Page 1 TENDER OF: ADDRESS: CONTACT NAME: TELEPHONE: FAX #: GST REGISTRATION #: To furnish and deliver equipment in accordance with specifications annexed hereto. The undersigned bidder has carefully examined the form of tender and the Halifax Regional Municipality s specifications to furnish and deliver the equipment listed below and described in the annexed specifications, and will accept, in full payment, the following price: PURCHASE Net Unit Price for One (1) Urban Light Duty Vacuum Sweeper $ (excluding all taxes) MAKE: YEAR: MODEL: DELIVERY DATE: WARRANTY: (# of calendar days for delivery to HRM after receipt of order) (# of months of warranty coverage after unit is put into service) Manufacturer s standard warranty, which is offered to the general public. Specific Warranty: Questions of a technical nature may be directed to William Cutler, Quality Analyst Corporate Fleet at (902) 490-4412 and those regarding the procurement process to Scott King SCMP, at (902) 490-4714.
Page 2 1. This form must be used for tabulation purposes. Specification sheets form part of tender and must not be removed. 2. All tenders must be accompanied by manufacturer s literature describing, in detail, the equipment bid upon. 3. Tender must include freight, duty, tax rates and charges, which are applicable at time tender is awarded. It is the responsibility of the bidder to determine from the appropriate authorities what taxes, rates and charges are applicable to this tender. All taxes levied on tires and disposal thereof must be included in the net unit price. 4. ONLY FIRM TENDER PRICES MAY BE CONSIDERED. 5. NO TENDER MAY BE REVOKED UNTIL NINETY (90) DAYS FOLLOWING THE LAST DAY FOR DEPOSIT OF TENDERS. Failure to comply with #1, 2, 3, 4 and 5 above may result in rejection of your bid. NOTE: Payment terms will be considered as Net 30 Days from date of acceptance of equipment. 6. The Halifax Regional Municipality reserves the right to inspect any equipment supplied as a result of this tender, either during or after manufacture and delivery, and shall be the sole judge as to whether equipment supplied meets specifications. 7. The Halifax Regional Municipality reserves the right to reject any or all bids, or accept any bid or portion thereof. 8. It is the vendor s responsibility to license vehicles, i.e. complete forms and mail to the HRM Procurement Division. Vehicles are to be sworn as owned or leased by the Halifax Regional Municipality. The Halifax Regional Municipality will pay the license fee for plates. 9. HRM, at its sole discretion, reserves the right to waive minor non-conformance to the tender specifications provided it does not compromise the intended use of the vehicle. Failure to comply with the foregoing could result in rejection of your bid, or delay in payment. Sealed tenders must be received in the Office of the HRM Procurement Manager, Suite 103, 40 Alderney Drive, Dartmouth, Nova Scotia, B2Y 2N5 no later than 2:00 p.m. local time, Thursday, March 20 th, 2014. Public opening of tenders received will be held immediately following the closing of the tendering period, as defined above, in the Procurement Boardroom, 40 Alderney Drive, Dartmouth, Nova Scotia No fax submissions accepted.
Page 3 SPECIFICATIONS GENERAL REQUIREMENTS The Halifax Regional Municipality invites tenders for the Purchase of for use in the Halifax Regional Municipality. The vehicles offered under this proposal shall be widely offered for sale, and equipment other than new or current year models will not be considered responsive to these specifications. The bidder must be a manufacturer, a factory branch, or an agent engaged in the business of selling, dealing and servicing the equipment bid upon and must maintain a full stock of parts and provide full service. Parts must be available within two (2) days of receipt of order from HRM. Proposals shall be considered on units other than North American manufacture, providing service and parts are available. ANY EQUIPMENT SUPPLIED AGAINST THIS TENDER IS SUBJECT TO INSPECTION UPON RECEIPT AND WILL BE REJECTED AND RETURNED IF SPECIFICATIONS ARE NOT MET COMPLETELY. ANY DEVIATION FROM SPECIFICATIONS MUST BE CLEARLY INDICATED AS PART OF THE BID SUBMISSION. IF NO DEVIATIONS ARE SHOWN, IT WILL BE CONSIDERED THAT EQUIPMENT BID UPON MEETS OR EXCEEDS SPECIFICATIONS CALLED FOR. Note: These specifications describe the minimum requirement for an Urban Light Duty Vacuum Sweeper. All equipment supplied under these specifications shall be new, unused manufacturers latest model, in current production and shall incorporate any and all modifications and/or product updates supplied and /or recommended by vehicle manufacturer. The vehicle(s) furnished to meet these specifications including all equipment and accessories must comply with the requirements of the provincial vehicle code and, as applicable, 2010 emissions control requirements. MAKE: YEAR: MODEL: Urban Vacuum Sweeper The intent of this specification is to describe a sweeper, with a minimum of one (1) cubic yard collection hopper, two axles, four wheel, single engine, diesel powered street sweeper with small footprint and enclosed operators cab. All equipment supplied under these specifications shall be new, unused, manufactures latest model, in current production and shall incorporate any and all modifications, and/or product updates supplied and / or recommended by the vehicle manufacturer. Specifications 1 General Designation Meets or Exceeds State Deviations 1.1 Compact dedicated self-propelling hydrostatic drive four wheel vacuum street sweeper Yes No 1.2 Turning radius curb to curb less than 130" inches. Yes No 1.3 A minimum 5" of ground clearance. Yes No 1.4 Must meet and/or exceed all CMVSS regulations relevant to this type of vehicle. Yes No 1.5 Water spraying jets to control dust in sweeping/brushing areas Yes No
Page 4 2 Hopper Meets or Exceeds State Deviations 2.1 Material: Stainless Steel Yes No 2.2 Volume: minimum of One (1) cubic yard usable volume. Yes No 2.3 Dumping height: 55" inches minimum or greater. Yes No 2.4 Hopper payload should be a minimum of 1,500lbs or greater Yes No 2.5 The interior of the hopper should not have any hydraulic or engine components due to potential friction damages Yes No 2.6 The hopper should have a hydraulically activated hopper door. Yes No 3 Engine Drive System Meets or Exceeds State Deviations 3.1 Single engine, fuel injected, diesel, liquid cooled Yes No 3.2 Fuel capacity must ensure 8 hours of sweeping at full speed and/or a minimum 50 litres. Yes No 3.3 4 cylinders, naturally aspirated or turbocharged Yes No 3.4 At least 30 HP. Yes No 3.5 Must have four wheel drive (4wd) or All Wheel Drive (AWD) Yes No 3.6 The transmission shall be of hydrostatic type. Yes No 3.7 Must be infinite variable speed (RPM) from a dead stop to maximum. Yes No 3.8 Travel speed shall be min. 25 km/h comfortably. Yes No 3.9 No auxiliary engine shall be required and/or accepted. Yes No 4 Suspension Meets or Exceeds State Deviations 4.1 Independent suspension no exception permitted. Yes No 4.2 Coil-over style, or coil spring/shock dampening. Yes No 5 Tires Meets or Exceeds State Deviations 5.1 Front: Single tire setup with appropriate ply and rating for GVWR and application. Pneumatic and/or semi-pneumatic. Yes No 5.2 Rear: Single tire setup with appropriate ply and rating for GVWR and application. Pneumatic and/or semi-pneumatic. Yes No 6 Broom/Vacuum System Meets or Exceeds State Deviations 6.1 Two circular brooms (or more if equipped) mounted floating in front, telescoping, articulating. Yes No 6.2 Brooms should be hydraulically powered with infinitely variable control of rotation speed, articulation, and retraction from the Yes No 6.3 Brooms should have a minimum diameter of 24". Yes No 6.4 Brooms, side shifting the brush system, lifting of suction nozzle, etc. should be operated by means of a joystick in the cabin Yes No 6.5 Suction head shall lift automatically when vehicle in reverse. Yes No 6.6 All brushes should be impact absorbing with an impact buffer. Yes No 6.7 Large diameter suction head (approx. 8" or greater) Yes No 6.8 Removable/reusable dust filtration Yes No 6.9 Sweeping width should be no more than 80" Yes No
Page 5 7 Cab Meets or Exceeds State Deviations 7.1 Single person, all weather, sound insulated cab shall be mounted at the front of the chassis Yes No 7.2 Cab should have a floor window which can view on the suction nozzle Yes No 7.3 Cab should have a suspended (operator seat) adjustable forward and aft with a lap seat belt. Yes No 7.4 Adjustable steering wheel (tilt/tele) Yes No 7.5 Heated windshield Yes No 7.6 Air conditioning Yes No 7.7 AM/FM radio Yes No 7.8 Foldable side view mirrors, able to be tucked in front inside the cab. Yes No 7.9 Variable windscreen wipers with electric screen washer Yes No 7.10 Heating and ventilation system controls mounted inside the cabin Yes No 7.11 Engine RPM gauge Yes No 7.12 Engine hour counter Yes No 7.13 Engine oil pressure gauge Yes No 7.14 Engine temperature gauge Yes No 7.15 Sweeping hour counter Yes No 7.16 Volt Meter Yes No 7.17 Remote (external) control for opening of the rear door and dumping of debris Yes No 7.18 Indicator for fuel level Yes No 7.19 Indicator for contents of the water tank Yes No Must have warning buzzers for: 7.20 Empty water tank while the pump is on Yes No 7.21 Parking brake on Yes No 7.22 Low engine oil pressure Yes No 7.23 Low hydro oil pressure Yes No 8 Chassis Meets or Exceeds State Deviations 8.1 Material must be Stainless Steel. Yes No 9 Brakes Meets or Exceeds State Deviations 9.1 Hydraulically operated brakes Yes No 10 Dimensions and Weights Meets or Exceeds State Deviations 10.1 Maximum overall length: 140" Yes No 10.2 Maximum width: 45" Yes No 10.3 Maximum height:80" Yes No 10.4 Minimum payload: 1,500lbs Yes No 10.5 Minimum capacity of Water tank: 50 gallons Yes No
Page 6 11 Warranty Meets or Exceeds State Deviations 11.1 The machine shall have a minimum warranty of 1 year or 1,500 engine hours (whichever comes first) against defects in material or workmanship. Yes No 12 Parts and Service Meets or Exceeds State Deviations The successful bidder shall provide the following: 12.1 Two (2) copies parts manuals Yes No 12.2 Two (2) Operation/Maintenance manuals Yes No 12.3 Shop Repair manuals Yes No 12.4 Access to be provided for electronic online manuals (if available) Yes No 13 Optional Equipment Meets or Exceeds State Deviations Pressure washer: 13.1 Discretely stowed wand and hose, capable of 1000psi or greater and 25' of hose. Yes No Camera System: 13.2 Rear view, including monitor (4" or greater). Yes No Front Cab Work Lights: 13.3 Two (2) front working lights in addition to the OEM built in headlights Yes No 14 Maintenance and Delivery Meets or Exceeds State Deviations 14.1 To ensure product quality, expertise and avoid a prototype, the supplier must have sold on the Canada market at least five (5) units of the same type during the two (2) years prior to the deadline for receipt of bids in this tender. The provider must attach a detailed list containing the following information: customer name, date of sale, quantity sold, and a brief description of the product. Yes No 15 Training Meets or Exceeds State Deviations 15.1 A total of eight (8) hours training will be supplied to Halifax Regional Municipality employees. Training will be at no cost to HRM and will include the proper operation and service of the machine. Training to be supplied by a factory trained technician. Yes No
Page 7 ACCEPTANCE Tune-up and alignment to be verified before delivery and certified to be in accordance with manufacturer s specifications. The Halifax Regional Municipality shall be the sole judge of equipment acceptability and shall do so promptly after an operational vehicle is delivered to Fleet Services. Any changes to this tender or specifications shall be stated in writing. Verbal statements made by Municipal staff / employees, whether or not they appear to have the proper authority, will have no consequence. DELIVERY Safety inspection to be completed before delivery and dated the month of delivery. A delivery date must be guaranteed from the date of award. Prices quoted shall include freight, duty, sales tax and all other taxes, rates and charges which are applicable at the time of delivery, F.O.B. Fleet Services, Dartmouth, Nova Scotia. It is the bidder s responsibility to determine from the appropriate authorities what taxes, rates and charges are applicable to this tender. Bidders who do not provide for the foregoing will have no subsequent claim after the tender award. The Halifax Regional Municipality reserves the right to cancel this order without penalty if the specified delivery date is not met. DELIVERY METHOD All equipment covered by this proposal shall be delivered from point of assembly by railway freight or by truck to HRM Corporate Fleet & Equipment, 150 Thornhill Drive, Dartmouth N.S. Equipment shall not be driven or towed in whole or in part to the destination in Dartmouth. Units shall be delivered with a parts book, suggested spare parts list, service/shop manuals and operators manual. All equipment will be F.O.B. Dartmouth. Contact person for delivery is Mr. William Cutler, Quality Analyst, Corporate Fleet & Equipment at (902) 490-4412. NOTE: A copy of vehicle/equipment warranty must be attached to each tender form by vendor. Failure to attach this warranty may invalidate a tender. All service work by dealer is to be F.O.B. Fleet Services, Halifax Regional Municipality. NOTE: All foregoing specifications shown are considered minimum. However, there is a tolerance of +/-5% on specifications and any specification exceeding those called for shall be given consideration. NOTE: The Halifax Regional Municipality plans to use aftermarket filters (including oil, fuel and air) on vehicles purchased as a result of this tender. It must be clearly understood that not using your company brand of filter will not be cause for invalidation of warranty. NOTE: The successful bidder must ensure that vehicle alignments and engine tune-ups are completed according to manufacturer s specifications. NOTE: The Halifax Regional Municipality reserves the right to request an affidavit from the supplier; setting out that equipment covered by this tender has not been driven or towed in whole or in part from point of manufacture to Halifax.
Page 8 Local Dealer for Service The following must be completed. Failure to comply could result in rejection of your bid. A parts list, parts price list and service manual must be provided before payment is made. If there is a dealer in Halifax with a parts price list, then that portion of this requirement will be waived. If available, electronic versions of these documents should be provided in addition to printed versions. Warranty, all service work and repairs are to be F.O.B. Halifax Regional Municipality designated location. In other words, the Halifax Regional Municipality will not pay travel charges for travel to/from our premises for warranty, further service, maintenance or repairs required during the life of the equipment supplied as a result of this tender. Out of town suppliers MUST, therefore, bid on the basis of providing service and support equivalent to that of a Halifax based dealer/supplier. Any changes to this tender or specifications shall be stated in writing. Verbal statements made by employees of the Halifax Regional Municipality, whether or not they appear to have the proper authority, will have no consequence. EXTENDED WARRANTY Bidders will provide information on availability of extended warranty programs: Special Coverage: Duration: Local Service Centers: Cost: $ We wish to draw your attention to the Warranty/Service requirement of this tender. These factors will also be considered when evaluating your bid: Discount on Parts % Labour rate to repair units covered by this tender $ /Hour Any annual increase in this labour rate shall not exceed that of the Consumer Price index. This page must be completed, signed and attached to the tender, or your tender will be rejected. Signature Date
Page 9 This page must be completed and submitted with your tender. WARRANTY INFORMATION SHEET Company Name: Make: Model: In-Service Date: Name of Warranty Package and Number: COMPONENT COVERAGE IN KMS or HOURS Engine Transmission Rear Axle Chassis Tires Accessories Corrosion Protection Package Battery Emission Controls Additional (Please specify) Signature Date