DES MOINES AIRPORT AUTHORITY BOARD SUMMARY OF REGULAR MEETING Des Moines International Airport Board Room May 13, 2014 Call to Order and Roll Call: Present: Erickson, Feldmann, Hansell, and Ward. Absent: Levy 1. A14-038 Approve Minutes for April 8, 2014 Meeting Ms. Ward moved to approve the minutes. Mr. Erickson seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 2. A14-039 Public Hearing - Approve UPS Lease Agreement on Building 32. A new lease agreement has been negotiated with UPS for a portion of Building 32. UPS uses the building for sorting US Postal Service air mail. The term of the lease agreement is four years, effective April 1, 2014, with two one-year options that must be mutually approved. Rent will be adjusted annually based on the CPI. Hearing was opened and closed. Mr. Erickson moved to approve the lease agreement with UPS for a portion of Building 32. Ms. Ward seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 3. A14-040 Public Hearing - Approve Contract for Parking Garage 1 st Floor LED Fixture Installation with Van Maanen Electric, Inc. (Bryan) This construction contract will provide for the replacement of approximately 240 high pressure sodium light fixtures with LED fixtures. Authority staff worked with MidAmerican Energy to receive rebates in the amount of $37,640.00 when the project is completed. The Engineer's Estimate for this project is $120,000.00 and it is included in the 2014 Capital Improvement Budget. Bids were opened on April 29, 2014, and the lowest responsive, responsible bidder was Van Maanen in the amount of $108,048.00. A14-040A documents and engineer's estimate on the Parking Garage 1 st Floor LED Fixture Installation project. Staff recommends approval. A14-040B B. Approve a contract with Van Maanen Electric, Inc. in the amount of $108,048.00.
Parking Garage 1 st Floor LED Fixture Installation project.; and B.) the contract with Van Maanen Electric, Inc. in the amount of $108,048.00 for the improvement and authorize the Director of Engineering and Planning to accept and close out this project when completed in accordance with the contract documents. Mr. Erickson seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 4. A14-041 Public Hearing - Approve Contract for Terminal Transformer Replacement Project with Commonwealth Electric Company (Bryan) This construction contract will replace an existing 1,000 kva transformer currently installed in the basement of the Terminal. A new transformer will be installed on the sidewalk in front of Terminal building. The Engineer's Estimate for this project is $150,000.00 and it is included in the 2014 Capital Improvement Budget. Bids were opened on May 1, 2014, and the lowest responsive, responsible bidder was Commonwealth Electric Company in the amount of $146,295.00. A14-041A A14-041B documents and engineer's estimate on the Terminal Transformer Replacement project. B. Approve a contract with Commonwealth Electric Company in the amount of $146,295.00. Terminal Transformer Replacement project; and B.) the contract with Commonwealth Electric Company in the amount of $146,295.00 for the improvement and authorize the Director of Engineering and Planning to accept and close out this project when completed in accordance with the contract documents. Mr. Erickson seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 5. A14-042 Public Hearing - Approve Contract for General Aviation Apron Reconstruction Phase II Project with Jensen Builders, Ltd. (Bryan) This construction contract will reconstruct 5,864 square yards of general aviation apron located adjacent to Signature Flight Support and Des Moines Flying Services. The Engineer's Estimate for this project is $740,976.00 and it was included in the 2014 Capital Improvement Budget. Bids were opened on May 1, 2014, and the lowest responsive, responsible bidder was Jensen Builders, Ltd. in the amount of $799,700.00. The project is eligible for FAA funding at the normal 90/10 allocation, approximately $719,730.00 A14-042A documents and engineer's estimate on the General Aviation Apron Reconstruction Phase II project.
A14-042B B. Approve a contract with Jensen Builders, Ltd. in the amount of $799,700.00. Hearing was opened and closed. Mr. Erickson moved to approve A.) the plans, General Aviation Apron Reconstruction Phase II project; and B.) the contract with Jensen Builders, Ltd. in the amount of $799,700.00 for the improvement contingent on FAA funding, allow the Executive Director to sign the contract and authorize the Director of Engineering and Planning to accept and close out this project when completed in accordance with the contract documents. Ms. Ward seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 6. A14-043 Public Hearing - Approve Contract for Cargo Deicing Stormwater Line Bypass with Neuvirth Construction Inc. (Bryan) This construction contract will install a storm water sewer line that will provide the option of diverting clean (non-glycol contaminated) storm water from the Terminal deicing waste water tank to Frink Creek. The Engineer's Estimate for this project is $130,000.00. Bids were opened on May 6, 2014, and the lowest responsive, responsible bidder was Neuvirth Construction Inc. in the amount of $147,916.00. A14-043A A14-043B documents and engineer's estimate on the Cargo Deicing Stormwater Line Bypass project. B. Approve a contract with Neuvirth Construction Inc. in the amount of $147,916.00. Cargo Deicing Stormwater Line Bypass project; and B.) the contract with Neuvirth Construction Inc. in the amount of $147,916.00 for the improvement and authorize the Director of Engineering and Planning to accept and close out this project when completed in accordance with the contract documents. Mr. Erickson seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent: Levy 7. A14-044 Public Hearing - Approve Contract for Parking Lot and Roadway Improvements Project with Grimes Asphalt and Paving Corporation. (Bryan) This construction contract will provide for the widening of Leland Ave west of Fleur Drive, adding an entrance to Economy 1 parking lot, and resurfacing of Rental Car Lot No. 1. The Engineer's Estimate for this project is $700,000.00 and it was included in the 2014 Capital Improvement Budget. Bids were opened
on May 6, 2014, and the lowest responsive, responsible bidder was Grimes Asphalt and Paving Corp. in the amount of $862,508.00. A14-044A A14-044B documents and engineer's estimate on the Parking Lot and Roadway Improvements project. B. Approve a contract with Grimes Asphalt and Paving Corporation in the amount of $862,508.00. Parking Lot and Roadway Improvements project; and B.) the contract with Grimes Asphalt and Paving Corporation in the amount of $862,508.00 for the improvement and authorize the Director of Engineering and Planning to accept and close out this project when completed in accordance with the contract documents. Mr. Erickson seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent: Levy 8. A14-045 Approve Purchase of Pre-Conditioned Air Units for Passenger Boarding Bridges. (Bryan) On April 9, 2013, the Authority Board approved the purchase of seven preconditioned air (PCA) units from Hobart Ground Systems (Hobart), three in FY 13 and four in FY 2014. Hobart supplied the first three in 2013. On January 14, 2014, Airport staff sent a purchase order to Hobart, in the amount of $204,652.00, for the four remaining PCA units. On March 6, 2014, Hobart sent notice that they would not be delivering the units because they were closing the manufacturing plant. On March 12, 2014, the Airport s attorney notified Hobart that they would be responsible for the difference between their bid price and the price to purchase the units from another vender. JBT AeroTech has agreed to supply the four pre-conditioned air units for $308,866.00 and Hobart has agreed that they are responsible for the price difference of $104,214.00. Staff recommends the purchase of four pre-conditioned air units for the passenger boarding bridges from JBT AeroTech, replacing the approved purchase from Hobart Ground Systems. These units will provide cooling air to the aircraft and the boarding bridges during hot summer months, and heat during the cold winter months. The purchase of these units will complete the installation of preconditioned air units on our passenger boarding bridges. The costs for the purchase and installation of each unit will be recovered through airline rates and charges and Hobart Ground Systems.
Mr. Erickson moved to approve a contract with JBT AeroTech for the purchase of four pre-conditioned air units in the amount of $308,866.00. Ms. Ward seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent: Levy 9. A14-046 Approve Electrical Easement with MidAmerican Energy Company at Building No. 32. (Bryan) The easement will allow for a new electrical feed and transformer to be installed south of Building No. 32 for current tenants, Fed Ex and UPS. Fed Ex has additional power requirements at each designated aircraft parking spot on the apron. Ms. Ward moved to approve the electrical easement with MidAmerican Energy Company. Mr. Erickson seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 10 A14-047 Approve Task Order No. 9 for North General Aviation Access Road Rehabilitation Construction Services with Foth Infrastructure and Environment, LLC (Bryan) On April 8, 2014, Authority Board approved a contract for the rehabilitation of the roadway leading to gate 26. While construction is taking place, field observations are required to assure the proper installation of the project. Through this contract the Consultant will provide construction oversight of the project and perform the required field inspection and condition reporting. The cost to provide this service is $37,174.29 and is eligible for the normal 90/10 FAA allocation; approximately $33,456.86 will be paid by the FAA. This task order is one of the responsibilities listed in the Master General Engineering Services Agreement with Foth Infrastructure and Environmental, LLC. Ms. Ward moved to approve a contract with Foth Infrastructure and Environment, LLC for $37,174.29. Mr. Feldmann seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 11. A14-048 Approve CIPEC labor agreement for the period of July 2014 June 2015. A one-year labor agreement was reached through mediation with CIPEC. The agreement is effective July 2014 and includes a 2.65% across the board salary increase. Mr. Feldmann moved to approve a one-year labor agreement with CIPEC. Ms. Ward seconded the motion. Motion carried: 4-0-0-1 Yeas: Erickson, Feldmann, Hansell, and Ward Nays: 0 Abstained: 0 Absent Levy 10. A14-049 Financial Report (Brian) The Board Clerk will receive and file this report.
12. A14-050 Briefing: Traffic was up 6.7% for the month of April and up 3.7% YTD. The airport lost the US Airways early morning and late afternoon flight. Don Smithey and Kevin made a trip to Dallas to meet with Southwest Airlines representatives and request additional flights to Des Moines. Area businesses would like a flight to St. Louis. Southwest seems to be happy with the traffic in Des Moines. Mr. Foley said he would also like to go to Dallas and speak with American Airlines for additional flights. A May 5 th meeting the IANG was cancelled by Kevin Willis, FAA. We are waiting to hear when the meeting will be rescheduled The proposed Terminal Area Concept Plan workshop and open house had very good turnouts. There were several consultants that attended. Kevin received many positive comments and most had the same thought that the Authority should continue to move ahead with the project. An invitation to a reception for retiring City Manager, Rick Clark, was passed out to board members. On Monday, May 12, Ed and Kevin presented the proposed Terminal Area Concept plan to the Greater Des Moines Committee. They received many positive comments. The plan will be on the June agenda for approval. 13. The meeting was adjourned at 10:00 a.m.