INVITATION TO BID BID FORM Two (2) Mid-Size, 4 Door, SUV BID NO. 2014-04 City of Carlsbad 101 N. Halagueno Carlsbad, New Mexico 88220 Or PO Box 1569 Carlsbad, New Mexico 88221 BID DUE DATE: Please submit on or before February 11, 2014 at the office of the Purchasing Manager, Room 101. At precisely 2:30 p.m. on February 11, 2014 bids will be opened and read aloud in Conference Room 116. 1. Bids must be clearly marked on the outside of the sealed envelope: Bid No. 2014-04 Mid Size SUVs. 2. All bids must be submitted on bid forms furnished by the City of Carlsbad. 3. In order to be a valid bid, all bids must be signed. 4. Please submit three copies of your bid. 5. No alternate bids will be accepted. 6. All bid prices, shall include transportation charges, shipping or freight charges. 7. Bids will remain subject to acceptance for 30 days after Bid Opening. 8. Any questions concerning this bid must be addressed to the Purchasing Manager (575) 234-7905. 9. Payment shall be made net 30 days of receipt of equipment. 10. No payment will be made prior to receipt of equipment and inspection for conformity to bid specifications and other bid requirements. DELIVERY DATE Total Bid Price $ New Mexico Identification Tax Number Name of Company City Business Registration Number Signature Title Resident Business Certification No. Telephone Number Business Address City, State, Zip Acceptance of this bid constitutes a contract and is binding on both parties. The Procurement Code, Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and criminal penalties for its violation. In addition, the New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks. Acceptance of this bid constitutes a contract and is binding on both parties. BID NO. 2014-04 Page 1of 5 1/28/2014 Specs prepared by PJ (Print initials)
BID GENERAL: The following specifications describe Two (2) 2014 or newer Mid-Size, 4 Door, SUV to be used by the City of Carlsbad Culture and Recreation Department. All specifications shall be considered as minimum. MINIMUM/REQUIRED BIDDER S (1) 1 YEAR 2014 or newer 2. ENGINE Gasoline, V-6, (3.5 to 4.0 liter) 3. DRIVE Two Wheel 4. TRANSMISSION Heavy Duty Automatic 5. BUMPERS Heavy Duty Rear Step 6. AIR CONDITIONING Factory Installed Front/Rear 7. FUEL TANK Maximum Fuel Capacity 8. G.V.W.R 5,750 Pounds Approx. 9. AXLE Factory Standard 10. BRAKES Power Four Wheel Anti-Lock 11. GAUGES Standard 12. WHEEL BASE 110 inch approx. 13. TIRES Factory Standard 14. Spare Tire/Wheel Factory Standard 15. WINDOWS & DOORS Power Windows & Door Locks BID NO. 2014-04 Page 2 of 5
MINIMUM/REQUIRED BIDDER S (1) 16. AIR BAGS Dual 17. SEATS Front Dual Reclining Bench, Rear Standard Fabric - Vinyl 18. STEERING Power 19. FLOORING Factory (Front & Rear) 20. RADIO/STEREO AM/FM with CD Factory Installed 21. GLASS Factory window tint on all windows. 22. WINDSHIELD WIPERS Two-speed Intermittent with spray washers 23. MIRRORS Outside Right/Left below eye level. Inside-one-glare day/night 24. COLOR White 25. INTERIOR Beige or Grey 26. POWER OUTLET Standard 27. DRIVER CONTROLS Cruise Control Tilt Wheel 28. BACK UP ALARM Standard Back Up Alarm 29. TOWING PACKAGE Trailer towing package and receiver hitch less ball mount 30. KEYS 3 (Three) complete sets BID NO. 2014-04 Page 3 of 5
MINIMUM/REQUIRED 31. DELIVERY Delivery shall be completed within 120 Days After Receipt of Order. 32. WARRANTY Factory Standard 5 year, 100,000 miles 33. WARRANTY WORK All warranty or recall work is to be done in Carlsbad, NM 88220 by the Bidder, Bidder s designee or an authorized service dealer. If the warranty work is done at another location outside of Carlsbad, NM 88220 all transportation expenses will be paid by the successful bidder 34. MANUALS Successful bidder is to provide at time of delivery: CD ROM Parts Manual and CD ROM Shop Repair Manual BIDDER S (1) 35. DELIVERY AND FINAL INSPECTION 36. METHOD OF PAYMENT. Upon delivery of the unit to Carlsbad Public Works Yard, 1702 W. Fox, Carlsbad, NM 88220. The unit will be inspected by authorized City employees and all items checked off prior to acceptance. Any discrepancies with these specifications and/or accepted exceptions shall be promptly corrected by the Bidder at no additional cost to the City of Carlsbad. All transportation cost shall be included in the bid price for this unit. Payment for the unit provided by the vendor will be made on a lump sum basis, within 30 days of acceptance, represented by the Total Bid Price: The total bid price shall include the price of the equipment, applicable taxes, transportation cost, fees, overhead, profit, and any other cost associated with the sale of the unit. BID NO. 2014-04 Page 4 of 5
MINIMUM/REQUIRED. BIDDER S (1) VENDOR NOTES OR EXCEPTIONS: BID NO. 2014-04 Page 5 of 5