The Town of Yarmouth Pumper-Rescue Specifications & Instructions Document

Transcription

1 GENERAL The Town of Yarmouth Pumper-Rescue Specifications & Instructions Document The Town of Yarmouth is tendering for a Pumper-Rescue to compliment its emergency fleet. The apparatus must be delivered before the 31 st of August, The apparatus shall meet or exceeded NFPA 1901, Standard for Automotive Fire Apparatus (2009 edition), and CAN/ULC- S515-13, Standard for Automobile Fire Fighting Apparatus, in regard to its use as a Pumper- Rescue. The bid price must remain valid for ninety (90) days from the date of the bid opening. Any bidders on this tender must concentrate on the durability and performance of their proposed apparatus and not its looks or extra perks. Bidder proposals must be submitted to: Chief Administrative Officer Town of Yarmouth 400 Main Street Yarmouth NS B5A 1G2 Proposals must be received by 3:00 p.m. on the closing date, the 7 th of September, The bid opening will be on the same day at 4:00 pm. All tenders must be submitted in sealed envelopes, clearly mark Town of Yarmouth Pumper-Rescue Tender. No tenders will be accepted through fax or electronic media. Questions in regard to anything within the tender must be submitted in writing ( , mailed paper copy or fax) to: John Verrall Fire Chief Yarmouth Fire Department 221 Pleasant St. Yarmouth N.S. B5A firechief@townofyarmouth.ca Phone: Fax: Page 1

2 SPECIFICATIONS The specifications table is to be used by the bidder to show that their bid is in compliance with or is an exception to the specifications listed. Any bidder item not shown in the table may be explained through other documentation but must be added to the end of the specifications table as its own item and marked as such. Any error, omission or inconsistency with this specification document identified by the bidder shall be listed as such in the exceptions and a proposal to meet the intent of the specification shall be listed. The apparatus shall comply with Federal and Provincial highway regulations, standards and laws relating to its use in regard to commercial/fire apparatus. It must meet or exceed the Provincial motor vehicle inspection requirements. PRICING MANDATORY AND OPTIONAL WORK All items in the specifications are mandatory. Any company bidding on this tender must agree to price and perform all work and furnish all equipment listed in the specifications. The company s bid price that is used to determine the lowest bidder shall include the price of the apparatus, equipment and all associated costs in regard to taxes, testing and delivery. A detail cost list shall be provided by the bidder in their bid. APPARATUS DELIVERY TESTS ACCEPTANCE The road and pump tests required are those specified in NFPA 1901 and shall be conducted by the bidder at the time of delivery to the purchaser in the presence of the accepting authority. In the event that the apparatus fails to meet the test requirements on the first trial a second trial may be made, at the option of the bidder, within thirty (30) days of the date of the first trial. Failing the trial for the second time will be cause for rejection of the apparatus. Permission to keep or store the apparatus in any building owned by the purchaser during the trials does not constitute acceptance of the apparatus. Insurance covering loss, theft or any liability shall remain the responsibility of the bidder until formal acceptance is completed. The declared delivery date is the date of acceptance. Acceptance of the apparatus and associated equipment will be made after the above trials and inspections have been completed. Equipment items not delivered at the time of the trials or construction not in conformance with the proposal will be cause for withholding the payment until delivery is complete and acceptable. The finished apparatus will be inspected upon delivery for compliance with specifications and previously authorized exceptions. All authorized exceptions must be approved before the bid closing date. Deviations from the specifications will be cause for rejection of the apparatus unless they were originally listed in the bidder s proposal and previously approved by the purchaser. Page 2

3 If the apparatus is not delivered and accepted on time liquidated damages, in the amount of $ per calendar day, will begin the day after the declared delivery date. This amount will be deducted from the final payment for the apparatus. If after thirty (30) days the apparatus is not brought up to compliance the bidder may be considered in default of the contract and the provisions of the bid bond may be started. BODY CONSTRUCTION MATERIAL The Town of Yarmouth will accept an apparatus of aluminum and/or stainless-steel construction only. CAB CONSTRUCTION REQUIREMENTS Testing results of the cab crush worthiness, in accordance with NFPA 1901 standards, must be included with the bid. PAYMENT TERMS The Town of Yarmouth will not accept a contract form that requires down payments, progressive payments during construction, or contracts with escalator clauses. Terms of payment shall be 100 percent payment after acceptance of the apparatus. No other terms will be acceptable. Be aware that it can take up to sixty (60) days to process the payment. EVALUATION AND EXCEPTIONS In order to properly evaluate all bids the bid specifications table in this specification document must be completed and returned with the bid. Any exception or variation in construction, performance, testing or items of equipment between the purchaser s specifications and the bidder s proposal shall be detailed and submitted on an evaluation sheet. The bidder must explain in detail, and with full supporting data, how the proposed deviation meets or exceeds the specifications and why it is necessary. The purchaser reserves the right to determine which deviations are acceptable. A complete set of contractor specifications of the proposed apparatus must be submitted with the bid. Submission of the contractor specifications in the purchaser s specification order is a requirement. Yes answers on the bid evaluation specs do not relieve the bidder of the requirement to submit an accurate proposal. Discrepancies found in the contractor s specifications will be considered noncompliance. General layout drawings showing all equipment on the front, rear, left, right, and top view, including all compartments and valves, discharges and intakes of a representative apparatus must be submitted with the bid for the purpose of comparison. The purchaser s specifications shall, in all cases, govern the construction of the apparatus, unless a properly documented exception or deviation was approved. Any bid indicating that the manufacturer s proposal shall supersede the purchaser s specifications will be considered a complete substitute specification and immediately rejected. Page 3

4 PROTOTYPE APPARATUS No prototype or experimental apparatus will be accepted. The builder must demonstrate that that the company has successfully produced and sold apparatus of the same design and of the same material in the past three (3) years. MANUFACTURER S RELIABILITY The manufacturer must be satisfactory to the Town of Yarmouth from the standpoint of experience, reliability, and demonstrated ability in the manufacturing of apparatus of the same type that this Tender is requesting. A list containing the names and contact information of fire departments that have purchased the same type of apparatus, in the past three (3) years, must be supplied by the manufacturer. The list will be used for reference checks in regard to the quality of apparatus built by the manufacturer. THE RIGHT TO REJECT BIDS The Town of Yarmouth reserves the right to reject any or all tenders, not necessarily accept the lowest tender, or to accept any which it may consider to be in the best interest of the Town. The Town also reserves the right to waive formality, informality or technicality any tender. GENERAL LIABILITY INSURANCE The successful bidder shall, during the performance of the contract and for three (3) years following acceptance of the apparatus, keep in force the following minimum commercial general liability insurance: Products completed operations aggregate $2,000, Personal and advertising injury $2,000, Each occurrence $1,000, Coverage shall be written on a commercial general liability form. The policy shall be written on an occurrence form and shall include contractual liability coverage subject to the terms and conditions of the policy. The policy shall include the business owner as an additional insured. The required limits can be provided by one or more policies, provided all insurance requirements are met. UMBRELLA/EXCESS LIABILITY INSURANCE The successful bidder shall, during the performance of the contract and for three (3) years following the acceptance of the apparatus, keep in force at least the following minimum limits of umbrella liability insurance: Aggregate $15,000, Each occurrence $15,000, Page 4

5 The umbrella policy shall be written on an occurrence basis and at a minimum provide excess to the bidder s liability, automobile liability and the employer s liability policies. The business owner shall be included as an additional insured on the general liability policy. The required limits can be provided by one or more policies, provided all insurance requirements are met. The bidder agrees to furnish the owner with a current certificate of insurance with the coverage s listed above along with its bid. The certificate shall be made out to the purchaser. The certificate of insurance shall provide that the owner be given thirty (30) days advance notice of cancellation or nonrenewal in coverage. OPERATION AND MAINTENANCE MANUALS BID BOND The bidder shall supply two (2) operation and maintenance manuals, both in paper and CD format (for a total of four manuals). The manuals shall cover all operation, maintenance and safety procedures for the total use and safe operation of the apparatus and supplied equipment. A bid bond or certified check in the amount of ten percent (10%) of the bid (not to exceed $20,000) shall be furnished with the bidder s proposal. The bond will ensure that the bidder will enter into contract and submit a performance bond within 14 days of notice of award of contract. The successful bidder s bid bond will be returned or released after a contract is executed and an acceptable performance bond has been delivered. In case of failure to comply within the stated time, the bid bond will be forfeited as liquidated damages because of the default. The bid bonds or checks of all other bidders will be returned after the contract for the tender is awarded. PERFORMANCE BOND A performance bond in the amount of fifty percent (50%) of the bid shall be furnished by the successful bidder within fourteen (14) days after receiving the official notice of award of contract. Failure of the contractor to complete delivery according to the contract and specifications will be cause to begin action for forfeiture of performance bond. The bond shall also guarantee compliance and performance with the warranty provisions of the specifications. BOND SUPPLIERS QUALIFICATIONS The bonds furnished by the successful bidder shall be from a surety company authorized to underwrite surety bonds in Canada with a minimum A.M. Best rating of A. The purchaser may review the financial condition of the surety and accept or reject any surety at its discretion. Sureties must submit bonds in a form that will be subject to the approval of the purchaser. PRODUCT LIABILITY INSURANCE Page 5

6 Product liability insurance of not less than $5,000,000 shall be supplied by the bidder. Documentation of the amount of product liability carried by the manufacturer and the name of the insurance carrier shall be provided by the bidder at the time of bid submission. The successful bidder shall defend any and all suits and assume liability for the use of patented device or article forming a part of the apparatus furnished under the contract. Failure to supply a copy of the Certificate of Insurance with the bid will be cause for immediate rejection of the bid. REPLACEMENT PARTS The bidder must ensure that a stock of routine repair parts is maintained at the service centre location cited in the specifications table. The Town of Yarmouth reserves the right to reject bids of vendors who cannot produce satisfactory evidence that this inventory is available and that they can furnish promptly all other parts needed for service or repair of the equipment herein specified. The Town of Yarmouth reserves the right to visit the facility for purpose of evaluation and reject any bidder who, in the department s sole opinion, does not fully comply with the provisions set in the specifications table. DELIVERY TERMS The apparatus shall be delivered by the bidder under its own power by the declared delivery date, see the Acceptance heading above. This is a requirement needed so that the Town of Yarmouth can plan the management of its fleet. All fleet changes must be completed by before the 31 st of August, Therefore the bidder s declared date must be before that date. The bidder must submit a document, along with the bid, stating the declared delivery date. Specification Complies Exception 1. MINIMUM WARRANTY(S) All warranties shall cover 100% of defects in design, workmanship, materials/parts and labour. Basic No less than three (3) year s bumper to bumper. This includes any equipment delivered with the apparatus. This item is a must! Emissions System Ten (10) year. Body/Cab - Paint/Corrosion Ten (10) year. Body/Cab Structural Ten (10) year. Pump and all associated piping. Ten (10) year. Engine/Transmission/Driveline Page 6

7 Five (5) year. Frame Life of the apparatus. Water Tank Ten (10) year. 2. PERSONNEL PROTECTION (IAW NFPA ) 1. Guards, shields, or other protection shall be provided where necessary in order to prevent injury of personnel by hot, moving, or rotating parts during non-maintenance operations. 2. Electrical insulation or isolation shall be provided where necessary in order to prevent electrical shock from onboard electrical systems. 3. Vehicular workmanship shall ensure an operating environment free of accessible sharp projections and edges. 4. Safety-related (caution, warning, danger) signs shall meet the requirements of ANSI Z535.4, Product Safety Signs and Labels. 3. INSPECTION CERTIFICATION The complete apparatus shall be certified and tested to ULC, Automotive Fire Fighting Apparatus Standard, CAN/ULC-S515-13, by Underwriters Laboratories Inc./Underwriters Laboratories of Canada. The apparatus shall bear the ULC mark indicating compliance to the standard. 4. SERVICE FACILITY In order to maintain the apparatus, the experience and reliability of the factory authorized service centre is of major concern to the Town of Yarmouth. The service facility must comply with the following criteria in order to be considered: Page 7

8 1. The facility must have a minimum of five (5) years of experience repairing and maintaining fire apparatus of the make and type. 2. The facility must be within five hundred (500) kilometers of the Town of Yarmouth. Adequate indoor heated facilities and a minimum of two trained technicians to perform repairs, including power train, chassis, pump, generator, and controls, must be provided. 3. A minimum of one (1) fully equipped mobile shop van must be available at the service centre location for warranty work at the fire department. 4. The bidder shall submit the location and description of the service centre and relevant documentation proving that the service centre operates a mobile service unit(s) along with the bid. 5. UNIT WEIGHT REQUIREMENTS The apparatus shall meet the Nova Scotia weight requirements fully loaded with equipment and 5 personnel in full PPE. 6. OVERALL HEIGHT The highest point of the apparatus, including any equipment installed on the roof of the apparatus, must not exceed ten feet nine inches (10 9 ). 7. LENGTH/WIDTH The length and width of the apparatus must not exceed any Federal or Provincial Regulation. 8. ENGINE The size and type of engine used for the apparatus must enable the full use of Page 8

9 the apparatus under driving conditions found in Nova Scotia. It must also allow full use of the apparatus under emergency response conditions inherent to firefighting and other emergency response incidents. Cooling system 1. High temperature and low coolant alarms shall be provided in the cab and at the pump panel. 2. A translucent surge and deaeration tank shall be provided with a low coolant sensor installed that annunciates at the pump panel and driver positions. 3. Engine protection alarms shall warn the driver and pump operator of a potentially damaging engine operating conditions. This warning system shall not shut down the engine or reduce power under any condition. Air Intake 1. A dry-type air cleaner, suitable for the engine being proposed, shall be installed and mounted as to provide easy access for serviceability. 2. A mechanical air restriction indicator will be mounted where visible from the in-cab service door. It shall also trigger a warning light on the dash to indicate a clogged air filter. 3. The system designed to prevent water and embers from reaching the air filter meeting NFPA standards shall be provided. Page 9

10 Auxiliary Cooling System High Idle An auxiliary cooling system shall be installed to aid in engine temperature control. The operating control for the system must be located on the pump panel. An engine high idle system shall be installed. A green indicator light shall be installed by the operating switch, which shall be located with the cab instrument panel. 9. TRANSMISSION The type of transmission used shall be automatic. It shall enable the apparatus to be used under driving conditions found in Nova Scotia. It must also allow full use of the apparatus under emergency response conditions inherent to firefighting and other emergency response incidents. 10. TOW HOOKS Tow Hooks shall be installed on the front and rear of the apparatus. They shall be designed and installed to be able to handle the required load for pulling/towing the apparatus. 11. AIR INLET An air inlet shall be provided to allow station air into the breaking system air intakes. A one-way valve shall be included in the system to stop air escape through the air inlet. 12. AUTOMATIC CHAINS Automatic chains shall be installed for the rear tires. The control for the chains must be located within the cab so that the driver of the vehicle can deploy them from the driver s position. 13. GENERATOR Page 10

11 A generator, minimum 6500 watts, must be installed in the compartment listed below. Fuel for the generator, or a hydraulic generator, must be supplied from the apparatus system. The generator must be mounted in the compartment in a manner that allows for user inspections that do not require the removal of the unit. 14. ELECTRICAL 1. Two (2) Electrical wiring diagrams for the apparatus shall be provided. All the electrical wiring for the apparatus shall conform to the applicable standards/regulations. 2. A voltage monitoring system shall be installed with visual and audio warning devices to indicate when the system is in trouble and its current status. This system must be visible for the operator from both the pump panel and drivers position. 3. A twelve volt power and ground stud shall be provided for the installment of a radio. 4. EMI/RFI Protection shall be ensured so that there is no interference with the operation of any electrical device or equipment on the apparatus. 15. PUMP The Fire Pump shall be, at a minimum, rated 5000 L/min. The complete Power Train Capability shall meet NFPA All components in the power train from the engine to the fire pump shall be capable of transmitting the torque necessary to power the pump, as installed in the apparatus, for the pump performance points specified in and , if applicable, without exceeding the component manufacturer s continuous duty torque Page 11

12 rating. The pump panel shall be top mounted. Two (2) pump operation and parts manuals are to be provided in hard copy and CD format (for a total of four manuals). 16. PUMP INTAKES/DISCHARGES In addition to NFPA requirements the manufacturer shall install an additional pump intake on the front of the apparatus. A high volume discharge must be installed to aid in pumper relays. 17. WATER TANK The water tank shall have a minimum capacity of 2000 Lts. 18. FOAM SYSTEM An A and B class foam system shall be installed. Individual tanks shall be provided for the two foam classes. No foam tanks inside the water tank will be accepted. It shall be suitable for all types of A and B class foam concentrates, including high viscosity foams. The proportioning rates shall range from 0.1% to 9.9%. The Yarmouth Fire Department will be using different brands of foam. Therefore a specific brand and viscosity of foam is not detailed in this document. Water flows and pressure will range from 230 l/min to 1300 L/min and 350 kpa to 1800 kpa. The two operations and maintenance manuals listed in NFPA shall be provided in both paper and CD copies (for a total of four copies). 19. SPANNERS WRENCHES BRACKETS Any location on the apparatus where discharge/intake ports are located shall have the appropriate spanners mounted within reach of the discharge/intake. 20. CAB The apparatus must be built using a commercial cab. The crew cab shall be a Page 12

13 totally enclosed design with the area between the cab and crew cab open to allow for visibility and verbal communication between all occupants. The crew cab shall be of a size that fits three (3) firefighters fully outfitted with PPE. The officer s position in the cab shall be designed in a way that allows the officer room enough while fully outfitted in PPE. Lighting shall be provided throughout the cab and crew cab area. The lighting must be installed in such a way that it aids all personnel in performing their duties; therefore it must be adjustable in strength and area. The Officer s seat must have map lighting installed in a way that it does not interfere with the driver s ability to safely drive the apparatus. Grab handles shall be mounted throughout the cab and crew cab to aid in safely entering/exiting the apparatus. Sun visors shall be mounted in the cab for both the Driver and Officer s positions. 21. INSTRUMENT CONTROLS/PANELS/INSTRUCTIONS All instrument controls, panels and operation labels shall be illuminated. The labeling shall be done in a manner that ensures the labels cannot fade or be removed. The cab instrument panel shall automatically light after dark and have a control to light it when desired. 22. MIRRORS The mirrors fitted to the apparatus must meet all applicable codes/regulations of Canada and Nova Scotia for the type of vehicle. The mirrors shall have a heat control to enable the driver to heat the mirrors when needed. The Officer side mirror shall be electric to aid the driver in its positioning. Both the Driver s mirror and the Officer s mirror shall have Convex mirrors installed below the standard mirrors. 23. SPOT LIGHTING Spot lights for both the Driver and Officer positions shall be installed on top Page 13

14 of the cab. The driver must have the ability to control both lights from his driving position. 24. SCENE LIGHTING A minimum of four (4) scene flood lights shall be mounted on the apparatus. They shall be situated so that persons working around the apparatus may operate them from the ground. Each light must have its own control switch so that the user has to ability to use each light individually. 25. SEATS All seats must be facing forward or rearward and, with the exception of the driver s seat, be fitted with BA brackets mounted to allow donning of the apparatus while seated. The driver s seat must be adjustable to allow different sized persons the ability to adjust the seat to their own need. All BA brackets must come with quick release restraint straps to aid in securing the BAs when not in use. 26. WINDOWS Windows shall conform to Federal/Provincial regulations for the type of vehicle. The driver must be able to control the officer s side window from his seated position. 27. WINDSHIELD WIPERS Wipers installed shall have variable speeds. They shall be equipped with a windshield washing system. 28. FLOORING Flooring in the cab and crew cab shall be noise reducing and padded for shock absorption. 29. IN CAB/CREW AREA STORAGE Storage for articles normally found in the cab of fire apparatus, such as the Hazardous Materials Emergency Response Guide, building keys and Pre Plans, must be accessible to the Officer position. This may be accomplished by the use of glove boxes or under seat compartments. Square footage and Page 14

15 dimensions is left to the manufacturer to allow for flexibility. A storage compartment for medical equipment shall be installed in the crew area. The compartment shall be a minimum of 2 long x 2 wide x 2 deep. Location and size(s) of the proposed storage compartments must be shown in drawings and stated in the manufacturer s specs. 30. TREAD WAY SLIP RESISTANCE All surfaces of the apparatus that will/may be used to walk on shall have a Slip Resistance surface. 31. BODY CONSTRUCTION 1. The manufacturer shall ensure complete insulation between dissimilar metals used in the installation of equipment and any other metals that may be in contact with the body to prevent corrosion. 2. Rub rails shall be provided along the lower edge of the body. Rub rail assemblies shall be spaced out and isolated from the body with nonmetallic material. Rub rails are to be removable to allow for replacement in case of damage. 3. All horizontal surfaces covered with aluminum tread plate shall be NFPA compliant embossed nonslip type. 4. A structural analysis of the body design shall have been performed and evidence of testing techniques and results made available upon request. 32. COMPARTMENTS The following compartments are essential and must be installed on the apparatus. Extra Page 15

16 compartments may be installed at the manufactures discretion and is encouraged. The reason for not having an exhausted list of compartments is to allow the manufacturer the flexibility needed to keep cost down. An allowance of one (1) inch, in length, width and depth, from the stated sizes of the compartments is allowed but must be identified in the exception column. Compartments may be combined as long as the intended use isn t compromised. When combining compartments the manufacturer must note it in the exception column. No space must be lost when combining compartments. Compartments intended for equipment that utilizes fuels must not be combined with compartments that are intended for tools or materials that could be affected by fuel vapors. All compartments, with the exception of the generator and forcible entry compartments must be fitted with a tracking system that allows the user to adjust the shelving. Each compartment is to be provided with two (2) shelves. Compartment # 1. Forcible Entry Compartment 66 x 12 x 24. This compartment requires a system that allows for the tools to be mounted in various ways. A pull out panel with tool mounting brackets, which can be configured in various ways, must be installed. The intent of this compartment is to be able to store numerous forcible entry tools that can be accessed in an expeditious manner. 2. Generator Compartment Size must be suitable for the type and size of the generator. 3. Lighting Compartment 46 long x 12 deep x 19 high. 4. Equipment Compartment 38 long x 25 deep x 45 high. 5. Rescue Saw Compartment 47 long x 26 deep x 25 high. 6. Nozzle/Fitting Compartment 66 long x 11 deep x 24 high. 7. Airbags Compartment 47 long x 26 deep x 6 high. 8. Long Length Wedges, Auto Extraction 72 Long x 26 Deep x 6 High 9. Positive Pressure Fan 33 Long x 27 Deep x 31 High 10. Salvage Tarp 17 Long x 20 deep x 12 High 11. Blocking 52 Long x 28 Deep x 33 High Page 16

17 12. Equipment Extraction Auto 33 Long x 18 Deep x 43 High 13. Equipment 15 Long x 26 Deep x 58 High 14. Breathing Apparatus Compartment A compartment specifically designed for breathing apparatus must be installed. The BAs must be mounted on a device that allows the BA to be in a readiness state. Users must be able to done the BAs in the most expeditious way. 33. HOSE BAYS NFPA 1901 Chapter 5, Pumper Fire Apparatus, shall be used as the standard for fire hose storage on the apparatus. 34. CENTRE BUMPER TRAY A hose tray must be installed in the centre of the front bumper for use as a quick attack line. It shall be sized to accommodate at least 150 feet of 1 ¾ firefighting hose. The tray must have a door to protect the hose from outside weather. 35. CASCADE SYSTEM A cascade system must be mounted on the apparatus. Location of the system is left to the manufacturer. The bottle filling station a must be located close enough to the ground so that the average person is able to use all controls for filling BA bottles. The Yarmouth Fire Department uses a 4500 psi compressor for breathing air. The cascade system on the proposed apparatus must be compatible with the breathing air compressor. 36. EXTINGUSHERS The following extinguishers shall be supplied and installed on the apparatus: One (1) dry chemical with a minimum rating of 80-B:C One (1) 2 ½ gallon, or larger, water Page 17

18 extinguisher One (1) CO2 with a minimum rating of 10-B:C 37. ELECTRICAL LOAD The electrical load shall comply with of NFPA All scene lighting electrical needs must be supplied by the generator required under the heading Generator listed above. 38. GROUND LADDERS The following ladders shall be supplied and mounted on the apparatus: One (1) roof ladder with hooks One (1) twelve foot (12 ) ground ladder One (1) extension ladder, minimum eighteen feet (18 ) All ladders must meet NFPA standards. Page 18