quality studded snow tires mounted on steel wheels 15 full size spare tire 16 all weather front vinyl floor mats 17 reverse alarm 18 supply truck with splash guards on all tires 19 Go-Light Hood Spot Light - Model 2049 (color - Black) 19.1 Mount spot light on passenger side of truck hood, and all associated cab mounted controls 20 Action Contour III Truck Cap (or approved equivalent) 20.1 Roof rack / ladder rack 20.2 Tool bins 20.3 Colour match to supplied vehicle 21 Tail gate step 22 Drop in bed liner and tail gate liner 23 Amber LED warning light: SWS Warning Systems Inc. model - 16211 23.1 Light to be permanently mounted to the center of the truck cab 23.2 On / off switch mounted permanently in cab 24 Supply vehicle with rust inhibitor treatment (Rust Check or equivalent) 5
Standard Equipment To include all other items listed as standard equipment on manufacturer s specifications. Manufacturer s Specifications Complete manufacturer s specifications and illustrated description shall be submitted with each bid. Insufficient descriptive information may be cause for rejection of bid. Operators Manuals and Recommended Service Information Operator s manual to be supplied on delivery of equipment (electronic version acceptable if hard copy not available). FORM OF TENDER Price is to exclude HST and be F.O.B. Municipality of the County of Richmond. To furnish and deliver one (1) PUBLIC WORKS TRUCK as per above specification. The undersigned bidder has carefully examined the form of tender and the specifications to furnish and deliver the vehicle listed below and described in the above specifications and will accept in full payment, the following price, excluding taxes: TRUCK Manufacture s Make and Model Manufacture s Year LIST PRICE FOR COMPLETE UNIT LESS FLEET DISCOUNT NET PRICE FOR VEHICLE HST TOTAL DELIVERED PRICE (incl HST) DELIVERY IN DAYS (after notification of order) WARRANTY (# of months of warranty coverage after unit delivered) Submitted by: Company Name: Mailing Address: Phone Num: Fax Num: Contact Person: Signature: Date: 6