ADDENDUM 02 Project: 2017 Water Truck Request for Tender Addendum: A-02 Location: 117 7 Avenue SE, Drumheller, Alberta Date: October 11, 2017 To All Bidders: 1. General 1.1. This addendum shall be read in conjunction with the Specifications prepared for the Town of Drumheller Request for Tender for the purchase of a 2017 Water Truck. 1.2. Where inconsistent with the above, this addendum shall govern. This addendum forms an integral part of the Contract Documents and shall be included therein. 1.3. No consideration shall be allowed for increases (extras) to the CONTRACT PRICE due to failure of the Contractor or Subcontractor not being familiar with this addendum. 1.4. The Bidder shall insert in the Tender Form the number(s) of the addenda received by them during the tendering period and taken into account by them in preparing their tender. 2. Scope of the Addendum: SPECIFICATIONS - PAGE 3 SPECIFICATIONS 2.1 REVISE ALL SPECIFICATIONS ON PAGE 3 TO READ AS FOLLOWS: Specification Yes No Deviation 16 blank hatch at rear to facilitate coating and inspections 8 sump with removable screen *Add*: c/w 4 Air Open/Spring Closed Victaulic Valve Schedule 40 piping Ladder and safety rail installed on water tank 3 vent line to Atmosphere *Add*: Overflow Line: 3 line near the top of the tank that will spill water on the ground once the tank level is achieved. Hose hooks for 2 hose
4 dump valve Teed Off of 4 inch supply line located in Cabinet c/w thread & 4 Cam lock after valve *Add*: Plumbing: 4 Suction line from the sump to the pump 3 Discharge, teed hard line to the Spray Bar and to Hose Reel c/w necessary manual valves 2 Recirc Line off the discharge, returning to top of tank c/w manual valve in cabinet 2 Additional Dump line off discharge inside cabinet c/w manual valve, camlock and cap Stainless steel side float for water level 4 schedule 40 spray bar bumper c/w 2 3 inlet and one row of 3/8 holes spaced 1 OC on bottom *Add*: fed by a 3 hard line from the pump Discharge, manual valve inside the cabinet Certified light package Passenger side under slung cabinet as large as possible Tool box 24 x24 x36 with t-handle latch and weather stripping 4 *Add*: All valves are to be wafer valves at pump and end of line in under slung cabinet 30 x 2 hose c/w aluminum cam locks on each end 4 Bowie Pump (Teflon bushings) c/w heat box mounted in pump cabinet Hydraulic package c/w air shift PTO *Add*: c/w Automatic Transmission Electric Hot Shift PTO, hydraulic pump, motor, flow control, spool valve, filters, hoses and reservoirs Manual hose reel with 75 of 1 discharge hose Three mounted LED work lights End of Addendum 02
ADDENDUM 01 Project: 2017 Water Truck Request for Tender Addendum: A-01 Location: 117 7 Avenue SE, Drumheller, Alberta Date: September 29, 2017 To All Bidders: 1. General 1.1. This addendum shall be read in conjunction with the Specifications prepared for the Town of Drumheller Request for Tender for the purchase of a 2017 Water Truck. 1.2. Where inconsistent with the above, this addendum shall govern. This addendum forms an integral part of the Contract Documents and shall be included therein. 1.3. No consideration shall be allowed for increases (extras) to the CONTRACT PRICE due to failure of the Contractor or Subcontractor not being familiar with this addendum. 1.4. The Bidder shall insert in the Tender Form the number(s) of the addenda received by them during the tendering period and taken into account by them in preparing their tender. 2. Scope of the Addendum: SPECIFICATIONS - PAGE 3 SPECIFICATIONS 2.1 REVISE ALL SPECIFICATIONS ON PAGE 3 TO READ AS FOLLOWS: Specification Yes No Deviation 16 blank hatch at rear to facilitate coating and inspections 8 sump with removable screen Schedule 40 piping Ladder and safety rail installed on water tank 3 vent line to Atmosphere Hose hooks for 2 hose 4 dump valve Teed Off of 4 inch supply line located in Cabinet
c/w thread & 4 Cam lock after valve Stainless steel side float for water level 4 schedule 40 spray bar bumper c/w 2 inlet and one row of 3/8 holes spaced 1 OC on bottom Certified light package Passenger side under slung cabinet as large as possible Tool box 24 x24 x36 with t-handle latch and weather stripping 4 wafer valves at pump and end of line in under slung cabinet 30 x 2 hose c/w aluminum cam locks on each end 4 Bowie Pump (Teflon bushings) c/w heat box mounted in pump cabinet Hydraulic package c/w air shift PTO, hydraulic pump, motor, flow control, spool valve, filters, hoses and reservoirs Manual hose reel with 75 of 1 discharge hose Three mounted LED work lights End of Addendum 01
INVITATION TO TENDER TENDER 2017 Water Truck DATE: September 25, 2017 FROM: Kevin Blanchett Town of Drumheller Representative DATE TENDER REQUIRED: YEAR: 2017 MONTH: October DAY: 26 TIME: 2:00 PM SUBMIT TENDER IN A CLEARLY MARKED AND SEALED ENVENLOPE TO THE ATTENTION OF: DELIVER or MAIL TO: Town of Drumheller 224 Centre Street Drumheller, Alberta T0J 0Y3 Attention: R. M Romanetz, CAO Tender - 2017 Water Truck Your firm is invited to submit a tender, pursuant to the general conditions for the scope of work as described. This tender shall not be considered authorization to proceed with the work herein described.
SECTION #1 INITIATOR OF REQUEST: Kevin Blanchett DATE: YEAR: 2017 MONTH: September DAY: 25 1. SCOPE OF WORK: The Town of Drumheller wishes to pursue the purchase a 2017 Single Axle Water Truck. Interested parties wishing to submit a tender are asked to complete the attached requirements list, detailing any deviations and inserting the exact specification of the units. All quotes must include the trade in value of the Town of Drumheller s existing 1990 GMC - Model 7000 Water Truck, complete with a steel 1400 gallon tank and all accessories. This truck is presently working and in good working conditions. The Water truck may be viewed between the hours of 8:00 AM to 4:30 PM at the Public Works yard located at 117-7 Ave. SE. Drumheller, Alberta Please call Kevin Blanchett, Operations Manager at 403-823-1351 for arrangements. Specification Yes No Deviation Warranty on truck and water system Delivery Time New 2017 unit, Straight Frame Two wheel drive with regular cab Diesel engine with single fuel tank Horse power ( 260 to 330 hp) GVW 15,000 KG W/B 180, C/A 114 Air brakes with ABS Single Axle with Duel tires Michelin tires (size) 11R 22.5 Blue tooth ready, Air, Power windows 10,000 to 13,000 lbs front axle/ 21,000 to 26,000 lbs Rear axle Transmission - 6 speed auto Factory installed PTO for water pump Flashing Beacon Water Tank- 1400 ( 40 BBL ) Gallons lined tank c/w 3 baffles ¼ sub frame, c/w 1 rubber sill pads, upper shell to be 10 gauge steel Mild steel construction 16 hatch in center of tank Page 2 of 5
16 blank hatch at rear to facilitate coating and inspections 8 sump with removable screen c/w 3 Vic Valve 3 schedule 40 piping Ladder and safety rail 3 vent line c/w 3 Brass gate valve at btm. of down pipe Hose hooks for 3 / 4 suction/discharge hose 3 dump valve at rear c/w thread & 3 Camlock after valve Stainless steel side float 4 schedule 40 spray bar bumper c/w 2 inlet and one row of 3/8 holes spaced 1 OC on bottom Certified light package Driver side under slung cabinet as large as possible Tool box 24 x24 x36 with t-handle latch and weather stripping 3 wafer valves at pump and end of line in under slung cabinet 30 x 1.5 suction and discharge hose c/w aluminum cam locks on each end 4 Bowie Pump (Teflon bushings) c/w heat box mounted at front of tank between truck frame rails Hydraulic package c/w air shift PTO, hydraulic pump, motor, flow control, spool valve, filters, hoses and reservoirs Manual hose reel with 75 of 1 discharge hose Three mounted LED work lights NOTE: Warranty will commence on the date the machine is delivered to the Town of Drumheller Shops located at 117 7 th Avenue SE, and after the supplier has completed the orientation with Town Staff. Criteria Weighting (%) Cost 65% Warranty 15% Availability (Delivery Time) 10% Meets Specification Requirements 10% Upon review, the Town will award the purchase based on the above evaluation criteria: The Town of Drumheller will have the sole and unfettered discretion to award up to the maximum number of points for each criterion listed. By submitting a tender, each bidder acknowledges and agrees to waive any right to contest through legal proceedings. The decision to award points in respect to the above mentioned criteria will be at the sole discretion of the Town of Drumheller. Page 3 of 5
SECTION #2 1. Cost for a 2017 1400 Gallon Water Truck $ Less Trade in Value for 1990 GMC Model 7000 Water Truck $ Total Cost with Trade in (Excluding GST) 2. Specify Delivery Date: 3. TENDER SUBMISSION PRICE IN EFFECTS FOR 60 DAYS FROM DATE OF ACCEPTANCE FROM TOWN OF DRUMHELLER. SECTION #3 Project Completion: Calendar days from award date of project. TENDER INELIGIBILITY Tenders those are unsigned, incomplete, improperly signed or sealed, conditional. Illegible, obscure, contains arithmetical errors, erasures, alterations or irregularities of any kind may be considered invalid. The lowest, or any evaluated tender, may not necessarily be accepted. The Town of Drumheller reserves the right to reject any or all tenders or to accept the tender evaluated to be in the best interest of the Town of Drumheller. Page 4 of 5
INTENT The undersigned contractor hereby provides a tender to supply the product as described within its entirety for the cost as described in section 1, item 1 CONTRACTOR: Print name of authorized personnel: Signature: TOWN OF DRUMHELLER: Print name of authorized personnel: Signature: Signature: DATE: YEAR MONTH DAY Upon completion of signatures above, this document will represent a contract agreement between the contractor and the Town of Drumheller. Page 5 of 5