Appendix A - Technical Specifications RFQ 91795 - Emergency WasteWater Cleanup Services SCOPE The biosolids, sand, sewage, debris, grit and /or grease may be malodorous. When required, biosolids, sand, sewage, debris, grit and/or grease shall be removed from various JEA-owned wastewater system structures and pipe break locations such as, but not limited to: pump stations, manholes, wet wells, etc. The scope of this work is not intended to include the cleanout of large wet wells and process treatment basins. Where applicable, biosolids, sand, sewage, debris, grit and/or grease, may be either in a liquid (pumpable) state or in a solid (non-pumpable) state, which may require excavation by personnel and equipment, provided by the Contractor (also referred to as Company ). Contractor may be required to perform removal operations on private property, such as in backyards and easements. The Planned Service portion of the contract may be used by JEA, when due operational issues JEA finds the need for planned services with greater than twenty-four (24) hours notices. This shall not be the primary use of this contract, it is expected that eighty percent (80%) of this contract usage is emergency in nature. ACCESS TO CONTRACTOR'S OPERATING RECORDS The Contractor shall provide immediate access to its operating records as required by JEA and applicable regulatory agencies. FACILITY LOCATIONS Services rendered by the Contractor may involve all JEA owned facilities within our service area (primarily in Duval County, but includes St. Johns and Nassau Counties) EQUIPMENT REQUIREMENTS Contractor will own at least four (4) vacuum trucks with a minimum capacity of 3,500 gallons and at least two (2) tanker trucks with a minimum capacity of 7,000 gallons. The Contractor does not need to keep these pieces of equipment on standby status for JEA, however, in the event that JEA, requests equipment in an emergency basis, the company shall not commit these assets to other projects until the JEA emergent work has been completed. WORK AND QUANTITIES Payment for mileage and travel time is not allowed. Unit prices entered on the Bid Workbook should encompass the cost of all work performed to complete each job assigned. PART 1 Item 1. Unplanned (Emergency) Services (Less than 24 hour notice) The work in this Item is characterized as uncontained cleanup of pumpable materials. Remove and haul raw sewage and related debris on an as-needed basis from various spill sites to a location within JEA service territory as directed by JEA (likely to be a nearby pump station to minimize haul time). Work may be performed in right-of-way or on private property such as in backyards and easements. Contractor shall be responsible for providing any specialty equipment, such as pumps and hose or piping necessary to complete operations.
Appendix A Technical Specifications REQUEST FOR QUOTE 91795 - Emergency Waste Water Cleanup Services Respond within one (1) hours of notification with the first vacuum truck or tanker (as directed by JEA) and as directed by JEA, provide additional tankers at the rate of one (1) per hour thereafter. If the contractor fails to respond to an emergency call within the required hour three times, they will be considered in breach of contract and may have the contract revoked. The contractor is required to respond within one hour of JEA s notification, however we will pay them from the time they arrive until the time the truck/tanker has been dismissed. No truck/tanker will be dismissed until after all loads have been delivered and the truck/tanker is empty. Item 2. The work in this Item is characterized as contained cleanup of pumpable materials. Remove and haul raw sewage and related debris from various locations within the collection system such as manholes, pump stations, retention ponds, etc. to a location within JEA service territory as directed by JEA (likely to be a nearby pump station to minimize haul time). Work may be performed in right-of-way or on private property such as in backyards and easements. Contractor shall be responsible for providing any specialty equipment, such as pumps and hose or piping necessary to complete operations. Respond within one (1) hours of notification with first vacuum truck or tanker (as directed by JEA) and as directed by JEA, provide additional tankers at the rate of one (1) per hour thereafter. PART 2 Item 1. Planned Services (24 hour notice) The work in this Item is characterized as uncontained cleanup of pumpable materials. Remove and haul raw sewage and related debris on an as-needed basis from various spill sites to a location within JEA service territory as directed by JEA (likely to be a nearby pump station to minimize haul time). Work may be performed in right-of-way or on private property such as in backyards and easements. Contractor shall be responsible for providing any specialty equipment, such as pumps and hose or piping necessary to complete operations. Respond after notification with the first vacuum truck or tanker (as directed by JEA) and as directed by JEA, provide additional vacuum trucks or tankers as needed. Item 2. The work in this Item is characterized as contained cleanup of pumpable materials. Remove and haul raw sewage and related debris from various locations within the collection system such as manholes, pump stations, retention ponds, etc. to a location within JEA service territory as directed by JEA (likely to be a nearby pump station to minimize haul time). Work may be performed in right-of-way or on private property such as in backyards and easements. Contractor shall be responsible for providing any specialty equipment, such as pumps and hose or piping necessary to complete operations. Respond after notification with the first vacuum truck or tanker (as directed by JEA) and as directed by JEA, provide additional vacuum trucks or tankers as needed.
Appendix A Technical Specifications REQUEST FOR QUOTE 91795 - Emergency Waste Water Cleanup Services PART 3 Standby Pay If the Contractor is prepared to begin work at a scheduled time and an Owner representative instructs the contractor to not physically commence work within thirty (30) minutes of scheduled start time, the Contractor may bill for standby time for each of the Contractor's tankers on-site from thirty (30) minutes after scheduled start time until work begins, to be billed in 0.25 hour increments. Contractor is deemed to be prepared to begin work if contractor has personnel and equipment staged at the work site ready and able to commence work.
APPENDIX B BID FORM RFQ 91795 - EMERGENCY WASTEWATER CLEAN UP SERVICES Submit a copy along with other required forms in to: moorea@jea.com Company Name: Company s Address Phone Number: FAX No: Email Address: BID SECURITY REQUIREMENTS None required Certified Check or Bond (Five Percent (5%) SAMPLE REQUIREMENTS None required Samples required prior to Bid Opening Samples may be required subsequent to Bid Opening TERM OF CONTRACT One Time Purchase Annual Requirements 3 yrs, w/ 2 optional renewal Other, Specify- Project Completion SECTION 255.05, FLORIDA STATUTES CONTRACT BOND None required Bond required 100% of Bid Award QUANTITIES Quantities indicated are exacting Quantities indicated reflect the approximate quantities to be purchased Throughout the Contract period and are subject to fluctuation in accordance with actual requirements. INSURANCE REQUIREMENTS Insurance required PAYMENT DISCOUNTS 1% 20, net 30 2% 10, net 30 Other None Offered 1 Unplanned (Emergency) Sevice Rates (less than 24 hours notice) $ Total Price 2 Planned Service Rates (24 hours notice) $ 3 Standby Pay Service Rates Normal and Other than Normal Business $ hours: (within 30 minutes notice) 4 TOTAL BID PRICE -(TRANSFER FROM BID WORKBOOK ) $ BIDDER'S CERTIFICATION I have read and understood the Sunshine Law/Public Records clauses contained within this solicitation. I understand that in the absence of a redacted copy my proposal will be disclosed to the public as-is. By submitting this Bid, the Bidder certifies that it has read and reviewed all of the documents pertaining to this Solicitation, that the person signing below is an authorized representative of the Bidder s Company, that the Company is legally authorized to do business in the State of Florida, and that the Company maintains in active status an appropriate contractor s license for the work (if applicable). The Bidder also certifies that it complies with all sections (including but not limited to Conflict Of Interest and Ethics) of this Solicitation, and that the Bidder is an authorized distributor or manufacturer of the equipment that meets the Technical Specifications stated herein. We have received addenda Handwritten Signature of Authorized Officer of Company or Agent Date through Printed Name and Title
APPENDIX B MINIMUM QUALIFICATIONS FORM RFQ 91795 - EMERGENCY WASTE WATER CLEAN UP SERVICES GENERAL THE MINIMUM QUALIFICATIONS SHALL BE SUBMITTED ON THIS FORM. IN ORDER TO BE CONSIDERED A QUALIFIED BIDDER BY JEA YOU MUST MEET THE MINIMUM QUALIFICATIONS LISTED BELOW, AND BE ABLE TO PROVIDE ALL THE SERVICES LISTED IN THIS SOLICITATION. THE BIDDER MUST COMPLETE THE BIDDER INFORMATION SECTION BELOW AND PROVIDE ANY OTHER INFORMATION OR REFERENCE REQUESTED. THE BIDDER MUST ALSO PROVIDE ANY ATTACHMENTS REQUESTED WITH THIS MINIMUM QUALIFICATIONS FORM. PLEASE SUBMIT THIS COPY OF THIS FORM AND ANY REQUESTED ADDITIONAL DOCUMENTATION WITH THE BID SUBMISSION TO: MOOREA@JEA.COM BIDDER INFORMATION COMPANY NAME: BUSINESS ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE: FAX: E-MAIL: PRINT NAME OF AUTHORIZED REPRESENTATIVE: SIGNATURE OF AUTHORIZED REPRESENTATIVE: NAME AND TITLE OF AUTHORIZED REPRESENTATIVE: MINIMUM QUALIFICATIONS: Bidders must have performed two (2) similar projects in the last two (2) years, ending September 6, 2017. o A similar project is defined as pumping and transporting a minimum of 150,000 gallons of wastewater per year.
APPENDIX B MINIMUM QUALIFICATIONS FORM RFQ 91795 - EMERGENCY WASTE WATER CLEAN UP SERVICES REFERENCE 1 Customer Name Customer Adderss Reference Name Reference Phone Number Reference E-Mail Address Contract Year/Amount Gallons of Wastewater Description of Service Contract
APPENDIX B MINIMUM QUALIFICATIONS FORM RFQ 91795 - EMERGENCY WASTE WATER CLEAN UP SERVICES REFERENCE 2 Customer Name Customer Adderss Reference Name Reference Phone Number Reference E-Mail Address Contract Year/Amount Gallons of Wastewater Description of Service Contract