Item # Request for City Commission Agenda Agenda Date Requested: December 2, 2014 (a.k.a. Facesheet) Contact Person: Description: Charles DaBrusco, P.E, Director Environmental Services Request to purchase fourteen (14) Wilo Pumps for use in Wastewater Lift Stations Fiscal Impact: $84,292.00 Budget Line Item #/Title: Impact on Cost of Housing: 401-5030-536-60-43, Capital Outlay - Other Machinery & Equipment N/A Required Attachment: A cover memo from the Department Head to the City Manager further describing the requested agenda item and providing back-up information, analyses, and documentation. THE REMAINDER OF THE FORM IS RESERVED FOR PROCESSING OF THE REQUEST Ordinance Resolution Presentation Quasi-Judicial Public Hearing Public Hearing Public Hearing 2 nd Reading General Item Consent Agenda Final Action Consent Agenda First Reading Discussion Item OK FOR AGENDA: COMMENTS: BD 11/24 By Date
Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, Director of Environmental Services DATE: November 19, 2014 RE: Request to purchase fourteen (14) Wilo Pumps for use in Wastewater Lift Stations The purpose of this memo is to obtain City Commission approval for the purchase of fourteen (14) Wilo Pumps with supporting parts, for use in existing wastewater lift stations. The new pumps will replace existing aged, worn and deteriorating pumps. The City currently utilizes components of the Wilo brand of pumps in existing lift stations throughout the City. The City Staff responsible for the lift stations have become familiar with the operation and maintenance of this brand of pumps. The Wilo pumps have proven their quality and performed very satisfactorily over the years. The recommended vendor, Florida Bearings, Inc., is the only authorized vendor for Wilo products in this region of the State of Florida, and has provided a supporting sole source letter (attached). The City s Purchasing Division has reviewed and approved the purchase of the Wilo Pumps as a sole source purchase. The total cost of the fourteen (14) Wilo pumps including the supporting parts is $84,292.00. The pricing is in accordance with Quotation No. W2*392916 submitted by Florida Bearings, Inc., dated 11/7/14 (attached). Funds for the purchase of the pumps shall be expended from Account No. 401-5030-536-60-43, Capital Outlay - Other Machinery & Equipment. Staff recommends to the City Commission the approval of the purchase of fourteen (14) Wilo Pumps from Florida Bearings, Inc. Attachments cc: David Santucci, Assistant to the City Manager/Purchasing Director Fred Scott, Utilities Supervisor
RESOLUTION NO. 2014/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA AUTHORIZING A SOLE SOURCE PURCHASE OF FOURTEEN (14) WILO PUMPS FOR USE IN EXISTING LIFT STATIONS TO REPLACE EXISTING OLD PUMPS FOR THE AMOUNT OF $84,292.00 FROM FLORIDA BEARINGS INC. WHEREAS, the City of Deerfield Beach wishes to purchase fourteen (14) Wilo pumps for existing lift stations to replace existing aged, worn and deteriorating Wilo pumps; and WHEREAS, the City currently uses components from the same brand of pumps in other lift stations in the City; and WHEREAS, Florida Bearings Inc. is the sole authorized vendor of Wilo pumps in this region of the State of Florida and has provided a supporting sole source letter; and WHEREAS, City staff recommends the authorization by the Commission for the above referenced purchase; and WHEREAS, the City Commission finds that it is in the best interest of the City to purchase the pumps from Florida Bearings Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the sole source purchase of fourteen (14) Wilo pumps for existing lift stations from Florida Bearings Inc. for the amount of $84,292.00. The City Manager and/or designee is hereby authorized to execute any necessary documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, 2014. JEAN M. ROBB, MAYOR 1
ATTEST: SAMANTHA GILLYAR, CMC, CITY CLERK Deerfield/Resolutions/Purchasing/Sole Source/Wilo pumps Sole Source Purchase 2014 2
Quotation# 3520 Investment Lane #3 Riviera Beach, FL 33404 Phone: 561-863-3260 Fax: 561-863-3262 Eric Doverspike Eric.Doverspike@kaman.com QUOTATION W2*392916 Company: CITY OF DEERFIELD BEACH 210 GOOLSBY RD DEERFIELD BEACH, FL 33441 Contact: Phone: Fax: Email: FRED SCOTT 954-410-4336 000-000-0000 fscott@deerfield-beach.com SALESPERSON QUOTE VALID FREIGHT DATE TERMS - SPECIAL INSTRUCTIONS EJD 45 DAYS PREPAID 11/07/14 NET30 QUANTITY PART NUMBER DESCRIPTION INTERCHANGE UNIT PRICE AMOUNT WILO REPLACEMENT PUMPS 2 FA10.34-246 WILO PUMP 9250.00 18500.00 FA10.34E-246/FK202-4/27 4" WILO SUBMERSIBLE 25HP 1740RPM *230V/3PH -40FT POWER CORD -SUPPLY WITH 4" T-RAIL CPLG & GASKET 2 FA10.33-208/FK17.1-4/16 WILO PIMP 5600.00 11200.00 FA10.33E-208/FK17.1-4/16K 4" WILO SUBMERSIBLE 10.2HP 1740RPM 230/3PH -40FT POWER CORD -SUPPLY WITH 4" T-RAIL CPLG & GASKET This quotation is an offer to sell, as such Customer s acceptance is expressly limited to Florida Bearings standard terms and conditions, and any different or additional terms proposed in response to this offer are hereby objected to. Accepted By: Date: Purchase Order# Sub Total Tax S&H Total Thank You for the Opportunity to Quote Your Business www.floridabearings.com
Quotation# 3520 Investment Lane #3 Riviera Beach, FL 33404 Phone: 561-863-3260 Fax: 561-863-3262 Eric Doverspike Eric.Doverspike@kaman.com QUOTATION W2*392916 Company: CITY OF DEERFIELD BEACH 210 GOOLSBY RD DEERFIELD BEACH, FL 33441 Contact: Phone: Fax: Email: FRED SCOTT 954-410-4336 000-000-0000 fscott@deerfield-beach.com SALESPERSON QUOTE VALID FREIGHT DATE TERMS - SPECIAL INSTRUCTIONS EJD 45 DAYS PREPAID 11/07/14 NET30 QUANTITY PART NUMBER DESCRIPTION INTERCHANGE UNIT PRICE AMOUNT 2 FA10.51E-163/FK17.1-4/8WILO PUMP 5880.00 11760.00 FA10.51E-163/FK17.1-4/8KEX 4" WILO SUBMERSIBLE 6.2HP 1740RPM *208V WINDING* -40FT POWER CABLE -SUPPLY WITH 4" T-RAIL CPLG & GASKET 8 FA10.51E-163/FK17.1-4/8WILO PUMP 5354.00 42832.00 FA10.51E-163/FK17.1-4/8K 4" WILO SUBMERSIBLE PUMP 6.2HP 1740RPM 230V 3OH -40FT POWER CORD -SUPPLY WITH 4" T-RAIL CPLG & GASKET This quotation is an offer to sell, as such Customer s acceptance is expressly limited to Florida Bearings standard terms and conditions, and any different or additional terms proposed in response to this offer are hereby objected to. Accepted By: Date: Purchase Order# Sub Total Tax S&H Total 84,292.00 84,292.00 Thank You for the Opportunity to Quote Your Business www.floridabearings.com
WILO USA LLC, 86 Genesis Parkway, Thomasville, GA 31792 2.27.2014 To Whom It May Concern, This letter confirms that Florida Bearings, a division of Kaman Industrial Technologies, is the sole and exclusive contracted sales representative for Wilo USA, LLC (formally known as Davis-EMU or WILO-EMU) wastewater pump and mixer sales, and service, for the state FL with the exception of Jefferson County and all counties west of Jefferson County. Wilo USA, LLC, a subsidiary of Wilo SE, is the sole provider in the United State of pump and mixers manufactured under the Wilo brand. Please note that all Wilo Warranties and Operations and Maintenance Manuals require the use of genuine Wilo components in order for the warranties to be valid and ensure proper operation. Should you have any questions, please contact me via email harold.adams@wilo-usa.com or (229) 200-1145. Regards, Harold Adams Harold Adams National Sales Manager Water Management Wilo USA, LLC. WILO USA LLC T + 888-945-6872 86 Genesis Parkway F + 888-945-6873 Thomasville, GA 31792 www.wilo-usa.com