Call for Bids Notice is hereby given that sealed bids will be received by the Board of Mountrail County Commissioners for the purchase of THREE (3) NEW 2018 SIX WHEEL DRIVE MOTOR GRADER WITH LIFT GROUP, REAR-RIPPER/SCARIFIER, AND SNOW WING. The bid opening will be at 10:00 A.M. on Friday, April 13 th, 2018 in the Conference Room at the Mountrail County South Complex, located at 8103 61 st Street NW, Stanley, ND 58784. Bids must be submitted on the forms furnished by Mountrail County and in accordance with the specifications and conditions contained. A complete set of specifications and bid form is available in the Office of the Mountrail County Road & Bridge Department, telephone (701)628-2390 and online at www.co.mountrail.nd.us/road.html All bids must be submitted to the Office of the Mountrail County Road and Bridge, P. O. Box 275, Stanley, ND 58784 on or before 10:00 A.M., Friday, April 13 th, 2018. Bidders must enclose their proposals in sealed envelopes and have endorsed thereon, Proposal for New 2018 Motor Grader(s). A bidder s bond equal to 5 percent of the full amount bid executed by the bidder as principal and by a surety company authorized to do business in the State of North Dakota must accompany each bid. The Board of Mountrail County Commissioners reserves the right to reject any or all bids, to waive technicalities and to accept the bid or those bids which appear to be in the best interest of Mountrail County. The County reserves the right to hold all bids for a period of five (5) working days to permit sufficient time to review all bids prior to acceptance or rejection. Bid award will be at the Mountrail County Justice Center, County Commissioner s / Emergency Room on Tuesday, April 17, 2018 at 11:00 A.M., located at 101 North Main Street, Stanley, ND 58784. Given by order of the Board of Commissioners of Mountrail County, North Dakota this 20 th day of March, 2018. Published three issues: 3/28/2018, 4/4/2018, and 4/11/2018
Uniform Bidder s Blank Mountrail County, Stanley, ND 1. Name of Bidder (Company): 2. Address of Bidder: 3. Authorized Agent/Representative: (Telephone): (Cell): Pursuant to your call for bids to be opened at the South Complex Conference Room, 8103 61 st St NW, Stanley, ND 58784 at 10:00 A.M. on Friday, April 13th, 2018 on three (3) new 2018 six wheel drive motor graders with lift group, rear-ripper/scarifier, and snow wing. 4. All Detailed Specifications as per Attachment A have been met. YES NO 5. Name, Number or Model of Machine 6. The bid machine includes the following: A. SAE net flywheel horsepower B. Number of 12-volt batteries C. CCA rating D. Alternator amperage E. Alarm system (AID #60 or better) YES NO F. Degree of angle right & left steering G. Degree of front wheel lean & oscillating front axle H. Weight of machine (excluding snow plow, snow wing, & rear ripper) I. Delivery Date (F.O.B., Stanley, ND) 7. The cash price of one new 2018 machine & attachments is as follows: A. Cash Price Motor Grader $ B. Cash Price Lift Group $ C. Cash Price Rear-ripper/scarifier $ D. Cash Price Snow Wing $ E. Total Price with machine & attachments $ Page 1 of 2
8. Guaranteed buy-back without purchase per new motor grader and attachments at the end of 7,500 operating hours or seven (7) years (whichever comes first). $ 9. The Board of Mountrail County Commissioners reserve the right to reject any or all bids, to waive technicalities and to accept that bid or those bids which appear to be in the best interest of Mountrail County. The County reserves the right to hold all bids for a period of five (5) working days to permit the County Commissioners sufficient time to review all bids prior to acceptance or rejection. 10. All bids must be deposited in the Office of the Road & Bridge Department, 8103 61 st St NW, PO Box 275, Stanley, ND 58784 on or before 10:00 A.M., Friday, April 13, 2018. Bidders must enclose their proposals in sealed envelopes and have endorsed thereon, Proposal for new 2018 Motor Graders. 11. Bid award will be at the Mountrail County Justice Center, County Commissioner s / Emergency Room on Tuesday, April 17, 2018 at 11:00 A.M., located at 101 North Main Street, Stanley, ND 58784. Dated this day of, 2018. X Print Name X Signature Page 2 of 2
Attachment A Detailed Specifications for a New 2018 6-Wheel Drive Motor Grader Mountrail County, Stanley, ND Equipment furnished to the County must meet the following minimum specifications. If call for bid is for more than one motor grader, minimum specifications pertain to all motor graders bid. 1. Standard equipment on the motor grader shall include: Accelerator/decelerator, dry type (dual element) Winter air cleaner with service indicator, automatic dust ejection, pre-cleaner, reverse alarm, temperature gauge, either starting aid, electronic throttle, horn, rear ripper, electric hour meter and tool box. 2. The motor grader furnished shall be a new 2018 model 6-Wheel drive type with rear articulated frame steering and shall include a frame articulation indicator. 3. The minimum base operating weight of the motor grader shall be no less than (38,000) pounds (not including snow plow, snow wing, or rear ripper). 4. The engine shall be a four-cycle turbo charged design diesel with a minimum net engine HP of 275 (minimum 475 cubic inch displacement) with engine side shields and a 120-volt engine coolant heater. Coolant fan must be hydraulically driven and thermostatically controlled. 5. The motor grader shall include cold weather heavy duty 24 volt direct electric starting with a minimum of two (2) 12-volt (100-amp hour) batteries with minimum CCA rating of 1300. The alternator shall have a minimum rating of 100 amps to handle the total electrical load. 6. The motor grader shall include a direct drive transmission with auto shift. 7. The motor grader shall include dual circle drive motors running the circle. 8. The motor grader shall include slope control along with an additional slope meter mounted inside the cab. Page 1 of 4
9. The motor grader shall include a differential system with the lock/unlock feature. 10. The motor grader shall include an all-weather, sound suppressed, steel type, ROPS enclosed cab. The cab shall also include: air suspension type heated operators seat with seat belt, tinted glass, inside mounted rear view mirror, back-up camera, operator cup holder, AM/FM CD radio with MP3 input, Bluetooth with microphone, outside mounted heated rear view mirrors, front and rear windshield wipers with washers and intermittent function (include wipers on front lower window panels for moldboard visibility.) 11. The motor grader shall be equipped with combined pressurized air conditioning/heating unit, armrest/joystick controls, steering wheel controls along with electric and hydraulic controls. 12. The motor grader shall be equipped with an audible/visual type warning system to monitor the following: Alternator, coolant flow, high water temperature, power train oil temperature, power train oil filter and engine oil pressure. This alarm system should be an AID #60 or approved equal. Unit shall also have a tachometer and speedometer. 13. The motor grader shall be furnished with a 1 x 27 x 14 moldboard, including dual carbide tipped cutting edges, hydraulic blade tip, and hydraulic side shaft. (The moldboard shall be equipped with left hand 2 blade extension). The motor grader moldboard shall be equipped with circle drive impact protection. 14. A full LED lighting equipment package on the motor grader shall include, but not limited to: Center mounted and rear mounted work lights, upper and lower cab mounted work lights, directional signals, raised headlights, stop lights, tail lights, snow wing light and 2 Sound Off Signal Beacons (Model: QE007697) located at: (1) the top front corner of the cab and (2) the top rear opposite corner of the cab. 15. The motor grader shall be equipped with a fully filtered, pressurized hydraulic system with all-season oil, and the standard valve arrangements for that unit, including additional valves and attachment lines with float feature for the front lift group, rear ripper; and two (2) valves with float for the snow wing, on the right hand side. 16. The motor grader shall be equipped with a front Balderson style lift group. The motor grader shall be equipped with hydraulic snow wing. Snow wing shall be a Page 2 of 4
heavy-duty hydraulic snow wing with 5/8 x12 cutting edge and constructed with minimum.19 thickness steel. Snow plow shall be a heavy-duty hydraulic snow plow with 5/8 x 12 cutting edge and constructed with minimum.19 thickness steel. 17. The steering system on the motor grader shall be full hydraulic type with two (2) steering cylinders on front wheels with steerable front fenders. The unit must be capable of a minimum 50 degree right and left steering angles for close maneuvering; 18 degree hydraulically controlled front wheel lean and oscillating front axle. 18. The tires furnished on the motor grader shall be 17.5 x 25 bi directional radial tires for mud and snow which shall be Michelin Snow Plus or Bridgestone VSE. The motor grader shall also be equipped with minimum 14 wide base rims and removable heavy duty front and rear fenders. 19. Bids shall state the delivery date and terms of warranty applicable to the machine bid. Warranty shall be for a minimum of 8,000 hours or 84 months (whichever occurs first) total machine warranty and 10,000 hours or 84 months power train/hydraulics warranty. The successful bidder shall pay for all repairs (including transportation, parts and labor) to the equipment covered by the manufacturer s warranty. 20. Bids shall state the guaranteed buy-back without purchase for new motor grader and attachments at the end of 7,500 operating hours or seven (7) years (whichever comes first). 21. Upon notification from the Road & Bridge Department, the successful bidder shall furnish requested parts within three normal working days to the specified county shop in Mountrail County. A charge of $300.00 per working day shall be billed the bidder by the Road & Bridge Department after three normal working days until the part arrives. In the event of mechanical breakdown affecting snow plowing work, the $300.00 charge shall apply after three consecutive working days until parts arrive. If the invoice for parts exceeds any amount to be billed by Mountrail County, such amount will be used as a credit towards the total invoice amount. Page 3 of 4
22. In determining the guaranteed total cost of such repairs, the following rules shall apply: a) Mountrail County will bear the cost of transportation for the equipment from the field to the Mountrail County Shop to which the equipment is assigned. Costs of transportations of the equipment to and from any other repair site will be part of the cost of repairs covered under the warranty. No exceptions will be made to this. b) Repairs may be made in service departments other than that of the successful bidder and Mountrail County, however the successful bidder and Mountrail County must agree to repairs being made in other service departments and the service department chosen must be agreeable to both parties. Repair parts shall be original equipment. c) Should repairs not be made within three normal working days after notification by Mountrail County Road & Bridge Department, a daily charge of $300.00 per working day shall be billed the bidder by the Road & Bridge Department until the repair is made. In the event of mechanical breakdown affecting response to snow emergency work, the $300.00 charge shall apply after three consecutive days until the repair is made. If the invoice for repairs exceeds any amount to be billed by Mountrail County, such amount will be used as credit towards the total invoice amount. 23. Machine must be delivered within 60 days of bid award or a machine of equal size shall be furnished by a dealer at no expense to Mountrail County until the new machines are delivered. Machine to be delivered to Mountrail County South Complex location at 8103 61 st Street, NW Stanley, ND 58784. Page 4 of 4