BC Hydro Undergrounding for 100 Avenue Widening Between King George Boulevard and 140 Street

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Scarlett Sophia Stafford
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CORPORATE REPORT NO: R191 COUNCIL DATE: September 17, 2018 REGULAR COUNCIL TO: Mayor & Council DATE: September 13, 2018 FROM: General Manager, Engineering FILE: 1717-054/H SUBJECT: BC Hydro

1 CORPORATE REPORT NO: R191 COUNCIL DATE: September 17, 2018 REGULAR COUNCIL TO: Mayor & Council DATE: September 13, 2018 FROM: General Manager, Engineering FILE: /H SUBJECT: BC Hydro Undergrounding for 100 Avenue Widening Between King George Boulevard and 140 Street RECOMMENDATION The Engineering Department recommends that Council: 1. Approve the expenditure of $637, (including GST), payable to BC Hydro for the undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street; 2. Set the expenditure authorization limit for the undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street to $701, (including GST and contingency); and 3. Authorize the General Manager, Engineering to execute a purchase order and release payments to BC Hydro for undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street. INTENT The purpose of this report is to provide an overview to Council and to obtain approval for the payment to BC Hydro for the undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street. BACKGROUND At its Regular Meeting of January 16, 2017, Council approved the recommendations in Corporate Report No. R001; 2017, which included a long-range strategy and funding mechanism for undergrounding BC Hydro infrastructure within the City Centre in order to achieve a higher level of urban design and street environment. At its Regular Meeting of April 9, 2018, Council approved the construction of the 100 Avenue widening project as part of Corporate Report No. R057; As part of the construction contract, the City is installing underground ducts to support the transfer of the existing above-ground BC Hydro infrastructure to the underground along 100 Avenue, between 138 Street and 140 Street, as illustrated on the map attached as Appendix I to this report. An image of the existing overhead BC Hydro infrastructure and a rendering showing the completed road corridor with the

2 - 2 - underground works completed is illustrated on the map attached as Appendix II to this report. The roadwork contract is currently underway and is anticipated to be completed by Spring To equitably fund the undergrounding of BC Hydro infrastructure the City submitted an application in October 2017, for BC Hydro Beautification Funding. The fund promotes and supports municipal government projects that convert BC Hydro overhead to underground power lines for environmental concerns or visual aesthetics. The Beautification fund contributes one-third of the funding towards an approved project, with the remaining two-thirds to be arranged by the municipality. In February 2018, the City received confirmation from BC Hydro that the grant application was successful with funding approved in the amount of $464,000.00, which is approximately one-third of the anticipated estimate provided by BC Hydro for the undergrounding work. The remaining two-thirds of the cost will be funded by the City Centre amenity charge for undergrounding BC Hydro infrastructure, with credit given for the City s portion of the costs which are being installed and funded under the roadwork contract. The amount owing to BC Hydro is $637, (including GST). SUSTAINABILITY CONSIDERATIONS Undergrounding of BC Hydro infrastructure supports the objectives of the City s Sustainability Charter 2.0. In particular, this work relates to the Sustainability Charter 2.0 theme of Infrastructure by implementing street standards that minimize the negative impacts of transportation facilities on communities, while providing appropriate infrastructure to support the City s transportation needs. Specifically, this work supports the following Desired Outcomes ( DO ): All Infrastructure DO1: City facilities and infrastructure systems are well managed, adaptable and long lasting, and are effectively integrated into regional systems; and Transportation DO14: Goods movement throughout the city is efficient, and minimizes environmental and community impacts. FUNDING Approximately one-third of the cost for undergrounding BC Hydro infrastructure is being funded through BC Hydro s Beautification Funding with the remaining two-thirds of the funding being provided by the City through the City Centre amenity charge for undergrounding BC Hydro infrastructure. Any shortfalls in the City s amenity charge collected will be funded through the approved 2018 Transportation Budget

3 - 3 - CONCLUSION The Engineering department recommends that Council: 1. Approve the expenditure of $637, (including GST), payable to BC Hydro for the undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street; 2. Set the expenditure authorization limit for the undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street to $701, (including GST and contingency); and 3. Authorize the General Manager, Engineering to execute a purchase order and release payments to BC Hydro for undergrounding of BC Hydro infrastructure on 100 Avenue between King George Boulevard and 140 Street. JA/sbn/vj/jma Fraser Smith, P.Eng., MBA General Manager, Engineering Appendix I : Appendix II : Map of Locations - BC Hydro Infrastructure Completed Road Corridor with the Undergrounding g:\wp-docs\2018\admin\cr\0917 sep 17\12_ vj\ vj.docx GG 9/13/18 10:58 AM

13988 14049 14041 14048 14040 14055 14045 14037 14009 13979 13972 10038 10029 13969 13959 14030 10056 14022 100A Ave 10061 100A Ave 13962 14031 10080 14021 10081 14017 13971 13961 reen ek G 10090

13787 APPENDIX "I" 10130 13888 13843 (TO) 13811 (FR) 13799 LOCATION 13763 AERIAL PHOTOGRAPH OF SITE 9921 9919 9909 9907 9895 9893 9887 9885 9873 9871 9927 9916 9917 9914 9901 9908 9892 9897 9892 9884

Ground BC Hydro Infrastructure 9998 9961 9928 9856 Pa Hydro Transmission Lines rk w ay Parks 13884 13866 13876 13840 9926 13823 BC 9938 re e nw 13781 9861 9859 LEGEND (TO) 9839 9941 ee kg 9838 9954

Photograph: April 2018 Existing Above Ground BC Hydro Infrastructure 100 Avenue from 138 Street to 140 Street The data provided is compiled from various sources and IS NOT warranted as to its

4 A Ave A Ave reen ek G C re Qui bble wa y St Ave APPENDIX "I" (TO) (FR) LOCATION AERIAL PHOTOGRAPH OF SITE ay 9865 Qu ibb le Produced by GIS Section: 12-Sep-2018, JJR Hydro Cables Existing Above Ground BC Hydro Infrastructure Pa Hydro Transmission Lines rk w ay Parks BC 9938 re e nw LEGEND (TO) ee kg Cr St St A St A Ave Ave 9821 Date of Aerial Photograph: April 2018 Existing Above Ground BC Hydro Infrastructure 100 Avenue from 138 Street to 140 Street The data provided is compiled from various sources and IS NOT warranted as to its accuracy or sufficiency by the City of Surrey. This information is provided for information and convenience purposes only. Lot sizes, Legal descriptions and encumbrances must be confirmed at the Land Title Office. Scale: 1:3, M ENGINEERING DEPARTMENT Source: G:\MAPPING\GIS\Maps\CorporateReps\D&C\PS_HydroPolesLRT.mxd

5 100 Avenue at Quibble Creek Greenway Before Construction AV E N U E R O A D W I D E N I N G B E T W E E N K I N G G E O R G E B O U L E VA R D A N D S T R E E T APPENDIX "II" After Construction

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