Redwood Region Porsche Club of America February 2018 Board Meeting Board Reports and Meeting Minutes In attendance (6): President Craig Steele, Secretary Alan Geddes, Past President and Treasurer Mike Hinton, Membership Director Tom Short, Autocross Director Greg Matsumoto, Communications Director Stacy O'Connell. Guests (2): Sharon Castle, Grady Carter. Absent (6): Vice President Chip Witt, Goodie Store Manager David Bunch, Safety Director Mac Cranford, Concours Director Simone Kopitzki, Social Media Director Kurt Fischer, Webmaster Kim Powers. Meeting called to order at 7:05 PM on February 27, 2018 by President Craig Steele at Mary s Pizza Shack, 121 San Marin Drive, Novato. Motion to approve the January 2018 Board Minutes made by Stacy, seconded by Tom and unanimously approved. President s Report (Craig Steele): Attended TRG Tech session and wine tasting, showed off Suzy, my new 2011 Cayman S Attended Kurt s Car and Coffee on Super Bowl Sunday, most of our board was there Missing our Crab feed to attend Zone 7 President s meeting in Livermore 1. PCA hopes have 100K member households 2. Zone 7 Concours streamlined to three classes Street, Touring and Full 3. Redwood needs to update its Zone 7 page 4. Update PCA Emailer with associate members emails 5. We must be better at getting our observer reports on time (insurance provider needs to see them) 6. Review the Min Driving Tour Standards 7. Encourage membership to recent PCA webinars 8. Register for SVR Crab 37 if planning to attend 9. Plan to attend Concours school on 4/15/2018 10. Rennsport corrals sold out 11. PCA Treasurer presented Risk Management and Insurance coverage 12. Waiver and insurance certificate only way to get an event coverage 13. Any incident first call Ken Laborde, 504/460-5500 14. Several region have conducted surveys with good results 15. Various region shared local event that simulate participation: a. Meeting for a weekly Saturday breakfast b. Date your Porsche event (½ day) c. ½ lunch tours, AM to noon d. Porsches and Pastries, strictly a social gathering, no driving
Attended PCA Board of Directors meeting on Monday, 2/26 at 6PM Submitted my monthly dr message Completed the AOA Badge audit and turned in the results Picked-up the 2018 Airport lease document for our nine AX events Submitted insurance package for Crab Feed Tour Signed up for Porsche Parade Lodging, 7/8-14/2018 at Lake of Ozarks, #767A Chip and Kim will not be in attendance for February board Items for Discussion: Discuss Simone s next steps for Concours Discuss new zone 7 AX rules Keep San Rafael PO Box? Changes in my household situation (New life month 5) Upcoming Events March 3rd - Hoppy Porsche Brewery Tour March 17th - Whale to Whale Tail Tour March 24th - AX#1 April 7th - Tech Session at Hi Tec April 14th - AX#2 May 5th - Station House Run May 18th-20th - SVR Crab 37 May 26th AX#3 Run for the Crab Report (Sharon Castle): 106 attendees Volunteers worked out very well; looking for volunteers to take on more organizational responsibility next year Financial report presented to Board Vice President s Report (Chip Witt): Cannot attend 2/27 Board Meeting due to business travel. Attended TRG Tech Session. Was asked by TRG for attendee list, which I denied. Offered instead to send a personal message from Kevin on his behalf, which I did on 2/19. Attended Crab Feed. Tremendous success. Kudos to Sharon Castle, Kurt Fischer, Joe Burroughs, Vern Rogers, and the entire volunteer staff recruited by Sharon. Hoppy Porsche Brewery Tour encountered a short-lived hiccup when the original Event Coordinator(s) had to sit it down. With the help of Vern Rogers and Bob Hall, we secured the venue at Brewsters in Petaluma and organized a good route for the tour. Insurance and all other logistics managed. As of 2/26, 14 cars, 20 total attendees. All AX MSR pages setup and provided to team for web and social network sharing. MSR for Concours stubbed, but will not be open for registration until I can complete the workflow components when I m back in town first week of March. URL provided to Simone to help with finalizing flyer.
Think I ve seen the final details for the Whale to Whale Tail Rallye coming together, so will be creating MSR for that once I get the full details and a flyer from Kurt/Stacy. Need to circle back with Hi Tec re: their Tech Session planned for April. Have had some backand-forth with Greg Maissen, but need to finalize things and start thinking about flyer. Personal note: Replaced Sasha s windshield, which was damaged by a rock back in August of last year heading down to Monterey for Werks. Took about two and half hours in my driveway. Work completed by Clearview Auto Glass, a vendor that does all of TRG s glass work when needed. Job well-done with OEM glass ordered from Porsche directly. Items for Discussion: (none) Treasurer s Report (Mike Hinton): This report covers the period from January 1 through January 27, 2018. The Redwood Region Treasurer delivered a report on the Region's finances to the Board of Directors. The report showed current bank balances and details of expenditures and income for this period; the report was accepted. Finances remain strong and are in accordance with expectations. Anyone wishing to see additional financial detail please contact the Region Treasurer. Submitted by: Mike Hinton February 27, 2018 Items for Discussion: (none) Secretary s Report (Alan Geddes): Nothing to report. Additional discussion about editing prior month s Google Docs Board Report vs. starting from scratch with each new month s report. Decided to try editing prior month s report to see how it goes. Past-President s Report (Mike Hinton): Attended tech session at TRG. Maintained the minutes for the January Board meeting in Alan s absence. Participated in Podcast #7 with Vern Rogers and Kurt Fischer. Topic was our experience as Past Presidents of the Club. Give it a listen: I thought Chip did a great job of moderating! Membership Director's Report (Tom Short): New members: 9 Transfer In 0
Transfer Out 0 Non-renewal 11 Renewals 34 Official 610 Affiliate Members 372 Total Members 982 New Members Name City Porsche Mark Bernardi Napa Macan S Grey SUV David Rapko Mill Valley 911 Carrera S Silver Coupe Mark Enlow Santa Rosa 911 GT3 RED Alex Palm San Rafael 911 Turbo Cabriolet Arctic Silver Gordon Nelson Mill Valley 911 Carrera GTS Cabriolet Red Bryan Trautsch San Rafael 911 Carrera 4S Agate Gray Metallic Coupe Tom Lamar Mill Valley Cayman S Arctic Silver Coupe Anthony Avila Napa 911 Turbo Black Coupe Steve Hanak Petaluma 911 Carrera Cabriolet Ocean Blue 911 Items for Discussion: 1. Update on how to implement new badging policy for new members. 2. Review question about providing a membership directory 3. Test Drive Program Motion to take a survey regarding publishing a membership roster for membership to communicate with each other made by Tom, seconded by Mike and unanimously approved. Event s Coordinator s Report (Kurt Fischer): Nothing to report
Autocross Director's Report (Greg Matsumoto): 2/24/18 attended Lobbyist training by Napa Dems. purchased incidentals for AX (e.g., batteries, containers, etc.) emails from members asking about ax talked to 2 restaurants, re: Iris run Webmaster s Report (Kim Powers): Unable to attend board meeting due to work trip NEW WEBMASTER PROCEDURES: New Email: redwood.webmaster@gmail.com Transition all communications away from kimberlyrose356 Submit all website edit requests through form: https://goo.gl/forms/s7ovfffljhqjzeoy2 Transition requests from emails to the submission form Thank you Stacy for the first submitted request! Added AX MSR Links to Schedule Homepage PDF also hyperlinks Updated Simone as Concours Chair on the Board Page Added February dr to Homepage and Newsletter page PO Box is updated on the footer across the site (thanks, Chip!) Miscellaneous site updates Shared my November dr article Legacy of a 912 with the Olympic Peninsula Region for republication in their newsletter at the request of Thomas Micka (dual member of RR and Olympic Peninsula) The follow statistics cover January 1, 2018 - February 20, 2018 Daily Visitors
Daily Page Access Daily File Access
Most Used Browsers Most Used Operating System
Communications Director Report ( O'Connell): Feb dr sent Feb 19 48% open rate, 19% click rate (pretty standard) Top clicked: 1: Run for the Crab meet up address, 2: classifieds Added Zone people and others who weren t on dr list to dr list Created new form for article submission and image upload. Getting added to the website and will be included in all future drs
Goodie Store Manager s Report (David Bunch): Nothing to report Concours Director's Report (Simone Kopitzki): Submitted permit for Lucchesi Park, Concours Event 9/23/18 Paid $140 Security Deposit (actual Fee and insurance submission due at least 30 days prior to event) We are allowed to have Vendor booth (but we are not allowed to charge them a fee - or we need to pay a higher permit fee)
Need to make sure we have Goodie Store on site (David can you mark the calendar?) Have Griots, Cartelligent (Model Cars) and a towel seller (a neighbor), Exclusive Options and Retro Grade already signed up. The Vendors will sponsor a Trophy for our Display Cars (Concours Cars will receive different trophies) Items for Discussion: Need Approval for $20 for Display cars (lunch will be included) original idea was only $15 but the breakfast and lunch will cost already $15. APPROVED Or we could have $10 with opt in for lunch at $20. Need Approval of Flyer (see attached) APPROVED Flyer.pdf Need someone that can arrange the registration on msr. (CHIP) (need also the lunch options for sandwiches - sent flyer and options already to Chip, Craig and Mike - no response) Sponsorship Coordinator s Report (interim, Jerry Gladstone): Nothing to report. Safety Director Report (Mac Cranford): Nothing to report. Charity/CASA Report (Mike Hinton): Nothing to report Social Media Report (Kurt Fischer): Nothing to report Der Riesenbaum Editor/Newsletter Committee Report (Stacy O Connell): See Comms Director update Additional discussion about various options to recognize Jerry s contribution to the club over the years, including 16 years on the Board. Tom to ask membership group how they have addressed similar questions. Meeting adjourned at 8:58 PM by President Craig Steele.