CITY OF DIXON, CALIFORNIA CITY ENGINEER / PUBLIC WORKS DEPARTMENT, WASTEWATER DIVISION SOLANO COUNTY, CALIFORNIA BID SPECIFICATIONS FOR THE PURCHASE OF ONE (1) NEW 2016 FORD C-MAX SEL ENERGI-BASE MODEL PLUG-IN-HYBRID VEHICLE October 2015 BID OPENING: 3:00 PM, Wednesday, November 4, 2015 at City Hall, 600 East A Street, Dixon, California
I. GENERAL CITY OF DIXON SOLANO COUNTY, CALIFORNIA S P E C I F I C A T I O N S FOR ONE (1) NEW 2016 FORD C-MAX SEL ENERGI-BASE MODEL PLUG-IN-HYBRID VEHICLE These specifications call for the purchase, delivery, and acceptance of one (1) New 2016 Ford C-Max SEL Energi-Base Model Plug-in-Hybrid Vehicle, currently in production and of the latest 2016 model year design. The City of Dixon Fleet Identification Number (FIN) is as follows: QU847. A. The vehicle furnished under this specification shall be the manufacturer s current conventional design for the type of vehicle specified, complete with all necessary operating accessories customarily furnished, whether stipulated herein or not, with such modifications and attachments as may be necessary to enable the vehicle to function reliably and efficiently in sustained operation. B. Additionally the vehicle furnished under this specification shall comply with the most current Federal Vehicle Standards, California Air Resources Pollution Control Requirements, and the requirements of the California Department of Transportation and with the California Vehicle Code. II. BIDDING CONDITIONS Where exact compliance to the specifications as contained herein is not offered, bidders shall attach a letter of exceptions to their bids; Letters of exceptions shall refer to specific paragraphs herein and shall fully explain in detail where the 2016 Ford C-Max SEL Energi-Base Model Plug-in-Hybrid Vehicle offered differs from requirements as spelled out herein. Bidders are warned that mere attachment of brochures covering standard equipment when such differs from these specifications shall not be adequate to satisfy the letter of exceptions requirement. Where differences are offered as equal or better, vendor or bidder shall fully guarantee in writing that their 2016 Ford C-Max SEL Energi-Base Model Plug-in-Hybrid Vehicle meets or exceeds values of these specifications and shall fully explain the effects of such differences on the operation of the 2016 Ford C-Max SEL Energi-Base Model Plug-in-Hybrid Vehicle. III. WARRANTY All equipment, components, and materials shall be new and unused (except for necessary testing during and after fabrication of said vehicle) and shall carry original manufacturer's terms and conditions of warranty as conveyed to original or first owner, and shall be a minimum of 3-years/36,000-mile bumperto-bumper coverage, 5-years/60,000-mile Powertrain coverage, 5-year/60,000-mile safety restraint coverage and 8-year/100,000-mile Hybrid/Electric Unique Component coverage All other fabrication work or installation of aftermarket accessories associated with this purchase shall be warranted against defects in materials and workmanship for a period of not less than one full year commencing upon date of acceptance by purchaser.
IV. WORKMANSHIP All fabrication, assembly, installation of aftermarket accessories and finish work shall be accomplished by skilled craftsmen using proper tools, materials, and/or hardware to result in a properly assembled, finished and attractive functional vehicle if applicable. V. INSPECTION, INVENTORY, TESTING, TRAINING, AND ACCEPTANCE Upon delivery of the 2016 Ford C-Max SEL Energi-Base Model Plug-in-Hybrid Vehicle to the City of Dixon, Wastewater Treatment Facility located at 6915 Pedrick Road, Dixon, CA 95620, the following actions will be taken: A. Joint inspection of the 2016 Ford C-Max SEL Energi-Base Model Plug-in-Hybrid Vehicle by purchaser and vendor for compliance with these specifications or specifications as modified by purchase agreement or purchase order. B. Acceptance of and payment for the delivered 2016 Ford C-Max SEL Energi-Base Model Plugin-Hybrid Vehicle shall be based upon results of the above. Specification departures, defects, shortages, and/or malfunctions shall be listed in writing by purchaser. Acceptance and payment shall be affected upon correction of these listed unacceptable features, if any. VI. 2016 FORD C-MAX SEL ENERGI-BASE MODEL PLUG-IN-HYBRID VEHICLE COMPONENT SPECIFICATIONS (Minimum) FIN: QU847 1. The 2016 Ford C-Max SEL Energi Plug-in-Hybrid shall be delivered with the Hybrid SEL standard equipment group (300A) offered for the 2016 model year design at a minimum unless otherwise specified within these specifications. 2. Oxford white in color (YZ) 3. Medium light stone interior (L) 4. Exterior protection package (90C) 5. Interior protection package (47P) 6. Owner s manual. 7. All warranty documentations. 8. Maximum delivery time shall be 90 days from the issuance of a purchase order or execution of any contract ADDITIONAL ACCESSORIES 1. Ford EV Charging Station, wall mounted, 30A, 240V hardwired unit with 25ft charging cable or equivalent. 2. Charging Station installation and hardware kit. 3. Charging Station operations manual.
VII. THE DELIVERED FORD C-MAX SEL ENERGI PLUG-IN-HYBRID VEHICLE SHALL INCLUDE THE FOLLOWING: A. One (1) instruction manual (Owner's Manual) B. One (1) packet of warranty documentations C. One (1) vehicle charging station, mounting hardware and operations manual VIII. MISCELLANEOUS Each bidder shall submit with his bid a manufacturer's catalog and/or pamphlet of detailed printed specifications pertinent to the vehicle in question. In addition, bidders shall indicate on the proposal form any and all guarantees being offered. Any special, unusual, or additional equipment or accessories being offered should be noted as a part of the bid. IX. BASIS OF AWARD The City of Dixon reserves the right to reject any or all bids, or alternate bids as in the best interest of the City may require. Consideration will be given in comparing proposals and awarding the bid, not only to the amount of the proposal, but also, to the kind and quality of the vehicle offered, its suitability for use in the City and service intended, and warranty terms and conditions.
CITY OF DIXON "PROPOSAL" FOR THE PURCHASE OF ONE (1) NEW 2016 FORD C-MAX ENERGI-BASE MODEL PLUG-IN-HYBRID VEHICLE The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein; firm or corporation; and he/she proposes and agrees if this proposal is accepted, that he/she will contract with the City of Dixon to provide the 2016 Ford C-Max Energi Plugin-Hybrid Vehicle as described and stipulated in the specifications and Notice to Bidders. ITEM: 2016 Ford C-Max Energi Plug-in-Hybrid Vehicle as per specifications: Price $ Sales Tax $ Total Price in Figures: $ Total Price in Words: WARRANTIES, ETC. (one year minimum required- specify any other terms/ conditions) DEVIATIONS FROM SPECIFICATIONS: (indicate in detail; add extra sheets if necessary) MAXIMUM TIME FOR DELIVERY: calendar days ADDENDA The undersigned agrees that all addenda received and acknowledged herein shall become a part of and are included in the Proposal. This Proposal includes the following addenda: Addenda No. Acknowledged by: WITNESS OUR HANDS THIS DAY OF, 2015 SIGNATURE OF BIDDER COMPANY: BUSINESS ADDRESS: TELEPHONE NO: