December 7, 2017 Dear Resident: Thank you for your interest in the City of Thousand Oaks Neighborhood Cleanup Program. Together we are making our community a better place to live. Please note the changes in the application package and eligibility requirements. To qualify for the program, you must be a City of Thousand Oaks resident living in the area proposed for service (HOA Management is exempt) with current trash service. The program requires a minimum of 15 participating households. A minimum of four weeks advance notice is required to schedule an event. Once we approve and schedule your event, we request that you promote the event to your entire neighborhood or street (not just select residences). Clean up events are held from 8:00 a.m. to 12:00 p.m. on the approved Saturday. Your neighborhood is eligible for a cleanup event every 24 months. Two 40 cubic yard dumpsters are typically provided for your event and delivered by your residential trash hauler: one for trash and one for yard trimmings. The dumpsters are delivered between 7 8 a.m. and collected between 12 1 p.m. Dumpsters may not be left overnight as illegal or hazardous material dumping may occur. Dumpsters must be monitored from the time they are delivered until they are picked up by the trash hauler. In an effort to divert materials from the landfill, we encourage you to donate reusable items to local charities. With adequate notice, many charitable organizations will pick up donations the day of your event. For information on reuse and a list of charitable organizations and thrift stores, please visit the City website, www.toaks.org/gogreen. Please complete and return the attached application. Once received, City staff will contact you to discuss the details of your program. Please feel free to contact me with any questions at (805) 449-2439 or vpellegrino@toaks.org. Thank you for your interest in keeping our neighborhoods beautiful. Sincerely, Vanessa Pellegrino City of Thousand Oaks Environmental Programs DPW:810-60\dlz\cordova\resource\gogreen\neighborhoodcleanup\cleanup cover letter 2017.doc
Neighborhood Program Coordinator Application for Neighborhood Clean Up Program Trash/Green Waste Bins Organization (HOA/Management Company/Neighborhood) City of Thousand Oaks Public Works Department 2100 Thousand Oaks Boulevard Thousand Oaks, CA 91362 Phone: (805) 449-2400 PublicWorks@toaks.org Volunteer Coordinator Phone: E-mail: 1. Neighborhood/area for requested clean up (list addresses). If request is for an entire street, no addresses needed. If request is for a section of the street, please indicate boundaries (i.e., Calle Castano between Calle Estepa and Calle Lacota): 2. Number of homes in program area: 3. Date requested for clean up (Saturdays from 8:00 a.m. to noon is the standard time). A four-week lead time is required from the date application is received by the City. Applications received more than 8 weeks in advance of the proposed event will be held until 8 weeks prior to the event to ensure adequate funds remain. 4. Anticipated bin locations(s). Note: bins must be monitored during program: 5. Promotion measures: How will your program be promoted (flyers, telephone, social media, newsletters)? Please attach a sample flyer with application. Flyers must be delivered three weeks prior to program. No business advertising is allowed on the flyer or during the cleanup event. Signature of Program Coordinator by signing I agree to the enclosed program guidelines and will: 1. Monitor all bins at all times to avoid hazardous and illegal dumping. 2. Promote the program to the neighborhood three weeks in advance (I understand that a minimum 48 hours notice is required for cancellation). 3. Pick up and deliver dumpster banners from the Public Works Department. 4. I understand that if trash or green waste banners are not returned, I will be charged a replacement cost of $53.76 each for trash banners and $55.34 each for green waste banners. 5. I certify that I live in the proposed area. This will be confirmed via property records or utility bills. (HOA Management Coordinators are exempt from this requirement.) 6. I agree that there will not be any business or political advertising allowed on the outreach materials or on the day of the event. I will reimburse the City for the cost of the event if advertising is present. 7. Pictures of the bins showing the banners placed on the day of the event will be submitted to gogreen@toaks.org Date: X Signed application indicates coordinator has read and agrees to the program guidelines. CITY STAFF USE ONLY Hauler: Total approved trash bins: Other: Tons trash: Local charity: Date Bins Ordered: Total approved green waste bins: Tons green waste: Amount donated: DPW: na/h:common/resource/neighborhood Clean Up/Neighborhood Cleanup App Rev. 12/7/17 www.toaks.org/gogreen
NOTE: NO Business Advertising Allowed on Flyer! May Delete from Finished Flyer Neighborhood Cleanup Day! Bring your trash and yard trimmings to a neighborhood cleanup event on Saturday, from 8:00 a.m. to Noon One Day Only! Bins will be located at For more information, contact Get rid of all that stuff cluttering up your backyards and garages! No tires or hazardous materials such as paint, chemicals, computer monitors, fluorescent/led light bulbs, televisions or batteries will be accepted. No plastic bags or trash accepted in the yard trimmings bin. No palm fronds, ice plant, or yucca accepted in the yard trimmings bin. Visit www.toaks.org/hhw to make an appointment for free disposal of household hazardous waste such as paint, oil, batteries, computer monitors, televisions, and other household toxins. For information on the City s Sustainability and recycling programs, call (805) 449-SAVE or visit www.toaks.org/gogreen Program sponsored by the City of Thousand Oaks Community Enhancement Program
Neighborhood Clean-Up Program Requested Event Dates Sign-Up Visit www.toaks.org/gogreen for details Location of Bin & names of Participating Streets Requires ONE neighborhood host & a minimum of 15 participating residences For Thousand Oaks Residents Every 24 months, Thousand Oaks neighborhoods are eligible to receive roll-off dumpsters for a free one-day collection of trash & yard trimmings. The dumpsters are delivered to your neighborhood and the City arranges for pick-up and disposal.
Neighborhood Clean Up Program Frequently Asked Questions (FAQ s) 1. Why do I need to submit my application 4-weeks prior to my Neighborhood Clean Up event? The 4-week notice provides adequate time for the neighborhood coordinator to promote the event and allows residents time to collect the materials they wish to discard. Your trash hauler (Newbury Disposal or Waste Management) supplies the bins. The 4-week notice also allows the City to schedule delivery of the bins, which is especially important during the warmer months when bins are in high demand. 2. Why can t I schedule more than 8 weeks in advance? The City has limited funds and must ensure we have adequate funding to cover the costs of the event. 3. Why is there a prohibition on business advertising? If a business or person wants to conduct advertising during a cleanup they should pay for the costs of the event as part of their advertising budget. The City needs to ensure that we have adequate funds to cover events that are requested by residents in a neighborhood. 4. I live in the unincorporated area of Thousand Oaks. Is my neighborhood eligible for the program? The Neighborhood Clean Up Program is only available to residents living in the incorporated City of Thousand Oaks area. Please contact the County of Ventura at (805) 658-4322 for programs available in the unincorporated areas. 5. Why do we need to separate the trash and the yard trimmings? The City is mandated to reduce disposal waste by 50 percent. City trash rates are based, in part, upon our ability to successfully divert material from the landfill. Like your curbside yard trimmings cart, all Neighborhood Clean Up yard trimming material is diverted from the landfill and turned into mulch or used for composting. 6. What plant materials cannot be placed in the yard trimmings bin? Palm fronds, ice plant, and yucca may not be placed in the yard trimmings bin. These fibrous materials decompose very slowly, and their tough strands can damage the equipment used to mulch/chip the yard trimmings. 7. Can I dispose of large appliances and furniture in the bins? Large items like appliances and furniture are not to be placed in the trash bin because they fill up the bin very quickly, and they often can be donated, recycled, or reused. Televisions and computer monitors are considered hazardous waste and are not allowed in the trash bins. Residents are encouraged to utilize their bulky item pick up option through their trash hauler. Thousand Oaks residents living in single family homes may request up to two free collections and a total of four (4) bulky items picked up per calendar year. Residents living in apartments, condominiums and mobile home parks may request one free collection and a total of two (2) items picked up per calendar year. Contact your residential waste hauler for details and to schedule a bulky item pickup. Non-profit charitable organizations such as Goodwill Industries, the Salvation Army Thrift Store, and Battered Women s Thrift Store will also pick up items in good condition so they may be diverted from the landfill and reused by others. 8. Why do I have to attach banners and submit photographs of the banners on the disposal bins? Event coordinators are responsible for placing banners on the waste bins on the day of the event. The banners identify the bins as Trash and Yard Trimmings to ensure proper placement of waste materials so they can be effectively managed or recycled. Submitting photographs to the City showing the banners attached to the bins is required to ensure this action was done. 9. Does the City still offer free compost with the event? The City does not offer free compost with Neighborhood Clean Up events. However, free compost is available for pick up on Saturdays at the Rancho Las Virgenes Composting Facility. Contact the Las Virgenes Municipal Water District at (818) 251-2200 or visit www.lvmwd.com for program details. At various times throughout the year, the City s Landscape Division places free mulch/wood trimmings on a first come, first served in the parking lot median between the Thousand Oaks Library and the Goebel Adult Center at 1385 E. Janss Rd.