Logistics Reststop Supply Friday Distribution Sheets with Truck Loading

Transcription

1 Logistics Reststop Supply Friday Distribution Sheets with Truck Loading Truck loading / Unloading is covered on the next 2 pages. Gear distribution at the church starts after that. Reststop Captains updated 3/3/2019 Location -----> UVAS HENRY COE SAN MARTIN GILROY HOT MACHADO CALERO SPRINGS SCHOOL Captain Lisa Bjarke Don Axtell Sandy Lorber Roy West Holly Wong Pat Becker Cell Phone bjarke@charter.net (408) (408) (408) (408) (408) Supporting Routes 60K, 100K 100M, 200K 100M, 200K 100K, 100M, 200K 100M, 200K ALL Estimated Riders Busy Hours 9AM - 1PM 10AM - 2PM 8:30AM - 12 noon 8AM - 12 noon 10AM - 4PM 10AM - 5PM Estimated Time back at Gavilan 3PM 3PM 12:30PM 1PM 5PM 6PM Don Axtell has master copy Updated 3/12/2019 1

2 Loading / Unloading the Truck Goals Do not do any more work than we have to Only take from shed what we will be using Only move items once From shed straight into the truck From truck straight to the reststop space Heavy items should move the shortest distance Unload the truck in the reverse order 2

3 Sheet # Items Loading the Truck Friday Morning at the Shed Quantity Notes Needed First items into truck for loading Sheet # Items Quantity Needed fire extinguisher 1 for Uvas food service bins 5 (#s 1,4,5,6,7) - fragile coffee pots, electric 100-cup 6 for GHS and food service dispensers 3 (#s 4,5,6) - fragile, there are 2 extra coffee pots, electric 30-cup 2 for GHS and food box supports all 60 qt. pot with cooker inside 3 one left in shed food bin supports all 30qt. Pot & cooker in a box 2 ice chests all propane gas tanks 5 igloos all large 16" concrete blocks 3 stirrer, long wooden 1 for Gavilan lemonade trash frames all igloo drip pans 4 for Gavilan lemonade wrist band signs 6 white plastic tables 3 can leave in truck, unload at Gavilan Toilet Stop signs 2 Box for Help Desk 1 can leave in truck, unload at Gavilan Folding signs (Blank) 6 other signs are left in the shed 8ft x 4" diam. Tube 1 TB photo banner large route signs 2 give to SAG at Gavilan 8ft PVC poles 4 frame for TB photo banner bike rack long poles all (54) box of small signs 1 for use with TB photo banner 6 bike rack legs all (216) container with all utensils 1 box distributed in the UTENSIL buckets bike rack wooden slats all (54) buckets, UTENSILS 6 preloaded for each reststop canopy joint boxes 11 two 20x20 are left in shed buckets, WASTE 6 canopy tarps (gray) x20, 1-10x10, 9-10x20 5 buckets, WATER 9 canopy long poles all except ones marked to stay hot water dispensers 6 will be 2 left in shed concrete cans all (63) plastic tub, empty 3 for Henry Coe,, GHS first aid kits all (19) for SAG (12), Reststops, Gavilan large bowl 1 for San Martin V8s bike floor pumps all (27) SAG (15), Reststops (12) Roller, with 150' hose 3 SAG magnetic signs 1 box for SAG tub with hoses 5 4 safety vests 1 box for parking buckets, hose tools 4 safety flags 1 box for parking water trees 3 will be 2 left in shed box of STOP signs 1 box for parking plastic trash cans all (6) one for each reststop, lids not needed small 3" concrete blocks 2 boxes to hold balloons at Gavilan ground covers, 10x12 2 camoflague color, 1 is extra 3 food committee boxes all marked with Melanie / Food bricks, for food prep tent 8 4 each for Henry Coe, broom 1 for San Martin door mats all (5) 6 ft ladder 2 for San Martin, 2 food prep (6) wall boxes 1 there should be 1 double left in shed dolly, flat, 4-wheels 1 may be used to help move gear food prep (4) wall boxes 4 hand truck 2 may be used to help move gear 10x10 pop-ups all (12) spare parts bag should be left in shed 1 reststop signs 7 wash pan sets 6 with permit packs reststop site boxes 6 already checked and pre-loaded logistics site boxes 2 filled with spare parts Tall gray container 1 for 7 Notes Last item into truck, so it can be first item out 3

4 1 Reststop Sign Placement Logistics Area Back Parking Lot of the Church Use parking spaces to separate the reststop gear Signs UVAS Henry Coe San Martin Folding Sign - "Reststop" Gavilan College 4

5 2 - Hand Trucks / Dollys Uvas & San Martin to haul bottled water San Martin & Gavilan College for the lemonade Hand Truck/Dolly, Ladders UVAS Henry Coe San Martin Broom already has 1 6 ft ladder 1 1 Hand Truck 1 1 Dolly, flat, 4 wheels 1 Gavilan / Logistics Hand trucks can be used for helping in hauling other gear before going to designated reststop 5

6 3 Food Committee Bins and Boxes Under the table Next to the table 6

7 4 Parking, SAG, Safety Concrete blocks are to hold down balloons at Gavilan Parking, SAG, Safety UVAS Henry Coe San Martin SAG Parking Safety First Aid Kit, black boxes First Aid Kit, red boxes 12 Floor Pumps SAG magnetic signs all Safety vests (*) Safety flags (*) STOP/SLOW hand-held signs 6 2 (*) small 3" concrete blocks 18 7 (*) Safety already has theirs

8 4A - Gavilan Parking Supplies Item Quantity Stop/Slow Hand Held 6 Flashing Barricade - RENT 3 Folding signs, Blank 3 traffic cones 18 Safety Flags 35 Safety Vests 35 Small 3" concrete blocks All Concrete blocks are to hold down balloons at Gavilan 8

9 4B SAG Supplies Item Quantity SAG magnetic signs full box First aid kits 12 bike pumps 15 The SAG captain will pick these up Friday at the Church 9

10 4C - Safety Supplies Item Quantity Stop/Slow Hand Held 2 Safety signs all Safety Flags 40 Safety Vests 40 Safety chair has already picked up these Safety items 10

11 5 - Canopies Canopy UVAS Henry Coe San Martin 10 x 10 Flat Top Joint Box 1 10 x 20 Flat Top Joint Box 1 10 x 20 Ridge Top Joint Box x 20 Ridge Top Joint Box 1 Gray Canopy of correct size ft poles ft poles ft poles Concrete Cans Joint/Pole Color Brown Gold Yellow, Bright Orange Green Black, Purple Blue, Red Gavilan / Logistics Dark Orange, Mustard Canopy pole colors (shown on joint box) are assigned to each reststop 11

12 6 - Bike Racks Wooden bases are not needed if you can push the legs down into the ground/grass Bike Racks UVAS Henry Coe San Martin Gavilan / Logistics Top Pipe Legs Bases Total 12

13 7 Other Signs & Trash Frames There are many extra signs in the shed. Only take what we need. Trash Frames UVAS Henry Coe San Martin PVC Trash Frames trash bags and clips are already included in the site supply box Other Signs UVAS Henry Coe San Martin Folding Sign - "Wrist Band" Gavilan / Logistics Buena Vista & New Folding Sign - Other 1 (blank) 1 (blank) 1 (blank) 1 (blank) 1 (blank) 1 (blank) 2 (toilet stop) Gavilan / Logistics 3 (blank) 2 (routes) 13

14 8 - Pot & Cooker Pot & Cooker UVAS Henry Coe San Martin Burner and all small parts are stored inside the big (60-gal) pots Burner for small (30-gal) pots are in a separate box Bring all Electric coffee pots Fire extinguisher 1 Electric coffee pots, large 2 2 Electric coffee pots, small 1 1 Big (60-qt) Pot, Cooker inside Small (30-qt) Pot & Cooker in box 1 1 Propane Gas Tank " sq. concrete block

15 9 Wash Pan Sets & Supply Boxes Logistics Keep 2 rolls inside Reststops Wash Pan Sets (all 6 sets come inside 2 boxes) (includes Permits packs) Site Supply Boxes Wash Pans & Supply Boxes UVAS Henry Coe San Martin Gavilan / Logistics Wash Pan Sets SiteSupply Box Tall gray container 1 15

16 10 Pop-Ups and Food Prep Tents Single (10 x 10) Double (10 x 20) Food Prep Tent UVAS Henry Coe San Martin Plastic trash cans Camoflague ground covers 10x Bricks to hold down floor 4 4 Door mat Mesh Wall Kit - single/4 walls Mesh Wall Kit- Double/6 walls 1 10 x 10 Pop-Up Pop-Up #s Assigned 3,4,5,6, , #11 is extra Pop-up numbers are assigned to each reststop 16

17 11 - Water Tree and Hoses All of the small parts are already in the orange water tool bucket The other reststops do not need a water tree or hoses Water Tree & Hoses Gavilan / Logistics water tree Total hose length needed, feet Roller, with 150 ft hose 2 1 Tub, with hoses orange bucket with parts

18 12 Buckets & Utensils Food/Utensil buckets are preloaded, and just need to be delivered to each reststop. Buckets & Utensils UVAS Henry Coe San Martin Gavilan Lemonade Utensils need to be put into the UTENSILS bucket first Bucket - UTENSILS - pre loaded WASTE Water Bucket Bucket - to Haul WATER Hot Water Dispenser Plastic Tub - Large (empty) Large Bowl (to hold V8s) 1 18

19 12A - Utensil Bucket Contents Utensil Bucket UVAS Henry Coe San Martin Gilroy Hot Gavilan / Lemonade Thermometer Kitchen Knives Scissors Sandwich spreaders Rubber spatulas/scrapers Can Opener Small Snack Bags Gatorade Stirrer Total 19

20 TB Photo Banner & Help Desk white plastic tables 3 Box for Help Desk 1 Photo banner, 8ft x 4" diam. Tube 1 Frame, 8ft PVC poles 4 box of small signs 1 13 TB Photo Banner, Help Desk Can leave in truck, unload at Gavilan 20

21 14 - Igloos & Ice Chests Crushed ice 20 lbs Block ice 10 lbs Each igloo gets one block of ice (leave plastic on) Ice chests might first go to food chair, to be filled with wraps and potatoes. Igloos & Ice Chests UVAS Henry Coe San Martin Gavilan / Logistics Igloo - 5 Gallon Ice Chests Long wooden stirrer for Gavilan 1 1 igloo drip pans for Gavilan 4 4 Ice - 10 lbs. Block Ice - 20 lbs. crushed Total Put a block of ice inside each igloo. Leave the plastic on for now Crushed ice goes to Food, to keep potatos and wraps cold 21

22 14A Gavilan Lemonade Stand Supplies Put block ice into 4 igloos 4 drip pans Long wooden stirrer Dolly 22

23 15 - Bins and Wooden Supports Bins & Wooden Supports UVAS Henry Coe San Martin wooden Food Box Support wooden Support for 4 Food Bins Box, Food Service - 4 Bins 1 already has Box, Food Service - 4 Dispensers and Base already has Box Number, Bins 1 2,3 n/a 4 5 6, 7 Box Number, Dispensers n/a 2 n/a Box numbers are assigned to each reststop. *Henry Coe (#2,3) already has theirs. 23

24 16 Tables, Traffic Cones, and Bottled Water Tables & Cones UVAS Henry Coe San Martin Gavilan / Logistics Total 6 Ft. Tables, Rental Traffic Cones (Rental) They will buy Bottled Water, 1 Gallon their own 315 Bottled Water Returned 24

25 Route Directional Signs Give these 2 signs to the SAG captain at Gavilan. Place at Oak Glen and Willow 35 M Place at Santa Teresa and Mantelli 35 M 25

26 Give this sheet to SAG Captain Place at Oak Glen and Willow Place at Santa Teresa and Mantelli 26

27 Rental Summary Tables & Cones UVAS Henry Coe San Martin Gavilan / Logistics 6 Ft. Tables, Rental Traffic Cones (Rental) Flashing Barricade - RENT 3 3 Ice - 10 lbs. Block Ice - 20 lbs. Crushed Total Bottled Water, 1 Gallon Notes There are 3 6-ft tables in the shed there is no water in the shed (3/5/2019) will buy their own