SPECIAL TERMS AND CONDITIONS TENDER FOR SUPPLY OF PRINTED COMMERCIAL INVOICE (NEW FORMAT) 10X12 1+3 COPIES 60 GSM (TNPL OR APPROVED EQUIVALENT PAPER) WITH CARBON PERFORATION, COPY IDENTIFICATIONS -4 COLOURS AND 7 DIGIT SERIAL NUMBERING IN ALL COPIES 20,00,000 SETS & SUBSCRIPTION VOUCHERS 9 X12 1+3 COPIES 60 GSM (TNPL OR APPROVED EQUIVALENT PAPER) WITH CARBON PERFORATIONS COPY IDENTIFICATIONS 4 COLOURS AND 9 DIGIT SERIAL NUMBERING = 20, 00,000 SETS The essence of the contract is for the printing and supply of the above Printed Commercial Invoice and subscription vouchers conforming to the specimen enclosed. The printed invoices have to be delivered to various locations on the stipulated time as indicated in the Annexure-A listing the locations. The printed subscription Vouchers have to be delivered to various locations on the stipulated time as indicated in the Annexure-B listing the locations. The vendors are requested to quote for printing and supply of printed Commercial Invoices (per set)and Subscription Vouchers (per set) only. However, the vendor has to arrange and liaise with any of the reputed transporters to transport the same to the locations. The cost towards such transportation shall be reimbursed at actuals on production of original transportation bills, LR and all other relevant documents. In case any such transporter chosen by the vendor is deemed to be unfit by the corporation/ officer in charge, the vendor has to make the change of transporter suitably. Page 1 of 14
1. The Specifications of the Commercial Invoice is as follows: a. Copies 1+3 (Color : Green, Pink, Blue, Orange) b. 60 GSM c. Size : 10 X 12 2. The Specifications of the subscription Voucher is as follows: a. A set consists of Copies 1+3 (Color : Blue, Pink, Green, Black in the same order) b. 60 GSM c. Size : 9 X 12 3. Before attempting to fill the tender document, the Tenderer should visit our regional office and familiarize with specimen samples of the Commercial invoices & Subscription Vouchers made available at Southern Regional Office, No.1 Ranganathan, Gardens, Annanagar, Chennai. You may contact Mr. Srikanth G, Dy. Manager, Admin, South on 044-26142041/ 9840976543 in case you need further clarifications. 4. Final proof of the item should be printed in the paper of the required quality which is in line with the specimen. 5. Under no circumstances materials not conforming to our specifications will be accepted. Any deviation from these stipulations may render the quotations invalid and we have every right to reject/accept your quotation without assigning any reason whatsoever. 6. The quotation should be clear in respect of the specimen s size, color, gsm. 7. After receipt of supply at our end a few samples will be subjected to check/test by outside agencies for size, color and gsm of the paper. The supply will be rejected in total if the paper fails to meet the specified quality norms. 8. You have to supply the invoices to various locations as per the schedule of supply given in Annexure-A 9. You have to supply the Subscription Vouchers to various locations as per the schedule of supply given in Annexure-B 10. The timelines mentioned above for Printing and supply to locations has to be adhered to strictly and any delay in the above would entail penalty; a) Delay for 1 7 days: 1 % penalty Page 2 of 14
b) Delay 8 15 days: 2% penalty and 2 % for every week part thereof 11. In case any discrepancy is observed in the number of documents received to the invoice/declared quantity, Company reserves the right to reject the whole lot of supply and to penalize the supplier to the extent of Rs. 500/- for every such instance as deemed fit by the Corporation. 12. During the period of order Company reserves the right to cancel order without giving any reason whatsoever. However the quantity confirmed for supply will be accepted by the Company in such cases. 13. If the supplier fails to honor the terms/conditions of the supply Company reserves the right to arrange to procurement of the item through some other party. In such cases any additional expenditure if any, incurred will have to be made good by the party to the Corporation. 14. Your quotations shall be valid for a period of 4 Months from the date of opening of tender. However, Rates shall remain firm during the contract period of 1 year from the date purchase order & if the work is awarded to you, till the execution of supply. 15. The supply will be in bundles of 500 sets and the details should be written on each box with the serial number. 16. Payment shall be cleared within 21 days from the receipt of the materials at the site and submission of bills. 17. The vendor has to observe that items ordered for should be delivered to our premises neatly packed for which no additional packing charges are payable. 18. The Artwork, Negative & Positive pertaining to the job will be our property & the same would be returned to us once the order is executed in full. 19. The successful Vendor has to submit Security Deposit for 5% of the total value of the contract and the same will be released on completion of entire supply. 20. Company reserve the right to cancel the tender or splitting the order among the parties as deemed fit without giving reason whatsoever. 21. The inability of successful tenderers to execute orders in accordance with the agreed delivery schedule will entitle BPCL, as its options to Page 3 of 14
a. Accept delayed delivery at prices reduced by a sum of penalty indicated. b. Cancel the order in part or full and purchase such cancelled quantities from elsewhere on account at the risk & cost of the vendor, without prejudice to its right under (I) above in respect of goods delivered. Such failure will also be kept in view while considering subsequent tender. Page 4 of 14
ANNEXURE-A : DELIVERY SCHEDULE AND DELIVERY LOCATIONS : COMMERICIAL INVOICES Total quantity Deliver Schedule S.No Location Address Within 30 days of PO Within 90 days of PO Invoice Sets date date 1 Bangalore LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000 47 KM Stone-NH 48 Bangalore-Mangalore High Way Solur Village, Magadi Taluk Bangalore Rural - 562127 2 Chennai LPG Plant (Gummidipoondi) Bharat Petroleum Corporation Ltd 100000 20000 80000 J-1, SIPCOT Industrial Complex, Gummidipoondi Chennai - 601 201 3 Coimbatore LPG Plant Bharat Petroleum Corporation Ltd 120000 24000 96000 LPG Filling Plant Post Box No.1644, Peelamedu Coimbatore - 641 004 4 Cochin LPG Plant Bharat Petroleum Corporation Ltd 60000 12000 48000 LPG Plant Kochin Refineries Ltd Ambalamugal Post, Ernakulam - 682302 5 Dharwad LPG Plant Bharat Petroleum Corporation Ltd 48000 9600 38400 LPG Bottling Plant & Territory Office 323-333, Belur Industrial Area, Road No. III P.B.No.39, Dharwad - 580 011 Page 5 of 14
6 Cherlapalli LPG Plant Bharat Petroleum Corporation Ltd 80000 16000 64000 LPG Bottling Plant Industrial Development Authority Phase II Cherlapalli Post Hyderabad - 500 051 7 Kurnool LPG Plant Bharat Petroleum Corporation Ltd 18000 3600 14400 NH 7, 217/6, K.M.Stone B.Camp Post Kurnool - 518 002 8 Mangalore LPG Plant Bharat Petroleum Corporation Ltd 60000 12000 48000 LPG Filling Plant Baikampady New Mangalore - 575 011 9 Thanjavur LPg Plant Bharat Petroleum Corporation Ltd 22000 4400 17600 MGM TB Sanatorium Post Sengipatti, Thanjavur Dist - 613401 10 Trivandrum LPG Plant Bharat Petroleum Corporation Ltd 48000 9600 38400 Trivandrum LPG Plant Kazhakuttam Trivandrum - 695 582 11 Tuticorin LPG Plant Bharat Petroleum Corporation Ltd 80000 16000 64000 LPG Filling Plant Madurai By Pass Road Tuticorin - 628 008 13 Vijayawada LPG Plant Bharat Petroleum Corporation Ltd 120000 24000 96000 Kattubadipalem (Post) Kondapalli, Vijayawada - 521 228, Krishna Dt. AP. Page 6 of 14
14 Devangonthi Installation Bharat Petroleum Corporation Ltd 80000 16000 64000 Near Railway Station Devenagonthi (via) Kadugodi-560067 Hosakote (Taluk) Bangalore Dist. 15 Mysore Depot Bharat Petroleum Corporation Ltd 16000 3200 12800 Behind FCI Godown Metagalli Mysore - 570016 16 Desur Depot Bharat Petroleum Corporation Ltd 32000 6400 25600 Desur POL Depot Near Desur Railway Station Village Zadshapur Desur Belgaum Dist. Karnataka. 17 Raichur Depot Bharat Petroleum Corporation Ltd 8000 1600 6400 Raichur Depot Goods Shed Road Raichur - 584 101 18 Gulburga Depot Bharat Petroleum Corporation Ltd 8000 1600 6400 C/o Bhimalli Petroleum,BPCL Dealers Opp.Modi Hospital, Court Road, Gulburga -585103 19 Hassan Depot Bharat Petroleum Corporation Ltd 17000 3400 13600 KIADB Industrial Area, Mysore Road, Hassan - 573201 20 Calicut Bharat Petroleum Corporation Ltd 2000 400 1600 Calicut Territory Office(Retail) 3rd Floor, Ceekey Towers,Vandipetta, Kannur Road, Nadakkavu West Calicut - 673 011. Kerala. 21 Tondiarpet Installation Bharat Petroleum Corporation Ltd 160000 32000 128000 Page 7 of 14
Tondiarpet Installation Post Box No.1152 Vydynath Mudali Street,Tondiarpet Chennai - 600 081 22 Karur Installation Bharat Petroleum Corporation Ltd 150000 30000 120000 Karur Receiving Terminal Athur & Kadaparai Village Erode Road, Athur Post Karur - 639 002. 23 Ennore Bharat Petroleum Corporation Ltd 27100 5420 21680 BPCLCOD Ennore Tank Terminals Pvt. Ltd Inside Ennore Port, Vallur Post Chennai - 600120 24 CBE Irugur Installation Bharat Petroleum Corporation Ltd 100000 20000 80000 Irugur Top Installation, Site No.8, Rose Garden (Near Saraswathi Hospital) Chinthamanipudur, Coimbatore- 641103 25 Mangalore Installation Bharat Petroleum Corporation Ltd 30000 6000 24000 Mangalore Territory (Retail) Near AMPC Yard, Off NH-17 Baikampadi, Mangalore-575011 26 Tada Depot Bharat Petroleum Corporation Ltd 30000 6000 24000 Tada Depot GNT Road, Tada- 524401 27 Tirunelveli Depot Bharat Petroleum Corporation Ltd 50000 10000 40000 Tirunelveli Depot BG Goods Shed Road, Tachanallur, Tirunelveli - 627 358 28 Kondapalli TOP Bharat Petroleum Corporation Ltd 30000 6000 24000 Kattubadipalem, Panapaka (Village) Page 8 of 14
Kondapalli, Vijayawada - 521 228 Krishna Dist. AP 29 Vizag Installation Bharat Petroleum Corporation Ltd 15000 3000 12000 Near Dhanareddy Godowns P.O.Navel Base Vishakhapatnam - 530 014 AP. 30 Kakinada Installation Bharat Petroleum Corporation Ltd 9000 1800 7200 Kakinada Coastal Installation Fisheries Road Vakalapudi-Kakinada -533005 AP 31 32 Coimbatore - Peelamedu Bharat Petroleum Corporation Ltd 5000 1000 4000 Coimbatore Retail Territory Post Box No.1644, Peelamedu Coimbatore - 641 004. Ernakulam/Irimpanam Installation Bharat Petroleum Corporation Ltd 90000 18000 72000 New Oil Installation Irimpanam, Cochin - 682309 33 Trivandrum Depot Bharat Petroleum Corporation Ltd 9000 1800 7200 Trivandrum Depot Kochuvelli, Titanium Post Trivandrum - 695021. 34 Cherlapalli Installation Bharat Petroleum Corporation Ltd 110000 22000 88000 Post Bag No.4,HCL Post Office Hyderabad - 500051 35 Guntakkal Depot Bharat Petroleum Corporation Ltd 12000 2400 9600 Guntakal Depot, C/O HPCL Alur Road,Guntakal Post, Anatapur Dist - 515801 36 Hyderabad I&C Bharat Petroleum Corporation Ltd 4600 920 3680 Reliance Humsafer 2nd Floor H.No.8-2-618/2, Road No.11 Page 9 of 14
Banjara Hills,Hyderabad - 500034. 37 All AFS Bharat Petroleum Corporation Ltd 2700 540 2160 No 1, Ranganathan Gardens Off 11th Main Road Annanagar West Chennai - 600102 38 Ernakulam Lubs Bharat Petroleum Corporation Ltd 9400 1880 7520 Kochi Ambalamugal Depot Near BP-KR petrol Pump, Ambalamugal, Kochi - 682 302 39 Visaka Lubs Bharat Petroleum Corporation Ltd 8000 1600 6400 Near Dhanareddy Godowns P.O.Navel Base Vishakhapatnam - 530 014 AP. 40 Tirunelveli Lubs Bharat Petroleum Corporation Ltd 4200 840 3360 Tirunelveli Depot BG Goods Shed Road, Tachanallur, Tirunelveli - 627 358 41 Tada Lubs Bharat Petroleum Corporation Ltd 1600 320 1280 Tada Depot GNT Road, Tada- 524401 42 Cheralapally Lubes Bharat Petroleum Corporation Ltd 10000 2000 8000 HCL PO APIIC-IDA, Phase III Cherlapally - 500051 43 Tondiarpet Lubes Bharat Petroleum Corporation Ltd 11600 2320 9280 Tondiarpet Lubes Vydyanath Mudali Street, Tondiarpet Lubes, Chennai - 600081 44 Bangalore Lubs Bharat Petroleum Corporation Ltd 11500 2300 9200 "Du Parc Trinity", 7th Floor, No.17 M.G.Road, Bangalore - 560001. 45 Managalagiri The Operator (Lubes C & F) 8000 1600 6400 Page 10 of 14
M/s Bharat Petroleum Corporation Ltd., M/s CH.L Narasimhan & Co., MAFAH Retail Outlet, NH5, Tenali Cross Road, Bye Pass Road, Mangalagiri 522 503, Guntur Dist., A.P. State. 46 Coimbatore Lubs Bharat Petroleum Corporation Ltd 9000 1800 7200 Post Box No.183, Burma Shell Lane 19/2, Big Bazaar Street, Coimbatore - 641 001. 47 Mangalore C&F Lubes C & F Depot, 7000 1400 5600 M/s Bharat Petroleum Corporation Ltd., Baikampadi Industrial Estate, Mangalore 575 001. Karnataka State. 48 Ambatture C&F The Operatior Lubes Depot, 4200 840 3360 M/s. Bharat Petroleum Corporation Ltd., No. 94-B, III Main Road, Ambattur Industrial Estate, Chennai 600 058. 49 Karur C&F Bharat Petroleum Corporation Ltd 9000 1800 7200 Lubes Territory Athur&Kadaparai Village Erode Road, Athur Post, Karur - 639002 Page 11 of 14
50 Navalur Lubes Depot,(Navlur) 7000 1400 5600 M/s Bharat Petroleum Corporation Ltd., Rayapur Industrial Estate, Pune- Bangalore Road, P.O. Sattur, Dharwad 580009, Karnataka State. 51 Regional Office Bharat Petroleum Corporation Ltd 46,100 13,830 32,270 No 1, Ranganathan Gardens Off 11th Main Road Annanagar West Chennai - 600102 Total 2000000 Page 12 of 14
ANNEXURE-B : DELIVERY SCHEDULE AND DELIVERY LOCATIONS : SUBSCRIPTION VOUCHERS S.No Location Address Total quantity Invoice Sets Deliver Schedule (From Date of PO) Within 30 days Within 90 days 1 Bangalore LPG Plant Bharat Petroleum Corporation Ltd 300000 60000 240000 47 KM Stone-NH 48 Bangalore-Mangalore High Way Solur Village, Magadi Taluk Bangalore Rural - 562127 2 Chennai LPG Plant (Gummidipoondi) Bharat Petroleum Corporation Ltd 300000 60000 240000 J-1, SIPCOT Industrial Complex, Gummidipoondi Chennai - 601 201 3 Coimbatore LPG Plant Bharat Petroleum Corporation Ltd 300000 60000 240000 LPG Filling Plant Post Box No.1644, Peelamedu Coimbatore - 641 004 4 Cochin LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000 LPG Plant Kochin Refineries Ltd Ambalamugal Post, Ernakulam - 682302 5 Dharwad LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000 LPG Bottling Plant & Territory Office 323-333, Belur Industrial Area, Road No. III P.B.No.39, Dharwad - 580 011 6 Cherlapalli LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000 LPG Bottling Plant Industrial Development Authority Phase II Cherlapalli Post Hyderabad - 500 051 Page 13 of 14
7 Kurnool LPG Plant Bharat Petroleum Corporation Ltd 50000 10000 40000 NH 7, 217/6, K.M.Stone B.Camp Post Kurnool - 518 002 8 Mangalore LPG Plant Bharat Petroleum Corporation Ltd 100000 20000 80000 LPG Filling Plant Baikampady New Mangalore - 575 011 9 Thanjavur LPg Plant Bharat Petroleum Corporation Ltd 75000 15000 60000 MGM TB Sanatorium Post Sengipatti, Thanjavur Dist - 613401 10 Trivandrum LPG Plant Bharat Petroleum Corporation Ltd 75000 15000 60000 Trivandrum LPG Plant Kazhakuttam Trivandrum - 695 582 11 Tuticorin LPG Plant Bharat Petroleum Corporation Ltd 150000 30000 120000 LPG Filling Plant Madurai By Pass Road Tuticorin - 628 008 13 Vijayawada LPG Plant Bharat Petroleum Corporation Limited 200000 40000 160000 Kattubadipalem (Post) Kondapalli, Vijayawada - 521 228, Krishna Dt. AP. 14 Southern Regional Office Bharat Petroleum corporation Ltd 50000 10000 40000 No.1, Ranganathan Gardens Off 11th Main road Annanagar, Chennai - 600040 Total 2000000 Page 14 of 14