Purchasing Department 530 Water Street Oakland, CA 94607 Date: November 17, 2017 ADDENDUM No. 1 BID No. 17-18/15 Chevrolet Silverado Work Trucks This Addendum modifies the original BID Documents for the above mentioned BID. Acknowledge receipt of this addendum in the space provided on the BID Acknowledgement and Signature Form (Attachment 2). Failure to do so may disqualify your proposal. The following corrections have been made to the above referenced BID. The Port is changing the specification for Work Truck #2 from 1500 series to 2500. As such, it is updating the specifications forms and the required submission forms as follows: A. Correction: On the Attachment 2, Bid Form, replace in its entirety Bid Form with the attached revised Attachment 2, Bid Form - Addendum 1. B. Correction: On the Enclosure A, Product Specification, page 1 to 6, replace in its entirety the Product Specification with the attached revised Enclosure A, Product Specification - Addendum 1. C. Correction: On the Detail Bid Form, Enclosure B, page 1 and 2, replace in its entirety the Detail Bid Form with the attached revised Enclosure B, Detail Bid Form, Addendum 1. There are no other changes to BID No. 17-18/15.
Bid No.: 17-18/15 Chevrolet Silverado Work Trucks Bid Form Addendum 1 The undersigned having carefully examined the location of the proposed work, the local conditions of the place where the work or services is to be done, the Invitation for Bid, the Instructions to Bidders, the Standard Purchase Order Terms and Conditions, the Supplier Insurance Requirements, all Bid Documents, including the Specifications and all of the contract documents for this project, and any Attachments, Addenda, Enclosures, and the Port of Oakland s sample Contract (if applicable), proposes to perform the work or provide the goods, including all of its component parts, and to furnish any and all required labor, materials, equipment, insurance, permit, bonding, transportation and services required for this project or delivery of goods and services in strict conformity with the Plans and Specifications prepared, including any Addenda, within the time specified for the lump sum price (including all taxes) of: Total Bid Price (Including all Taxes) Total Bid Price of: (Numeric amount) (Written amount) Written amount prevails if any discrepancy exists. Bid Elements (This Total Bid Price is composed of the following elements) Item Description Amount 1 2017 Chevrolet Silverado 1500 2WD Double Cab Standard Bed Work Truck 2 2017 Chevrolet Silverado 2500 2WD Crew Cab No Bed Work Truck 3 2017 Chevrolet Silverado 3500 4WD Double Cab No Bed Work Truck Total (equating to the Total Bid Price value shown above) The Port of Oakland reserves the right to award a Contract (or Purchase Order) to multiple Bidders, based on the lowest responsive, responsible Bid, for each Bid Element, or to award the entire Bid to the lowest responsive, responsible Bidder, depending on which best serves the interests of the Port. Agreement Terms 1. If awarded the Contract (or Purchase Order), the undersigned hereby agrees to sign said Contract (or Purchase Order), and furnish the necessary Performance Bond (if applicable), and Insurance within twenty (20) calendar days after the Notice of the Award of this Contract (or Purchase Order) and agrees to commence work within ten (10) calendar days after any verbal or written Notice to Proceed is issued by the Port. Bidder s Name: Initials: Bid 17-18/15, Attachment 2, Bid Form Addendum 1
Agreement Terms Continued BID FORM (Page 2 of 3) Bid No.: 17-18/15 Chevrolet Silverado Work Trucks 2. The undersigned has checked carefully all the above figures and understands that the Port will not be responsible for any errors or omissions on the part of the undersigned in making up this Bid. 3. The Port of Oakland reserves the right to reject any or all Bids, to waive any irregularities or informalities not affected by law, to evaluate the Bids submitted and to award the Contract (or Purchase Order) according to the Bid which best serves the interests of the Port. 4. All pages of this Bid Form must be completed and signed in ink. The Bid will be awarded to the lowest responsive, responsible Bidder(s). Bid Bond/Bid Security If applicable (see the Instructions to Bidders), each Bid shall be accompanied by a cashier's check payable to the Port of Oakland, or a Bidder's bond executed by an admitted surety insurer, licensed to do business in the State of California as a surety, made payable to the City of Oakland, a Municipal Corporation Acting by and through its Board of Port Commissioners ( Port ) in an amount not less than ten percent (10%) of the maximum amount of the Total Bid Price. The check or Bid Bond shall be given as a guarantee that the Bidder to whom the Contract (or Purchase Order) is awarded shall execute the contract documents and shall provide the required Performance Bond as specified therein within twenty (20) calendar days after the Notification of the Award of the Contract (or Purchase Order). Amount Bidders must enclose an amount of not less than ten (10) percent of the entire Bid as either: Cashier's Check Number: Issuing Bank: Amount: Bidder s Bond Surety Company: Addenda Acknowledgement The following addenda are acknowledged in this Bid: (Indicate the addenda numbers that you received.) Bidder s Name: Initials: Bid 17-18/15, Attachment 2, Bid Form Addendum 1
Client References BID FORM (Page 3 of 3) Bid No.: 17-18/15 Chevrolet Silverado Work Trucks In order for the Port to determine if your firm is a Responsible Bidder (see the Instructions to Bidders), Bidder is to provide the names, addresses, and contact information for three (3) current client references. Please make sure all contact information is current. By providing such information you authorize the Port to contact such clients. Line Company Name and Contact Address Phone and Email 1 2 3 Bidder Information and Signatures Bidder s Company Name: Contact Person (print name and title): Address: Telephone: Cell: Fax: Email: Contractor License # (if applicable): Expiration Date: Signature (*): (If Corporation by Chairman, President or VP. If Partnership by Partner.) Printed Name: Date: Attested By (*): (If Corporation, by Chairman, President, Vice President, Secretary, or Treasurer. If Partnership, by Partner.) Printed Name: Date: * NOTE: If the Bidder is a corporation, set forth the legal name of the corporation together with the signature(s) of the officer or officers authorized to sign Contracts on behalf of the corporation. If the Bidder is a partnership, set forth the name of the firm together with the signature(s) of the partner or partners authorized to sign Contracts on behalf of the partnership. Bid 17-18/15, Attachment 2, Bid Form Addendum 1
Product Specification Addendum 1 Bid No.: 17-18/15 Chevrolet Silverado Work Trucks The Port of Oakland is soliciting competitive bids to procure a total of three (3) work trucks; one (1) 2017 Chevrolet Silverado 1500 Work Truck, one (1) 2017 2500 Chevrolet Silverado Work Truck and one (1) 2017 Chevrolet Silverado 3500HD work truck from an authorized manufacturer/reseller/dealership. Bidders do not have to bid on all three-work trucks or Bid Elements to submit a bid; bids may be submitted for one, two or all three trucks. The Port intends to lock in pricing through this invitation for bid process and (if awarded) will issue a Purchase Order to one or more bidder. Work truck bid elements requested are for the following: 1. One (1) 2017 Chevrolet Silverado 1500 2WD Double Cab Standard Bed Work Truck 2. One (1) 2017 Chevrolet Silverado 2500 2WD Crew Cab no Bed Work Truck 3. One (1) 2017 Chevrolet Silverado 3500HD 4WD Double Cab no Bed Work Truck The Port will only purchase all new vehicles; therefore certified or used work trucks are not acceptable. The Port will purchase the vehicle from a dealer(s) with consideration of cost and delivery schedule which best suits the Port. The trucks shall be delivered completely assembled, serviced and ready to operate. All bidders must submit manufacturer specifications, warranties, and other relevant information with their bid. The Port of Oakland reserves the right to award a Contract (or Purchase Order) to multiple Bidders, based on the lowest responsive, responsible Bid, for each Bid Element, or to award the entire Bid to the lowest responsive, responsible Bidder, depending on which best serves the interests of the Port. A. Brand and Model Specification: The Port has standardized on Chevrolet brand (no GMC trucks) for the needed Port Operations and needs these trucks to match the existing fleet. The Port will only accept bids for the exact color noted below. Work Truck 1: 2017 Chevrolet Silverado 1500 2WD Double Cab Standard Bed Work Truck Minimum specification: Model Year: 2017 or better Manufacturer: Chevrolet Engine Type: V8 Engine Gasoline Transmission: Automatic 6 speed Drive Type: 2 Wheel Drive with Tow Package Power: Windows and door locks Audio System: AM/FM Stereo Climate Control: Air Conditioning Exterior Color: Summit White Interior Trim: Dark Interior (cloth, vinyl, or better); Front Seats 40/20/40 split bench; Rear Seats full-width folding bench, with rubberized floor Bed Length: Standard Keys: 6 sets of keys are required (2 original sets plus 4 additional sets) Work Truck Preferred Equipment Group Bid 17-18/15, Enclosure A, Product Specification Addendum 1
Work Truck 2: 2017 Chevrolet Silverado 2500 2WD Crew Cab No Bed Work Truck Minimum specification: Model Year: 2017 or better Manufacturer: Chevrolet Engine Type: V8 Engine Gasoline Transmission: Automatic 6 speed Drive Type: 2 Wheel Drive with Tow Package Power: Windows and door locks Audio System: AM/FM Stereo Climate Control: Air Conditioning Exterior Color: Summit White Interior Trim: Dark Interior (cloth, vinyl, or better); Front Seats 40/20/40 split bench; Rear Seats full-width folding bench, with rubberized floor Bed: No Keys: 6 sets of keys are required (2 original sets plus 4 additional sets) Work Truck Preferred Equipment Group Optional: Furnish and Install Service Body Work Truck 3: 2017 Chevrolet Silverado 3500HD 4WD Double Cab No Bed Work Truck Minimum specification: Model Year: 2017 or better Manufacturer: Chevrolet Engine Type: V8 Engine Gasoline Transmission: Automatic 6 speed Drive Type: 4 Wheel Drive with Tow Package Power: Windows and door locks Audio System: AM/FM Stereo Climate Control: Air Conditioning Exterior Color: Summit White Interior Trim: Dark Interior (cloth, vinyl, or better); Front Seats 40/20/40 split bench; Rear Seats full-width folding bench, with rubberized floor Bed: No Keys: 6 sets of keys are required (2 original sets plus 4 additional sets) Work Truck Preferred Equipment Group Optional: Furnish and Install Service Body B. Installation, Configuration Extra Keys and Service Manual: This Bid does not include any on-site services for installation or configuration assistance. The unit shall be delivered completely assembled, serviced and ready to operate. The Port will require four (4) extra set of keys in addition to the 2 sets that the vehicle comes with (see the Detail Bid Form item 2). In addition, the Port also requires one (1) maintenance manual in either printed form, CD, or thumb drive (see the Detailed Bid Form item 3). C. License Fee Bidder is responsible for the registration process of the work trucks with the Department of Motor Vehicle (CA exempt plates will be required). D. Warranty and Support Information: Include warranty, detail specification sheet and support information for the offered vehicle(s) to be included with the bid. E. Delivery and Registration Address: Bid 17-18/15, Enclosure A, Product Specification Addendum 1
All shipments shall be made F.O.B. Destination. Please indicate the number of days after receipt of a Purchase Order the equipment will be delivered to the Port. The cost and delivery schedule information will be considered in the evaluation of the lowest responsible, responsive bidder. Work Truck 1 Ship to address: Work Truck 2 Ship to address: Work Truck 3 Ship to address: Port of Oakland (Harbor Facility) Ernest Richmond, Utilities Supervisor William Wisner, Port Senior Mechanic 651 Maritime Street Oakland, CA 94607 Port of Oakland (Harbor Facility) Robert Gaut, Port Utilities Foreman William Wisner, Port Senior Mechanic 651 Maritime Street Oakland, CA 94607 Port of Oakland (Harbor Facility) Myron Sims, Port Senior Mechanic 8500 Earhart Drive Oakland, CA 94621 DMV Registration address: Port of Oakland 530 Water St. Oakland, Ca 94607 Bid 17-18/15, Enclosure A, Product Specification Addendum 1
Detail Bid Form Addendum 1 Bid No.: 17-18/15, Chevrolet Silverado Work Trucks Bid Elements 1-3 Bid Element 1 - Work Truck 1 Note: This Detail Bid Form must be completed, signed, and returned with your bid. Item Description Taxable QTY Unit Price Extended Price 1 2 2017 Chevrolet Silverado 1500 2WD Double Cab Standard Bed Work Truck Color: Summit White Yes 1 Engine: V8 Gasoline Transmission: Automatic 6 speed Drive Type: 2 Wheel Drive with Tow Package Required Options and Accessories: 2017 Chevrolet Silverado 1500 2WD Double Cab Standard Bed Work Truck Model Year: 2017 (or better) Manufacturer: Chevrolet Power: Windows and door locks Audio System: AM/FM Stereo Climate Control: Air Conditioning Interior Trim: Dark Interior (cloth, vinyl, or better); Front Seats 40/20/40 split bench; Rear Seats full-width folding bench, with rubberized floor Bed Length: Standard Work Truck Preferred Equipment Group Additional Set of Keys: 6 sets of keys are required (2 original sets plus 4 additional sets) Yes 4 3 Maintenance Manual (printed form, CD, or thumb drive) Yes 1 Subtotal Delivery and Shipping Charges (Taxable YES NO) Bid 17-18/15, Enclosure B, Detail Bid Form Addendum 1
Item Description Taxable QTY Unit Price Extended Price California State License and Vehicle Registration Fee CA Exempt Plates (Taxable YES NO) Tire Fee (Taxable YES NO) Other Charges or Fees: Please Specify: Sales Tax for Taxable items only (Alameda County at 9.25%) (Write this figure in the Bid Element 1 on the Bid Form, Attachment 2) Total Truck Price DELIVERY SCHEDULE: write in the anticipated delivery date; indicate the number of days after receipt of a Purchase Order the equipment will be delivered to the Port. The applicable delivery schedule information will be considered in the evaluation of the lowest responsible, responsive bidder. Bidder s Name: Company Name: Date: Title: Bid 17-18/15, Enclosure B, Detail Bid Form Addendum 1
Bid No.: 17-18/15, Chevrolet Silverado Work Trucks Bid Element 2 - Work Truck 2 Item Description Taxable QTY Unit Price Extended Price 1 2 2017 Chevrolet Silverado 2500 Crew Cab 2WD No Bed Work Truck Color: Summit White Yes 1 Engine: V8 Gasoline Transmission: Automatic 6 speed Drive Type: 2 Wheel Drive with Tow Package Required Options and Accessories: 2017 Chevrolet Silverado 2500 Crew Cab 2WD No Bed Work Truck Model Year: 2017 (or better) Manufacturer: Chevrolet Power: Windows and door locks Audio System: AM/FM Stereo Climate Control: Air Conditioning Interior Trim: Dark Interior (cloth, vinyl, or better); Front Seats 40/20/40 split bench; Rear Seats full-width folding bench, with rubberized floor Bed: No Work Trucks Preferred Equipment Group Additional Set of Keys: 6 sets of keys are required (2 original sets plus 4 additional sets) Yes 4 3 Maintenance Manual (printed form, CD, or thumb drive) Yes 1 Subtotal Delivery and Shipping Charges (Taxable YES NO) California State License and Vehicle Registration Fee CA Exempt Plates (Taxable YES NO) Tire Fee (Taxable YES NO) Other Charges or Fees: Please Specify: Sales Tax for Taxable items only (Alameda County at 9.25%) (Write this figure in the Bid Element 2 on the Bid Form, Attachment 2) Total Truck Price Bid 17-18/15, Enclosure B, Detail Bid Form Addendum 1
Work Truck 2 - Optional: Furnish and Install Service Body Bid No.: 17-18/15, Chevrolet Silverado Work Trucks 1 Furnish and Install Service Body (option) Wester Trucks FAB Model 987938-OV Service Body or equivalent Approximate dimensions shall be 98 L x 38 T x 49 Floor Width w/ 15 Deep Compartments (lockable) Vertical Door Configurator Rear Step Bumper LED Tail Lights Undersealed and Painted to Match Sliding top with 2 pieces (lockable) Aluminum diamond steel overall top lids both sides Furnish and install frame mounted class IV receiver hitch two 5/8 D Ring Furnish and install cab high goal post rack behind cab (2 x2 steel tubing) with strobe mounts on each side of the rack with mounting points on crossbar to mount traffic advisor (painted black) 8 lamp lineal LED traffic advisor with in-cab controls to be mounted onto rack 2 LED strobe lights mounted on the exterior of the uprights and wired to dash mounted switch with engraved labels. 1 1 Subtotal Delivery and Shipping Charges (Taxable YES NO) Other Charges or Fees: Please Specify: Sales Tax for Taxable items only (Alameda County at 9.25%) *(Optional) Work Truck 2 w/service Body Furnished and Installed Total Cost (Do not include this price in Bid Element 2) *NOTE: The Port is requesting pricing for the optional service body and may not decide to procure it. Do not include the pricing for this option in the pricing for Bid Element 2. Note: A copy of the detail specification sheet including warranty and support information must be included with your bid. Bidder s Name: Initials: DELIVERY SCHEDULE: write in the anticipated delivery date; indicate the number of days after receipt of a Purchase Order the equipment will be delivered to the Port. The applicable delivery schedule information will be considered in the evaluation of the lowest responsible, responsive bidder. Bid 17-18/15, Enclosure B, Detail Bid Form Addendum 1
Bid Element 3 - Work Truck 3 Bid No.: 17-18/15, Chevrolet Silverado Work Trucks Item Description Taxable QTY Unit Price Extended Price 1 2 2017 Chevrolet Silverado 3500HD 4WD Double Cab No Bid Work Truck Color: Summit White Yes 1 Engine: V8 Gasoline Transmission: Automatic 6 speed Drive Type: 4 Wheel Drive with Tow Package Required Options and Accessories: 2017 Chevrolet Silverado 3500HD 4WD Double Cab No Bed Work Truck Model Year: 2017 (or better) Manufacturer: Chevrolet Power: Windows and door locks Audio System: AM/FM Stereo Climate Control: Air Conditioning Interior Trim: Dark Interior (cloth, vinyl, or better); Front Seats 40/20/40 split bench; Rear Seats full-width folding bench, with rubberized floor Bed: No Work Trucks Preferred Equipment Group Additional Set of Keys: 6 sets of keys are required (2 original sets plus 4 additional sets) Yes 4 3 Maintenance Manual (printed form, CD, or thumb drive) Yes 1 Subtotal Delivery and Shipping Charges (Taxable YES NO) California State License and Vehicle Registration Fee CA Exempt Plates (Taxable YES NO) Tire Fee (Taxable YES NO) Other Charges or Fees: Please Specify: Sales Tax for Taxable items only (Alameda County at 9.25%) (Write this figure in the Bid Element 2 on the Bid Form, Attachment 2) Total Truck Price Bid 17-18/15, Enclosure B, Detail Bid Form Addendum 1
Work Truck 3 - Optional: Furnish and Install Service Body 1 Bid No.: 17-18/15, Chevrolet Silverado Work Trucks Furnish and Install Service Body (option) Service Body to fit Chevrolet 3500HD 8 Service Body (Model 696J Closed Top) or equivalent Service Body fits 56CA SRW Chassis (single rear wheel 56 CA) Rock Guards Master Locking System w/codeable padlocks Knap-Lines Galva-Grip Straight Bumper LED Flush Mount Lights Class IV Receiver Hitch and 7 Blade Trailer Plug Fuel Filler Kit (Gas) Tommy Gate G2 Series 16,000LB Capacity Model G2-54-1642TP38 49 x 38 + 4 taper two piece folding tread plate steel platform (black) Spray on lined bumperettes (mount one on each side of lift gate) 1 1 Subtotal Delivery and Shipping Charges (Taxable YES NO) Other Charges or Fees: Please Specify: Sales Tax for Taxable items only (Alameda County at 9.25%) *(Optional) Work Truck 3 w/ Service Body Furnished and Installed Total Cost (Do not include this price in Bid Element 3) *NOTE: The Port is requesting pricing for the optional service body and may not decide to procure it. Do not include the pricing for this option in the pricing for Bid Element 2. Note: A copy of the detail specification sheet including warranty and support information must be included with your bid. DELIVERY SCHEDULE: write in the anticipated delivery date; indicate the number of days after receipt of a Purchase Order the equipment will be delivered to the Port. The applicable delivery schedule information will be considered in the evaluation of the lowest responsible, responsive bidder. Bidder s Name: Company Name: Date: Title: Bid 17-18/15, Enclosure B, Detail Bid Form Addendum 1