NOTICE INVITING BIDS 2018 DEPARTMENT OF PUBLIC WORKS VEHICLE CITY OF BEAVER DAM, WISCONSIN Sealed volumes, containing proposals, will be received at the City Clerk s Office of the City of Beaver Dam, Wisconsin, in the City Hall Building at 205 S. Lincoln Avenue until 2:30 P.M. on Wednesday, September 5, 2018. Proposals will be publicly opened and read aloud at a Bid Opening at the City Hall Building in the Engineering Office at 2:30 PM on Wednesday, September 5, 2018. Proposals will then be reviewed, tabulated and presented to the Operations Committee at its regularly scheduled meeting at 7:00 p.m. on Monday, September 17, 2018, for recommendation of Award of Purchase to the Common Council at its next regularly scheduled meeting on Monday, September 17, 2018, to furnish the following: ONE (1) 2018 PICKUP TRUCK Specifications, including proposal forms, are attached. All proposals must be on forms furnished by the City of Beaver Dam. The City of Beaver Dam reserves the right to reject any or all bids and to waive any informalities in the bidding procedure. Presented under the authority of the Operations Committee, City of Beaver Dam, Dodge County, Wisconsin, Dan Mulhern, DPW Supervisor. Cris Olson, Chairperson Operations Committee John Somers, Director of Administration Dated: 8/09/18
GENERAL SPECIFICATIONS AND PROVISIONS PROCEDURE OF LETTING EQUIPMENT CITY OF BEAVER DAM BEAVER DAM, WISCONSIN 1. All bids must be in the office of the City Clerk, City Hall, 205 S. Lincoln Avenue, Beaver Dam, Wisconsin, by 2:30 p.m. on the date specified on the Notice Inviting Bids. Bids must be sealed and properly identified, giving the name and address of the bidder and marked with the name of item of equipment bid on. All bids are F.O.B., Beaver Dam, Wisconsin, with freight fully prepaid to destination at the Department of Public Works, 640 South Center Street, Beaver Dam, WI. 2. Bids will be publicly opened and read on the date specified in the Notice Inviting Bids. 3. Bids which are entered upon any other form or proposal than the one specified by the City of Beaver Dam may be rejected and not considered for award purposes. 4. The City of Beaver Dam reserves the right to reject any or all bids and to accept such bid as they deem most advantageous to the City of Beaver Dam. The City reserves the right to consider the bids for a period of thirty (30) days from the date of the opening of the bids and will then either award the contract or reject all bids within that time. No bidder may withdraw its bid within the (30) day period.
PROPOSAL ONE (1) 2018 PICKUP TRUCK MOTOR POOL VEHICLE DEPARTMENT OF PUBLIC WORKS TO: Operations Committee City Hall 205 S. Lincoln Avenue Beaver Dam, Wisconsin 53916 Committee Members: The Undersigned bidder, being fully familiar with the provisions as set forth in the attached Notice Inviting Bids, Specifications and this Proposal, hereby proposes and bids, as follows, to furnish ONE (1) 2018 PICKUP TRUCK, complete as specified, to the City of Beaver Dam, Wisconsin. 1. Manufacturer of Truck: 2. Model No. of Truck: 3. Net Bid Price:...$ 4. Number of Calendar Days From Date of Order to Date of Delivery Days DATE OF BID NAME OF FIRM: ADDRESS: BY: Title: Phone: SIGNATURE OF BIDDER ON THIS SHEET SHALL BE NOTARIZED ON THE FOLLOWING SHEET AS A CONDITION OF SUBMITTING A VALID BID. THIS PROPOSAL SHALL NOT BE DETACHED FROM THE REMAINING SHEETS IN THIS ENTIRE DOCUMENT.
PROPOSAL I hereby certify that all the statements herein are made on behalf of (Name of corporation,, a Corporation organized and existing under the laws of Partnership or person submitting Bid) the State of ; a Partnership consisting of ; an individual trading as ; of the City of, State of ; that I have examined and carefully prepared this proposal from the plans and specifications and have checked on same in detail before submitting this proposal; that I have full authority to make such statements and submit this proposal in it s (their) behalf; and that the statements are true and correct. Subscribe and sworn to before me Signature, this day of, 20. Notary Public, My Commission expires (Title, If any) (Bidders shall not add any conditions or qualifying statements, unless instructed to do so, to this proposal as otherwise the proposal may be declared irregular as not being responsive to the Notice Inviting Bids.)
SPECIFICATIONS ONE (1) 2018 PICKUP TRUCK CITY OF BEAVER DAM, WISCONSIN A. TRUCK SPECIFICATIONS 1. Model: Manufacturer s current 2018 model. Regular cab. 2. Size: 4-wheel drive pickup truck, ½-ton rated 3. Engine: Gas V8 5.0 Litre, approx. W/freeze plug type engine heater installed. 4. Transmission: Automatic, 3 forward speeds minimum with cooler. 5. Steering: Power steering 6. Brakes: Power brakes; also mechanical parking brake. 7. Rust Through Warranty: To be included with quotation. 8. Batteries: Dual Heavy-duty and maintenance free. 650 CCA Minimum. 9. Alternator: 130 Amp. Minimum. 10. Box: Standard 8 with spray-in liner meeting the following specifications: Fabick Custom Bedliner including top rail coating or Line X. 11. Tires: 265/70 R17 all season radials with identical spare tire and rim. 12. Painting: Red to match existing Department of Public Works fleet color. Firms submitting quotations must include color swatch or paint chip sample of paint color proposed with the quotation. 13. Cab Accessories: a) Electric intermittent windshield wipers and washers. b) 2 outside heavy-duty truck mirrors (one on each side of cab) mounted below eye level c) Inside rear-view mirror, dome light and arm rests on both doors. d) 12-volt yellow flasher, top cab exterior mounted with dash mounted switch w/inside indicator e) ACARI light mount with Whelen MC16PA light on top of cab, yellow dot LED mounted on front corners in grill and rear corners by tail lights. f) Rubber mud flaps, front and rear. Flaps only, no fender extension types.
14. Rear Step Bumper: 2 receiver hitch mounted to frame. Trailer lights wired. 15. Radio: (AM/FM) with external whip type antenna only. 16. Fuel Tank To Be Full When Delivered. B. TRADE-IN: NONE C. GENERAL SPECIFICATIONS 1. Operating Manual: To be furnished by successful bidder with delivery of vehicle. 2. Guarantee/Warranty: Manufacturer s guarantee on defective parts and workmanship shall be supplied with bid. Firm awarded purchase shall arrange transportation for minor or major warranty work to be performed outside a 5-mile radius of the City of Beaver Dam. 3. To his proposal, the bidder shall attach literature on the vehicle. Said literature shall list specifications and illustrations of unit offered. Information shall be explicit, showing equipment being bid. The City of Beaver Dam desires this literature so marked as to specifically indicate exactly what will be furnished by the bidder in meeting the requirements herein set forth. Any deviations from specifications must be cleared by the Public Works Management prior to bidding. 4. All questions or inquiries which any proposed bidder may have prior to bidding shall be directed to the Department of Public Works Office at 640 South Center Street, (920)887-4635. No bidder shall plead ignorance due to lack of prior information. Bids shall be complete in accordance with these specifications, including proposal. 5. Successful Bidder will be responsible for past due trucks and will be penalized at the rate of $100.00 per day for overdue delivery. Penalty to be taken off the price of the bid. F:Karen/Word Documents/Pickup Truck Specs 2018