Upper East Tennessee Human Development Agency, Inc. Head Start Program Transportation Service Area Table of Contents

Transcription

1 Transportation Service Area Table of Contents Procedure Number Procedure Name 8.01 Vehicle Logs 8.02 Pre-Trip Inspection 8.04 Bus Service Checklist 8.05 Gas Logs 8.06 Emergency/Evacuation Drills 8.07 Bus Safety 8.08 Cellular Telephone on buses 8.09 Vehicular Accident Procedure 8.10 Bus Driver Daily Schedule 8.11 Bus Washing 8.12 Basic Rules for Bus Drivers 8.13 Vehicle Delivery Inspection 8.14 Bus Routes 8.15 Bus Driver Training 8.16 Bus Inventory 8.17 Overnight Parking for Buses

2 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Vehicle Logs REFERENCE: 1310 PROCEDURE: 8.01 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: July 25, 1995 DATE: September 19, 1995 BOARD OF DIRECTORS APPROVAL EFFECTIVE DATE: October 1, 1995 DATE: N/A DISTRIBUTION: August 2014 PROCEDURE: 01. The driver will complete the first six columns of Form # 8.01A before departing for the destination. 02. After the destination is reached, the driver must complete the remaining three columns on Form # 8.01A. Regardless of the destination, Form # 8.01A must be filled out completely by the bus driver. 03. Form # 8.01A will stay on the bus at all times. At the end of each pay period the driver will turn in Form # 8.01A to the Transportation/Facilities Coordinator. 04. The completed forms will be maintained in the Transportation/Facilities Coordinator s office.

3 VEHICLE LOG Form # 8.01A DRIVER: CENTER: BUS NUMBER: BUS IS NOT TO BE USED FOR ANY PURPOSE OTHER THAN ASSIGNED ROUTES. AN ADULT ALONG WITH THE DRIVER MUST BE ABOARD THE BUS WHEN THE FIRST CHILD ENTERS UNTIL THE LAST CHILD LEAVES. DATE STARTING ODOMETER STARTING TIME DESTINATION NO. KIDS NO. ADULTS ARRIVAL TIME ENDING ODOMETER TOTAL MILES

4 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Pre-Trip Inspection REFERENCE: 1310 PROCEDURE: 8.02 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: July 25, 1995 DATE: August 13, 1996 BOARD OF DIRECTORS APPROVAL EFFECTIVE DATE: September 1, 1996 DATE: N/A DISTRIBUTION: August 2014 PROCEDURE: 01. The bus driver will conduct each Pre-Trip Inspection using Form # 8.02A and begin by approaching the vehicle to check for (use a flashlight if necessary): a. Damage to body, roof, windows, vehicle leaning to one side, anything unusual b. Fluids leak (coolant, fuel, oil, grease, etc.) c. Hanging items (wires, tailpipe, drive shaft) 02. The bus driver will open the hood and check: a. Oil level b. Coolant level by reservoir or radiator (Hot engine-do not remove radiator cap!) c. Power steering fluid d. Brake fluid e. All belt for snugness (up to ¾ play at center of belt), cracks, frays, or misalignment f. Alternator (secure, belt tension) g. Battery (connections, corrosion, cracks, leaks) h. Steering box (secure, leaks, belt tension) i. Pitman arm (secure, cracks) j. Drag link (secure, cracks, bent) k. Spring mounts (secure, cracks, broken) l. Leafs (secure, cracks, bent) m. U bolts (secure, cracks, broken) n. Shocks (secure, leaking) o. Brake hoses (bulges, cracks, leaks) p. Slack adjuster (more than 1 play or 90 degree angle) q. Brake drums (cracks, fluid) r. Brake liners ( at least ¼ remaining) 02. The bus driver then enters the vehicle and: a. Make sure parking brake is set b. Start engine-listening for unusual noises (knocking, etc.) c. Check oil pressure gauge first, then all gauges (top to bottom, left to right) d. Check steering wheel - turn it both ways - too much play? Does it bind or catch? e. Check function of all controls and switches (top to bottom, left to right) f. Activate headlights - low beams, marker or clip lights, sign light and master flasher switch if present, and left turn signal.

5 Procedure # 8.02 Page 2 of The bus driver then exits the vehicle and starting at the front ride side walk counterclockwise around the vehicle and: a. Inspect the tires and wheels - inflation, tread depth, nails or punctures, side wall cracks or cuts, valve stem, cracks between studs, lug nuts, powdered rust or bare metal present, grease exiting front seal dust cap or rear center hub, grease visible inside the rims or tires, broken or misaligned springs, leaking or broken shocks, dents in wheel rim, objects between rear wheels b. Inspect marker or clip lights - corners, front and rear, sides c.. Inspect headlights - low beams d. Inspect running lights and taillights e. Inspect left turn signals (including side mid-vehicle signals) f. Ensure mirror brackets are secure and mirrors are clean g. Inspect hood latch h. Check overhead red flashers if applicable i. Check antenna(s) j. Check sign arm & light k. Check stop sign arm l. Ensure that battery door and luggage compartment doors are secure m. Check to see if reflectors are intact n. 2 nd check for fluid leaks (coolant, fuel, oil, grease, etc.) o. 2 nd check for damage to body, roof, windows p. 2 nd check for hanging or loose wires, drive shaft, muffler, etc. q. Inspect emergency doors, buzzers, safety catch (check emergency reflector triangles r. Check to see that exhaust pipe is secure - push end of pipe with foot (not hand - it may be hot) - does pipe extend proper length beyond muffler? s. Check to see that fuel cap(s) are tight 04. The bus driver then re-enters vehicle and: a. Inspect step well light b. Inspect fire extinguisher (charged, secure in bracket) - sign present c. Inspect seat belt cutter(s) - sign present d. Inspect first aid kit (stocked, secure in bracket) - sign present e. Inspect body fluid spill kit (stocked, secure in bracket) - sign present f. Insure vehicle registration and certificate of insurance is present g. Inspect emergency reflector triangles h. Activate high beams and right turn signal 05. The bus driver then re-exits vehicle proceeding to front and then back along right side of vehicle and: a. Check high beams b. Check right turn signal 06. The bus driver then re-enters the vehicle and: a. Closes door b. Activates 4-way hazard flashers and amber flashers

6 Procedure # 8.02 Page 3 of 3 c. Checks front 4-way hazard flashers, and amber flashers using pedestrian mirrors and by leaning against windshield d. Walk to back of vehicle checking seat backs and all emergency exits and lights e. Open rear door to check amber and 4-way hazard flashers f. Walk to front of vehicle checking seat belts, seat cushions, seat backs, and child restraint devices 07. The bus driver then will sit in the driver s seat and: a. Turn engine off but leave key on b. Release parking brake (if vehicle is parked on level ground; otherwise must chock wheels to prevent rolling) c. Inspect the hydraulic brakes: with key off, depress brake pedal, listen for whirring sound of brake booster motor; with key on but engine off, check brake warning light/buzzer d. Restart vehicle e. Check all mirrors from normal seated position for correct adjustment (especially pedestrian crossover mirrors) f. Fasten and properly adjust driver seat belt g. Check that parking brake is set, place vehicle in reverse, checking parking brake h. Ask another staff member to check brake and back-up lights and beeper at the back of vehicle (if available) i. Check horn (honk twice and pause before backing) j. Perform a 50' service brake check 08. The bus driver will note any problems on Form # 8.02A, and contact the Transportation/Facilities Coordinator for instructions on fixing the problems. Note: Wheelchair lifts and tie-downs must be checked if vehicle is so equipped

7 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Service Checklist REFERENCE: 1310 PROCEDURE: 8.04 DRAFTED BY: Mack Roberts POLICY COUNCIL APPROVAL DATE: September 10, 2008 DATE: August 13, 1996 BOARD OF DIRECTORS APPROVAL EFFECTIVE DATE: September 10, 2008 DATE: N/A DISTRIBUTION: August 2014 PROCEDURE: 01. When the bus has accumulated 4,000 miles or 7,500 miles, the driver is responsible for contacting the Transportation/Facilities Coordinator. The driver will be instructed to deliver the bus to a specific vendor for service. 02. When the bus has accumulated 20,000 miles the driver is responsible for contacting the Transportation/Facilities Coordinator. The driver will be instructed to deliver the bus to a specific vendor for the transmission/differential service. 02. The driver must get the form # 8.04A Bus Service Checklist signed by the vendor, the driver will also sign form #8.04A. When the form is completed, each driver will turn it in to the Transportation/Facilities Coordinator.

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9 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Gas Logs REFERENCE: 1310 PROCEDURE: 8.05 DRAFTED BY: Wayne Jennings DATE: July 25, 1995 REV: Mack Roberts, August 2011 BOARD OF DIRECTORS APPROVAL DATE: N/A PROCEDURE: POLICY COUNCIL APPROVAL DATE: August 13, 1996 EFFECTIVE DATE: September 1, 1996 DISTRIBUTION: August Each county has designated vendors from which to purchase fuel. Each driver must use the participating vendors. Form # 8.05A must be filled out each time the driver purchases fuel in his/her bus. A separate form must be used for each bus. 02. At the end of every pay period, the driver will forward the original form to the Transportation/ Facilities Coordinator and provide a copy to the vendor (where required). 03. In case of an emergency, when the driver needs to purchase gas or oil using personal funds, the driver must turn in receipts to the Transportation/Facilities Coordinator in order to be reimbursed. These emergency purchases must also be documented on Form # 8.05A. 04. The driver must use a separate Form # 8.05A for each bus driven during the month.

10 Bus # Form # 8.05A Upper East Tennessee Human Development Agency, Inc. GAS LOG Bus Driver Center DATE MILEAGE # OF GALS. PRICE PER GALLON DRIVER=S INITIALS

11 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Emergency/Evacuation Drills REFERENCE: 1310 PROCEDURE: 8.06 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: August 1, 1995 DATE: August 13, 1996 REV: Jill Price, June 2015 BOARD OF DIRECTORS APPROVAL DATE: N/A PROCEDURE: EFFECTIVE DATE: September 1, 1996 DISTRIBUTION: August Reasons for Emergency Evacuations a. Fire or danger of fire - If any portion of a school bus is on fire, children should be moved to a point 100 feet or more from the bus and remain there until the bus driver has determined that no danger remains. If a school bus is unable to move and is close to an existing fire or highly combustible materials, the "danger of fire" should be assumed and all children evacuated. b. Unsafe Location- If a bus is stopped in an unsafe location and is unable to proceed, the driver must determine immediately if it is safer for the children to remain on the bus or to evacuate. c. Stalled or inoperable vehicle- If the vehicle stalls or becomes inoperable, the driver must evacuate the occupants if the vehicle s final stopping location is: i. in the path of a train or closely adjacent to any railroad tracks ii. near, or in, a body of water iii. iv. where it could slide over a cliff where visibility is hindered or in danger of any collision (bus should be visible for at least 300 feet) 02. Important Factors in Evacuations a. The safety of the children is of utmost importance and must be given first consideration. The driver should never leave the children alone. b. Prior to evacuation the parking brakes should be set, transmission placed in an appropriate gear, ignition turned off, and the hazardous warning lights activated. c. If the situation allows, the driver should stay in the bus during evacuation to assist in the safe evacuation of occupants. d. Evacuations should be conducted with "deliberate" speed. A time interval of 1 1/2 to 2 seconds per child has proven to be safe. e. To insure a safe exit, children should have their hands free. Personal belongings should remain on the bus. Procedure # 8.06

12 Page # 2 of 2 f. The bus monitor will lead the children to a safe location from each door utilized for evacuation. Children should be taken to a safe point at least 100 feet from the bus, utilizing the rope, and remain there until given further directions. 03. Common Types of Emergency Evacuations a. Evacuations utilizing the front or service door should be conducted using the same techniques as a routine unloading. b. Evacuation steps utilizing the rear exit door are: i. The bus monitor should exit first through the rear door and stand ready to help children as they exit the bus. ii. The driver will instruct the children to leave personal items on the bus and assist the children as they exit the bus. iii. The bus monitor will lift each child off the bus and direct them to a safe location. iv. The bus monitor will call the roll to assure all children are present. 04. Evacuation Bus Drills a. All children should be given an opportunity to participate in evacuation drills. b. All children should be instructed in safety and procedures for emergency evacuation prior to participation in evacuation drills. c. Evacuation drills must be held monthly and held only on Head Start Premises. The driver must document the drill on Form # 8.06A. Form # 8.06A should be signed by the driver and monitor. d. At the end of each month, the driver will forward Form # 8.06A to the Operations Manager. Form # 8.06A

13 BUS DRILL FORM HEAD START CENTER DATE LOCATION OF DRILL An emergency bus drill was held today. The children were evacuated through the: [ ] Front Door [ ] Service Door [ ] Rear Emergency Exit Door Each child was evacuated safely. Bus Monitor: (Signature) Bus Driver: (Signature)

14 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Safety REFERENCE: 1310 PROCEDURE: 8.07 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: September 5, 1995 DATE: August 13, 1996 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: September 1,1996 DISTRIBUTION: August 2014 PROCEDURE: 01. The bus monitor is responsible for seeing that each child is seated and has his/her seat belt properly secured before the driver can move the bus. No child is allowed to stand up on the bus during movement. 02. The use of tobacco, food, or drink on the bus is prohibited. Animals, oversize objects, and glass containers are not permitted on the bus. 03. The bus monitor is responsible for controlling the children s conduct on the bus. 04. All aisles and step wells must be clear at all times. No unsecured objects are allowed in any area of the bus. 05. Emergency equipment required on the bus includes: fire extinguisher, first aid kit, triangle reflector markers, flashlight, blanket, rope, seat belt cutter, camera, body fluid clean-up kit, cellular phone, spare fuses (if equipped with fused electrical system), registration, and certificate of insurance. The driver will sign Form # 8.16A annually to insure the care and upkeep of the above safety equipment. 06. Dropping off the children: a. When the driver is within 50 ft. of a child's stop, the caution lights are turned on. b. When the bus comes to a complete stop and the door is opened, the red lights will be activated. c. The driver will make sure all traffic is stopped in front and rear of the bus before allowing the child to be unfastened from his/her seat belt. d. The bus monitor will proceed to the front door, step off the bus and assist the child in his/her exit. e. The monitor will hold the child's hand and lead the child to the person who has permission to accept the child. f. In the event no one is present to accept the child, refer to Education Procedure # 3.05, "Leaving Head Start Children With Anyone Other Than Parent."

15 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Cellular Telephone on buses REFERENCE: 1310 PROCEDURE: 8.08 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: January 9, 1997 DATE: February 11, 1997 REV: Mack Roberts, August 2011 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: February 11, 1997 DISTRIBUTION: August 2014 PROCEDURE: 01. Head Start Bus Drivers will be assigned a cellular telephone and will sign Form # 8.08A taking possession of a particular agency cellular telephone. 02. The main purpose for the phones on Head Start buses is to report an accident/incident, to report a problem, or to call for help. 03. The security of the cellular telephone is the responsibility of the Driver assigned the instrument. Cellular telephones must not be left unattended on the bus because of security reasons as the bus cannot be locked. 04. Cellular telephones are in no way to be construed as the operator s personal equipment and will not be used as such. a. All cellular telephone bills will be scrutinized monthly. b. Personal use of the cellular phone can lead to disciplinary action.

16 Form # 8.08A Upper East Tennessee Human Development Agency, Inc. CELLULAR TELEPHONE AGREEMENT Date: Staff s name Cellular Phone Assigned to: Cellular Telephone Number: Bus Number: Statement: I understand this cellular phone is my responsibility, and that I will be required to turn it in at the end of the school year. Also, in the event that I resign, or my position is terminated, I understand that I am to return the phone and accessories to the Transportation Office immediately. Signature Witness

17 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Vehicular Accident Procedure REFERENCE: 1310 PROCEDURE: 8.09 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: November 24, 1997 DATE: January 13, 1998 Rev: Flo Abel March 23, 2010 Rev: Mack Roberts August 2011 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: January 1, 1998 DISTRIBUTION: August 2014 PROCEDURES: 01. If a traffic accident occurs, the vehicle must not be moved unless directed by a police officer. 02. The Bus Driver or Bus Monitor will follow the Form # 8.09A Accident Action Plan. 03. The Bus Driver will complete Form # 8.09B, In-House Accident Report and send it to the Transportation/Facility Coordinator. 04. The Accounting Generalist will complete the Tennessee Department of Safety Report. 05. The following procedures will be followed: a. Stop the vehicle immediately b. Put vehicle in park c. Engage the emergency brake d. Turn off the ignition e. Activate flashing lights f. Call 911 g. Check all passengers for injury and take appropriate action h. Call the Head Start center to notify the teacher i. Call Transportation & Facilities Coordinator i. If no answer, call UETHDA Head Start main office ii. If no answer, call Assistant Director

18 Procedure # 8.09 Page 2 of 2 j. Place warning markers to secure the bus k. Get name, phone #, address, driver license #, insurance information of the other driver(s) involved DO NOT ADMIT GUILT l. Take pictures m. Have Emergency Medical Team (EMT) examine EVERYONE in all vehicles involved n. Give police all pertinent information concerning the accident o. Bus driver report for post accident drug & alcohol test

19 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Driver Daily Schedules and Release Time REFERENCE: 1310 PROCEDURE: 8.10 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: December 2, 1998 DATE: December 9, 1997 Rev: Bert Powell, June 27, 2008 Rev: Florence E. Abel, September 2008 Rev: Mack Roberts, August 2011 Rev: Rebecca Daniel, July 2012 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: January 1, 1999 DISTRIBUTION: August 2014 PROCEDURES: 01. The Bus Drivers must complete a Daily Schedule, Form # 8.10A, at the beginning of the school year. 02. If changes are made in the classroom schedules, or the Bus Driver is moved to another classroom site, a new schedule will be completed. 03. The Transportation/Facilities Coordinator will review the schedule. a. If the Transportation/Facilities Coordinator determines the Driver s schedule can and should include Release Time (see Policy #13.26), the Driver s schedule will be revised as appropriate. b. The Daily Schedule will be reviewed and approved by the Transportation/Facilities Coordinator. 04. Once approved, the revised schedule, indicating Release Time, will be shared with the Bus Driver with instructions regarding any logs or activity reports necessary to document daily activities. 05. The Bus Driver must contact the Transportation/Facilities Coordinator to request extended hours that may result from a field trip, bus maintenance, classroom work, emergencies, or any other circumstances, and the Bus Driver will document reason for extended hours on their time sheet.

20 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Washing REFERENCE: 1310 PROCEDURE: 8.11 DRAFTED BY: Wayne Jennings DATE: March 1, 1999 Rev: Bert Powell, June 27, 2008 BOARD OF DIRECTORS APPROVAL DATE: N/A POLICY COUNCIL APPROVAL DATE: June 1, 1999 EFFECTIVE DATE: February 22, 1999 DISTRIBUTION: August 2014 PROCEDURES: 01. Head Start buses will be washed once a week. The Bus Driver must utilize a selfwashing facility. Under no circumstances will the buses be washed at a commercial/ professional car washing facility. 02. In order to be reimbursed for monies expended at self-washing facilities, the Driver must complete the Bus Washing Voucher, Form # 8.11A. 03. The Bus Washing Voucher, Form # 8.11A, must be turned into the Transportation/Facilities Coordinator monthly. There should be no more than four (4) washes on each voucher per month. 04. Head Start Bus Drivers should adhere to a reasonable amount of monies expended at each washing.

21 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Basic Rules for Bus Drivers REFERENCE: 1310 PROCEDURE: 8.12 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: April 10, 2002 DATE: August 27, 2002 Rev: Florence E. Abel, July 17, 2008 Rev: Mack Roberts, August 2011 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: September 1, 2002 DISTRIBUTION: August 2014 PROCEDURES: 01. Bus Driver s are required to follow basic rules to insure the safety of the children at all times. 02. Bus Drivers are expected to abide by all approved safety laws governing the operation of the bus, as well as those promulgated by the State Department of Safety and the State Department of Education. 03. To insure Driver s understand these basic rules, Form #8.12A must be read and signed on an annual basis.

22 UPPER EAST TENNESSEE HUMAN DEVELOPMENT AGENCY, INC. RULES FOR HEAD START BUS DRIVERS ANNUAL FORM Form # 8.12A DRIVER=S NAME TO BE COMPLETED ANNUALLY BY BUS DRIVERS COMMERCIAL DRIVER=S LICENSE NUMBER You are being issued school bus # for the school year Your assigned center(s) are This bus must be driven with safety of the children in mind at all times. You are expected to abide by all approved safety laws governing the operation of the bus, as well as those promulgated by the State Department of Safety and the State Department of Education. General Duties: 1. Transport Head Start children to and from school as scheduled. Note: Children must not spend more than 90 minutes traveling one way. 2. Transport children that become ill en route on to the school if it occurs on the morning run or home if it occurs during the afternoon run. 3. You must transport parents to meetings, workshops, etc., as instructed by the Transportation/Facilities Coordinator, as needed. This transportation shall be scheduled so it does NOT interfere with the regularly scheduled transportation of the children. 4. Transport children for special services as necessary. 5. Transport meals to and from the classrooms as necessary. 6. Perform work in the classrooms, buildings or playgrounds as necessary. Vehicle Care and Operation: 1. Walk to the rear of the bus after completing your final morning and afternoon runs to make certain that no child is left on the bus, i.e. sleeping, sick, etc. This practice must be adhered to on a daily basis. 2. Sweep the inside of your bus daily - wash the outside once a week. 3. Conduct Pre-Trip and Post-Trip daily.

23 4. Keep scheduled maintenance dates and turn in all required reports on time. Form # 8.12A Page 2 of 4 5. Report all malfunctions as soon as possible. Do not wait for the scheduled service date. 6. Notify the Transportation/Facilities Coordinator before making changes in your route. 7. KEEP AN UP-TO-DATE ROUTE/ALTERNATE SHEET ON YOUR BUS AT ALL TIMES! 8. Stay on the fixed route, except when road conditions dictate a change of plans. Example: ice on a steep hill, an accident blocking the street, or standing/rushing water in the roadway. 9. Maintain a regular schedule of arrival times for schools in A.M. and P.M. 10. Refuel their vehicles while no children are in the vehicle. 11. You are responsible for the safe overnight parking of your bus. (See Over-Night Parking Procedure # 8.17). Personal Practices: 1. Practice personal cleanliness. 2. Do not eat or drink anytime while driving the bus. Water can be carried on the bus by the driver, but it must be in an unbreakable container, out of sight of children and consumed when children are not present. 3. Do not use tobacco products while on duty or allow parents to use them on the vehicle. 4. Do not use alcoholic beverages or narcotics while on duty or to excess while off duty. 5. Do not transport persons other than regularly enrolled children unless authorized to do so by the Transportation/Facilities Coordinator. 6. Sign in and out of your designated work station. 7. Do not make personal stops at stores or other businesses during the bus runs. 8. Do not install radios, stereos, etc. without the approval of the Transportation/Facilities Coordinator. 9. You must have and maintain a valid Commercial Driver s License (CDL). The license MUST be in your possession when you are on duty. 10. You may not bring other children or adults with you to work.

24 Form # 8.12A Page 3 of 4 Pick-Up and Drop-Off: 1. Children 90 pounds or less must not be transported without being properly secured in a child restraint device. 2. Come to a full stop before any child is permitted to get on or off the bus. 3. Pull up to the curb or side of the road to load and unload children. The parent, the driver, and the staff all share responsibility for helping the child to board and exit the vehicle safely. 4. If you need to get up from your seat while loading or unloading children, you MUST remove the keys from the ignition to avoid the possibility of an accident. 5. The school bus sign (where appropriate) must be in the upright position whenever children are being transported. The flashing lights must be used whenever children are loading or unloading. 6. Anytime the vehicle is not being used for child transportation, the sign must be in the lowered position and the red lights are not to be used. 7. Do not permit children, accompanied by the Monitor, to leave the bus until approaching traffic from both directions has come to a complete stop. Keep the service door open and the STOP SIGN activated until all children who must cross in front of the bus are completely off the road. Children must not be allowed to cross without the Monitor or a Parent with them. 8. Children not required to be placed in a child restraint seat must always wear a seat belt. The seat belt must be in place before the vehicle is in motion. Each seat belt must be used by only one child. Belts must be checked before the bus departs. 9. Make sure that all departing children are at a safe distance from the bus before moving. Vehicle/Passenger Safety: 1. Drivers must always buckle their own seat belts for safety and because it is the law. 2. Come to a full stop at all railroad crossings and arterial highways. 3. Follow all traffic rules and regulations, adhering to speed limits at all times. 4. Report every accident, regardless of its severity, to the Transportation Dept. immediately. 5. Do not allow children to sit or stand in the Driver s area at any time or to handle the controls of the bus.

25 Form # 8.12A Page 4 of 4 Other: 1. Work collaboratively and cooperatively with all Head Start staff. 2. Perform other duties as shall be assigned. I hereby certify that I have no disease or injury which would interfere with my ability to safely operate a school bus. I understand that any attempt to conceal such conditions constitute sufficient grounds for immediate dismissal. I have read this document and understand my duties as a Head Start School Bus Driver. DRIVER S SIGNATURE DATE

26 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Vehicle Delivery Inspection REFERENCE: 1310 PROCEDURE: 8.13 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: April 18, 2002 DATE: August 27, 2002 Rev: Bert Powell, June 27, 2008 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: September 1, 2002 DISTRIBUTION: August 2014 PROCEDURE: 01. Upon delivery of vehicles from the manufacturer, the vehicles will be inspected by the Transportation/Facilities Coordinator, or their designee, using Form # 8.13A. 02. All vehicles will be equipped in accordance with the bid specifications. 03. All vehicles must have a Manufacturer s Certificate which complies with the Federal Motor Vehicle Safety Standards. 04. The Manufacturer s Certificate will be posted on all Head Start buses.

27 VEHICLE INSPECTION REPORT-BUS # Form #8.13A Delivery Date Make of Body/Chassis Model Mileage Bus Capacity Inspected by Inspection Item SAT UN-SAT Inspection Item SAT UN-SAT Inspection Item SAT UN-SAT Fire Extinguisher Fully Charged- Dry Chemical 2 2 lbs. 5lb BC Minimum Exterior/Interior Sharp Edges, Loose Molding, Protrusions/Protuberances Elliptic Mirror and/or Crossing Arm King Pins 1/4" In/Out First Aid Kit-17 Items Cleanliness Wheel Bearings Body Fluid Kit Windshield AS-1/Mounting Tie-Rod Ends/Drag Links 3 Standard Triangle Reflectors Safety Windows AS-2/Latches Steering Assembly Box Horn Eight-Light Operation Steering Wheel Lash Driver Seat Belt/Retractors Passenger Seat Belts Head Lights (high/low Beam) 4-Way Flashers/Strobe Light Shock Absorbers F/R Springs/Spring Hangers Sun Visor 6"x16" ID Lights/Clearance Lights Exhaust System-Complete Rear View Mirror 6"x30" Stop/Tail Lights Engine Video Equipment/Radio Interior Lights Heaters/Defrosters/Fans Windshield Wipers/Blades Variable Speed-2 Motors Speedometer/Odometer Instruments/Instrument Panel Emergency Door(s) Warning device/lettering windows Guard Rails/Stanchions/Grab Rails/Seats Floor-.125 Thickness Aisle Covering, Non-Skid.1875 Thickness (Loose/Raised) Manufacture=s Certificate Other Comments Stop Signal Arm-Octagon Lights Vacuum-White on Red Side Lights/Turn Signals Required/Specified Lettering Alternator Dual-Belt Drive Tires/Wheels-Same Size/Ply Rating-Front 4/32" min. No recapped on Front Rear-2/32" min./air Pressure Fuel/Gas Tank Gal Filler Cap/LEAKS Service Door 24"x68" Bumpers-Front and Rear Rear Vision Mirror L/R Lettering AUETHDA HEAD START@ Body Clamps/Welting Frame /Outriggers Transmission/Switches Air System/Warning Device Air Brake System FMVSS 121 Drive Shaft Assembly Axle Assembly F/R Differential Undercoating Parking Brake-Hydraulic Brake Hand Brake/Proper Adjust. Power Lift Air Conditioning Back-Up Alarm Child Reminder System

28 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Route Waivers REFERENCE: 1310 PROCEDURE: 8.14 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: April 18, 2002 DATE: August 27, 2002 Revised: Bert Powell, June 30, 2008 REV: Mack Roberts, August 2011 BOARD OF DIRECTORS APPROVAL DATE: N/A PROCEDURES: EFFECTIVE DATE: September 1, 2002 DISTRIBUTION: August The Transportation/Facilities Coordinator will schedule a time for the Drivers, Family Resource Specialists, and Monitors from each Head Start Center, to plan fixed bus routes and alternate bus routes for their areas. a. The alternate route is to be used in the event of a hazardous condition or other emergency situation. b. The alternate route directions must be kept in the glove compartment of the bus. 02. All staff should plan so that a child s one-way transit time does not exceed forty-five (45) minutes. a. If the child is in transit more than forty-five (45) minutes, but less than ninety (90) minutes, the Family Resource Specialist will complete Form # 8.14A, Individual Transportation Plan, for submission to the Department of Human Services or Department of Education through the Transportation/Facilities Coordinator and the Head Start Director. b. Under no circumstances will a child be in transit over ninety (90) minutes one-way. c. When all required signatures are obtained and the form is returned from the Department of Human Services or Department of Education, the Transportation/Facilities Coordinator will maintain a copy and return the original to the Family Resource Specialist. 03. All staff should ensure the vehicle is not loaded beyond maximum passenger capacity. 04. Bus routes must be planned in a way to avoid unnecessary maneuvers by the Driver, such as backing up or making U turns, except when necessary, for reasons of safety or because of physical barriers. 05. Bus routes should be mapped out to minimize traffic disruptions and to afford the Driver a good field of vision in front of and behind the vehicle. 06. Bus routes should be planned to eliminate the need for children to cross a roadway when boarding or exiting the vehicle. If children must cross the street before boarding or after exiting the vehicle, they must be escorted by the monitor or another adult.

29 Individual Transportation Plan Form # 8.14A Center Child s Name Family Resource Specialist Date of Birth Parent(s) Name Telephone: (Home) _Work) Address Tennessee Child Care Standards include the following requirements: 1. Children shall not spend more than forty-five (45) minutes traveling one way If extended transportation beyond the limits in part 1 is necessary in special circumstances, or as may be required by geographic factors, an individualized plan shall be established and signed by the parent(s) and Director and approved by Child Care Services Licensing Counselor after alternatives have been explored with the child care agency and documented by licensing staff. Licensure Rules for Child Care Centers Serving Preschool Children, , Paragraph (6)(a). To: Child Care Agency What is the one way time in transit for this child? Explain the special circumstances and/or geographic factors which require this child to be in transit for more than fortyfive (45)minutes What alternatives were considered to currently prevent this extended travel? What are the plans to eliminate this travel by the end of the school year? Agency Director Date To: Parents Are you in support of your child(ren) participating in this child care program even though your child will be transported more than forty-five (45) minutes one way? ( ) Yes ( ) No Is your child receiving extraordinary compensatory services for a handicapping condition? By your signature below, you acknowledge awareness of this rule and are in agreement for a waiver of the transportation requirement so that your child(ren) may attend this Child Care Program as there is no alternative program or resource to meet your child(ren)=s needs. Parent(s) Signature Date Approval: Licensing Counselor Supervisor Date Distribution: Original-Family Resource Specialist; Copy-Transportation/Facilities Coordinator

30 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Route Waivers REFERENCE: 1310 PROCEDURE: 8.14 DRAFTED BY: Wayne Jennings POLICY COUNCIL APPROVAL DATE: April 18, 2002 DATE: August 27, 2002 Revised: Bert Powell, June 30, 2008 REV: Mack Roberts, August 2011 Revised: Susan Rines, February 11, 2015 BOARD OF DIRECTORS APPROVAL DATE: N/A PROCEDURES: EFFECTIVE DATE: September 1, 2002 REVISION EFFECTIVE DATE: Feb. 11, 2015 DISTRIBUTION: August The Operations Manager will schedule a time for the Drivers and Family Resource Specialists from each Head Start Center, to plan fixed bus routes and alternate bus routes for their areas. a. The alternate route is to be used in the event of a hazardous condition or other emergency situation. b. The alternate route directions must be kept in the glove compartment of the bus. 02. All staff should plan so that a child s one-way transit time does not exceed forty-five (45) minutes. a. If the child is in transit more than forty-five (45) minutes, but less than ninety (90) minutes, the Family Resource Specialist will complete Form # 8.14A, Individual Transportation Plan and give it to the Teacher prior to the initial home visit. b. Under no circumstances will a child be in transit over ninety (90) minutes one-way. c. The teacher will then submit the signed and completed form to the Career Development Manager for tracking, the Director s signature, and then submission to the Department of Human Services or Department of Education. d. The Individual Transportation Plan must be completed and submitted prior to the child riding the bus. e. When all required signatures are obtained and the form is returned from the Department of Human Services or Department of Education, the Career Development Manager will maintain a copy and return the original or a letter of authorization to the Family Resource Specialist. 03. All staff should ensure the vehicle is not loaded beyond maximum passenger capacity. 04. Bus routes must be planned in a way to avoid unnecessary maneuvers by the Driver, such as backing up or making U turns, except when necessary, for reasons of safety or because of physical barriers. 05. Bus routes should be mapped out to minimize traffic disruptions and to afford the Driver a good field of vision in front of and behind the vehicle. 06. Bus routes should be planned to eliminate the need for children to cross a roadway when boarding or exiting the vehicle. If children must cross the street before boarding or after exiting the vehicle, they must be escorted by the monitor or another adult.

31 Individual Transportation Plan Form # 8.14A Center Classroom Family Resource Specialist Child s Name Date of Birth Parent(s) Name Telephone: (Home) (Work) Address Tennessee Child Care Standards include the following requirements: 1. Children shall not spend more than forty-five (45) minutes traveling one way If extended transportation beyond the limits in part 1 is necessary in special circumstances, or as may be required by geographic factors, an individualized plan shall be established and signed by the parent(s) and Director and approved by Child Care Services Licensing Counselor after alternatives have been explored with the child care agency and documented by licensing staff. Licensure Rules for Child Care Centers Serving Preschool Children, , Paragraph (6)(a). To: Child Care Agency What is the one way time in transit for this child? minutes Explain the special circumstances and/or geographic factors which require this child to be in transit for more than forty-five (45)minutes What alternatives were considered to currently prevent this extended travel? What are the plans to eliminate this travel by the end of the school year? Head Start Director Date To: Parents Are you in support of your child(ren) participating in this child care program even though your child will be transported more than forty-five (45) minutes one way? ( ) Yes ( ) No Is your child receiving extraordinary compensatory services for a handicapping condition? By your signature below, you acknowledge awareness of this rule and are in agreement for a waiver of the transportation requirement so that your child(ren) may attend this Child Care Program as there is no alternative program or resource to meet your child(ren)s needs. Parent(s) Signature Date Approval: Licensing Counselor Supervisor Date Distribution: Original-Family Resource Specialist; Copy-Career Development Manager, Operations Manager

32 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Driver Training REFERENCE: PROCEDURE: 8.15 DRAFTED BY: Bert Powell POLICY COUNCIL APPROVAL DATE: March 4, 2003 DATE: April 8, 2003 Rev: Bert Powell, June 27, 2008 BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: March 17, 2003 DISTRIBUTION: August 2014 PROCEDURE: 01. During the first in-service of each school year, all Bus Drivers will receive training required by 45 CFR part paragraphs (b) and (c). 02. As new drivers are employed, they will receive required training prior to transporting any child enrolled in the Head Start program. The training will be conducted by using any or all of the following forms of instruction: a. Classroom b. Video c. Behind-the-wheel. The Transportation/Facilities Coordinator will document this training on Form # 8.15A. Form # 8.15A will be maintained in the office of the Transportation/Facilities Coordinator. 03. The required training should be sufficient to enable the driver to: a. Operate the vehicle in a safe and efficient manner. b. Safely run a fixed route, including loading and unloading children, stopping at railroad crossings and performing other specialized driving maneuvers. c. Administer basic first aid in case of injury. d. Handle emergency situations including vehicle evacuation procedures. e. Operate special equipment, such as wheelchair lifts, assistance devices, or occupant restraints. f. Conduct routine maintenance and safety checks of the vehicle. g. Maintain accurate records as necessary. h. Report child abuse using established procedures and, if appropriate, transport children with disabilities.

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34 Form # 8.15A Upper East Tennessee Human Development Agency, Inc. BUS DRIVER COMPETENCY STATEMENT I feel I have received enough instruction to sufficiently: Driver Initials Operate the vehicle in a safe and efficient manner Safely ran a fixed route, including loading and unloading children, stopping at railroad crossings and performing other specialized driving maneuvers Administer basic first aid in case of injury Handle emergency situations, including vehicle evacuation procedures Operate any special equipment, such as wheelchair lifts, assistance devices or special occupant restraints Conduct routine maintenance and safety checks of the vehicle Maintain accurate records as necessary Follow Child Abuse reporting procedures Transport services for children with disabilities Driver Signature Date Transportation/Facilities Coordinator Signature Date

35 DOMAIN: Family & Community Partnerships SERVICE AREA: Transportation SUBJECT: Bus Inventory REFERENCE: 1310 PROCEDURE: 8.16 DRAFTED BY: Bert Powell, Family & POLICY COUNCIL APPROVAL Community Partnerships Supervisor DATE: May 31, 2008 REV: Mack Roberts, August 2010 REV: Dave Willis, June 2014 DATE: N/A BOARD OF DIRECTORS APPROVAL DATE: N/A EFFECTIVE DATE: September 1,1996 DISTRIBUTION: August 2014 PROCEDURE: 01. At the beginning of each year, the Driver will conduct an inventory of their assigned bus to ensure the items listed on Form # 8.16A are present and serviceable. 02. After ensuring all items are on the bus and serviceable, the Driver will sign and date Form # 8.16A. 03. The driver will forward the signed Form # 8.16A to the Transportation/Facilities Coordinator for filing. 04. During the course of the year, if any item is utilized or becomes unserviceable, the Driver will contact the Transportation/Facilities Coordinator for a replacement.

36 # 8.16A Fire extinguisher Upper East Tennessee Human Development Agency, Inc. INVENTORY FOR HEAD START BUSES First Aid Kit and checklist Triangle reflector markers (1box of 3 triangles) Flashlight w/batteries Blanket (72 x 90 ) Travel rope 100 nylon braided Seatbelt cutter Clean-up kit and checklist Cleaning supplies Bus Log books with the following items: Registration. Current Certificate of Insurance. Current bus inspection (SF 1308). Bus fuel card. Accident Action Plan (8.09A) posted on bus. In-House Accident (Form 8.09B). Bus route/alternate bus route. Star Child Restraints. Besi Pro-Tech III Restraints How many? How many? I will be responsible for the care and upkeep of the above mentioned items. The above items must be kept in the bus at all times. Bus Driver s Signature Bus # Date

37 DOMAIN: Program Design & Management SERVICE AREA: Administration SUBJECT: Overnight Parking for Buses REFERENCE: PROCEDURE: 8.17 DRAFTED BY: Florence E. Abel POLICY COUNCIL APPROVAL DATE: July 15, 2008 BOARD OF DIRECTORS APPROVAL DATE: N/A DATE: N/A EFFECTIVE DATE: August 2008 DISTRIBUTION: August 2014 PROCEDURE: 01. All Head Start buses are to be parked in well-lit, safe, secure areas in close proximity to the centers/classrooms. Arrangements must be made with the owner/landlord of the property to be used. 02. The Bus Driver, Transportation/Facilities Coordinator or other staff member will locate/select a parking site. Efforts should be made to work with the local schools and businesses in the search for parking. 03. If NO safe, secure site for overnight parking is available, the Bus Driver will be allowed to take the bus home for overnight parking. 04. The Bus Driver must sign Form # 8.17A acknowledging the rules regarding such special permission.

38 Form # 8.17A Upper East Tennessee Human Development Agency, Inc. TAKING THE HEAD START BUS HOME The Head Start buses are not normally to be taken home by the Bus Drivers. If the Head Start bus is allowed to be taken home by the Bus Driver, the following rules apply: Work time ends once the Bus Driver arrives at his/her residence. The bus must be parked until the Bus Driver leaves for work the next morning. The bus must not to be driven for personal use of any form, i.e., errands, personal transportation, or for any other reason. The bus may only be driven by the Bus Driver and may not be driven by any other person. Work time begins at the time the Bus Drivers does the pre-trip inspection prior to driving to the work station or beginning the route. The use of this bus for personal reasons will be subject to disciplinary action up to and including termination. ***************************************************************************** I HAVE READ, FULLY UNDERSTAND, AND AGREE TO FOLLOW THE RULES AS WRITTEN ABOVE. Print Name Signature Date