Report Number: COD Resolution: GG

Transcription

1 Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at ext Report To: General Government Committee Date of Meeting: May 8, 2017 Report Number: COD Resolution: GG File Number: CL By-law Number: Report Subject: Newcastle Intersection Improvements Recommendations: 1. That Report COD be received; 2. That Aloia Brothers Concrete Contractors Ltd. with a total bid amount of $300,077.27(Net HST Rebate) being the lowest compliant bid meeting all terms, conditions and specifications of Tender CL be awarded the contract for the Newcastle Intersection Improvements as required by the Engineering Services Department; 3. That the funds required for this project in the amount of $385, (Net HST Rebate) which includes the construction cost of $300, (Net HST Rebate) costs such as inspection and contract administration, material testing, permit fees and contingencies of $85, (Net HST Rebate) be funded by the Municipality as follows: Newcastle Streetscape $ 212, Pavement Rehabilitation $ 123, Sidewalks Various $ 49, That all interested parties listed in Report COD and any delegations be advised of Council s decision by the Purchasing Division.

2 Municipality of Clarington Report COD Page 2 Report Overview To request authorization from Council to award the contract for the streetscape improvements at the intersection of Beaver Street and King Avenue in Newcastle as required by the Municipality of Clarington s Engineering Services Department. 1. Background Tender specifications were prepared by the Engineering Services Department and provided to the Purchasing Services Division. This project is for the streetscape improvements at the intersection of Beaver Street and King Avenue in Newcastle. Tender CL was issued by the Purchasing Services Division and advertised electronically on the Municipality s website. Notification of the availability of the tender document was also posted on the Ontario Public Buyer s Association website. Twentytwo (22) companies downloaded the document. The tender closed on Tuesday, March 7, Analysis Six (6) bids were received in response to the tender call. Bids were reviewed and tabulated by the Purchasing Services Division (see Attachment 1). All submissions were deemed compliant. The results were forwarded to the Engineering Services Department for their review and consideration. After review and analysis of the submissions by the Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Aloia Brothers Concrete Contractors Ltd. be recommended for the award of contract CL Aloia Brothers Concrete Contractors Ltd. has successfully completed work for the Municipality in the past. 3. Financial That the funds required for this project in the amount of $385, (Net HST Rebate) which includes the construction cost of $300, (Net HST Rebate) and other related costs such as inspection and contract administration, material testing, permit fees and contingencies of $85, (Net HST Rebate) be funded by the Municipality as follows: Newcastle Streetscape $ 212, Pavement Rehabilitation $ 123, Sidewalks Various $ 49,009.72

3 Municipality of Clarington Report COD Page 3 Queries with respect to the department needs should be referred to the Director of Engineering Services. 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendation. 5. Conclusion It is respectfully recommended that Aloia Brothers Concrete Contractors Ltd. being the lowest compliant bid be awarded the contract for the Newcastle Intersection Improvements in the amount of $300,077.27(Net HST Rebate) as per the terms and conditions of Tender CL Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Marie Marano, H.B.Sc., CMO. Director of Corporate Services Reviewed by: Curry Clifford MPA, CMO, Interim CAO : Nancy Taylor, BBA, CPA, CA., Director of Finance/Treasurer Staff Contact: David Ferguson, Purchasing Manager, Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 Tabulation of Bid Summary Attachment 2 Memo from Engineering Services MM/DF/sm

4 Attachment 1 COD Municipality of Clarington Summary of Bid Results Tender CL Newcastle Intersection Improvements BIDDER TOTAL BID (Including HST) TOTAL BID (Net HST Rebate) Aloia Brothers Concrete Contractors Ltd. $333, $300, GMP Contracting $334, $301, Ashland Paving Ltd. $369, $333, Coco Paving Inc. $370, $333, Tri Son Contracting Inc $381, $343, Blackstone Paving & Construction Ltd. $410,971,96 $

5 Attachment 2 to Report COD

6 Attachment 2 to Report COD

7 Attachment 2 to Report COD